1339 Griffin Avenue City Hall Council Chambers Enumclaw, Washington September 14, 2015, 7:30pm

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1 City of Enumclaw City Council Regular Session 1339 Griffin Avenue City Hall Council Chambers Enumclaw, Washington 98022, 7:30pm 1. CALL TO ORDER AND FLAG SALUTE: Mayor Pro Tem Hogan called the meeting to order at 7:30 p.m. Councilmember Dickson led the Pledge of Allegiance. Mayor Pro Tem Hogan announced that Councilmember Irwin was absent. LA FLEUR MOVED TO EXCUSE COUNCILMEMBER IRWIN FROM THE MEETING. OVERLAND SECONDED. MOTION CARRIED 6-0. Hogan noted that Mayor Reynolds was on vacation and, as Mayor Pro Tem, he will chair tonight s meeting. ATTENDANCE: Councilmembers Mike Sando, Jim Hogan, Juanita Carstens, Hoke Overland, Darrel Dickson, and Chance LaFleur were present. Also present were City Administrator Chris Searcy, City Clerk Maureen Burwell, Interim Public Works Director Scott Woodbury, Community Development Director Erika Shook, Finance Director Stephanie McKenzie, Police Chief Jim Zoll, Associate Planner Chris Pasinetti, Information Services Technician Travis Rose and Media Services Contractor Bryson Michael. 2. ADJUSTMENTS TO THE AGENDA: 3. MOTION TO APPROVE AGENDA: LA FLEUR MOVED TO APPROVE THE AGENDA AS PUBLISHED. CARSTENS SECONDED. MOTION CARRIED MOTION TO APPROVE MINUTES: A. Council Minutes, 8/24/15 LA FLEUR MOVED TO APPROVE THE AUGUST 24, 2015 MINUTES AS PUBLISHED. CARSTENS SECONDED. MOTION CARRIED ANNOUNCEMENTS AND PRESENTATIONS: A. PUBLIC HEARING AND MEETING ANNOUNCEMENTS 1. Lodging Tax Advisory Committee Meeting, Monday, September 21, 2015, 11:00 a.m., City Hall 2. Planning Commission Public Hearing, Code Enforcement Ordinance, Thursday, September 24, 7:00 p.m., City Hall Hogan noted the meeting and public hearing. Page 1 of 7

2 B. COMMUNITY EVENTS 1. Gallery 2015 Presents New Artist Photographer Lauri Hillberg Birds of the Northwest, September 3 through October 6, City Hall Council Chambers, open Monday to Friday, 9:00 a.m. - 5:00 p.m. 2. Chalet Theatre Presents Ted Vigil, A Tribute to John Denver, along with Cherry Cherry, Neil Diamond s Greatest Hits, on September 26, 6:00 p.m. at the Chalet Theatre. All proceeds benefit Enumclaw Senior Center Advisory Board, Rainier Foothills Wellness Foundation and Neighbors Feeding Neighbors Program 3. DEA Prescription Drug Take Back Day, Saturday, September 26, 10:00 a.m. 2:00 p.m., Enumclaw Police Department Lobby 4. City of Enumclaw s 2015 Residential Neighborhood Clean-up, Week of September 28 to October 2, during regular garbage pick-up times 5. Rainier Foothills Wellness Foundation s Reality House, Tuesday, September 29, 4:00 p.m. 9:00 p.m., KC Fire District #28 Station, or to register. Hogan noted the events. 6. COMMENTS FROM THE AUDIENCE: Heather Hogan, Rainier Foothills Wellness Foundation in Enumclaw, detailed two of the events that were noted on the Community Events section of the agenda. The Reality House is for adults only; they are working with the Fire Department, the Police Department and other agencies to provide this experience. She noted that advance registration is required. The other opportunity is the Prescription Drug Take Back Day on September 26th from 10:00 a.m. 2:00 p.m. Sharps and liquids will not be accepted. 7. PUBLIC HEARING: 8. TABLED BUSINESS: 9. COUNCIL COMMITTEE REPORTS: A. FINANCE Councilmember La Fleur, Chair; Sando, Irwin LaFleur stated that the Committee last met on. They discussed Ordinance 2574 and Resolution The next meeting is scheduled for Monday, September 28, at 7:00 p.m. in the Finance Department. B. COMMUNITY/ECONOMIC DEVELOPMENT Councilmembers Dickson, Chair; Carstens, Overland Dickson stated that the Committee last met on September 8. They discussed the Helac Independent Fee Calculation; the Food, Beverage & Ag Committee appointments; and reviewed the Comp Plan draft. They also spoke about revising the fall schedule for CED Committee meetings. The next meeting is scheduled for Tuesday, September 22, at 5:00 p.m. at the Stevenson/Yerxa Building. Page 2 of 7

