FINAL MINUTES August 11, 2016 Regular Meeting Meeting 16-15

Transcription

1 FINAL MINUTES Regular Meeting Meeting CALL MEETING TO ORDER / ROLL CALL Members Present Members Absent NEW BOARD BUSINESS Staff Present Director Flaugher called the regular Board meeting of the Santa Clara Valley Open Space Authority (Authority) to order at 6:31 p.m. at the Administration Office, 6980 Santa Teresa Blvd. Suite 100, San Jose, California. Ms. Shields performed Roll Call: Alex Kennett, Mike Flaugher, Virginia Holtz, Mike Potter and Kalvin Gill were present for Roll Call. Dorsey Moore, Sequoia Hall Andrea Mackenzie, General Manager Matt Freeman, Assistant General Manager Lauren Monack, Director of Administration and Finance Marc Landgraf, External Affairs Manager Alexsis Shields, Acting Clerk of the Board William Parkin, Legal Counsel Agenda Item #1: Authorize the General Manager/Assistant General Manager to Negotiate with Property Owner/Representatives Jeffrey R. Cristina and Jennifer D. Adams/Page Welton /- Acres in the Southern Santa Cruz Mountains Conservation Focus Area General Manager Andrea Mackenzie introduce the item. MOTION: Director Potter moved to authorize the General Manager/Assistant General Manager to Negotiate with Property Owner/Representatives Jeffrey R. Cristina and Jennifer D. Adams/Page Welton. Director Kennett seconded the motion. The motion passed unanimously. (Vote: Ayes: Kennett, Flaugher, Holtz, Potter, Gill. Noes: 0. Abstention: 0) CONVENE TO CLOSED SESSION Legal Counsel William Parkin stated the Items to be considered in Closed Session were as listed on the Agenda. Director Flaugher asked if any members of the public wished to comment on any Closed Session Item. There were none. At 6:33 p.m. Director Flaugher convened the meeting to Closed Session.

2 RETURN FROM CLOSED SESSION ADOPTION OF AGENDA Members returned from Closed Session at 7:33 p.m. Legal Counsel William Parkin stated there were no reportable actions from Closed Session. Director Flaugher asked if there were any members of the public that wished to comment on the Agenda. There were none. MOTION: Director Holtz moved to approve the Agenda. Director Gill seconded the motion. The motion passed unanimously. (Vote: Ayes: Kennett, Flaugher, Holtz, Potter, Gill. Noes: 0. Abstention: 0) ORAL COMMUNICATIONS WRITTEN COMMUNICATIONS APPROVAL OF MINUTES APPROVAL OF CONSENT ITEMS Director Flaugher asked if there were any Oral Communications on any matter not on the Agenda. There were none. Director Flaugher asked if there were any Written Communications. There was one: an from Mr. Doug Muirhead that had been copied and placed in the Board folders and made available for the public. Mr. Muirhead s referenced Consent Item #4 and also referenced an item not on the agenda. June 23, 2016 MOTION: Director Kennett moved to approve the June 23, 2016 meeting minutes. Director Gill seconded the motion. The motion passed unanimously. (Vote: Ayes: Kennett, Flaugher, Holtz, Potter, Gill. Noes: 0. Abstention: Potter) Consent Item #1: Authorization to Purchase Property Totaling acres +/- in the Upper Pajaro Conservation Focus Area Consent Item #2: Approve Reappointment of Membership to the Citizens Advisory Committee Consent Item #3: Authorize Contract for Multicultural Media Outreach Services Consent Item #4: Authorize Contract for Legislative Consulting and Lobbying with Conservation Strategies Group Consent Item #5: Authorize Contracts for the Purchase of the Software License and the Cost to Implement a Customer Relations Management (CRM) System Consent Item #6: Adopt Resolutions Calling For An Election and Requesting Election Consolidation Services Santa Clara County, Districts 1, 3 and 4 Consent Item #7: Review and Ratify Santa Clara Valley Open Space Authority Conflict of Interest Code Page 2 of 5

