01 tjimdijiu GREEN SHEET. 1-- tie ~

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1 GREEN SHEET 1-- tie ~ 01 tjimdijiu Volume 27, No.9 April 3, 2009 Special Members Meeting January 23, 2009 Board members in attendance: President Dennis Heid, Vice President Jerry Paronto, Secretary Bob Waller, Treasurer John Haag, Directors: Joe Sullivan and Ed Walsh. Board member absent: Directors Dan Biro, Glenn Hotz and Colleen Kollmann Also present: General Manager Dan Gorden and Administrative Assistant Dodie Frank There were approximately 17 residents in attendance PURPOSE -Finalize voting on the Cable TV upgrade order at 9:00 AM. PRESIDENT'S COMMENTS President Dennis Heid stated this Special Members Meeting has been called to certify the Membership Roll and the Notice of Meeting for the election to finalize voting on the Cable TV upgrade. The election will be held from 9:00 AM until 11:00 AM. CERTIFICATION ROLLS OF MEMBERSHIP Secretary Bob Waller stated that our membership rolls are up to date through January 22, All property transfers and sale of new memberships have been recorded. There are 1,216 memberships eligible to vote; 1,186 memberships are owned by individual members, 30 memberships are owned by the Association. CONmRMATION OF QUORUM Secretary Bob Waller stated there have been 895 ballots received before the beginning of this meeting. The outer envelope of these ballots includes a Ballot Certificate form to be used for establishing a quorum. Our quorum requirement is 304 memberships. The number of Ballot Certificate forms received totals 895, which exceeds the rmrumum quorum. PROOF OF NOTICE OF MEETING Notice of this Special Members Meeting has been delivered to.the homes of all members and posted on the HRCA bulletin board in the Clubhouse auditorium. No certified letters were required to be mailed as shareowners have signed waivers. Advertisement of the meeting appeared in the following HRCA Green Sheets: Vol. 27, No.2 dated January 9, 2009, Vol. 27, No.4 dated January 16, President Dennis Heid declared a quorum and opened the polls for voting and recessed the meeting until the polls closed. President Heid reconvened the meeting at 11:00 AM and the polls were closed. 1

2 The meeting was adjourned at 11:0 1 AM. ANNUAL HRCA MEMBERS MEETmG March 19, :00 AM Board members in attendance: President Dennis Heid, Vice President Jerry Paronto, Secretary Bob Waller, Treasurer John Haag, Directors Dan Biro, Glenn Hotz, Colleen Kollmann, Joe Sullivan and Ed Walsh. Also Present: General Manager Dan Gorden, Controller John Hall and Administrative Assistant Dodie Frank There were approximately 404 residents in attendance order at 10:00 AM. Paul Mills gave the invocation. VFW, Post Number 6389, presented the colors and led the Pledge of Allegiance. President Heid extended a warm welcome to everyone and introduced the Election Committee and the Board. Barbara Weese then introduced the candidates for the Board, Beth Boast, Sharon Doody, Fay Farrington and Dan Henderson. the following HRCA Green Sheets: Volume 27, No.2 dated January 9,2009, Volume 27, No.4 dated January 16,2009, Vol. 27, NO.6 dated February 6,2009, Vol. 27, NO.7 dated, February 27,2009, and Volume 27, NO.8 dated March 6,2009. President Heid declared a quorum present which also included 118 absentee ballot certificates. APPROVAL OF THE MINUTES Bob Waller made a motion to approve the minutes of the March 20, 2008 and January 23,2009 Members Meetings as published. The motion was agreed to and seconded. No objections were made and the minute's stand as recorded. SPECIAL PRESENTATION Emergency Services Chief Steve Waters gave a plaque and special acknowledgement to the Memorial Fund for purchasing the Auto Pulse machine for Emergency Services. Mr. Dieden accepted the plaque on behalf of the Memorial Fund and explained that the fund receives most of their money from bequests and that they try to provide seed money for projects, such as the picnic pavilion and celebration square. Hawthorne Chorus entertained. ANNUAL REPORT Secretary, Bob Waller, certified that the membership rolls were up to date through March 19, All property transfers and sales of new memberships had been recorded. There were 1,216 shareholders eligible to vote. Notice of this Annual Members Meeting had been posted on the HRCA bulletin board in the Clubhouse auditorium. In addition, notice of the meeting was delivered to the homes of all members. No certified letters were required to be mailed, as all shareowners had signed waivers. Advertisement of the meeting appeared in OF PRESIDENT President Heid stated that the past year resulted in some major accomplishments. The Planning Committee was revamped, the Picnic Pavilion was completed and the sewage line was put in on the West Side of the river. The restroom has been placed on hold until 2010 due to finances. Two other major projects are in the works, the Cable TV system is currently being replaced and the emergency alarm system upgrade will begin soon. President Heid said it was an honor to serve as president and he gave a big thank you to Dan Gordon and his staff and also a special thanks to Judy, his wife. 2

