SUN CITY CENTER WEST MASTER ASSOCIATION, INC. REGULAR BOARD OF DIRECTORS MEETING MINUTES SEPTEMBER 12, Opening:

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1 Opening: SEPTEMBER 12, 2018 the resignation of Bob Mason as Vice President and as Director, effective November 14, Motion carried unanimously. July 15, 2018 and appoint Dan Hector to fill the Director vacancy, until 1. Board Vacancy Motion by Secretary Boccieri, was seconded, to accept A. Administrative: V. New Business: IV. Unfinished Business: none as published. Motion carried unanimously. A. Motion by Secretary Boccieri was seconded to approve the minutes of 4/4/18 III. Minutes: agenda). C. President s Report: President Maguire (deferred his report to the end of the (attached) candidate nominations, validation, ballot distribution, and the election. Election date and gave the locations and time-line for posting notice, B. Secretary s Report: Secretary Boccieri announced the Annual Meeting and filing with the Association records, Accell s completed audit for FYE Motion by Secretary Boccieri was seconded by Director Raba to accept, for 3/31/2018. Motion carried unanimously. A. Treasurer s Report: Treasurer Boccieri gave a report YTD 8/31/15. Reports: Boccieri; Director Forrest Davis, Director Les Raba. Also present Dana Lin Phillips and Pam Torpey, Master Association Managers. B. Quorum present: President Steve Maguire, Secretary/Treasurer Jane the Card Room, Sun City Center, FL. A. Call to Order by President Maguire at 9:30 am. at 1900 Clubhouse Drive, in REGULAR BOARD OF DIRECTORS MEETING MINUTES SUN CITY CENTER WEST MASTER ASSOCIATION, INC.

2 3. POLICY: Club Insurance: Motion by Secretary Boccieri, was seconded, Boccieri and Steve Maguire. Motion carded unanimously. the 2018 Standing Election Committee, with two board members Jane administrative and financial records, when such requests are submitted in carried unanimously. check or money order, payable to SCCW Master Association. Motion Secretary will respond to Members requests for Master Association accordance with FS 617 and Master Association Bylaws. The cost to the requestor shall be twenty-five cents (25) per printed page, by personal 6. Records: Motion by Secretary Boccieri, was seconded, that the was seconded, to adopt the Irrigation Line Check Owners Request procedure (rev. 8/6/18). Motion carried unanimously. 5. Irrigation Line Check Owner Procedure: Motion by Secretary Soccied, found at Motion carried unanimously. Club shall at all times carry Liability insurance as designated by Master Lover s Club of Kings Point, gave a presentation. More information can be Association Administrative Policy. Sallie Reisman, president of Dog that the Master Association execute a Land Use Agreement to allow the between Cambridge H and Cypress Creek for the purpose of fencing an the Club, at its own cost, in accordance with its Club Bylaws and that the area for a Dog Park. Said area to be totally controlled and maintained by 4. Kings Point Dog Park Motion by Secretary Boccieri, was seconded, Dog Lover s Club to use a portion of surveyed land 100 x 150 located met. Motion carried unanimously. timely renewal and payment of their own policies; Clubs are required to Club that does not abide by Master Association s requirements shall Insured on all Clubs insurance policies; Clubs are solely responsible for reasonable to indemnify Master Association. Furthermore, Sun City leased property, until the Master Association s requirements are Excess Liability insurance required, which shall be an amount that is Liability coverage in force. Master Association shall determine the limit of $1,000,000 (one million dollars) per occurrence. Additionally, if a Club s and Additional Insured Endorsements of any new or renewed policy. Any insurance policies, that Club shall be required to obtain and keep Excess Center West Master Association, Inc. shall be endorsed as an Additional required to obtain and keep in force Liability Insurance in the amount of immediately provide Master Association with Certificates of Insurances immediately cease all Club activities on Master Association owned or activities upon Master Association s owned or leased property, shall be activities are defined as specific Exclusions in the Master Association s Resolved that any Club approved by Master Association to conduct seconded, to appoint Rick Morris to serve as the owner representative on 2. Standing Election Committee Motion by Secretary Boccieri, was