3 C. COMMUNITY SERVICES Councilmembers Sando Chair; Carstens, Hogan Sando stated that the Committee has not met since the last City Council meeting. The next meeting is scheduled for Monday, September 21, at 6:00 p.m. at the Stevenson/Yerxa Building. D. PUBLIC SAFETY Councilmembers LaFleur, Chair; Hogan, Irwin LaFleur stated that the Committee has not met since the last City Council meeting. The next meeting is scheduled for Monday, September 21, at 7:00 p.m. at the Police Department. E. PUBLIC WORKS Councilmember Hogan, Chair; Dickson, Sando Hogan stated that the Committee last met on September 14. They discussed the sewer volume charge adjustment on the Consent Agenda and recommend approval. They reviewed the project acceptance for Semanski Street Overlay project on the Consent Agenda, which is $100,000 under budget so that amount is being returned to REET funds. Also discussed was the Department of Ecology Administrative Order regarding non-compliance issues on the stormwater permit; a public hearing and Council discussion on the new 2015 Stormwater Management Plan is slated for the next Council meeting. Other miscellaneous Public Works items were discussed including natural gas prices and the potential of purchasing of natural gas for the winter of 2017/2018. The next meeting is scheduled for Monday, September 28, at 6:00 p.m. at City Hall. F. EXPO CENTER Councilmember Dickson, Chair; Overland, Carstens Dickson stated that the Committee last met on Tuesday, September 8. They discussed capital funding, the appropriation of State capital funds and using those funds to leverage matching dollars for a 4 Culture grant. The next meeting is scheduled for Tuesday, October 6, at 6:00 p.m. at the Stevenson/Yerxa Building. G. CHAMBER OF COMMERCE Councilmember Dickson Dickson stated that the Chamber Board has not met since the last Council meeting. The next meeting is scheduled for Wednesday, September 16, at 7:30 a.m. at the Expo Center offices. H. SOUND CITIES ASSOCIATION Councilmember Sando Sando stated that he was unable to attend the Public Issues Committee s (PIC) last meeting, but will give a full report from the minutes of that meeting at the next Council meeting. The next meeting is scheduled for Wednesday, October CONSENT AGENDA: A. SET BUDGET WORKSHOPS Budget Workshop Dates: October 14, 21, 28 and November 4, 2015, 7:00 p.m. B. SET PUBLIC HEARING 1. September 28, 2015, 7:30 p.m., Adoption of 2015 Stormwater Management Plan C. APPOINTMENTS 1. Food, Beverage and Agriculture Committee: Liz Clark, Neal Sanders, Ed Hoffman, Dan DeVries, Andrew Ledbetter, Donn Bauer, Richard Corella Page 3 of 7

4 D. ACCOUNT ADJUSTMENTS 1. Sewer Volume Charge Adjustment E. PROJECT ACCEPTANCE 1. Semanski Street Overlay Project #1402 LA FLEUR MOVED TO APPROVE THE CONSENT AGENDA. OVERLAND SECONDED. In response to an inquiry from Carstens, Woodbury stated that the sewer volume charge adjustment was for this summer only. He further explained that a new approach is being considered where multi-family structures with up to four living units that are metered separately would be coded as single family units. They would then have a winter averaging feature and would not have a sewer volume charge for water used for irrigation. MOTION CARRIED GENERAL BUSINESS: A. ORDINANCE 1. Ordinance No Second Budget Amendment LA FLEUR MOVED TO HAVE THE CITY CLERK READ ORDINANCE NO BY TITLE ONLY FOR THE FIRST READING. CARSTENS SECONDED. MOTION CARRIED 6-0. City Clerk Read by Title Only ORDINANCE NO AN ORDINANCE OF THE CITY OF ENUMCLAW, WASHINGTON, DECLARING AN EMERGENCY EXISTS RELATING TO 2015 ANNUAL OPERATING BUDGET ORDINANCE NO AND BUDGET AMENDMENT ORDINANCE 2568, AUTHORIZING ADJUSTMENTS TO THE BUDGET. Staff Report: McKenzie referred to her staff report in the Council agenda packet and noted that, in addition to revenue and expenditure adjustments, this also serves to roll forward into the 2015 budget projects that were budgeted in 2014 but not yet started or completed. The majority of the budget adjustment items have been on the Consent agenda and/or reviewed by Council committees. She noted there are excess funds in the L.I.D. Guarantee Fund and $20,000 of that will be used to pay off the Warner L.I.D. one year early. Also, the Stormwater Fund, a special revenue fund, will be re-activated to allow tracking grant revenues and expenditures. Council Comments: Carstens asked if there was an advantage to paying off the L.I.D. early. McKenzie replied that some interest would be saved. Page 4 of 7

