AGENDA REGULAR MEETING ENUMCLAW CITY COUNCIL

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2 AGENDA REGULAR MEETING ENUMCLAW CITY COUNCIL February 8, :30 p.m. ~ Enumclaw City Hall 1. CALL TO ORDER, FLAG SALUTE, AND ATTENDANCE: 2. ADJUSTMENTS TO THE AGENDA: 3. MOTION TO APPROVE AGENDA: 4. MOTION TO APPROVE MINUTES: A. Council Minutes, 1/25/16 (page 3) 5. ANNOUNCEMENTS AND PRESENTATIONS: A. ANNOUNCEMENTS 1. City offices will be closed Monday, February 15, 2016, to observe Presidents Day B. PRESENTATIONS 1. Aging Mastery Program Grant, Jobyna Nickum, Senior Center Manager C. COMMUNITY EVENTS 1. Gallery 2015 Presents Painter Zelma Nachtsheim, A Retrospective, curated by Jenni Minnis, February 4 through March 1. City Hall Council Chambers, open Monday to Friday, 9:00 a.m. - 5:00 p.m. (page 11) D. ENUMCLAW AQUATICS CENTER 1. Bulkhead Project, Wednesday and Thursday, February 17 and 18, closed beginning at 1:30 p.m. on Wednesday and all day Thursday 2. Float in Movie Night, showing Inside Out, Friday, February 19, 6:00 8:00 p.m. 6. COMMENTS FROM THE AUDIENCE: (Please Limit Comments to Three Minutes) 7. PUBLIC HEARING: 8. TABLED BUSINESS: 9. COUNCIL COMMITTEE REPORTS: A. Community Services & Development - Sando, Chair; Lauk, Molinaro B. Economic Development Overland, Chair; Carstens, Molinaro C. Finance Irwin, Chair; Molinaro, Sando D. Public Safety Carstens, Chair; LaFleur, Overland E. Public Works LaFleur, Chair; Irwin, Lauk F. Chamber of Commerce, Liaison Carstens

3 10. GENERAL BUSINESS: A. RESOLUTIONS 1. Resolution No Amendment A to the DWSRF Loan Agreement for a Replacement Reservoir (page 13) a. Motion to have City Clerk read Resolution by Title Only b. City Clerk Reads Resolution by Title Only c. Staff Report: Chris Searcy, City Administrator d. Council Committee Report: e. Council Comments: f. Council Action: B. GENERAL ITEMS 1. Action Item..Council Action a. Watershed Ecosystem Forum of Water Resource Inventory Area 9 (WRIA 9) Representative 2. Routine Reports a. Police (page 23) 11. UNFINISHED BUSINESS: 12. NEW BUSINESS: 13. EXECUTIVE SESSION: 14. ADJOURNMENT: The Transportation Benefit District Meeting will commence directly after adjournment. THIS MEETING BROADCAST AND STREAMED LIVE VIA ECTV CHANNEL 21 AUDIO EQUIPMENT IS AVAILABLE FOR THE HEARING IMPAIRED PLEASE CONTACT THE CITY CLERK FOR ASSISTANCE MEETING NOTES:

4 AGENDA REGULAR MEETING ENUMCLAW CITY COUNCIL 1 February 8, :30 p.m. ~ Enumclaw City Hall 1. CALL TO ORDER, FLAG SALUTE, AND ATTENDANCE: 2. ADJUSTMENTS TO THE AGENDA: 3. MOTION TO APPROVE AGENDA: 4. MOTION TO APPROVE MINUTES: A. Council Minutes, 1/25/16 (page 3) 5. ANNOUNCEMENTS AND PRESENTATIONS: A. ANNOUNCEMENTS 1. City offices will be closed Monday, February 15, 2016, to observe Presidents Day B. PRESENTATIONS 1. Aging Mastery Program Grant, Jobyna Nickum, Senior Center Manager C. COMMUNITY EVENTS 1. Gallery 2015 Presents Painter Zelma Nachtsheim, A Retrospective, curated by Jenni Minnis, February 4 through March 1. City Hall Council Chambers, open Monday to Friday, 9:00 a.m. - 5:00 p.m. (page 11) D. ENUMCLAW AQUATICS CENTER 1. Bulkhead Project, Wednesday and Thursday, February 17 and 18, closed beginning at 1:30 p.m. on Wednesday and all day Thursday 2. Float in Movie Night, showing Inside Out, Friday, February 19, 6:00 8:00 p.m. 6. COMMENTS FROM THE AUDIENCE: (Please Limit Comments to Three Minutes) 7. PUBLIC HEARING: 8. TABLED BUSINESS: 9. COUNCIL COMMITTEE REPORTS: A. Community Services & Development - Sando, Chair; Lauk, Molinaro B. Economic Development Overland, Chair; Carstens, Molinaro C. Finance Irwin, Chair; Molinaro, Sando D. Public Safety Carstens, Chair; LaFleur, Overland E. Public Works LaFleur, Chair; Irwin, Lauk F. Chamber of Commerce, Liaison Carstens