3 Pressure Cleaning, accepted on 8/30/18, to implement an annual program seconded, to ratify approval of a Proposal dated 8/20/18 from Integrity 1. Pressure Cleaning Sidewalks - Motion by Secretary Boccieri, was = $16,570: (Oct. $7,250 + Jan. $9,320) in September Motion carried unanimously. weed control, for turl flowering plants, trees, and shrubs) beginning to provide Chemical Services (fertilization, insecticide, fungicide, b. Motion by Secretary Boccieri, was seconded to engage BrightView Motion carried unanimously. giving written notice of termination of services, effective 9/30/1 8. Mezer to send a letter dated August 31, 2018 to Florida s Eden a. Motion by Secretary Boccieri to ratify board approval for Attorney 4. Agronomic Services Contract meeting. 3. Landscape Services Contract - agenda item postponed to the next $14,550. Motion carried unanimously. Highgate pump shelter; doors at the storage building 304 Kings Blvd. for pedestal monuments; 2 Visitor monuments; Heritage Park gazebo; 2. Painting Motion by Secretary Boccieri, was seconded, to approve a Main Gate house, South Gate house, Kings Point monument sign; 2 Proposal 8/28/18 from Scott Bartlett Painting to paint and or touch-up the signs/pedestal signs for $4,150. Motion carried unanimously. Kings Blvd. South brick payers & sign; clean Kings Point entry sign/visitor pump shelter; dean Riverside Facility building walls and roof; clean with Roof-A-Cide (lift required); clean walls of gate houses, clean Highgate Cleaning, accepted on 8/29/1 8, to clean and gate house tile roofs treat Heritage Park gazebo; clean/repair/ seal Heritage Park brick payers; clean to ratify approval of a Proposal dated 8/21/18 from Integrity Pressure Pressure Clean Buildings - Motion by Secretary Boccieri, was seconded, Jan. $9,075. Note: A 12-month cost was built into the current-year = $43,850: (Apr. $11,700 + Jul. $14,000 Oct. $9,075 + Master Association roadways, performed quarterly: on-going maintenance for each quarter, starting in October2019 will budget, to clean the sidewalks to a maintainable condition. The cost of be $9,075 per quarter. Motion carried unanimously. for pressure cleaning sidewalks, gutters, walls, signs, and benches along B. Board Approvals:

4 5. Other Business: Approve Expenses OVER $5,000: a. Motion by Secretary Boccieri, was seconded, to approve a Proposal dated 9/11/18 from Creative Mailbox Designs for $14, to repair or replace traffic signs as specified by HDR Engineering. Motion carried unanimously. b. Motion by Secretary Boccieri, was seconded, to ratify 11/2116 approval of ITS to install Badger Meters at all pump stations after Baseline controllers are installed. The updated cost dated 8/24/18 proposed by ITS for Hub 41 Badger Meter installation is $197, Motion carried unanimously. c. Motion by Secretary Boccieri, was seconded, to ratify 11/2/16 approval of ITS to install Badger Meters at all pump stations after Baseline controllers are installed. The updated cost dated 8/24/18 proposed by ITS for Hub 55 Badger Meter installation is $168, Motion carried unanimously. d. Motion by Secretary Boccieri, was seconded, to approval a Proposal dated 8/29/18 from Pope s Water Systems to plug Highgate Well $17,600. Motion carried unanimously. e. Motions by Secretary Boccieri, were seconded, to ratify approval of the following Pump & Motor replacements, provided and/or installed by ITS: Nantucket 1 well $5, Shp pump & motor installed 4/27/18 Oxford 1 (ph 1) $7, Shp pump & motor installed 5/4/18 Corinth $7, Shp pump & motor installed 5/7/18 Fairbourne $7, Shp pump & motor installed 6/11/18 Jameson $9, hp pump & motor installed 7/17/18 Villeroy $3, Shp pump & motor purchased from ITS 5/21/1 8, installed by Baker Well Drilling Motions carried unanimously. f. Motion by Secretary Boccieri, was seconded, to ratify 11/2/16 to replace Rainbird controllers with Baseline systems. The updated Cost Proposal dated 3/27/18 from ITS for Hub 41 was $250, A change order added 11 additional soil moisture sensors and communication programming in BaseManager for a final total of $257, Motion carried unanimously. g. Motion by Secretary Boccieri, was seconded, to ratify 11/2/16 to replace Rainbird controllers with Baseline systems. The updated Cost Proposal dated 8/14/18 from ITS for Hub 55 was $248, A change order added one BL-5200-R48 PCK to the

5 controller #61 at Oakley Green for a final total Motion carried unanimously. Secretary h. Motion by Boccieri, was from Pope s Water Knolls pump to 304 Kings Blvd. $6,000. unanimously. Proposal seconded, Systems dated i. Motion by Boccieri, was Proposal from well $7,666. Motion carried unanimously. Secretary Pope Water Secretary seconded, Systems dated $256, to ratify approval of a 2/20/18 to move Motion carried to ratify approval of a 6/26/18 to plug Knolls j. Motion by Boccied, was to ratify approval of to Proposal from Baker Well Drilling 2/2/18 to drill Villeroy well and install customer s pump for $12, Adjustments in materials the final total to $12, Motion carried unanimously. adjustments used reduced seconded, dated k. Road Patching: agenda item postponed to the next meeting. I. Motion by Boccieri, was to ratify approval of a Proposal from ITS 6/5/18 to perform all 29/30 Audit Repairs for $277, Motion carried unanimously. A. DISCUSSION ITEMS Secretary dated seconded, President s Report: President Maguire gave an of the of AILC (Association Board Request); 29/30 Irrigation Repairs; Traffic Control; and Hog Procedure update Fence Maintenance Responsibility. status VI. Open Forum A. Questions and answers session followed. VII. Announcements Special Membership Meeting - October 10, 2018 at 9:30 a.m. at the Main for the following (1) Vote regarding Agreement with Clublink for Master Association to maintain the hog fence; (2) Vote regarding Traffic Jurisdiction Agreement with Hillsborough County. (3) Vote regarding funding method for irrigation 29/30 repairs Clubhouse Card Room Purpose: < of Directors Meeting Membership Meeting. Regular Board will immediately follow the Special

