MINUTES. BOARD MEETING February 12, 2014

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1 MINUTES BOARD MEETING February 12, Closed Session 1. Session called to order by Vice Chair Jeglum 2. Employee compensation was discussed Discussion & Action 3. Closed Session adjourned at Discussion & Action 0900 Open Session 1. Meeting called to order at 0900 by Vice Chair Jeglum Present Jeglum, Tretten, Shepard Absent Walker, Machado 2. Report on Closed Session There was agreement to a slight modification to the Chief s stipend for training. 3. Approval of the January Minutes Some errors were noted and will be corrected. Motion to approve with the corrections. 4. Fire Chief s Report The Chief was in attendance and started his report by recapping the amount of calls from 2008 to calls calls calls calls calls calls The average calls per year calculated out to be Call reports and Training reports were in the meeting binders for review. Personnel No changes.

2 Grant update Nothing new to report. We are still waiting to hear from CALFire for the go ahead to purchase the items awarded to us in the VFA Grant. Weed Abatement Ordinance update The Chief met with CALFire on 2/1 during the Plumas County Fire Chiefs Association meeting and was informed that CALFire is hiring four temporary seasonal fire inspectors for Plumas County. These inspectors will be available to assist local fire departments with weed abatement and defensible space issues. He has formally requested to meet with CALFire to further discuss exactly what services will be provided and at what level of service we might expect to receive from them. He will keep the General Manager and Board informed of these discussions when they happen. In the mean time he recommends that we leave our existing Ordinance in place until he can report back with more information. The Board concurred with the recommendation. Miscellaneous An Emergency Medical Responder class has begun on Monday 2/10 and is to take six weeks, two evenings a week for four hours per night. This is an Advanced First Responder class that is above advanced first aid and just below Emergency Medical Technical. All of our firefighters are trained and certified at the Emergency Medical Responder or Emergency Medical Technician level with the exception of two. Both of these firefighters are enrolled in this NORCAL State Certified course. This course is being offered through the Graeagle Fire Department and the lead instructor is Fire Chief is Ed Ward who is also a certified Paramedic. 5. Operations Report We have completed the floor painting in Treatment Plant 7 Next we will do the concrete repair at Treatment Plant 6 the area is about 4 square feet in size We will be putting rubber mats on the floor to stop the chlorine from damaging the paint We have installed a new solar panel and telemetry battery at the water tanks A service box lid on Timber Lane has been replaced, the property owner will be paying for the lid The manholes at Unit 6 have been cleaned out to reduce the risk of having a sewage spill from a collection line plug The gutter at the front of the building has been cleaned We have an effluent pump control problem at Treatment Plant 7, seems to be an electrical problem and an electrician has been contacted for repairs We will be replacing the old fluorescent fixtures in the fire station with more energy efficient fixtures estimated cost is $2530

3 6. HRA Plan Draft #2 It was suggested that in paragraph 4.7, that the date be changed to April 1 st. Motion to approve as amended. 7. Arsenic Update After review of the Preliminary Engineering Report, the General Manager announced that we are going to sample for arsenic in a different manner at each well and will report the results at the March Meeting. There was discussion on water flows, usage, daily flows and peak flows. 8. Policy 5030 Board Meeting Conduct The wording was amended to reflect adoption of Rosenberg s Rules of Order. Motion to approve policy 5030 on Board Meeting Conduct 9. Administrative Manager update There were 16 applications received six were declined for various reasons. Ten candidates were sent a letter advising them that their skills were to be tested at the Business and Career Network Office in Quincy, with a deadline for completion of 3/21/ Special Districts Association update The dues notification has been sent out to all member districts. In the past the PECSD has paid dues of $100. Motion to approve the expenditure. On Saturday, March 8th from 0900 to 1200 hours a Brown Act & Ethics Training class will be held at the Quincy Library Paul Jeglum requested to attend. 11. Accounts Receivable Report The Administrative Manager reported that there were no changes to the report, however additional liens will be filed at the end of March on the existing delinquent accounts for the current billing period. The General Manager is still working with the County Treasurer/Tax Collectors Office to place delinquent accounts on the County Tax Roll.

4 12. Committee Reports Personnel, Insurance, Recreation, Emergency Planning nothing to report. Water Conservation The General Manager will be going to the Plumas Eureka Villas Home Owners Association meeting on 2/17 to propose the re-routing of the irrigation system piping from our drinking water system over to the golf course irrigation system which will be using reclaimed water to irrigate the common areas Goals and Objectives Nothing to report. 14. Expenditure Requests Nothing to request. 15. Agenda items and New Business The Clerk reviewed the items for the March Meeting. 16. General Manager s Report There was a review of the January Financial Reports. Motion to approve. Motion E. Tretten Second F. Shepard All in favor Aye. Miscellaneous At the March Meeting the 1 st draft of the 2014/2015 Operations & Maintenance Budget will be presented. 2/17 the office will be closed in observance of Presidents Day The existing bookkeeping program needs to be updated and the cost is $5000. The General Manager proposes converting to Quick Books. There was discussion on the pros and cons. The overall consensus was to change to Quick Books. We have received a letter from Mr. & Mrs. Young who have a house on Sequoia Circle, they had question regarding the creek area clean up (who is responsible) and the equipment that is stored just below the mail boxes on Lundy Lane (eyesore). 17. Written correspondence to the Board Nothing received. 18. Opportunity for the Public to address the Board Ms. Garner had a list of questions that she read to the Board.

5 19. Motion to adjourn Motion E. Tretten Second F. Shepard All in favor Aye. Meeting adjourned at 1120 hours. In attendance P. Jeglum, E. Tretten, F. Shepard Absent - L. Walker, R. Machado Respectfully submitted, Teresa L. Cunningham Clerk to the PECSD Board