DRAFT NORTHWEST MARINE YACHT BASIN ASSOCIATION DRAFT MEETING OF THE BOARD OF DIRECTORS. April 28, Minutes

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1 DRAFT NORTHWEST MARINE YACHT BASIN ASSOCIATION DRAFT MEETING OF THE BOARD OF DIRECTORS Minutes The meeting of the Board of Directors of Northwest Marine Yacht Basin Association was called to order by President Robert Pung, Saturday,, at 4:00 p.m. in the Clubhouse, Northwest Marine Yacht Basin Association, 202 Ferry Avenue, Charlevoix, Michigan. Present Bob Pung, Mark Pirie, Dan Fair, Bob Uehlein, Bruce Rohrer, Eric Kammermann, and Hugh Mason. Previous Minutes Motion by Fair, seconded by Rohrer, to approve the minutes of the previous Board of Directors Meeting held October 15, 2006 as presented. Motion Carried. Harbor Report Kammermann gave the following reports: Incident Report March 28 th, Wind Driven Ice Damage - have contacted R.B.Lyons Marine Const. to repair. April 20-23, Green Entry Light Shot Out Pool Deck and Furniture Update Furniture ordered April 12, 2007 $4, Pool Deck contracted April 17, work started April 19 th. Trex would only warranty commercial applications for 5 years if screwed or nailed down. They would not warranty clip installation. I authorized a switch to Veranda decking which is clip installed and warranted for 15 years. Estimated $48, Remove Boards and reside with Veranda the pool pumproom $3, Motion by Pirie, seconded by Uehlein to procede with pool equipment room repair. Motion Carried. Seasonal Lease Status and Transient Rental Of 49 known slips available for lease, 13 were leased by owners, 2 available for lease by owner, 25 were leased by the association, 9 remain available as of April 9th. Do to safety and liability concerns, no slip will be rented on a transient basis unless the slip owner provides adequate ladder/ladders for safety and dock access. CPI Index Discussion followed regarding the CPI index. The board concurred that the CPI is 2.1% Dues Increase Motion by Fair, seconded by Pirie to increase dues 3.1% effective July 1, Motion Carried Park Avenue Management CPI Adjustment In accordance with the Park Avenue Contract their annual compensation is to be increased by the CPI of 2.1% effective April 1, Financial Report For The Year Ended March 31, 2007 Treasurer Pirie presented the financial report for the year ended March 31, Motion by Pung, seconded by Rohrer to accept the financial report as amended. Motion Carried. (copy attached)

2 Northwest Marine Yacht Basin Association Meeting of the Board of Directors Page 2 Proposed Budget For The Year Ended March 31, 2008 Treasurer Pirie presented the proposed budget for the year ended March 31, Motion by Uehlein, seconded by Fair to accept the proposed budget as amended. Motion Carried. (copy attached). Procurement Practices For Major Capital Repairs and Improvements Dan Fair presented the Procurement Practices For Major Capital Repairs and Improvements. Motion by Bob Uehlein, seconded by Bob Pung to accept as amended. Motion Carried. (Copy Attached). New Business The following new business was discussed. Owners Survey Dan Fair presented the past owner survey for update. Discussion followed regarding each item and updating action requirements as needed. (Copy Attached). Correspondence received from slip owner #146 Mark Haveman Swimming Pool Quiet Time. I propose members consider a "Quiet Time" for adults at the swimming pool. Perhaps a 2 hour period could be set aside each day between 4 and 6 pm. ( or similar) My wife and I sometimes pass on the opportunity to take a cool dip in the pool due to noisy children. We are parents ourselves so we appreciate that children love swimming pools, it just seems that a short period of time could be set aside for the benefit of adults to swim or converse without pool games and loud noise. Please consider this only a proposal, I will not object at all if this is not a popular idea. I realize that more rules create an more burden on the staff to enforce. One family who may have some feelings about this are the Wojans who seem to use the pool almost daily. Thanks, Mark L. Haveman. Kammermann directed to make this an agenda item for discussion at the annual meeting of co-owners. The agenda for the June 23, 2007 Annual Meeting of Co-owners will be: I. Call to Order by President Robert Pung. II. Approval of previous minutes of June 17, 2006 Annual Meeting. III. Financial Report by Treasurer Mark Pirie. IV. Harbormaster s Report by Eric Kammermann. V. Election of 3 Board positions (three-3 year terms). VI. For Pool Quiet Time. VII. NWMYC Dock Assistant Scholarship Award Update "2006 recipient VIII. NWMYC Capital Project Procurement Process "Owner's review" IX. NWMYC Owner's Survey Update "Review of open and closed items" X. General discussion and announcements. XI. Adjournment. and active owner participation" June 23, 2007 Annual Meeting of Co-owners Picnic Kammermann directed to make necessary announcements and preparation for a picnic on annual meeting day from 5 p.m. - 7 p.m. Every one is to bring a dish to pass. The association will provide the meat, cooking, condiments, soft drinks, and water. June 23, 2007 Annual Dock Box Sale Kammermann directed to make necessary announcements and preparation for the dock box sale on annual meeting day from 10 a.m. - 4 p.m.