6 immediately follow the Annual Meeting. + Special Board of Directors reorganizational meeting to elect officers will September 12, There being no further business, the meeting adjourned at 11:30 a.m. VIII. Adjournment the Veteran s Theater. + Annual Meeting and Election Wednesday, November 14 at 9:30 a.m. at

7 NGSPOI SUN CITY CENTER WEST MASTER ASSOCIATION TREASURER S REPORT YEAR-TO-DATE April 1, July 31, 2018 BALANCE SHEET YTD ASSETS CURRENT OPERATING ASSETS OPR3 Cash - Operating Bank United MMOI Cash Operating - Valley National Bank - Loan Payment Account 5,00000 Accounts Receivable (Nottingham) 4, Cash total 75, Due To Reserves (Insurance + R&M Irrigation) SOi Prepaid Insurance (through April 15, 2Q18) 120, Inventory Supplies (includes parts for 29/3Q repairs) ) Total Assets 1, , CURRENT RESTRICTED FUNDS RS1 1 Cash Reserves - Union Bank checking 64, RS13 Cash Reserves -Valley National Bank money market 481, RS12 Cash Reserves Union Bank money market 386, Subtotal 932, OTHER ASSETS Balance Due to Reserve - Irrigation Expense from FYE 3/31/ Balance Due to Reserve - Insurance Expense for PIE 3/31/19 123, Subtotal 245, Total Restricted Funds 1,177, Utility Deposits (Teco Street Lights & Irrigation meters) 66, Refundable Deposits (Clublink Lease) 1, Total Other Assets 67, TOTAL ASSETS 1,247, LIABILITIES CURRENT LIABILITIES Accounts Payable 0.00 Accrued Operating Expenses - In May, Accrual for TECOJEst/mated & Lawn expenses. Audit expenses & previous TECO were reversed Total Current Liabilities 53, OTHER LIABILITIES - Valley National Loan 490, Total Other Liabilities 490, RESERVE LIABILITIES Reserves Beginning Balance , Reserve Revenue YTD 656, Reserve Revenue Subtotal 1,190, Reserve Expense YTD (415,767.15) Reserve Accruals (checks paid in PIE 3/31/19 for FYE 3/31/18) ( ) Loan Interest Paid YTD (5,434.53) Reserve Expense Subtotal Reserves Pooled 685, Reserves Interest Income YTD 1,449,76 1, Total Reserve Liabilities 687, TOTAL LIABILITIES 1.231, ,231, MEMBER S EQUITY Prior Year Earnings (Deficit) (100,030.91) Current Year Net Income/(Loss) 115, Total Member s Equity YTD 15, Total Liabilities & Equity 1,247,021.02

8 INCOME STATEMENT YEAR-TO-DATE Operating Revenue Budgeted Revenue Golf Course Lease Revenue Reserves Interest 1, Total Revenue 1,532, Operating Expense Operating Expenses (759,526.56) Reserves Transfers (Budget) YTD (656,211.76) Interest Transfers ( Total Expense (1, ) Net Income I (Loss) YTD 115, POOLED RESERVE EXPENSE CATGORIES Expenses SIGNS/LIGHTS street signs/traffic signslmonumentslcmsswalk beacons/path lights 0.00 BUILDINGS Riverside Facility, gate houses, pump houses 0.00 DRAINAGE storm water pipes and catch repaired 0.00 FENCE perimeter fencem alls/etc BRIDGE pedestrian/golf cart bridges (Kings Blvd: Executive dosed golf course.) 0.00 IRRIGATION Pump and well replacements 55, Baseline System Installations & Flow Meters 257, Mapped Audits 44, /30 Repairs 58, LANDSCAPE landscape design/plant replacements 000 ROADS 2017 Paving ProjecUpatching/Southgate 0.00 Total Reserve Expenses YTD 415,767.15

9 locations: Election (information and nomination forms). Notice will be posted to the following Friday, September14 distribution of the Notice of 2018 Annual Meeting and Notice of Veteran s Theater Board of Directors reorganizational meeting + Friday, October 5 at 5:00 PM - + Monday, October 8 at 9:30 AM. N. Forum Room - + Thursday, October 11 at 2:00 PM. Banquet Room + Tuesday, November 13 at 9:30 AM. S. Forum Room + Wednesday, November 14 immediately following the Annual Meeting Candidates sponsored by C.O.A. open ballots Results announced at Annual Meeting Wednesday, November 14 at 9:30 AM. Veteran s Theater Meet the address that is on-file with Master Association. nomination > Wednesday, October 10 Voting Materials will be sent via US Mail to the > Monday, November 12 at 5:00 PM Ballot SEC Election submission deadline. candidate validation deadline. Meeting to Posted on (Master Association web page) Posted on First Service CONNECT (Master Association Community web page) US Mail to each Condo/HOA President to each CondofHDA President Posted on the Bulletin Board at 1902 Clubhouse Drive Mail Room. SECRETARY S REPORT: