COUNCIL PROCEEDINGS JANUARY 2, 2018

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1 COUNCIL PROCEEDINGS JANUARY 2, 2018 The City Council of Thief River Falls, Minnesota, met in regular session at 5:30 p.m. on January 2, 2018 in the Council Chambers of City Hall. The following Councilmembers were present:, Narverud, Sollom, Howe, Prudhomme,, Aarestad and Hagen. No Councilmembers were absent. Mayor chaired the meeting. PRESENTATIONS/PROCLAMATIONS/PUBLIC INFORMATION/ ANNOUNCEMENTS School Choice Week Proclamation APPROVAL OF AGENDA Councilmember motioned, being seconded by Councilmember Prudhomme, to approve the agenda as presented. On vote being taken, the motion was unanimously approved. RESOLUTION NO : APPROVAL OF COUNCIL PROCEEDINGS Presented as part of the Consent Agenda, Councilmember Howe introduced Resolution No , RESOLVED, by the City Council, to approve December 19, 2017 Council Proceedings. RESOLUTION NO : APPROVAL OF PAYMENT OF BILLS Presented as part of the Consent Agenda, Councilmember Howe introduced Resolution No , RESOLVED, by the City Council, to authorize payment of bills and disbursements in the total amount of $1,718, A printout of the approved payments and disbursements is attached hereto and made a part hereof. RESOLUTION NO : APPROVAL TO REAPPOINT WIDSETH SMITH NOLTING AS CITY ENGINEERING FIRM AND RICH CLAUSON AS ENGINEER OF RECORD Presented as part of the Consent Agenda, Councilmember Howe introduced Resolution No , BE IT RESOLVED, by the City Council, to confirm the appointment of Widseth Smith Nolting as the City s Engineering Firm and appoint Rich Clauson as Engineer of Record.

2 Page 2 of 7 RESOLUTION NO : APPROVAL OF MNDOT AGENCY DELEGATED PROCESS AGREEMENT Presented as part of the Consent Agenda, Councilmember Howe introduced Resolution No , BE IT RESOLVED, that pursuant to Minnesota Stat. Sec , the Commissioner of Transportation be appointed as Agent of the City of Thief River Falls to accept as its agent, federal aid funds which may be made available for eligible transportation related projects. BE IT FURTHER RESOLVED, the Mayor and the City Administrator are hereby authorized and directed for and on behalf of the City of Thief River Falls to execute and enter into an agreement with the Commissioner of Transportation prescribing the terms and conditions of said federal aid participation as set forth and contained in Minnesota Department of Transportation Agency Agreement No , a copy of which said agreement was before the City of Thief River Falls and which is made a part hereof by reference. RESOLUTION NO : APPROVAL TO DESIGNATE THE TIMES NEWSPAPER AS THE OFFICIAL NEWSPAPER An annual item of business was presented. Following discussion, Councilmember introduced Resolution No , RESOLVED, by the City Council, to designate The Times as the official newspaper of the City of Thief River Falls. RESOLUTION NO : APPROVAL OF OFFICIAL DEPOSITORIES FOR CITY FUNDS Resolution No , being seconded by Councilmember, that: RESOLVED, by the City Council, to appoint the following institutions as official depositories for City funds for calendar year 2018: Minnesota Municipal Money Market Fund Border State Bank c/o PMA Financial Network, Inc Highway 59 South 2135 City Gate Lane 7 th Floor Thief River Falls, MN Naperville, IL Piper Jaffray Wells Fargo Bank West, NA 800 Nicollet Mall, Suite 800

3 Page 3 of Main Avenue North Minneapolis, MN Thief River Falls, MN Northern State Bank Wells Fargo Advisors LLC 201 Third Street East 222 West Superior Street Thief River Falls, MN Duluth, MN RBC Capital Markets LLC 60 South Sixth Street Minneapolis, MN RESOLUTION NO : APPROVAL OF NORTHERN STATE BANK COLLATERAL IN EXCESS OF FDIC INSURANCE FOR 2018 An annual item of business was presented. Following discussion, Councilmember introduced Resolution No , being seconded by Councilmember Howe, that: RESOLVED, by the City Council, to approve an agreement with Northern State Bank for collateral in excess of the FDIC Insurance of $250,000 per account for BE IT FURTHER RESOLVED, to authorize the City Administrator to execute any and all documents necessary relating to this agreement. RESOLUTION NO : REAFFIRMING CITY S DECISION NOT TO WAIVE THE MONETARY LIMIT OF MUNICIPAL TORT LIABILITY ESTABLISHED BY MN STATUTE An annual item of business was presented. Following discussion, Councilmember introduced Resolution No , being seconded by Councilmember Sollom, that: WHEREAS, because the City of Thief River Falls obtains its liability coverage from the League of Minnesota Cities Insurance Trust, the City must decide whether or not to waive the statutory tort liability limits to the extent of the coverage purchased. THEREFORE, BE IT RESOLVED, by the City Council to reaffirm and inform the League of Minnesota Cities Insurance Trust that the City of Thief River Falls does not waive the monetary limits on municipal tort liability established by Minnesota Statutes and authorizes the City Administrator to execute any and all documents relating to the action.

