JUNE 26, 2018 BOARD MINUTES

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1 JUNE 26, 2018 BOARD MINUTES Pursuant to motion of adjournment the Polk County Board of Commissioners met in regular session at 8:00 o clock a.m., June 26, 2018 in the Commissioners Room, Government Center, Crookston, MN. Members present: Commissioner Gerald Jacobson, Commissioner Warren Strandell, Commissioner Gary Willhite, Commissioner Joan Lee and Commissioner Don Diedrich and Charles S. Whiting, County Administrator, Clerk of the Board. Others present: Michelle Cote and Valerie Bjerk Deputy Clerks of the Board. REVISED AGENDA A motion was made by Commissioner Strandell seconded by Commissioner Willhite and adopted by unanimous vote of the Board to approve the revised June 26, 2018 agenda adding No. 3 under the County Administrator. CONSENT AGENDA A motion was made by Commissioner Diedrich seconded by Commissioner Jacobson and adopted by unanimous vote of the Board to approve the June 26, 2018 Consent Agenda: 1. Approve payment to Beta Analytic Inc., Miami, FL in the amount of $ for greenhouse gas sampling for the Incinerator in Fosston. 2. Approve payment to Essentia Health, St. Paul, MN in the amount of $25.00 for drug testing. A motion was made by Commissioner Jacobson seconded by Commissioner Diedrich and adopted by unanimous vote of the Board to close the regularly scheduled Board meeting and to reconvene the Board of Appeal and Equalization at 8:10 a.m. COUNTY BOARD OF APPEAL AND EQUALIZATION (RECONVENE) 1. Resolve Final Appeal From The June 19, 2018 County Board of Equalization Meeting At 8:10 a.m., June 26, 2018 a motion was made by Commissioner Jacobson seconded by Commissioner Diedrich and adopted by unanimous vote of the County Board of Equalization to reopen the meeting. It was brought forth that Amber Swenson-Hill viewed the interior and exterior on 06/22/2018. In addition the fee appraisal for the taxpayer was reviewed. After consideration a motion was made by Commissioner Willhite seconded by Commissioner Strandell and adopted by unanimous vote of the County Board of Equalization that the value be adjusted to $71, on Parcel At 8:15 a.m., June 26, 2018 motion was made by Commissioner Willhite seconded by Commissioner Strandell and adopted by unanimous vote of the County Board of Equalization to close the Board of Appeal and Equalization meeting and re-open the regularly scheduled Board meeting. June 26, 2018 Page 1

2 COUNTY BOARD MEMBERS ISSUE FORUM 1. July 3 County Board meeting. A motion was made by Commissioner Diedrich seconded by Commissioner Willhite and adopted by unanimous vote of the Board to cancel the July 3, 2018 Board meeting. 2. Commissioner Jacobson brought forth that he attended a Northwest Mental Health meeting. He also traveled to Maple Lake regarding an algae problem and made a recommendation to the Board that this should be checked into. 3. Commissioner Strandell brought forth that he participated in an MPO meeting. 4. Commissioner Willhite brought forth that he participated in a LARL meeting where the preliminary budget was the focus. He brought forth that he attended the Norman County Fair. 5. Commissioner Diedrich brought forth that he participated in the Northwestern Mental Health meeting where the lease for the East Grand Forks Human Services Building space was the focus in addition to finances and bylaws. 6. Commissioner Lee brought forth that she attended a Soil & Water Conservation District meeting. It was brought forth that the secretary of the Soil & Water Conservation will be resigning. Also attended was a Planning & Zoning meeting. Also attended a SHACK meeting in St. Cloud. SHERIFF Barb Erdman, Polk County Sheriff came before the Board with matters pertaining to her department: 1. Monthly Sheriff Reports The May 2018 Sheriff reports were presented and discussed with the Board. (Reports on file in the Administrator s Office) 2. Stenberg Building Security Barb Erdman, Polk County Sheriff along with Mark Dietz, Facilities Management Director came before the Board regarding the Stenberg Building. The Stenberg Building Security matter that was tabled from the June 19, 2018 Board meeting was further discussed with the Board. A motion was made by Commissioner Strandell seconded by Commissioner Willhite and adopted by unanimous vote of the Board to accept the quote offered by Johnson Controls/Simplex Corporation, Fargo, ND to supply the needed equipment to complete the install of the Stenberg Building Security System for the new amount of $14, PUBLIC HEALTH Sarah Reese, Public Health Director came before the Board with matters pertaining to her department: 1. Youth Advisory Board Discussion along with a handout pertaining to the Polk County Public Health Youth Advisory Board was presented to the Board. A motion was a made by Commissioner Jacobson seconded by Commissioner Willhite and adopted by unanimous vote of the Board to allow formation of a permanent Youth Advisory Board under Polk County Public Health. (Handout on file in the Administrator s Office) June 26, 2018 Page 2

