RURAL MUNICIPALITY OF MOUNT HOPE NO. 279 Minutes of the Regular Meeting of Council of December 18 th, 2018.

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1 RURAL MUNICIPALITY OF MOUNT HOPE NO. 279 Minutes of the Regular Meeting of Council of December 18 th, The Regular Meeting of Council of the Rural Municipality of Mount Hope No. 279 was held on Tuesday, December 18 th, 2018 in the Municipal Council Chambers. Those in attendance were: Reeve Bob Digney Division 2 Jason Eckel Division 3 Brian Jordan Division 4 Bob Schaffer Division 5 - Larry Currall Division 6 Ian McNichol Administrator Cal Shaw Temporary Assistant Administrator Jamie Mack Those absent were: Division 1 Lyle Davis Reeve Bob Digney called the meeting to order at 8:05 a.m. Agenda: 302/18 Jordan: That the agenda be accepted as presented. Minutes of Regular Meeting November 9 th, 2018: 303/18 McNichol: That the Minutes of the Regular Meeting of Council of November 9 th, 2018 be amended by deleting Councillor Eckel as mover of Resolution 288/18 and replacing with Councillor Davis. AND FURTHERMORE THAT we accept these minutes as amended. Financial Statements: 304/18 Eckel: That the Financial Statement for the month of November, 2018, attached and forming a part of these minutes, be accepted as presented. Accounts: 305/18 Currall: That the list of accounts attached and forming a part of these minutes, paid by Cheque Number to Cheque Number inclusive, including electronic payments, and employee direct deposits in the amount of $653, are hereby approved and ratified for payment.

2 Proposed Residential Subdivision: 306/18 Jordan: That we have no objections to and approve the proposed residential subdivision on land described as NE W2 as submitted by Gordon Stockdale. Map Updates: 307/18 Digney: That we request our Foreman to work on updating the Rural Municipality of Mount Hope road map during the winter months. Administrator s Report: 308/18 Schaffer: That we accept Cal Shaw s Administrator s Report as presented. Summer Student Application: 309/18 Schaffer: That we authorize Administration to apply for a public works summer student through the summer student program with Service Canada for the 2019 season. Equipment Disposal: 310/18 McNichol: That we remove what salvage we desire and tender the Peterbilt, the Punnichy shop compressor, and any other unused equipment that requires disposal. Gravel Exploration: 311/18 Digney: That we request gravel exploration by the Foreman of the Bolt pit before the end of January 2019, weather permitting. Foreman s Report: 312/18 McNichol: That the written Foreman s Report be accepted as presented. Parking Reimbursement: 313/18 Eckel: That Councillor McNichol receive $38.50 for parking during convention which the hotel did not transfer from his credit card to our credit card. Carried Unanimously Council recessed at 9:11 a.m. Reeve Bob Digney reconvened the meeting at 9:19 a.m. Mrs. Cheryl Norleen entered Council Chambers at 9:20 a.m.

3 Mrs. Norleen discussed her concerns respecting gravel extraction and road maintenance. Mrs. Cheryl Norleen left Council Chambers at 9:52 a.m. Retirement Party Expenditures: 314/18 Digney: That we authorize expenditures up to $1, for a retirement party and gifts to be held on February 27 th, 2019 for our Administrator, Cal Shaw, and our Clerk, Pat Shaw. Engine Heater: 315/18 Eckel: That the Foreman be authorized to purchase an engine heater for a cost of up to $2, pursuant to our purchasing policy. Beaver Control Appointments: 316/18 Currall: That pursuant to Resolution 119/18, the following South Saskatchewan Trappers be appointed for Beaver Control within our Municipality: Steve A. Horvath Ronald J. Lorenz AND FURTHERMORE THAT the Administration bring forward others, once verified, for our consideration of appointment. Tax Enforcement: 317/18 Jordan: That we acknowledge the Administrator will proceed to request title to land with arrears of taxes per requirements of the Tax Enforcement Act on 27 properties held by two landowners. THRL Pest Control: 318/18 Eckel: That we provide pest control products at cost to THRL and authorize Ray Lamontagne to serve as their PCO provided there is no cost to the municipality for his services and that can be affected by direct payment to Ray from THRL or as a custom work service through the municipality. Newspaper Advertising: 319/18 Schaffer: That we use the Last Mountain Times as a source of advertising. Lost. Children at Play Signs: 320/18 McNichol: That we authorize Administration to contact Denny Charron to inform him that we are willing to place School Bus Stop Ahead signs in lieu of the Children at Play signs he requested.

