MINUTES HARRIS COUNTY MUNICIPAL UTILITY DISTRICT NO. 81 OF HARRIS COUNTY, TEXAS. February 25, 2016

Transcription

1 MINUTES HARRIS COUNTY MUNICIPAL UTILITY DISTRICT NO. 81 OF HARRIS COUNTY, TEXAS February 25, 2016 The Board of Directors ("Board") of Harris County Municipal Utility District No. 81 of Harris County, Texas (the "District"), met in regular session, open to the public, at 805 Hidden Canyon Dr., Katy, Texas 77450, inside the boundaries of the District, on the 25th day of February, 2016, and the roll was called of the duly constituted members of the Board of Directors, to-wit: John Savage George Goff Patrick Cathcart Donna Brown Bruce Cox President Vice President Secretary Treasurer Assistant Secretary, and ]11 of said persons were present, thus constituting a quorum. Also present were Terry Savage and Jennifer Labourdette, members of the public; Virginia Goff, Kevin Cain, and Leo Waggoner, residents of the District; Gregg Nad~, resident of Cimarron Municipal Utility District ("Cimarron"); Lauren Matson Davi of Wheeler and Associates, Inc.; Charlie Chapline of Municipal District Services, L.L.. ("MDS"); Shirley McLennan of McLennan & Associates, L.P. ("McLennan"); Doug Baker and Kristin O'Neill of Brown & Gay Engineers, Inc. ("BGE"); Starr Johnson and Doris Vogt, District employees; and Katie Carner and Shilpa Shah of Allen Boone Humphries Robinson LLP (" ABHR"). MINUTES The Board considered approving the minutes of the January 28, 2016, regular meeting. After discussion, Director Cathcart moved to approve the minutes of January 28, Director Brown seconded the motion, which carried by unanimous vote. REQUEST FOR FUNDING HARRIS COUNTY PRECINCT 3'S EXTENSION OF THE HIKE AND BIKE TRAIL WEST OF MASON ROAD I Mr. Nady reported that 49 easements need to be acquired for the extension of the hike and bike trail, and 24 out of 28 easements located within the District have been signed and recorded in the real property records of Harris County. Discussion ensued regarding obtaining the additional easements

2 TAX ASSESSOR/ COLLECTOR REPORT The Board next received the tax assessor/ collector's report for the month, a copy of which is attached. Ms. Matson-Davis stated that the report reflects that the District's 2015 taxes are 88.3% collected as of the end of January. After discussion, Director Cox moved to approve the tax assessor/collector's report and pay the bills. Director Cathcart seconded the motion, which carried by unanimous vote. BOOKKEEPER'S REPORT The Board next received the bookkeeper's report, a copy of which is attached. Ms. McLennan reviewed each District account and the bills to be paid, as well as a budget to actual comparison, and the debt service requirements. Director Goff stated that he received a past due statement for the District's MasterCard with Sam's Club. Ms. McLennan stated she will confirm that the payment was sent on February 24, 2016 and have the fee removed. After discussion, Director Cox moved to approve the bookkeeper's report and the checks presented for payment. Director Brown seconded the motion, which carried by unanimous vote. OPERATOR'S REPORT Mr. Chapline reviewed a written operations report, a copy of which is attached. He reported that the District's water accountability was 91.7% for the period ending January 15, Mr. Chapline reviewed additional repair and maintenance items performed during the month and requested authorization to remove the delinquent accounts listed in the report that are deemed not to be collectible and submit same to a collection agency. CUSTOMER REQUESTS Mr. Waggoner reported a sinking sidewalk on his property and requested the District repair the sinking sidewalk. He stated that he believes the District's sanitary sewer line is underneath the sidewalk on his property and had previously been repaired by the District. Mr. Chapline stated that MDS will inspect the sidewalk and he will update to the Board at the next meeting. Ms. Johnson reported the resident at Park York Drive complained that repairs were conducted for a main break and the sidewalk is sinking; however MDS has no record of any repairs being made. Mr. Chapline stated he will inspect the sidewalk and update the Board. 2

