-I Z>6redM4 GREEN SHEET. Board members absent: None. Also present: Administrative Assistant Dodie Frank. December 3, Volume 28, No.

Transcription

1 GREEN SHEET ~ I de ~ Volume 28, No. 16 Workshop Meeting Sullivan, Vice President Dan Henderson, Secretary Fay Farrington, Treasurer Beth Boast, Directors Also Present: Administrative Assistant Dodie Frank There were 17 residents in attendance 10:00 A.M. Roll call was taken. ITEMS DISCUSSED 1. Grandma's closet - There were no objections to putting in the storage shed and consensus was reached to approve the request. 2. The request from the Softball Club to put in a scorekeepers platform was sent to the Long Range Planning committee for review.. The request to approve the way the stones have been secured was discussed. There will be a motion granting approval with a caveat that if they are still not secure enough the Softball Club will add stone dust. 4. The request from the Softball Club to put in cement ramps was discussed and sent to the Long Range Planning committee..5. Discussion held on the bathrooms for the west side of the River. The Budget Committee did not consider it this year due to the economy. -I Z>6redM4 December, There will be an appointment to the Planning Committee. A motion will be made to appoint Ron. Johnston to replace Tom O'Heran. 7. Community Pride made a request for $5,000 for trees in the median. Discussion held and it was decided to postpone a decision until the Committee brings back a master plan of what they want to do in the park. 8. Filming ofhrca Board meetings was discussed. Consensus was reached not to rescind the motion to stop filming due to liability. 9. The 2011 budget will be an underlined item where the residents can discuss it. Dan Gorden will give a presentation then the Board members can ask questions and then it will be opened up to the floor. The Budget will not be voted on until December and any Board member or resident will have a month to ask Dan and John any questions they have. 1O.The Investment Committee will have a motion to move money out of a CD into investment and bonds 11.The Community Relations Committee will have an appointment for Zone Captain. Agenda Meeting Sullivan, Vice President Dan Henderson, Secretary Fay Farrington, Treasurer Beth Boast and Directors Also present: Administrative Assistant Dodie Frank 1

2 There were 17 residents in attendance. 11: 11 AM. The agenda was set for the November 18, 2010 Board Meeting. GENERAL BOARD MEETING Sullivan, Vice President Dan Henderson, Treasurer Beth Boast, Secretary Fay Farrington and Directors Also present: General Manager Dan Gorden, Controller John Hall, Administrative Assistant Dodie Frank, Cindy Clark Realty Operations and Emergency Services Chief Steve Waters There were approximately 148 residents in attendance. The invocation was given by Austin Hurd and The VFW posted the colors and led the Pledge of Allegiance. APPROVAL COMMITTEE REPORTS Water Conservation Committee - Chairman Dan Henderson stated that he noticed that some residents are still watering two days a week. Watering should now be 1 day per week. Odd number homes are on Saturday and even number homes water on Sunday. Florida Cable ad hoc Committee - Chairman Ed Walsh stated that the committee is sending out a questionnaire on Friday, Please complete it as soon as possible and return it to the Quad. There will be a box there for them. If you would like to be contacted by someone on the committee please put your name and phone number on the back of the questionnaire. Hawthorne management is trying to negotiate a new contract with Florida Cable. Safety - Chairman Gary Butler stated the traffic study done on Pyracantha has been completed and shows 91% are at acceptable levels of speed. They will be studying other streets now. Bicycle and golf carts need to follow the same rules of the road as cars. OF MINUTES General Board Meeting Workshop Meeting Agenda Meeting October 21,2010 Minutes approved as posted TREASURER'S REPORT Treasurer's report given by Beth Boast and accepted as read. PRESIDENT'S soon as possible. The budget presentation will be given at the end of the meeting and then the meeting will be opened up for questions. Community Relations - Chairman Bob Marabella asked Ambassador Beth Boast to give a report. The Ambassadors visited full time and 1 part time resident. Beth will be resigning as Ambassador. Anyone who is interested is asked to contact Bob Marabella. Wayne Short explained that the Sprinkler Volunteers are way behind. There were 90 names on the first week's list. Anyone who would like to volunteer for the Sprinkler Committee please contact Wayne Short. Shirley Hurt is resigning as Zone Watch Chairwoman. Suzanne Klopp will be taking her place. REMARKS OLD BUSINESS 1:0 PM. President Sullivan stated a copy of the Budget was sent to the residents on Friday November 12,2010. There will also be a questionnaire sent to each resident from the Cable TV Committee. Please fill it out and return it as None NEW BUSINESS 2