3 Director Flaugher asked if there were any members of the public that wished to comment on the Consent Calendar. There were none. MOTION: Director Potter moved to approve the Consent Calendar. Director Kennett seconded the motion. The motion passed unanimously. (Vote: Ayes: Kennett, Flaugher, Holtz, Potter, Gill. Noes: 0. Abstention: 0) NEW BOARD BUSINESS (continued) Agenda Item #2: Initiation of a Preliminary DRAFT Citizens Advisory Committee Work Plan That Staff Will Present for Discussion to the Citizens Advisory Committee External Affairs Manager Marc Landgraf introduced the item. He provided a brief background of how tasks of the Citizens Advisory Committee (CAC) are determined via the process of Board approval of the CAC Work Plan and Board guidance to establish priorities. Mr. Landgraf referenced the DRAFT Work Plan that was included as an attachment to the Item Board report. He referenced some of the main tasks from the Work Plan. Director of Administration and Finance Lauren Monack provided additional information regarding how the review and update of the Citizens Advisory Committee Handbook would occur. She explained that a committee had been formed to review and update the Handbook, and that the committee included 3 CAC members, the Board Chair and Vice Chair and several Authority Staff members. Board discussion ensued. MOTION: Director Kennett moved to approve the Initiation of a Preliminary DRAFT Citizens Advisory Committee Work Plan that Staff will present for discussion to the Citizens Advisory Committee. Director Holtz seconded the motion. The motion passed unanimously. (Vote: Ayes: Kennett, Flaugher, Holtz, Potter, Gill. Noes: 0. Abstention: 0) General Manager s Report Assistant General Manager Matt Freeman reported that a Request for Proposals (RFP) for a Project Manager for the 33 Las Colinas improvements had been posted and there had been no proposals received. He explained that the RFP deadline had been extended. Mr. Freeman also reported that Staff had been invited to present to the Santa Clara Valley Water District Board at an upcoming meeting to speak about opportunities for collaborating on the Coyote Creek Watershed One Water Master Plan through an existing Memorandum of Understanding to demonstrate and quantify the benefits of land conservation and water resource services, in hopes of identifying a suite of restoration projects for the Coyote Valley. Page 3 of 5

4 Mr. Freeman reported that a Memorandum of Understanding had been entered into with the California Department of Fish and Wildlife for a routine Stream Maintenance Agreement, which would allow Staff to initiate backlogged restoration projects. He also announced that the Perseid Meteor Shower would peak that night. General Manager Andrea Mackenzie acknowledged Executive Assistant Joelle Garretson s multiple talents and that she particularly appreciated Joelle s recent drive to successfully gather paperwork within a 24 hour period for the Authority to receive a $5,000 grant from PG&E for conservation and education. She also reported that the Sustainable Agricultural Land Conservation Program (SALC or Climate and Agricultural Preservation Program) had compiled a 25 member advisory group with representatives from throughout the State, that included panels for municipal agencies and agricultural sectors. She reported that the group would be coming together on August 30 th and that the Authority would also be hosting a webinar for the group on the 19 th of August. She also reported that the Authority would be hosting a group of representatives working on the grant funded Regional Conservation Framework (AB 2087) for creating voluntary tools for directing conservation and enhancement investments to high priority lands relating to infrastructure improvement mitigations. Ms. Mackenzie reported her plans to bring the VTA Transportation Measure and a Bond Measure for Affordable Housing to the Board at a future meeting and that the report would include a recommendation from Staff. External Affairs Manager s Report Director of Administration and Finance Report Legal Counsel Report External Affairs Manager Marc Landgraf reported that the Parks Bond AB 2444 was still alive and that he had accompanied other Bay Area representatives to meet with several Senators who conveyed their support, and that the Bill had now moved from the Senate Appropriations Committee to the Senate floor. He reported that a third of the Bond had been cut, but he did not have specific details yet. He also reported that he had fliers for the Family Harvest Feast, scheduled for September 10 th as well as the latest OSA Newsletter available for the Board to take and distribute in their Districts. Lauren Monack reported on the upcoming Summer Celebration for Board, CAC and Staff. She also reported that the audits had begun and were scheduled to be completed by the end of the month, and that the revised Employee Handbook would be coming to the Board for approval at an upcoming meeting. No report. Page 4 of 5

5 Board Member Reports Director Potter reported he would be attending a City of San Jose Chamber of Commerce event in the upcoming weeks. Director Flaugher reported that the Bay Area Ridge Trail had released a Silicon Valley Trail Route Study and that the Authority was mentioned in the report, which included a well-functioning interactive map. ADJOURNMENT At 8:07 p.m. Director Flaugher adjourned the meeting. Respectfully submitted by Kellie Guerra, Clerk of the Board Page 5 of 5