3 Ms. Johnson reported the resident at 1043 Hidden Canyon complained that the operator did not timely respond to her phone call regarding a large water leak and requested reimbursement. Mr. Chapline apologized for the delay and stated MDS will handle this request. Ms. Johnson reported a customer requested a late fee be removed because their check was mailed to the local tax office. Following discussion, the Board concurred to deny this request. TERMINATION OF SERVICE The Board next conducted a hearing regarding termination of water and sewer services. Ms. Johnson informed the Board that all of the residents on the attached termination list were delinquent in payment of utility bills and were given written notification prior to the meeting of the opportunity to appear before the Board of Directors to explain, contest, or correct their utility service bills and show reason why utility services should not be terminated for reasons of nonpayment. She stated that no one had requested an extension for payment of a delinquent account, except Amber Swiney. Director Cathcart moved to authorize that because none of the residents on the list were present at the meeting nor had presented any written statement on the matter, the utility service for the customers on the list should be terminated if their utility bills are not paid in accordance with the District's Rate Order, except Amber Swiney. Director Brown seconded the motion, which passed any unanimously. REPORT ON GARBAGE AND RECYCLING SERVICES The Board concurred to remove this item from the next agenda. ENGINEER'S REPORT Mr. Baker presented the engineer's report, a copy of which is attached. GROUND STORAGE TANK ATWATER PLANT NO. 1 The Board did not discuss this item. APPROVE PAY ESTIMATES, CHANGE ORDER, AND/OR FINAL ACCEPTANCE AS APPROPRIATE FOR WATER PLANT NO. 4 Mr. Baker reported the existing tank and ringwall have been removed and the saturated soil was removed and replaced with select fill. He reported that tank builders are bringing the steel floor on February 29, 2016, and compaction, density tests, bank sand crown, and felt pad installation will be performed today. 3

4 TELEVISING OF CIMARRON SUBDIVISION, SECTIONS 1 AND 2 The Board deferred discussion regarding the rehabilitation of the sanitary sewer system in Cimarron Subdivision, Sections 1 and 2. GISSYSTEM Mr. Baker reported that the project is 95% complete. He stated that BGE GIS Department would like to schedule a demonstration with the Board and operator in mid-march. WATER MODELING STUDY Ms. O'Neill reported that, although the water model has been built, calibration of this model cannot be complete until all four water plants are back in service. PROFILING OF WATER WELL NO. 4 Mr. Baker reported the profiling of Water Well No. 4 and laboratory analysis are complete. A copy of the profiling report is attached to the engineer's report. Mr. Baker recommended that two screens be temporarily blanked to determine if arsenic concentrations can be decreased. He stated blanking the screens would reduce production from Water Well No. 4to1,200 gallons per minute. Mr. Baker reviewed a proposal from Alsay, Inc., in the amount of $119, to install patches and packers for Water Well No. 4, a copy of which is attached to the engineer's report. Discussion ensued regarding competitive bidding requirements for construction projects. The Board concurred to defer this item. LIFT ST A TION MIXER Mr. Baker reported that NTS Pumps, Motors & Controls ("NTS") is procuring a lift station mixer and it is scheduled to be delivered on February 26, CAPITAL IMPROVEMENT PLAN Mr. Baker reviewed an updated Capital Improvement Plan ("CIP"), a copy of which is included in the engineer's report. Following review and discussion, Director Cathcart moved to approve the engineer's report. Director Cox seconded the motion, which carried unanimously. WATER WELL NO. 3 Mr. Baker reported Water Well No. 3 is experiencing issues and was taken out of service. He reported that the motor was removed and repaired. 4

5 WEST MEMORIAL MUNICIPAL UTILITY DISTRICT ("WEST MEMORIAL") SEWAGE TREATMENT PLANT MEETING Director Cox reported on the West Memorial Plant meeting. REVIEW OPERATION, REPAIR, AND MAINTENANCE OF ADMINISTRATIVE OFFICE BUILDING AND DISTRICT WEBSITE Ms. Johnson reported on the maintenance of the administrative building. Ms. Johnson reported the District's software for the Ever Focus cameras is discontinued and no longer supported. Following discussion, the Board concurred to defer action on this this item. Ms. Carner stated during the District's board meetings, the District may choose to post signs containing a notice regarding the prohibition of firearms. Following discussion, the Board concurred to request that Ms. Johnson obtain a proposal for the signs. REPORT ON AGREEMENT FOR EFFLUENT REUSE FACILITY AT THE CINCO REGIONAL SEWAGE TREATMENT PLANT (THE "PLANT") Ms. Carner stated that Cinco Municipal Utility District No. 1 reported that they are not yet ready to provide the Board of Directors with comments on the Reclaimed Water Agreement DIRECTORS ELECTION Ms. Carner stated that a candidate certificate of withdrawal was received, and this item is no longer needed. Ltl There being no further business to come before the Board, the Board concurred to adjourn the meeting. ~J if\j. Secretary, Board of Directors 5

6 LIST OF ATTACHMENTS TO MINUTES Minutes Page Tax assessor/ collector's report... 2 Bookkeeper's report... 2 Written operations report... 2 Termination list... 3 Engineer's report... 3 Capital Improvement Plan