5 2 10. GENERAL BUSINESS: A. RESOLUTIONS 1. Resolution No Amendment A to the DWSRF Loan Agreement for a Replacement Reservoir (page 13) a. Motion to have City Clerk read Resolution by Title Only b. City Clerk Reads Resolution by Title Only c. Staff Report: Chris Searcy, City Administrator d. Council Committee Report: e. Council Comments: f. Council Action: B. GENERAL ITEMS 1. Action Item..Council Action a. Watershed Ecosystem Forum of Water Resource Inventory Area 9 (WRIA 9) Representative 2. Routine Reports a. Police (page 23) 11. UNFINISHED BUSINESS: 12. NEW BUSINESS: 13. EXECUTIVE SESSION: 14. ADJOURNMENT: The Transportation Benefit District Meeting will commence directly after adjournment. THIS MEETING BROADCAST AND STREAMED LIVE VIA ECTV CHANNEL 21 AUDIO EQUIPMENT IS AVAILABLE FOR THE HEARING IMPAIRED PLEASE CONTACT THE CITY CLERK FOR ASSISTANCE MEETING NOTES:

6 3 City of Enumclaw City Council Regular Session 1339 Griffin Avenue City Hall Council Chambers Enumclaw, Washington January 25, 2016, 7:30pm 1. CALL TO ORDER AND FLAG SALUTE: Mayor Reynolds called the meeting to order at 7:30 p.m. and led the Pledge of Allegiance. Mayor Pro Tem LaFleur announced that Councilmembers Overland and Irwin were absent. LA FLEUR MOVED TO EXCUSE COUNCILMEMBERS IRWIN AND OVERLAND FROM THE MEETING. SANDO SECONDED. MOTION CARRIED 5-0. ATTENDANCE: Councilmembers Mike Sando, Jan Molinaro, Juanita Carstens, Kimberly Lauk, and Chance LaFleur were present. Also present were Mayor Liz Reynolds, City Attorney Mike Reynolds, City Clerk Maureen Burwell, Interim Public Works Director Scott Woodbury, Finance Director Stephanie McKenzie, Police Chief Jim Zoll, and Information Services Technician Travis Rose. 2. ADJUSTMENTS TO THE AGENDA: Mayor added 5.A.2 Valentine Dance. She also noted that there is a replacement page to insert into the packet for the agreement with Plateau Outreach Ministries. 3. MOTION TO APPROVE AGENDA: LA FLEUR MOVED TO APPROVE THE AGENDA AS AMENDED. MOLINARO SECONDED. MOTION CARRIED MOTION TO APPROVE MINUTES: A. Council Minutes, 1/11/16 CARSTENS MOVED TO APPROVE THE JANUARY 11, 2016 MINUTES AS PUBLISHED. LA FLEUR SECONDED. MOTION CARRIED 5-0. B. Industrial Development Corporation Minutes, 1/11/16 CARSTENS MOVED TO APPROVE THE INDUSTRIAL DEVELOPMENT CORPORATION MINUTES AS PUBLISHED. LAUK SECONDED. Molinaro asked for a correction to the minutes as he was voted to be Vice President not Secretary. LA FLEUR MOVED TO AMEND THE MINUTES TO REFLECT MOLINARO AS VICE-PRESIDENT. CARSTENS SECONDED. MOTION CARRIED 5-0. Enumclaw City Council Regular Meeting January 25, 2016 Page 1 of 8

7 4 MOTION CARRIED 5-0. (The vote on the original motion, approving the minutes as amended.) 5. ANNOUNCEMENTS AND PRESENTATIONS: A. ANNOUNCEMENTS 1. Auburn Youth Resources/Enumclaw Youth & Family Services Valentine Breakfast Fundraiser, Friday, February 12, 2016, 6:30 a.m. at Grace Community Church in Auburn, to R.S.V.P. Mayor encouraged the Council and community to attend the fundraising event, as it supports our own Enumclaw Youth & Family Services. She gave some details about the event. 2. ADDED Enumclaw Rotary Club s Father/Daughter Valentine Dance, Saturday, February 6, three sessions: 1:00 3:00 p.m.; 4:00 6:00 p.m.; 7:00 9:00 p.m., Enumclaw High School Commons, Mayor noted the event. She encouraged participants to get their tickets quickly because the three sessions fill up quickly. B. ENUMCLAW EXPO CENTER EVENTS 1. Wine and Chocolate Festival, Friday, February 5, 4:00 p.m. 10:00 p.m., and Saturday, February 6, 2:00 p.m. 10:00 p.m., Exhibit Hall and Activity Hall Mayor noted the event. 6. COMMENTS FROM THE AUDIENCE: Gary Hemminger, Enumclaw Youth & Family Services, thanked Councilmember Carstens for adopting the Youth Center during November; she provided decorations and Christmas trees and also had someone paint the windows. He noted that he, Darrel Dickson and Michael Jackson, Auburn Youth Center s Development Director, will be meeting soon to work on a fundraiser specific to Enumclaw. The goal for the Youth Center s programming this year is to expand into outdoor activities for the youth. They have planned a snowshoeing event for February during the school break. Ted DeVol, 741 Stevenson, read a letter concerning a city-wide issue. The main points of the letter were that, during the 2015 School Bond Levy campaign, the Enumclaw School District Superintendent arranged meetings with twenty-two businesses and private organizations to encourage passage of the school bond levy. State laws are clear on the subject and DeVol has filed a complaint with the Washington State Public Disclosure Commission (PDC). A PDC staff member had told him there was mismanagement and the Director had been fired; a month later the determination came back that there was no wrongdoing. He quoted a PDC s document relating to campaigning, which is not permitted by school employees on the clock. He also noted that the district is $22 million short on their project and the new gym and performing arts center may not be included in the project now. Rene Popke, Executive Director of the Rainier Foothills Wellness Foundation, gave an update of their programs accomplishments for 2015: Neighbors Feeding Neighbors - over 9,000 meals served for the year, at an approximate cost of $45,000. Enumclaw City Council Regular Meeting January 25, 2016 Page 2 of 8