4 Tate Cemetery Interest Revenue: 321/18 McNichol: That we authorize Administration to increase the Tate Cemetery reserve by an amount of 95% of estimated earned interest applicable to their pro-rated share of funds on deposit and the remaining 5% be maintained in general funds for Administrative services. Tax Abatement: 322/18 Jordan: That due to the improvement on land described as NE W2, being vacant, the following 2018 Levy be abated: Municipal School Total $71.62 $35.84 $ SaskTip Membership: 323/18 Eckel: That we become a member of SaskTip Inc. and pay our membership fee in the amount of $ with cheque # Salary Increases: 324/18 Currall: That we apply a 2.5% salary/contract increase for Joanne Hassel and Doug Armbruster Accounts to be paid after Meeting: 325/18 McNichol: That the Reeve and Administrator be authorized to issue cheques to: - RDARM (Membership Fee) - $ RMAA (Membership Fee) - $ Bob Digney (Hotel) - $ NuVu(DoForms) - $6, Lorne Bolt (Overpaid Taxes) - $3, Brian Jordan (Hotel) - $ In order to meet required payment deadlines. MREP Application: 326/18 Digney: That we authorize application to MREP for the Perkin Project on our Clearing the Path roadway at an estimated cost of $510,000 plus legal fees.

5 Bylaw No. 12/2018 Expropriation of Land NE W2 First Reading: 327/18 Currall: That Bylaw 12/2018, being a Bylaw to authorize expropriation of land (NE W2) be introduced and read aloud for the first time. The Administrator introduced and read the Bylaw aloud for the first time. Bylaw No. 12/2018 Expropriation of Land NE W2 - Second Reading: 328/18 Schaffer: That Bylaw 12/2018, being a Bylaw to authorize expropriation of land (NE W2) be read a second time. The Bylaw was read for the second time. Bylaw No. 12/2018 Expropriation of Land NE W2 - Three Readings: 329/18 McNichol: That Bylaw 12/2018, being a Bylaw to authorize expropriation of land (NE W2) be given all three readings at this meeting. Bylaw No. 12/ Expropriation of Land NE Third & Final Reading: 330/18 Jordan: That Bylaw 12/2018, being a Bylaw to authorize expropriation of land (NE W2) be read a third time and final time and signed by the Reeve and Administrator. The Bylaw was read for the third and final time. Council Indemnity Fourth Quarter: 331/18 Eckel: That all Council Indemnities for the 4 th Quarter of 2018 be accepted as presented and approved for payment. Staff Christmas Bonus: 332/18 McNichol: That we authorize the purchase of a $50.00 gift card for all staff to the Last Mountain Co-op as a Christmas gift. PCO Workshop: 333/18 Currall: That we authorize our Pest Control Officer, Ray Lamontagne to attend and upcoming PCO workshop on January 10 th, 2019 in Moose Jaw, SK.

6 Ratified Accounts: 334/18 Jordan: That we ratify the authority of the Reeve and Adminstrator for issuing cheque #11664 in the amount of $18, for our 2019 APAS membership, and cheque #11665 in the amount of $2, for Evolution Training (Snow School). Correspondence: 335/18 Eckel: That the following written correspondence be accepted as information and filed: STARS Thank You Breaking Barriers A Journey to Mental Wellness Conference & Gala Triod Supply 2019 Mower Blades APAS Bruce Dodds Employment Adjourn: 336/18 Jordan: That we stand adjourned at 11:34 a.m. Reeve Administrator