3 Motion made by Fay Farrington that we approve the request of Grandma' s closet to install a 12 x 12 portable storage building in the RV!Boat Storage area behind the tennis courts. This building will be used to store high chairs, cribs, beds and other items for visiting grandchildren. Club Hawthorne has approved this request and has agreed to pay the total cost of $2,500 for purchase and installation of the building. Seconded by Frank Tucker. Motion carried. Four Motion made by Fay Farrington that the following person be appointed to the Planning Committee for the completion of the ( year) term to replace Tom O'Heran: Ron Johnston. Seconded by Dan Henderson. Motion carried. Twelve residents spoke after the presentation. Motion made by Gary Butler that we approve the installation of white stone around the concrete slabs at the softball field. This stone is to provide a transition between the ground level and concrete slabs to prevent individuals from tripping on the edge of the concrete. The stone is to be compacted and grouted, if necessary, to prevent loose stones from creating a trip hazard. Seconded by Ed Walsh. Motion carried. Motion made by Beth Boast that we invest $100,000 from the reserve account and $25,000 from the operating capital account as follows: $50,000 to Franklin Income Fund and $75,000 to corporate Bonds. These funds are available from the following sources: $100,000 from a CD and $25,000 from a Money Market. Seconded by Fay Farrington. Discussion held. Motion made by Ed Walsh to postpone the motion until the December Board Meeting. Seconded by Gary Butler. Motion to postpone the motion until the December Board Meeting carried. Motion made by Bob Marabella that the following person be appointed to the Community Relations Committee: Suzanne Klopp as Zone Chairman for the term. Seconded by Steve Doody. Motion carried. GENERAL MANAGERS REPORT General Manager Dan Gorden asked Cindy Clark to give a report for the Real Estate office. There were 4 homes sold in October. Emergency Services Chief Steve Waters gave a report also BUDGET PRESENTATION Dan Gorden ADJOURNMENT The meeting was adjourned at :55 PM HRCA WORKSHOP MEETING In the Marina Thursday, December 9, :00 AM HRCA AGENDA MEETING In the Marina Thursday, December 9,2010 Immediately following Workshop Meeting HRCA GENERAL BOARD MEETING In the Clubhouse Thursday December 16, :0 PM COMMUNICATIONS

4 BOARD OF DIRECTORS 100 Hawthorne Boulevard Joe Sullivan President Dan Henderson Vice President Fay Farrington Secretary Beth Boast Treasurer Gary Butler Director Steve Doody Director Bob Marabella Director Frank Tucker Director Ed Walsh Director FROM THE PRESIDENT It is often said that Hawthorne runs on volunteers!!!!! well-trained employees. Try getting along for a week without our When was the last time you attended a state dinner at the auditorium and had to set up the tables and chairs and have the auditorium set up by 8:00 AM the next morning for a group meeting? While you are doing this, also be out at the pool at 7:0 AM getting it ready for a day of senior leisure. On Easter Sunday morning when our young employees should be horne helping their children find their Easter baskets they are setting up for a Sunrise Service at the pool, after which they must clean up and get the pool ready for swimming. Has our pool ever been shut down because an employee put in the wrong chemicals? I have seen pools shut down for several days for this reason. When was the last time you asked an employee if they would help you move some furniture, cut a tree limb, rake your lawn or other tasks when their HRCA day is done and they refused you? When was the last time you wanted to jump on a lawn mower when the temperature was over 90 degrees and drink that warm water you have been carrying with you all day? Be careful when you set in the shade of an oak tree for a few minutes as big brother is watching. I could go on and on but if you don't get my drift by now you never will. ~... I think it is time we all took a deep breath and showed a little appreciation toward our employees and remember that most of a % raise will be used up in insurance benefits. Also, remember most of them are still raising a family. Aren't you glad you're not? Tell your Board members to pass this budget.

5 H. R. C. A. FINANCIAL REPORT OCTOBER 2010 MONTH HRCA (Including Sales) Net Operating Revenue 04,142 Net Cash Operating Expenses 297,207 Cash Operating Gain(Loss) 6,95 Gross Revenues 0,671 YTD ******************************************************************************,085,544,088,61 -,069,528,411 Restricted Reserves Morgan Stanley T. Rowe Edward Jones CD'S Total Restricted Balances at 10/1/10 67,525 67, , ,000 1,8,17 Unrestricted Accounts M/M Market Acc. Edward Jones Cash Total Unrestricted 595,078 65, ,624 1,216,414 Total Cash and Investments 2,554,551 ********************************************************************************************************* Sales Report Homes Closed- October Jan. 1, ct1,2010 Jan. 1, ct1, ,000 2,874,748 2,509,750 Homes Sold- October Jan. 1, ct1,2010 Jan. 1, ct1, 2009 Contracts Outstanding Oct. 1,2010 Oct..1, ,000 2,598,000 2,508, , ,000 Sales Listings 60 2,640, ,991,852