NORTHWEST HARRIS COUNTY MUNICIPAL UTILITY DISTRICT NO. 24 Minutes of Meeting of Board of Directors December 4, 2018

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1 NORTHWEST HARRIS COUNTY MUNICIPAL UTILITY DISTRICT NO. 24 Minutes of Meeting of Board of Directors December 4, 2018 The Board of Directors ( Board ) of Northwest Harris County Municipal Utility District No. 24 ( District ) held its regular monthly meeting at Hollister Road, Houston, Texas in accordance with the duly posted notice of meeting, and the roll was called of the duly constituted officers and members of said Board, as follows: William Puder, President Darrel Felton, Vice President Darryl Simon, Secretary Mark Cain, Assistant Secretary Clarence Miller, Director/General Manager all of said members were present, thus constituting a quorum. Also present were Laura Flores of Tax Tech, Inc. ( Tax Tech ); Keith Arrant of Municipal Operations & Consulting, Inc. ( MOC ); Sergio Handal of Pape-Dawson Engineers, Inc. ( Pape- Dawson ); Jeremy Roach of Apollo IT Consulting, LLC ( Apollo ); Deputy Lillibridge of the Harris County Sheriff s Office ( HCSO ); and Jonathan Roach and Joshua Zientek of Roach & Mitchell, PLLC ( RMPLLC ). The President called the meeting to order and declared it open for such business as might regularly come before it. MINUTES The Board considered for approval the minutes from the November 6, 2018 regular meeting. Upon motion by Director Simon, seconded by Director Cain, the Board voted unanimously to approve the minutes from the November 6, 2018 regular meeting. COMMENTS FROM THE PUBLIC There were no public comments. LAW ENFORCEMENT REPORT Deputy Lillibridge presented the Law Enforcement Report and reviewed the law enforcement incidents in the areas surrounding the District during the month. Director Miller discussed a resident that reported a nearby alleged prostitution incident and reported that he is awaiting more details from the resident. He will continue to coordinate with law enforcement to address the reported problem.

2 TAX ASSESSOR/COLLECTOR REPORT Ms. Flores presented the Tax Assessor/Collector Report including the checks presented for payment, a copy of which is attached hereto as Exhibit A. There were no questions from the Board. Upon motion by Director Puder, seconded by Director Felton, the Board voted unanimously to approve the Tax Assessor/Collector Report, including payment of checks therein. SALES REVENUE INC. REPORT REGARDING SPA REVENUE Mr. Roach informed the Board that there was no update and asked the Board to defer this item to the January meeting. BOOKKEEPER'S REPORT Mr. Roach presented the Bookkeeper's Report, a copy of which report is attached hereto as Exhibit B. The Board discussed future expenses and noted that the first payment was made to the architect relating to the Administration/Activities Building Upgrade project. After no additional questions, Director Puder moved to approve the Bookkeeper s Report and the payment of invoices and checks presented therein. Director Miller seconded said motion, which carried unanimously. GENERAL MANAGER REPORT AND ADMINISTRATION/ACTIVITIES BUILDING ( BUILDING ) UPDATE Director Miller presented the General Manager Report, a copy of which is attached as Exhibit C. He provided an update on the Senior Citizen Program and reported on the upcoming annual holiday events. Upon discussion and a motion by Director Puder, seconded by Director Simon, the Board voted unanimously to approve the General Manager s Report and approve annual appreciation acknowledgements for the District s consultants and noteworthy vendors and volunteers, not to exceed $50 each. UPDATE ON DESIGN OF ADMINISTRATION/ACTIVITIES BUILDING ( Building ) UPGRADE PROJECT (Smith & Co.) Mr. Roach said that there are no updates and that the appraisal has not yet been received from National Appraisal Partners, LLP. The Board then extensively discussed the potential need to replat the location of portions of the Building upgrade area for park use. The Board discussed the time frame and costs associated with the replatting process. After discussion, the Board concurred that RMPLLC and Pape-Dawson should work together in an attempt to resolve the issue with Harris County to avoid the additional time and cost associated with having to replat. OPERATION AND MAINTENANCE REPORT Mr. Arrant presented the Operation and Maintenance Report, a copy of which is attached hereto as Exhibit D. He noted that there are no major issues to report and that there was one (1)