5 B. RESOLUTIONS 1. Resolution No Contract with Dynamic Collectors, Inc. LA FLEUR MOVED TO HAVE CITY CLERK READ RESOLUTION NO BY TITLE ONLY. CARSTENS SECONDED. MOTION CARRIED 6-0. City Clerk Read by Title Only RESOLUTION NO A RESOLUTION OF THE CITY OF ENUMCLAW, KING COUNTY, WASHINGTON AUTHORIZING THE MAYOR TO ENTER INTO A CONTRACT FOR COLLECTION SERVICES FOR THE ENUMCLAW MUNICIPAL COURT WITH DYNAMIC COLLECTORS INC. Staff Report: McKenzie stated that RCW allows public entities to retain collection agencies to collect public debt and sets limits on fees. The Enumclaw Court collects approximately 15% of receivables over the counter. The remaining amounts are turned over to collection agencies. At the end of the year, a report from the State of Washington Court System is received. As of December 31, 2014 the court receivable balance was $1,419, In December 2013 the City contracted with Merchant Credit Services in hopes of increasing collection rates. She noted that, unfortunately, the Court has not experienced an increase in collection rates. The Court would like to take one half of their receivables from Merchant and place them with Dynamic Collectors in the hope that they would be able to increase the collection rate. The Court would like to compare the two agencies and then contract one or the other depending on performance. Committee Report: LaFleur stated the resolution has been reviewed and the Committee recommends approval. Council Comments: Council Action: LA FLEUR MOVED TO APPROVE RESOLUTION NO. 1543, CONTRACT WITH DYNAMIC COLLECTORS. OVERLAND SECONDED. MOTION CARRIED 6-0. C. GENERAL ITEMS 1. Action Item a. Independent Fee Calculation Helac Corporation, Chris Pasinetti, Associate Planner Pasinetti explained Impact Fees and the Transportation Impact Fee Schedule. Helac Corporation is proposing a 16,711 square foot expansion. Based on their use, they are considered an industrial park; the transportation impact fee is assessed at $3.61 for every 1,000 square feet as determined by the table in the Ordinance. The fee can also be adjusted per the Enumclaw Municipal Code. The Helac Corporation hired Gibson Traffic Consultants Page 5 of 7

6 for an independent traffic study, which indicates that the proposed expansion will generate 7 additional PM peak trips. This adjusts the fee to $1.68 per square foot. The transportation impact fee required prescriptively is $60,327; the fee is proposed to be adjusted to $28,074. Carstens inquired if a new impact fee schedule is being worked on and stated her opinion that if the fee that someone else brings in is accepted, why is there an impact fee schedule at all. Dickson stated the CED Committee reviewed this and noted that the engineers who prepared the study have the expertise, which is what the Committee relied on to make their decision. They are unanimously in favor of approving. DICKSON MOVED TO APPROVE HELAC CORPORATION S REQUEST FOR A TRANSPORTATIOHN IMPACT FEE REDUCTION FROM $60,327 TO $28,074 PURSUANT TO THE FOLLOWING FINDINGS: 1. THE SPECIFIC CHRACTERISTICS OF THE DEVELOPMENT ACTIVITY PRODUCE A TRIP RATE OF 0.4 PM PEAK HOUR TRIPS PER 1,000 FEET OF GROSS FLOOR AREA. THIS IS LESS THAN ASSUMED IN THE CITY S TRANSPORTATION IMPACT FEE STUDY FOR THE PROPOSED USE. 2. AN INDEPENDENT FEE CALCULATION HAS BEEN SUBMITTED AND REVIEWED THAT SHOWS THAT THE PROPOSAL WILL HAVE LESS IMPACT TO THE CITY S TRANSPORTATION SYSTEM THAN ASSUMED IN THE IMPACT FEE STUDYAND SHOULD BE CHARGED $1.68 PER SQUARE FOOT INSTEAD OF $3.61 PER GROSS SQUARE FOOT. 3. BASED ON THE CHARACTERISTICS OF THE PROPOSED USE AND THE TRAFFIC STUDY PROVIDED, THE IMPACT FEE REDUCTION TO THE AMOUNT REQUIRED IS APPROPRIATE AND FAIR. OVERLAND SECONDED. Sando stated this is a good idea and it will help the manufacturers expand and provide jobs. MOTION CARRIED Informational Reports a Cole Street, Chris Searcy, City Administrator Searcy stated that the Community Development Department had a local contractor submit a demolition permit for the building at 1414 Cole Street. A notice period with Puget Sound Clean Air Agency has also commenced. Carstens inquired about the time frame. Shook stated that there is a ten day notice period for the hazardous material survey; after that is over, they anticipate a seven day period for demolition. She will keep Council informed as to the dates as she becomes aware of them. 3. Routine Reports a. Parks: Aquatics; Cultural Programs; Parks; Recreation 12. UNFINISHED BUSINESS: Page 6 of 7

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