8 5 Week-end Backpack program served 282 students with six meals in each backpack every Friday. During the academic year, nearly 11,000 backpacks were sent home with students for a cost of $54,000. Full Bellies, the free meal offered at Calvary Presbyterian Church on Thursday evenings, - average number was 90 meals per week, with a total of 3500 meals served at a cost of $7,000. Care Van averaged 250 transports a month to health related appointments; over 20,000 total miles driven in 2015 and 2600 transports. During the Holiday Fantasy Gala in December, enough money was raised for a new Care Van. Dental Van in partnership with the Enumclaw Youth & Family Services center, served 117 patients and 4900 procedures were performed. The value of the procedures was over $60,000, however, the cost to the community was $9,600. Mental Health Task Force this is year two of an $182,000 two-year grant from Catholic Health Initiatives. 125 first responders were trained for de-escalation tactics; 10 community members were trained with suicide prevention; 26 people received adult mental health certification. Drug and Alcohol Coalition year three of a five year grant totaling $625,000 with the same amount matched by the Foundation. Nearly 100 pounds of prescription drugs have been collected off the streets. They are still working on a permanent drug take back box in the community. 50 community members participated in the Reality House. They are working on a drug free workplace campaign. Enumclaw Police Sergeant Tony Ryan, along with Popke, has spoken to nearly 200 students at the High School about addiction. 7. PUBLIC HEARING: None. 8. TABLED BUSINESS: None. 9. COUNCIL COMMITTEE REPORTS: A. COMMUNITY SERVICES AND DEVELOPMENT Councilmembers Sando Chair; Lauk, Molinaro Sando stated the Committee last met on Tuesday, January 19, They discussed the Comprehensive Plan; Resolution 1556, Outside Agency Agreements and Lease Agreements; they received Planning Department monthly reports and discussed the tobacco free initiative in public parks referred from the Public Safety Committee. They also discussed the six-plex interlocal agreement; the Human Service Advisory Board s purpose and mission; capital projects; new permit software; the Schlotfeldt and Lafromboise funds; Jr. Hornets Football; and a Council mentoring program. The Committee has decided to meet the third Monday of each month at 6:00 p.m. at the Stevenson-Yerxa Building. However, due to the Presidents Day Holiday being on a Monday, the next meeting is scheduled for Tuesday, February 16, at 6:00 p.m. at the Stevenson/Yerxa Building. Enumclaw City Council Regular Meeting January 25, 2016 Page 3 of 8

9 6 B. ECONOMIC DEVELOPMENT Councilmembers Overland, Chair; Carstens, Molinaro Carstens stated the Committee has not met since the last Council meeting. The next meeting is scheduled for Monday, February 8, at 5:00 p.m. in the Council Conference Room at City Hall. C. FINANCE Councilmember Irwin, Chair; Molinaro, Sando Sando stated the Committee last met on Monday, January 25. They received information on the Finance Committee s oversight role including voucher and credit card transactions; budget amendments and Ordinances; donation of services; finance policy review; and other financial related topics. They discussed Resolution The next meeting is scheduled for Monday, February 8, at 7:00 p.m. in the Finance Department. D. PUBLIC SAFETY Councilmembers Carstens, Chair; LaFleur, Overland Carstens stated the Committee last met on January 19. They discussed crosswalks and traffic signs. The LED light at Semanski and Warner should be installed by the end of the month. The electronic door locks are extended to the end of February. They will continue working with Fire District #28 and King County Emergency Management on disaster preparedness issues. They are waiting on the CSD Committee s assessment of the ban on smoking in public parks. When Fire Chief Randy Fehr attends a meeting, they will discuss a potential fireworks ban with him. The next meeting is scheduled for Tuesday, February 16, at 7:00 p.m. at the Police Department. E. PUBLIC WORKS Councilmember LaFleur, Chair; Irwin, Lauk LaFleur stated the Committee last met on Monday, January 25. They discussed Resolutions 1552 and 1555; there will be an adjustment to 1555 that will be made later on the agenda. They reviewed the capital projects updates including the Highway 410 Channelization project. They asked the Public Works Director to provide them with natural gas pricing and hedges history so they can review at the next meeting. The next meeting is scheduled for February 8, at 6:00 p.m. in the Council conference room at City Hall. F. CHAMBER OF COMMERCE Councilmember Carstens Carstens stated the Chamber Board last met on Wednesday, January 13. The Chamber Installation Dinner was held at Kelly s Mercantile, where new officers and members were installed. Two board members have been added to the Chamber Board so there are now 10 members on the Board. Tyson Gamblin was the president for the past two years and Terry Parker is the new president. Their membership goal for 2016 is increasing membership by 100 members. They received a report from Stefanie Erickson, the event coordinator, detailing the events for Impact fees were discussed and it is believed that Enumclaw is not competitive with other small cities. The next meeting will be Wednesday, February 10, 7:30 a.m. at Columbia Bank. 10. CONSENT AGENDA: A. VOUCHER AND PAYROLL CERTIFICATION 1. Accounts Payable Vouchers # $872,439.00: Void Check #s , , , ($394.09) Enumclaw City Council Regular Meeting January 25, 2016 Page 4 of 8