3 Northwest Marine Yacht Basin Association Meeting of the Board of Directors Page 3 Transient Slip Rental Notice Kammermann directed to notify all slip owners that no slip will be rented unless the slip owner provides 2 ladders for safe exit from boats. Water Levels Discussion followed regarding water levels in the marina and its future effect and impact. Many options available to us we were discussed, i.e. dredging, political activism, lowering finger piers, etc. One option that is available to all slip owners is to pressure our elected representatives to monitor, maintain, and slow the outflow from the Lake Michgan/Huron basin. To be better informed on how the St. Clair River impacts the Lake Michigan / Huron outflow all members are advise to look at the website City Marina Bob Pung gave an update on the progress of the city marina. Docks will be in place by mid-june, however, they will not have water or electric. The park will not be completed until fall 07 or spring 08. Security Kammermann discussed possible security problems due to the lack of facilities at the city marina. Motion by Fair, second by Rohrer to authorize Park Avenue Mgt. to provide security from 8p.m. - 11p.m, Fri. s, Sat s., and Sun. s, and Venetian week, July 1 - mid August as necessary. Motion Carried. Lake Charlevoix Association Bob Pung gave an update on the LCA s efforts to place a live cam on lake Charlevoix. The board supports this idea and would consider a proposal by the LCA to install on top of the harbormasters tower. Discussion followed regarding LCA sponorship by Northwest Marine. Kammermann directed to make this an agenda item for the next meeting of the board. Whitting Letter Kammermann presented a letter from Paul Whitting regarding the no wake buoys in the south arm. Kammermann directed to make this an agenda item for the next meeting of the board. August 18, 2006 Letter to NW Membership Discussion followed about the Boards ltr dtd August, 18, Kammermann directed to make this an agenda item for the next meeting of the board. The next meeting of the Board of Directors, will be called for Saturday, May 26, 2007, at a time to yet be determined.

4 Released NWMYC Capital Project Procurement Process Co-Owner s Board Member Management Board Reviews Denied Considered er Notified Note: FBW Association to be notified by Single Voice only Note: Process subject to review and revision Preliminary Quotes (various alternatives (material / style) Board Reviews Quotes (If affected - FBW Notified of Estimate & Timing) Project Direction Approved Competitive Quotes released Board Reviews Quotes Project Procured / Allocated (IF affected FBW Notified of Actual expense) Single Source allowed as appropriate

5 NWMYC Owner's Survey 2004 Results 43 Surveys received 5/2/2007 Owners Suggestion Perferred Method of Funding Board of Director's Position General Fund Assesssment Status Additional Comments 1 Docks are in need of maintenance (clean and seal) 10 Open On Going effort 2 Floating Docks 1 4 Non- Adopted No plans at this time 3 Cable Weather Channnel in the Club House 4 Adopted In process (internet service) 4 3M Stormscope Club House (Plots electro-static discharges within 250 miles) 1 Non- Adopted No plans at this time 5 Annemometer and wind direction panel in club house 1 Non- Adopted No plans at this time 6 Larger statement envelopes 1 Adopted After current stock is depleted 7 Access to mast heads (Stationary Cherry Picker) 1 Non- Adopted No plans at this time 8 Internet "Hot spot" for summer use 1 Non- Adopted No plans at this time 9 Bathroom facility update 7 6 Open On Going Review 10 Dockside Pump out 1 Non- Adopted No plans at this time 11 New electric, cable and water boxes 1 Non- Adopted No plans at this time 12 Re-Engineer Harbor Entrance 2 Non- Adopted No plans at this time 13 Replace missing trees on North Seawall 1 Non- Adopted No plans at this time 14 Update Club House Chairs 1 Open Eric received estimate 15 Install floating Handicap dock near sail boat hailboat area 1 Non- Adopted No plans at this time 16 Replace concrete walk in front of slips Non- Adopted No plans at this time 17 Air condition club house 1 Non- Adopted No plans at this time 18 Replace entire pier system (not docks) with pump out systems 1 Non- Adopted No plans at this time 19 Gas grills in the picnic area 3 Non- Adopted No plans at this time 20 Pump out hose holder 1 Adopted Completed 21 Update NWMYC Sign in front of Marina (No Wake & Marina name) 1 Adopted Completed 22 Pool area update 2 Adopted Completed 23 Railings on Main Piers 1 Non- Adopted No plans at this time 24 Paint parking lot green and white Non- Adopted No plans at this time 26 Bumpers on Pump Out station 1 Adopted Completed 27 Dinghy hoist 1 Non- Adopted No plans at this time 28 Overall face lift (hire a consultant for study) Other *** Non- Adopted No plans at this time 29 No Comments or Suggestions (However, funds req'd generate via) No capital improvements required 6 31 Secret Ballot Process for all new elections 1 Non- Adopted No plans at this time