3 uncollectible account which he requested be turned over to collections. He further reported that the Radler Enterprises project was complete and included in this month s bill. Director Puder then made a motion to approve the Operation and Maintenance Report, including the cut-off list and the movement of one (1) account to the uncollectible roll. Director Simon seconded said motion, which carried unanimously. ENGINEER S REPORT Mr. Handal presented the Engineer s Report, a copy of which is attached as Exhibit E, and discussed updates on the items reflected in said report. He provided an update on the lift station generator project, noting that the contractor, Black Castle General Contractor ( BCGC ), reported a delay in delivery of the generator caused by the manufacturer. Therefore, BCGC is requesting an extension in contract time from 120 calendar days to 162 calendar days as change order number 1. Mr. Handal reported that the new completion date would be February 19, Next, Mr. Handal reported on the Lift Station Number 2 Replacement project. He reported that the contractor, Hassell Construction Co., Inc. ( Hassell ), has installed the bypass pumping and is planning on cleaning the wet well, removing existing pipes, and installing new pipes. Next, Mr. Handal gave an update on the street light additions. He reported that CenterPoint Energy has received the permit from Harris County and has ordered the street lights. He reported that delivery is expected by the first week of January The Board then discussed the status of the request to install security cameras at the entrances/exits in the Ashcreek subdivision. Mr. Handal reported that Harris County said security cameras could not be installed on the main entrance because it is public property/right-of-way but that they could be installed on any private entrances/exits. He discussed resolving this issue by possibly obtaining an easement from one of the adjacent homeowners for the installation of the security cameras for the main entrance. The Board concurred to explore this option further. Next, Mr. Handal discussed adding an agenda item to change the engineer s rate sheet/contract. He briefly explained some of the rates affected and the causes for same. The Board concurred to add an item to the next meeting agenda. After no questions, Director Puder made a motion to approve change order number 1 and approve the Engineer s Report. The motion was seconded by Director Felton and passed unanimously. REVIEW PROPERTY OWNERSHIP ISSUES, INCLUDING EAST GROUP LIFT STATION AND DISTRICT PROPERTIES IN ASHCREEK AND CORRESPONDING HOMEOWNERS ASSOCIATION COMMUNICATIONS Mr. Roach noted that East Group has agreed in concept to convey the Lift Station property for the proposed price and he presented a deed for execution by the Board. He reminded the Board

4 that they already voted on and approved the issue, subject to execution by East Group. I.T. AND WEBSITE CONSULTANT REPORT Mr. Jeremy Roach presented the I.T. Report including recent website updates, analytics, and device upgrades. He reported an internet outage at the Building which was resolved. He reported that he has begun drone training and the Board discussed the capabilities and limitations of the drone. He next discussed options for purchasing new ipads for the Directors. After discussion, Director Puder, seconded by Director Felton, moved to authorize each Director to choose the type of device they want (including insurance and peripherals). Mr. Jeremy Roach then presented the flyer he prepared for the upcoming holiday events. Next, he requested that he be part of the I.T. team that is being brought in for the design/upgrade to the Building. Director Puder advised that he would discuss the issue with the design architect. After no further discussion, Director Puder moved and Director Cain seconded the motion to approve the I.T. and Website Consultant Report. The Board voted unanimously in favor, with Director Miller being absent for the vote as he had temporarily exited the meeting during the I.T. and Website Consultant Report. REVIEW BIDS FOR INSURANCE POLICY (EXPIRES FEBRUARY 18, 2019) Mr. Roach informed the Board that requests for insurance proposals were made and that RMPLLC is awaiting responses. He further informed the Board that insurance for the drone was included in the request. Mr. Handal informed the Board that the insurance companies had requested an updated list of District property values before bids can be completed and that he would prefer to wait for the appraisal of the Building to be finished prior to providing the values list. The Board and its consultants then discussed several items that needed to be included in the District s property in order to ensure coverage. Director Miller re-entered the meeting during the discussion of this agenda item. ATTORNEY S REPORT Mr. Roach reported that there was nothing of a legal nature to report which had not been previously discussed. REVIEW SCHEDULE OF UPCOMING BOARD MEETING(S)/DISTRICT EVENT(S) After discussion, the Board concurred to schedule its next regular meeting on January 8, 2019, at 7:00 p.m. EXECUTIVE SESSION UNDER SECTIONS , , ET SEQ., TEXS GOVERNMENT CODE The Board did not enter into executive session.

5 DISCUSSION REGARDING PENDING/FUTURE MATTERS There was no further discussion. ADJOURNMENT There being no further matters to come before the Board, Director Puder moved to adjourn the meeting. The motion was seconded by Director Felton and passed unanimously. Passed and approved this day of, [SEAL] Secretary, Board of Directors LIST OF EXHIBITS Exhibit A Tax Assessors/Collector s Report Exhibit B Bookkeeper s Report Exhibit C General Manager s Report Exhibit D Operations and Maintenance Report Exhibit E Engineer s Report