10 7 2. December 2015 Payroll Vouchers # $28,174.84; Payroll Direct Deposits - $363,785.67; Payroll Tax and Benefits - $380, LA FLEUR MOVED TO APPROVE THE CONSENT AGENDA. CARSTENS SECONDED. MOTION CARRIED GENERAL BUSINESS: A. RESOLUTIONS 1. Resolution No Municipal Stormwater Capacity Grant Agreement LA FLEUR MOVED TO HAVE CITY CLERK READ RESOLUTION NO BY TITLE ONLY FOR THE SECOND READING. MOLINARO SECONDED. MOTION CARRIED 5-0. City Clerk Read by Title Only RESOLUTION NO A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ENUMCLAW, KING COUNTY, WASHINGTON, AUTHORIZING A MUNICIPAL STORMWATER CAPACITY GRANT AGREEMENT WITH THE WASHINGTON STATE DEPARTMENT OF ECOLOGY. Staff Report: Woodbury stated he had nothing to add to the staff report given at the previous Council meeting. Committee Report: LaFleur stated that the Public Works Committee has reviewed the Resolution and recommends approval. Council Comments: None. Council Action: LA FLEUR MOVED TO APPROVE RESOLUTION NO. 1552, MUNICIPAL STORMWATER CAPACITY GRANT AGREEMENT. LAUK SECONDED. MOTION CARRIED Resolution No Authorization for the Acquisition of Personal Property and Execution of a Financing Contract LA FLEUR MOVED TO HAVE CITY CLERK READ RESOLUTION NO BY TITLE ONLY FOR THE SECOND READING. CARSTENS SECONDED. MOTION CARRIED 5-0. Enumclaw City Council Regular Meeting January 25, 2016 Page 5 of 8

11 8 City Clerk Read by Title Only RESOLUTION NO A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ENUMCLAW, KING COUNTY, WASHINGTON, AUTHORIZING THE ACQUISITION OF PERSONAL PROPERTY AND EXECUTION OF A FINANCING CONTRACT AND RELATED DOCUMENTATION RELATING TO THE ACQUISITION OF SAID PERSONAL PROPERTY. Staff Report: Woodbury stated he has learned that the first interest-only payment is not due until December 2016; the first principal and interest payment will be in June Committee Report: LaFleur stated that, after reviewing the costs for the wood chipper, the Committee is recommending that the $57,000 for the chipper be removed. He also noted that the Public Works Department will keep the current vactor truck in the fleet, only using it for earth digging work. When that one is no longer useful, it will not be replaced. He stated the Committee recommends approval with the one amendment. Council Comments: None. Council Action: LA FLEUR MOVED TO AMEND RESOLUTION 1555 TO REMOVE $57,000 FOR THE PURCHASE OF A WOOD CHIPPER IN THE STREET FUND. MOLINARO SECONDED. MOTION CARRIED 5-0. LA FLEUR MOVED TO APPROVE RESOLUTION NO. 1555, AUTHORIZATION FOR THE ACQUISITION OF PERSONAL PROPERTY AND EXECUTION OF A FINANCING CONTRACT, AS AMENDED. MOLINARO SECONDED. MOTION CARRIED Resolution No Outside Agency Agreements Mayor noted that the Plateau Outreach Ministries contract language has been changed slightly, to make it clearer that the $15,000 allocated will be through utility vouchers only. SANDO MOVED TO HAVE CITY CLERK READ RESOLUTION NO BY TITLE ONLY FOR THE SECOND READING. LA FLEUR SECONDED. MOTION CARRIED 5-0. City Clerk Read by Title Only RESOLUTION NO A RESOLUTION OF THE CITY OF ENUMCLAW, KING COUNTY, WASHINGTON AUTHORIZING THE MAYOR TO ENTER INTO AGREEMENTS WITH THE FOLLOWING OUTSIDE AGENCIES PURSUANT TO THE 2016 BUDGET: Enumclaw City Council Regular Meeting January 25, 2016 Page 6 of 8