4 Page 4 of 7 RESOLUTION NO : APPROVAL OF APPOINTMENT OF PROCESS SERVER FOR 2018 Resolution No , RESOLVED, by the City Council, to appoint the Chief of Police as the process server for calendar year RESOLUTION NO : APPROVAL OF APPOINTMENT OF COUNCILMEMBER BROWN AS ACTING MAYOR IN ABSENCE OF MAYOR HOLMER FOR CALENDAR YEAR 2018 Resolution No , RESOLVED, by the City Council, to appoint Councilmember as the Acting Mayor in the absence of Mayor for calendar year RESOLUTION NO : APPROVAL OF CITY COUNCIL COMMITTEE ASSIGNMENTS FOR CALENDAR YEAR 2018 An annual item of business was presented. Following discussion, Councilmember Howe introduced Resolution No , being seconded by Councilmember Narverud, that: RESOLVED, by the City Council, to appoint the following City Council Committees and Committee Members for calendar year 2018: Utilities Hagen Sollom Prudhomme Public Safety/Liquor Aarestad Narverud Prudhomme Functional Standing Committees Public Works Howe Sollom Narverud Administrative Services Aarestad Hagen Howe

5 Budget/Finance (ad hoc) Prudhomme Personnel/Labor (ad hoc) Howe Crosscutting Ad Hoc Committees Council Proceedings Page 5 of 7 Long Range Planning/Annexation (ad hoc) Sollom Narverud RESOLUTION NO : APPROVAL OF COUNCILMEMBER APPOINTMENTS TO COMMUNITY AND STATEWIDE BOARDS, COMMISSIONS AND COMMITTEES Resolution No , being seconded by Councilmember Narverud, that: RESOLVED, to approve the following appointments to various community/state boards and committees for calendar year 2018: Airport Zoning Board Airport Authority Commission (3 year term) City Employee Safety Committee Community Development Advisory Board Community Development Advisory Board (Ex-Officio) Community Education Advisory Board Convention and Visitors Bureau Board Jobs, Inc. (Ex-Officio) MEC Joint Powers Board Northwest Regional Development Commission Northwest Regional Library Board Pennington County Historical Society Pennington County Solid Waste Committee Planning Commission/Board of Appeals & Adjustments Red Lake River Corridor Joint Board TRF Area Community Fund s Advisory Committee TRF Chamber of Commerce (Ex Officio) TRF Library Board Steve Narverud & Jason Aarestad Brian & Curt Howe Jerry Don Sollom Brian Rachel Prudhomme Curt Howe Steven Narverud Curt Howe (, Alternate) Brian Jerald Curt Howe Jerald Steven Narverud Josh Hagen (Kajewski, Alternate) Jason Aarestad Jason Aarestad Jerald RESOLUTION NO : APPROVAL TO ADOPT THE FINAL ALTERNATIVE URBAN AREAWIDE REVIEW (AUAR)

6 Page 6 of 7 The City Council reviewed a Request for Council Action. Following discussion, Councilmember Prudhomme introduced Resolution No , being seconded by Councilmember Sollom, that: WHEREAS, the City of Thief River Falls is the Responsible Governmental Unit (RGU) for the environmental review of the proposed project; and WHEREAS, in accordance with Minnesota Rules Chapter 4410, the City of Thief River Falls has completed the public comment period for the Draft AUAR and WHEREAS, the Draft AUAR was sent to the following agencies for review and comment: Minnesota Environmental Quality Board Minnesota Department of Agriculture Minnesota Department of Commerce Minnesota Department of Health Minnesota Department of Natural Resources Minnesota Pollution Control Agency Minnesota Board of Water and Soil Resources Minnesota Department of Transportation U.S. Fish & Wildlife Services U.S. Army Corps of Engineers U.S. Environmental Protection Agency Minnesota State Archaeologist Indian Affairs Council Minnesota Historical Society Minnesota Northwest Regional Development Commission WHEREAS, a notice of the Draft AUAR was published in the EQB Monitor on October 9, 2017, and copies of the document were placed in the Environmental Conservation Library, the Region 1 Regional Development Library, at the City of Thief River Falls City Hall, and on the City s website and WHEREAS, the deadline for comment on the Draft AUAR was November 8, 2017 and WHEREAS, based upon the written comments received, the City of Thief River Falls has prepared written responses, made findings of fact related to the AUAR comments, and found there is no potential for significant environmental impacts as a result of the project. The comments and responses are included with the Final AUAR. WHEREAS, the Final AUAR was distributed to the agencies listed above, as well as to additional commenters by December 4, 2017, and no objection was filed by a state agency. THEREFORE BE IT RESOLVED, the City of Thief River Falls in its capacity of being the RGU, makes a declaration adopting the Final AUAR.

7 Page 7 of 7 UPCOMING MEETINGS/EVENTS Utilities Committee Meeting January 8 th at 7:00 a.m. Public Safety/Liquor Committee Meeting January 8 th at 4:30 p.m. Administration Committee Meeting January 9 th at 4:30 p.m. Public Works Committee Meeting January 10 th at 4:30 p.m. Joint Council meeting - Crookston, East Grand Forks, Thief River Falls January 11 th at Fairfield Marriott in EGF at 5:30 p.m. City Council Meeting January 16 th at 5:30 p.m. CLOSE MEETING TO CONDUCT PERFORMANCE APPRAISAL OF LIQUOR STORE MANAGER Councilmember Howe motioned, being seconded by Councilmember Narverud, to close the Council Meeting as per Minnesota Statute 13D.05 to conduct a performance evaluation of the Liquor Store Manager Steve Olson. Following the closed session, the Council meeting reopened. ADJOURNMENT There being no further discussion, Councilmember Sollom moved, being seconded by Councilmember Aarestad to adjourn. On vote being taken, the Chair declared the motion unanimously carried. Brian D., Mayor Attest: Rodney Otterness, City Administrator