April 1, 2014 RESOLUTION NO : APPROVAL OF COUNCIL PROCEEDINGS

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1 COUNCIL PROCEEDINGS The City Council of Thief River Falls, Minnesota, met in regular session at 5:00 p.m. on April 1, 2014 in the Council Chambers of City Hall. The following Councilmembers were present: Brown, Cullen, Dagg, Kajewski, Prudhomme, Schmalz and Sollom. Councilmember Hahn was absent. Dagg chaired the meeting. APPROVAL OF AGENDA Councilmember Cullen motioned, being seconded by Councilmember Kajewski, to approve the agenda as presented with the addition of one item, removal of progression raise to new business and pulled item authorizing Water Systems Foreman to be opened to public due to already approving it with Resolution No On vote being taken, the motion was unanimously approved. RESOLUTION NO : APPROVAL OF COUNCIL PROCEEDINGS Presented as part of the Consent Agenda, Councilmember Schmalz introduced Resolution No , being seconded by Councilmember Sollom, that: RESOLVED, by the City Council, to approve March 18, RESOLUTION NO : APPROVAL OF PAYMENT OF BILLS Presented as part of the Consent Agenda, Councilmember Schmalz introduced Resolution No , being seconded by Councilmember Brown, that: RESOLVED, by the City Council, to authorize payment of bills and disbursements in the total amount of $512, A printout of the approved payments and disbursements is attached hereto and made a part hereof. Dale Hahn joined the meeting. RESOLUTION NO : APPROVAL OF INTERNAL TRANSFER OF THOMAS HARBOTT INTO POSITION OF CEMETERY TECHNICIAN FROM WATER SYSTEMS OPERATOR Joe Amundson, Parks & Recreation Director, presented a recommendation. Following discussion, Councilmember Brown introduced Resolution No , being seconded by Councilmember Cullen, that: WHEREAS, the City Council authorized by Resolution that the newly created position in the Parks and Recreation Department of Cemetery Technician be opened for filling; and

2 Page 2 of 5 WHEREAS, the position was opened to the Teamster Union 320 employees and the three applications were received. The City Administrator, Human Resources Specialist, Parks and Recreation Director, and Councilmember Jerald Brown conducted the interviews and recommended that Thomas Harbott be offered the position. THEREFORE, BE IT RESOLVED, by the City Council, to approve the internal transfer of Thomas Harbott, Water Systems Operator, to the position of Cemetery Technician. Mr. Harbott shall be placed at Step 4 of the Cemetery Technician salary schedule for a salary of $21.30 per hour, effective April 7, Mr. Harbott has 30 days to return back to his former position, as per Union Contract. BE IT FURTHER RESOLVED, to open the position of Water Systems Operator to the general public for filling, if Mr. Harbott remains in the Cemetery Technician position after 30 days. RESOLUTION NO : APPROVAL TO TEMPORARILY REMOVE THE SANFORD AREA STREET & LIGHTING IMPROVEMENTS AND THE ALICE DRIVE STREET & UTILITIES EXTENSIONS FROM THE 2014 STREET & UTILITIES IMPROVEMENT PROJECT Councilmember Sollom introduced Resolution No , being seconded by Councilmember Cullen, that: WHEREAS, the City has requested the Sanford Area Street and Lighting Improvements be included in the 2014 State Bonding Bill. If the city is awarded this grant, that portion of work will have special contract requirements by using state funds, and should be completed under a separate contract; and WHEREAS, the original project also included street and utilities extensions on Alice Drive for the River Pointe Townhome Project. This site will be tied up in wetland delineation issues into mid-summer and should be removed from the current project at this time; and WHEREAS, the Sanford Area Street and Lighting Improvements can be bid separately as a Schedule B project if grant funds are received. The Alice Drive Street and Utilities Extensions can also be bid as a separate project or made a part of the 2015 Street and Utilities Improvements Project as determined by the final River Pointe Townhome Project schedule. THEREFORE, BE IT RESOLVED, by the City Council, to temporarily remove the Sanford Area Street and Lighting Improvements and the Alice Drive Street and