12 9 ENUMCLAW YOUTH & FAMILY SERVICES, ENUMCLAW CHAMBER OF COMMERCE, ENUMCLAW VISITORS CENTER, ARTS ALIVE!, PUBLIC HEALTH SEATTLE & KING COUNTY WIC PROGRAM, AND PLATEAU OUTREACH MINISTRIES. Staff Report: M. Reynolds stated that the 2016 budget allocated specific amounts to certain outside agencies. The agencies provide services to Enumclaw citizens in exchange for receiving public funds or rent subsidies. The agreements are attached as Exhibits to Resolution Committee Report: Sando stated the CSD and the Finance Committees reviewed and both are recommending approval. Council Comments: None. Council Action: SANDO MOVED TO APPROVE RESOLUTION NO. 1556, OUTSIDE AGENCY FUNDING AGREEMENTS, AS AMENDED. LAUK SECONDED. MOTION CARRIED 5-0. B. GENERAL ITEMS 1. Action Items a. Set Council Workshop Dates and Topics Mayor noted that the first Mondays of the month are set aside for Council Workshops if Council wishes to schedule one. The Comprehensive Plan is her suggestion for the first topic to be presented at a Workshop. Council concurred. LA FLEUR MOVED TO SCHEDULE A COUNCIL WORKSHOP ON MONDAY, FEBRUARY 1ST AT 7:00 P.M. MOLINARO SECONDED. MOTION CARRIED 5-0. b. Regional Representation Mayor stated that some of the Regional Committees require an elected official to be the representative. She stated her opinion is that Sound Cities Association (SCA) and South County Area Transportation Board (SCATBd) are the most important. Lauk offered to be the representative for SCATBd. Sando stated he would commit to the spring and summer for SCA and LaFleur will take over in the fall. Molinaro is the alternate for SCA. There was no volunteer for the Watershed Ecosystem Forum of Water Resource Inventory Area 9 (WRIA 9). Since there are two Councilmembers absent, the topic will be brought up at the next Council meeting. Enumclaw City Council Regular Meeting January 25, 2016 Page 7 of 8

13 10 2. Routine Reports a. Community Development: Building Permits, City Planning b. Enumclaw Municipal Court, Fourth Quarter c. Parks: Aquatics; Cultural Programs; Parks; Recreation; d. Public Works: Facilities; Equipment Rental; Solid Waste; Gas; Line Maintenance; Streets; Wastewater; Water Mayor noted the reports that are in the Council packet. 12. UNFINISHED BUSINESS: None. 13. NEW BUSINESS: None. 14. EXECUTIVE SESSION: None. 15. ADJOURNMENT: CARSTENS MOVED TO ADJOURN THE MEETING. LA FLEUR SECONDED. MOTION CARRIED 5-0. Meeting adjourned at 8:15 p.m. Respectfully Submitted, Maureen Burwell City Clerk Date Minutes Approved: Enumclaw City Council Regular Meeting January 25, 2016 Page 8 of 8

14 11 Press Release For Immediate Release Contact: Gary D. LaTurner (360) The City of Enumclaw s Gallery 2016 and guest curator Jenni Minnis present: Painter, Zelma Nachtsheim A Retrospective February 4, 2016 through March 1, 2016 The City of Enumclaw and 4Culture of King County are pleased to present a retrospective exhibition featuring the artworks of Zelma Nachtsheim. Jenni Minnis, The Mason Jar Farm, invited the City of Enumclaw to present a collection of paintings by her grandmother, a local Enumclaw person of note who recently passed. Jenni s request was approved by the arts commission and we look forward to seeing Zelma s fine paintings in Gallery Jenni s statement about the artist My grandma Zelma Nachtsheim lived on the Enumclaw Plateau for 65 years. Zelma loved to teach, inspire, and create. She mostly painted oil on canvas from photos she had taken on her travels or images she saw such as the roses in her garden. She also loved the scene of the oceans or forest with cabins and churches amongst the trees. Zelma taught ceramics for over 20 years in her basement of the farm house out at the foot of Mt. Peak. When I was a child these women gathered in the basement laughing and talking and painting. It is one of my favorite memories. She always told me the secret to staying young and sharp is to not let your mind stop creating. Zelma passed away at the age of 93 on September 22, Griffin Ave, Enumclaw, WA Fax

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16 City Council AGENDA BILL ITEM# MEETING DATE: 02/08/2016 SUBJECT: Amendment A to Drinking Water State Revolving Fund Loan Agreement for Reservoir Replacement CATEGORY: RESOLUTION RELATED ORDINANCE OR RESOLUTION NO BUDGET IMPACT: Expenditure Budget: $ Revenue Budget: $ Proposed Budget Amendment: $ ATTACHMENTS: Staff Report, Resolution STAFF CONTACT: Scott Woodbury, Interim Public Works Director SUMMARY/BACKGROUND: With City Council authorization, an application for additional Drinking Water State Revolving Fund (DWSRF) loan financing was applied for and subsequently approved by the state Public Works Board for the replacement of the City s 2 million gallon reservoir. Executing an amendment to the original DWSRF loan agreement with the Public Works Board is necessary in order to secure the funding. RECOMMENDATIONS: DATE SENT TO COMMITTEE: 02/08/2016 DATE RETURNED: 02/08/2016 COUNCIL COMMITTEE: To be provided at the February 8 th meeting STAFF: Approve COUNCIL ACTION: (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) 1ST reading 2/8/16 Enactment reading ORDINANCE # RESOLUTION #