3 H. R. C. A. FINANCIAL REPORT FEBRUARY 2009 ONE MONTH HRCA (including Sales Office) Net Operating Revenue Net Cash Operating Expenses Cash Operating Surplus (Loss) Gross Revenues $ 305, ,497 9, ,220 **************************************** Restricted Reserve Accounts: Morgan Stanley Cit Group T. Rowe Price Edward Jones CD-First National CD-Intervest National Bank First Internet CD First National CD Total Restricted Unrestricted Accounts: MlMkt Acct. Edward Jone's Cash on Hand Colonial Sweep Account C.D. Total Unrestricted Balances at 2/28/ ,653 24,058 40, , ,000 50, ,000 50,000 $ 1,464, , ,148 35, ,464 90,000 $ 1,169,594 YEAR-TO-DATE $ 607, ,779 4, ,667 TOTAL Cash and Investments $ 2,634,105 ********************************************************************** SALES REPORT Homes Closed - Month of Feb Jan. 1,2009- Feb 28, 2009 Jan. 1,2008- Feb 28, 2008 Homes Sold- Month of Feb Jan. 1, Feb 28, 2009 Jan. 1, Feb 28, 2008 Sales Contracts outstanding to be closed - Feb 28, 2009 Feb 28, $ 333, , ,149, $ 627, , ,252, , , Homes For Sale - Total 30 $ 1,974, $ 3,505,021

4 REPORT OF GENERAL MANAGER General Manager Dan Gorden reported that CPA Dave Logan was unable to attend. Mr Gorden said he was pleased to report another year of solid accomplishments for the association. The root pruning and removal of trees was completed in preparation for future street paving, the Cable TV upgrade is completed and the emergency alarm system upgrade will begin soon, the water plant has been upgraded, some fire hydrants were replaced and all sewer lift stations have been rebuilt. The next major project which will take a number of years to complete will be the sewer system. There are tree root problems and also some lines will need to be cleaned, some relined and some may need to be replaced. Real' Estate sales have slowed but are still doing well. There were 81 homes sold last year. NEW BUSINESS John Haag made a motion to waive full funding of all Capital Reserve Funds and that they are funded with an amount equal to $26.00 per unit per month in the year Seconded by resident Carol Harrison. Motion carried. UNFINISHED BUSINESS None ADJOURNMENT The meeting recessed at 11:09 AM for voting. The meeting was then adjourned at 2:30PM. HRCA BOARD REORGANIZATION MEETING March 20, 2009 at 9:00 A.M. Board members in attendance: President Dennis Heid, Vice President Jerry Paronto, Secretary Bob Waller, Treasurer John Haag, Directors Dan Biro, Glenn Hotz, Colleen Kollmann, Joe Sullivan and Ed Walsh Newly elected Board Members in attendance. Beth Boast, Fay Farrington and Dan Henderson Also Present: General Manager Dan Gorden, Controller John Hall and Administrative Assistant Dodie Frank order at 9:00 A.M. President Heid explained that the only purpose of this meeting was to welcome new board members, elect new board officers and to reappoint corporate officers. President Heid called for nominations for each office. Nominations for President were made and seconded and Joe Sullivan was elected President by unanimous consent. Nominations for Vice President were made and seconded and a secret ballot elected John Haag Vice President. Nominations for Secretary were made and seconded and a secret ballot elected Bob Waller Secretary. Nominations for Treasurer were made and seconded and a secret ballot elected Beth Boast Treasurer. The meeting was then turned over to President Sullivan who thanked everyone for their support and asked for the motion to approve the corporate officers. Bob Waller made a motion that the following corporate officers be re-appointed for the coming year: Dan Gorden, Vice President/Chief Operating Officer; Bill Tschida, Vice PresidentJRealty Operations; John Hall, Assistant Treasurer; and Dorothy Frank Assistant Secretary. Seconded by Dan Biro. Motion carried The meeting adjourned at 9: 12 AM 3

5 Conservation and prudence will be my theme for the balance of this year. This past budget we committed $250,000 to the repair and upgrade of our emergency alarm system. This may not be enough. We spent $180, 000 for the upgrade of our television system. This project is about complete. $70,000 was spent for a project that had been discussed for several years, which was the sewer line on the west side of the river. This project was completed in a short period of time with very little interruption. The lateral for restroom facilities was installed at the same time. We will be discussing budgeting $65,000 for a restroom to be installed next spring. Our Water Conservation Committee has been working overtime to reduce the amount of wasted water in Hawthorne. They have recommended a review of the water consumption in all of our restrooms. Mr. Gorden contacted two plumbing contractors to make this review. They reported that if we upgraded our toilets and valves we would cut our water consumption in these areas by about 20%. This project will save thousands of gallons of water each month. We will be discussing this at the April workshop. This brings me back to conservation. We have two choices, either conserve water now and delay the mandate for water meters or conserve after meters are mandated to keep the cost of our water bill within our budget. I heard Sally Bastian say "We are all here to help each other". Bless our volunteers! HRCA WORKSHOP MEETING In the Marina Thursday, April 9, :00 AM HRCA AGENDA MEETING In the Marina Thursday, April 9, 2009 Immediately following Workshop Meeting HRCA GENERAL BOARD MEETING In the Clubhouse Thursday, April 16, :30 PM BOARD OF DIRECTORS 100 Hawthorne Boulevard Joe Sullivan President John Haag Vice President Bob Waller Secretary Beth Boast Treasurer Dan Biro Director Fay Farrington Director Dan Henderson Director Glenn Hotz Director Colleen Kollmann Director Joe Sullivan, President 4