3 PLANNING AND ZONING Alyson Bergstrom, Environmental Services came before the Board with matters pertaining to Planning and Zoning: 1. Resolution ( ) Conditional Use Permit For Troy Lindberg Convert A Current Dwelling Into An Accessory Structure Hooked To An Existing Septic System Resolution ( ) was offered by Commissioner Jacobson seconded by Commissioner Diedrich and adopted upon the following vote: YEAS: Jacobson, Diedrich, Lee, Willhite, and Strandell. NAYS: None. (See Resolution ( ) on file in the Administrator s Office.) 2. Resolution ( ) Conditional Use Permit For Don Berry Accessory Structure For Bee Keeping Equipment In the Agricultural District Resolution ( ) was offered by Commissioner Diedrich seconded by Commissioner Jacobson and adopted upon the following vote: YEAS: Jacobson, Diedrich, Lee, Willhite, and Strandell. NAYS: None. (See Resolution ( ) on file in the Administrator s Office.) SOCIAL SERVICES Kent Johnson, Social Services Director came before the Board with matters pertaining to his department: 1. Re-Appointment of Cathy Gutterud to the Polk County Social Services Board A motion was made by Commissioner Strandell seconded by Commissioner Diedrich and adopted by unanimous vote of the Board to re-appoint Cathy Gutterud to the Polk County Social Services Board for a two year term beginning July 5, 2018 and ending on July 1, RED RIVER WATERSHED MANAGEMENT BOARD Rob Sip, Executive Director of the Red River Watershed Board came before the Board with matters pertaining to the Watershed: 1. Introduction And Review Of The Red River Watershed Board Discussion along with handouts were presented to the Board regarding the Red River Watershed Management Board Overview of Current Activities and Issues. (Handout on file in the Administrator s Office) RED LAKE WATERSHED BOARD Myron Jesme, Executive Director of the Red Lake Watershed Board along with Gene Tiedemann and Terry Sorenson came before the Board with matters pertaining to the Watershed: Annual Report The Red Lake Watershed District Annual Report was discussed and presented to the Board. (Report on file in the Administrator s Office) HIGHWAY Richard Sanders, Highway Engineer came before the Board with matters pertaining to his department: 1. County Ditch Maintenance Request June 26, 2018 Page 3

4 A motion was made by Commissioner Lee seconded by Commissioner Diedrich and adopted by unanimous vote of the Board to approve to add crossing with culvert in County Ditch No. 81 and name Richard Sanders as Engineer over the project. 2. CSAH 39 Drain Tile Project A motion was made by Commissioner Jacobson seconded by Commissioner Willhite and adopted by unanimous vote of the Board to approve the quote from Field Drainage, Inc., Brooks, MN to install the drain tile on CSAH 39 in the amount of $17, Crossing Surface Installation Agreement The BNSF Railway Crossing Surface Installation Agreement was discussed and presented to the Board. A motion was made by Commissioner Jacobson seconded by Commissioner Strandell and adopted by unanimous vote of the Board to approve the BNSF Railway Crossing Surface Installment Agreement as presented to the Board and approve the County Board Chair and County Administrator to sign said Agreement. (Agreement on file in the Administrator s Office) 4. County Road 280/221 Project Authorization Discussion along with handouts pertaining to County Road 280/221 Project were presented to the Board. Various members from the public were present along with Kenneth Hegge, Mentor; Rick Moen, Climax; Bruce Newhouse, Fisher; Gary Wagner, Climax; Al Dragseth, Crookston; Roger Love, East Grand Forks; Craig LaPlante, Fisher; Jacob Sylvester, Crookston; Charles Sylvester, Fisher; and Russell Sylvester, Fisher voicing their suggestions and concerns regarding County Road 280/221 Project. A motion was made by Commissioner Strandell seconded by Commissioner Willhite and adopted by unanimous vote of the Board to have Richard Sanders, Polk County Highway Engineer redesign the project that would eliminate 221 from having any work done. (Handouts on file in the Administrator s Office) ADMINISTRATION Chuck Whiting, Polk County Administrator came before the Board with matters pertaining to his department: 1. Resolution ( ) Relating To Financing Of Certain Proposed Projects To Be Undertaken By the Watershed District; Establishing Compliance With Reimbursement Bond Regulations Under The Internal Revenue Code No action was taken regarding Resolution ( ). 2. Acceptance & Approval of the June 4-5 Strategic Plan Stephanie Ahles of HueLife compiled the outcome of the Board s two-day Strategic Planning effort from the June 4-5, 2018 Board meeting. The Polk County Strategic Plan was discussed and presented to the Board. A motion was made by Commissioner Willhite seconded by Commissioner Diedrich and adopted by unanimous vote of the Board to accept and approve the June 4-5, 2018 Strategic Plan as presented. (Plan in file in the Administrator s Office) 3. *Recycling Grant The Recycling Grant was discussed with the Board. A motion was made by Commissioner Jacobson seconded by Commissioner Diedrich and adopted by unanimous vote of the Board to approve the Recycling Grant up to $250, June 26, 2018 Page 4

5 With no further business the Board adjourned to reconvene at 8:00 o clock a.m., July 17, ATTEST: Joan Lee, Chair Charles S. Whiting, Polk County Administrator Clerk of the Board June 26, 2018 Page 5