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18 15 STAFF REPORT DEPARTMENT OF PUBLIC WORKS TO: FROM: Mayor / City Council Scott Woodbury, P.E. / Interim Public Works Director DATE: February 3, 2016 SUBJECT: Amendment A to the Drinking Water State Revolving Fund (DWSRF) Loan Agreement for a Replacement Reservoir BACKGROUND: On August 26, 2013, the City Council approved Resolution No authorizing the Mayor to enter into a DWSRF Loan Agreement for $3,499,656 with an interest rate of 1.5% and 24 year term, less a 1% loan fee, with the Washington State Public Works Board for the replacement of the City s 2 million gallon (MG) reservoir. On March 9, 2015, the City Council authorized proceeding with design of a 3 MG replacement reservoir with construction delayed to 2016 and authorized submittal of an application for additional DWSRF or other low interest loan financing. An application for an additional $2,278,119 in DWSRF financing was submitted and has been approved by the state Public Works Board. ANALYSIS: In order to quickly and efficiently make the additional funding available to the City, the state has offered an amendment to the existing DWSRF loan agreement rather than a separate agreement. The additional funding is needed to construct the new reservoir, which will be advertised for bids later this month. The terms of the loan are the same as the original loan, including the 1% loan fee on the additional loan amount. The deadline for completing the reservoir is unchanged from the original loan agreement. RECOMMENDATION: Staff recommends Council pass Resolution 1557 authorizing the Mayor to execute Amendment A to the DWSRF Loan Agreement with the Washington State Public Works Board securing additional funding for the replacement of the City s reservoir.

19 16 RESOLUTION NO A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ENUMCLAW, KING COUNTY, WASHINGTON, AUTHORIZING THE MAYOR TO EXECUTE AMENDMENT A TO THE DRINKING WATER STATE REVOLVING FUND (DWSRF) LOAN AGREEMENT WITH THE WASHINGTON STATE PUBLIC WORKS BOARD FOR REPLACEMENT OF THE CITY S TWO MILLION GALLON RESERVOIR. WHEREAS, on August 26, 2013, the City Council approved Resolution No authorizing the Mayor to enter into a DWSRF Loan Agreement for $3,499,656 with an interest rate of 1.5% and 24 year term, less a 1% loan fee, with the Washington State Public Works Board for the replacement of the City s 2 MG reservoir, and WHEREAS, on March 9, 2015, the City Council authorized proceeding with design of a 3 MG replacement reservoir with construction delayed to 2016 and authorized submittal of an application for additional DWSRF or other low interest loan financing, and WHEREAS, an application for an additional $2,278,119 in DWSRF financing was submitted and has been approved by the state Public Works Board. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF ENUMCLAW, KING COUNTY, WASHINGTON DO HEREBY RESOLVE AS FOLLOWS: Section 1: That the Mayor is hereby authorized to execute Amendment A to the DWSRF Loan Agreement with the Washington State Public Works Board securing additional funding for the replacement of the City s reservoir. Resolution No.: 1557 Draft No.: 1 Draft Date: February 3, 2016 Resolution Requested By: Public Works Director Page 1

20 17 RESOLVED IN REGULAR AND OPEN SESSION this day of, Mayor Liz Reynolds INTRODUCED PASSED APPROVED Attachments: Amendment A to DWSRF Loan Agreement No. DM ATTEST: Maureen Burwell City Clerk APPROVED AS TO FORM: Michael J. Reynolds City Attorney Resolution No.: 1557 Draft No.: 1 Draft Date: February 3, 2016 Resolution Requested By: Public Works Director Page 2

21 18 Washington State Public Works Board 1011 Plum Street SE Post Office Box Olympia, Washington February 4, 2016 Scott Woodbury City Of Enumclaw 1309 Myrtle Ave Enumclaw, WA RE: Amendment to Loan Agreement/Contract DM Dear Mr. Woodbury: Enclosed are two originals of an amendment to the above loan agreement number. The amendment revises the loan amount to the value shown on the attached Declarations Page as LOAN AMOUNT. This amount is inclusive of any loan fees listed on the Declarations Page. If loan fees are applicable, the amount shown on the Declarations Page as LOAN FEE is the total loan fee after adding any new fees due to the change of the total loan amount. Please have both originals of the amendment signed and dated by the appropriate authorities, and return them to the Contracts Administration Unit within 60 days of the date of this letter. Sincerely, Jeff Hinckle Federal Programs Unit (360) Enclosures Administrative services provided by the Department of Commerce (360) Fax (360)

22 19 AMENDMENT DECLARATIONS Amendment Title: Amendment Number: City of EnumclawLoan Amount Change A CLIENT INFORMATION Legal Name: City of Enumclaw Loan Number: DM Award Year: 2013 State Wide Vendor Number: SWV PROJECT INFORMATION Project Title: 2 MG Reservoir Replacement Project City: Enumclaw Project State: Washington Project Zip Code: LOAN INFORMATION New Loan Amount: $5,777, Prior Loan Amount $3,499, New Loan Fee (Included in loan amount if applicable) $57, Loan Forgiveness %: % Loan Term: 24 years Interest Rate: 1.50% Payment Month: October 1st Earliest Date for Construction Reimbursement: 7/1/2013 Time of Performance FUNDING INFORMATION 48 months from Contract execution date to Project Completion date. Total Amount of Federal Award (as applicable) Federal Award Date Federal Award ID # (FAIN) Amount of Federal Funds Obligated by this action Awarding Official [To be determined] [To be determined] [To be determined] [To be determined] [To be determined] SPECIAL TERMS AND CONDITIONS GOVERNING THIS LOAN AGREEMENT A final determination on the eligibility of indirect costs is pending from the Environmental Protection Agency. Upon receipt of that determination, Commerce will notify you of that decision and advise if indirect costs may be charged against this contract. DEDICATED ACCOUNT FOR LOAN REPAYMENT. The Contractor shall establish an account or fund for loan repayment. During the term of the loan, the Contractor shall make regular deposit into the loan repayment account such that by June 1st of the repayment years, the funds in this account covers the annual debt service payment. All interest earned on funds deposited in this account shall accrue to the benefit of the Contractor and be applied toward reducing the amount of the PWAA loan. The funds in this account or fund shall be used solely to make debt service payments.