3 Page 3 of 5 Utilities Extensions from the 2014 Street and Utility Improvement Project for the purpose of bidding. RESOLUTION NO : APPROVAL OF 2014 STREET AND UTILITIES IMPROVEMENT PROJECT PLANS AND SPECIFICATIONS AND CALLING FOR BIDS Councilmember Kajewski introduced Resolution No , being seconded by Councilmember Brown, that: WHEREAS, pursuant to Resolution No & , Widseth, Smith, and Nolting and the City s Engineering Services Director have prepared plans and specifications for the following improvements: 1. ISD 564 Bus Garage Area Cured-In-Place Storm Sewer Pipe Lining (Direct Quote); 2. South Tenth Street - Water and Sewer Extensions; 3. Challenger Manufactured Home Park - Street Improvements; 4. Northwest Manufactured Home Park - Water and Sewer Extensions; 5. Hanson Drive - Bituminous Wearing Course; 6. Duluth Avenue and Tindolph Avenue Cured-In-Place Sanitary Sewer Pipe Lining (Direct Quote); 7. Former Home Lumber Site - Frontage Road Extension; and 8. Pennington County Fairgrounds - Bituminous Surfacing AND WHEREAS, they have presented such plans and specifications to the City Council for approval. THEREFORE, BE IT RESOLVED, by the City Council, that: 1) Such plans and specifications, a copy of which is on file in the Office of the City Administrator, are hereby approved; and 2) The City Administrator shall prepare and cause to be published in The Times newspaper an advertisement for bids upon the making of such improvements under such approved plans and specifications. The advertisement shall be published for 21 days, shall specify the work to be done, shall state that bids will be publicly opened, tabulated, and the responsibility of the bidders will be considered in the Council Chambers of City Hall on May 8, 2014 at 2:00 p.m. by the City Administrator and the Engineering Services Director. They shall present their recommendation to the City Council on May 20, 2014 at 5:00 p.m. in the Council Chambers of City Hall, at which time the City Council may act upon the recommendation. Any bidder whose responsibility is questioned during consideration of the bid will be given an opportunity to address the Coun-

4 Page 4 of 5 cil on the issue of responsibility. No bids will be considered unless sealed and filed with the City Administrator and accompanied by a cash deposit, cashier s check, bid bond, or certified check payable to the City Administrator for five percent of the amount of such bid. RESOLUTION NO : APPROVAL OF SUPPLEMENTAL AGREEMENT NUMBER FIVE WITH EDWARD KRAEMER & SONS, INC. FOR THE GREENWOOD STREET UNDERPASS PROJECT Councilmember Sollom introduced Resolution No , being seconded by Councilmember Kajewski, that: WHEREAS, the original contract for the Greenwood Street Underpass allowed for 150 working days and the late start due to weather conditions in the spring of 2013 caused the project to be delayed. These delays along with the addition of the storm sewer lift station are the justification for additional working days. THEREFORE, BE IT RESOLVED, that the City Council, approve a supplemental agreement with Ed Kraemer and Sons for the addition of thirty-six (36) working days and a reduction in retainage from 5% to 2.5% for the Greenwood Street Underpass Project. RESOLUTION NO : APPROVAL OF EMPLOYMENT AND BENEFIT PACKAGE FOR ANGELA PHILIPP AS FINANCE DIRECTOR An Ad-Hoc Labor Committee recommendation was presented. Following discussion, Councilmember Brown introduced Resolution No , being seconded by Councilmember Cullen, that: WHEREAS, as a result of the retirement of Lisa Johnson, Finance Director, the City Council, by Resolution No adopted on January 7, 2014, authorized the opening of a Finance Director position in the City; and WHEREAS, the position was advertised to the public and applications accepted and interviews conducted by the City Administrator, Human Resources Specialist and Councilmember Kajewski. THEREFORE, BE IT RESOLVED, by the City Council, to accept the findings of the Ad- Hoc Labor Committee to approve the employment and benefit package for Angela Philipp as Finance Director. Ms. Philipp shall begin employment on April 14, 2014 at a starting salary of $5,698/month and proceed to a six month salary of $6,015/month and then to a

5 Page 5 of 5 one year salary of $6,332/month, pending satisfactory performance, and based upon the Grade Level 11 Finance Director designation. Employment will be contingent upon successful completion of all required background investigations. RESOLUTION NO : RESOLUTION APPROVING PROGRESSION RAISE FOR GREG HALL, MASTER ELECTRICIAN A recommendation for progression raise was presented. Following discussion, Councilmember Hahn introduced Resolution No , being seconded by Councilmember Sollom, that: RESOLVED, by the City Council, to grant Greg Hall, Master Electrician, a progression raise. Mr. Hall shall progress to Step 2 of 3 of the Grade Level 8/Pay Range 8 (+$1.00) Master Electrician salary schedule, for a new hourly wage of $28.84 effective March 25, UPCOMING MEETINGS/EVENTS Utilities Committee Meeting April 7 th at 4:30 p.m. Parks & Recreation/Public Safety Committee Meeting April 8 th at 4:30 p.m. Public Works Committee Meeting April 9 th at 4:30 p.m. Administrative Services Committee Meeting April 10 th at 4:30 p.m. Committee of the Whole April 14 th at 5:00 p.m. City Council Meeting April 15 th at 5:00 p.m. City/School Joint Meeting April 21 st at 5:00 p.m. at Lincoln High School Community Expo April 24 th ADJOURNMENT There being no further discussion, Councilmember Sollom moved, being seconded by Councilmember Brown, to adjourn the meeting at 5:55 p.m. On vote being taken, the Chair declared the motion unanimously carried and the meeting adjourned. Jim Dagg, Mayor Attest: Larry Kruse, City Administrator