23 20 ESTABLISHMENT OF ADEQUATE RATES AND RESERVES. The Contractor agrees to provide a resolution when adopting new rate increases, new capital assessments, or both, for the services of the system that shall be sufficient to provide funds which, along with other revenues of the system, will pay all operating expenses and debt repayments during the term of the loan. In addition, the Contractor shall create, fund and maintain a minimum 12.5% Operating Reserve, and Capital and Emergency reserves at least as required by the Water System Plan or Small Water System Management Plan. The Board reserves the right, at anytime, to request proof of compliance of these requirements from the Contractor. FINANCIAL STATEMENTS. The Contractor shall furnish the Board, on an annual basis, copy of the financial statements and a report regarding the collection and distribution of funds dedicated for loan repayment, beginning with the fiscal year reporting period the Contractor receives the loan and continuing until the term of the loan, or until such time the Board is satisfied with the Contractor s finances and notifies the Contractor that this condition no longer applies. Submittal of financial statements and report is due every first (1st) day of February of each year. LOAN SECURITY CONDITION GOVERNING THIS LOAN AGREEMENT This loan is a revenue obligation of the Contractor payable solely from the net revenue of the Water system. Payments shall be made from the net revenue of the utility after the payment of the principal and interest on any revenue bonds, notes, warrants or other obligations of the utility having a lien on that net revenue. As used here, net revenue means gross revenue minus expenses of maintenance and operations. The Board grants the Contractor the right to issue future bonds and notes that constitute a lien and charge on net revenue superior to the lien and charge of this loan Contract. This option may be used only if the entire project is a domestic water, sanitary sewer, storm sewer, or solid waste utility project. AMENDMENT DECLARATIONS (continued) Amendment Title Loan Number: Amendment Number Project Title: Loan Amount Change DM A 2 MG Reservoir Replacement Scope of Work: The City's 2 million gallon (MG) concrete reservoir will be replaced with a new 2 MG or larger concrete reservoir (final volume to be determined during design). Other work includes site preparation and the following: 1) Replace piping as needed for the new reservoir. 2) Replace the PLC at the City's Corrosion Control Facility (CCF) on the same site that handles the reservoir level data and other SCADA data to integrate the CCF with the master PLC and computer at the City shops. Replace the master telemetry computer at the City shops, upgrade its software, and install a newer, more detail alarm program. 3) Extend the Watercress source transmission main to the new reservoir. Add small pumps to the Watercress ph sample lines to decrease travel time. 4) Grubb existing tree stumps and clean up/re-grade the undeveloped eastern portion of the reservoir site, an area of approximately 2 acres. 5) Revise fencing as needed. 6) Replace the existing Boise Spring propeller source meter with a new magnetic type meter.

24 AMENDMENT FACE SHEET Contract Number: DM Amendment Number: A DRINKING WATER STATE REVOLVING FUND (MUNICIPAL) Contractor 2. Contractor Doing Business As (optional) City of Enumclaw N/A 1309 Myrtle Ave Enumclaw, WA Contractor Representative (only if updated) 4. Public Works Board Representative (only if updated) N/A N/A 5. Original Contract Amount 6. Amendment Amount 7. New Contract Amount $3,499, $2,278, $5,777, Amendment Funding Source 9. Amendment Start Date 10. Contract End Date Federal: State: Other: N/A: Amendment Execution Date October 1, Federal Funds (as applicable): N/A Federal Agency: EPA CFDA Number: Amendment Purpose: The purpose of this amendment is to modify the amount of the Loan. The Board, defined as the Washington State Public Works Board, and Borrower/Contractor acknowledge and accept the terms of this Agreement/Contract As Amended and attachments and have executed this Contract on the date below to start as of this date of execution. The rights and obligations of both parties to this Agreement/Contract As Amended are governed by this Agreement/Contract Amendment and the following other documents incorporated by reference: Declarations Page, Amendment Terms and Conditions including all attachments. A copy of this Agreement/Contract Amendment shall be attached to and made a part of the original Agreement/Contract between the Board and the Borrower/Contractor. Any reference in the original Contract to Agreement or Contract shall mean the Agreement As Amended or Contract As Amended, respectively. FOR THE BORROWER/CONTRACTOR FOR PUBLIC WORKS BOARD Signature Print Name Title Date Stan Finkelstein, Public Works Board Chair Date APPROVED AS TO FORM ONLY This 14 th Day of December, 2015 Bob Ferguson Attorney General Signature on File Kathryn Wyatt Assistant Attorney General City of Enumclaw Page 1 Loan Amount Amendment DM /4/2016 Drinking Water State Revolving Fund

25 22 AMENDMENT TERMS AND CONDITIONS DRINKING WATER STATE REVOLVING FUND (MUNICIPAL) Contractor/Borrower: Contract Number: Amendment Number: City of Enumclaw DM A The purpose of this amendment is to modify the amount of the Loan Agreement / Contract identified above. This amendment is being entered into based on the following reason: This amendment is written to provide an additional $2,278,119 in funding for the city to construct their 2MG Reservoir Replacement project. Per the previous scope, the city will determine the final reservoir capacity as part of design. Design is 90% complete for a 3 MG reservoir. Constructing a 3 MG reservoir will maintain the storage the City had available since 1989, provide more security against an emergency water shortage, and take advantage of the opportunity cost of constructing a larger reservoir now when it is less expensive than constructing a separate reservoir later. The New Loan Amount is amended to delete the original Loan Amount in your contract and replace it with a sum not to exceed the Loan Amount as shown on the attached Declarations Page, and identified on the Contract Face Sheet as Contract Amount. The Interest Rate shall be the percent amount shown on the Declarations Page, per annum on the outstanding principal balance. The loan amount, where referenced in the Contract's Special Terms and Conditions section, shall refer to this declared Loan Amount, which is alternately listed as New Contract Amount on the attached Contract Amendment Face Sheet. If loan fees are applicable, the amount shown on the Declarations Page as Loan Fee is the total loan fee after adding any new loan fees due to the change of the total loan amount. City of Enumclaw Page 2 Loan Amount Amendment DM /4/2016 Drinking Water State Revolving Fund

26 23 Enumclaw Police Department Monthly Crime Report 2015 YEAR END TOTAL NIBRS OFFENSES JAN FEB MAR APR MAY JUNE JULY AUG SEPT OCT NOV DEC MURDER/NON-NEG MANSLAUGHTER Forcible Sex Crimes Forcible Rape Forcible Sodomy Sexual Asslt w/object Forcible Fondle/Child Molest Robbery Aggravated Assault Aggravated Assault DV Simple Assault Simple Assault DV Intimidation Non-Forcible Sex Crimes Incest Statutory Rape Kidnapping Human Trafficking Commercial Sex Acts Involuntary Servitude Burglary/Breaking & Entering Residential Commercial Arson Thefts/Larceny Pocket Picking THEFT Purse Snatching TOTAL Shoplifting Theft From Building Theft From Coin-Op Theft From MV Theft From MV-Parts/Acces All Other Thefts/Larceny Motor Vehicle Theft Extortion/Blackmail Counterfeiting/Forgery

27 24 JAN FEB MAR APR MAY JUNE JULY AUG SEPT OCT NOV DEC TOTAL Fraud Swindle/Confidence Game Credit Card/ATM Fraud Impersonation Welfare Fraud Wire Fraud Stolen Property Offenses Destruction/Damage/Vandalism Drug/Narcotic Offenses Drug/Narcotic Violations Drug Equipment Violations Pornography/Obscene Material Gambling Offense Prostitution Offense Prostitution Assist or Promote Purchase Prostitution Violation No Contact Order Bribery Weapon Law Violations TOTAL NIBRS OFFENSES OTHER OFFENSES DUI Other Liquor Violations Drug Investigations Disorderly Conduct Juvenile Other Suspicious Person/Situation Parking Complaints Alarms Involuntary Commitments Voluntary Commitments Mental Other All Other Offenses TOTAL OTHER OFFENSES WARRANT INFORMATION EMC Warrant Arrests

28 25 JAN FEB MAR APR MAY JUNE JULY AUG SEPT OCT NOV DEC TOTAL JAIL INFORMATION Adult Arrests Juvenile Arrests Enumclaw Bookings OSA Bookings Invol. Commit. Jail Voluntary Commit. Jail Mental Other, Jail Total Jail Aid Total Jail Aid Transported JAIL REVENUE $24,303 $28,412 $22,486 $24,110 $39,920 $24,626 $49,145 $23,249 $25,519 $25,036 $24,395 $17,754 $328,956 CITATIONS/ACCIDENTS Crim. Traf. - Issued Crim. Traf. - Violations Crim. NonTraf.- Issued Crim. NonTraf.- Violations Infractions Issued Infractions Violations Parking Infractions Accidents - Reportable Accidents - Non-Reportable MON AVG TOTAL 911 CALLS RECEIVED TOTAL CFS HANDLED TOTAL OFFENSES TO CFS % 911 Calls for: POLICE FIRE

29 26 EPD CALLS FOR SERVICE TRAFFIC STOPS EFD AID FIRE SERVICE MT RAINIER CALLS FOR SERVICE TRAFFIC STOPS JAN FEB MAR APR MAY JUN JUL AUG SEPT OCT NOV DEC TOTALS AVERAGE DISPATCH STATS MONTHLY 2015 TOTAL TOTALS NOTE: PHONES 911 BUSINESS The total 911 & business calls below are NOT in addition too 911 & business line calls. Most of the calls for service originate from either the 911 or business lines