The following resolution ( ) was offered by Commissioner Strandell:

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1 Pursuant to motion of adjournment the Polk County Board of Commissioners met in regular session at 10:00 o clock a.m., October 16, 2012 in the Commissioners Room, Government Center, Crookston, MN. Members present: Commissioner William Montague, Commissioner Warren Strandell, Commissioner Warren Affeldt, Commissioner Don Diedrich and Charles Whiting, County Administrator, Clerk of the Board. Others present: Michelle Cote, Deputy Clerk of the Board and John P. Schmalenberg, County Administrator. Members absent: Commission Buness. A motion was made by Commissioner Diedrich seconded by Commissioner Affeldt and adopted by unanimous vote of the Board to approve the agenda and consent agenda for October 16, 2012: 1. Approve Commissioner Warrants: General Revenue Fund, $291, $; Public Works Fund, $132,208.25; Public Safety Fund, $95,074.38; Public Health Fund, $66,620.36; Forfeited Tax Sale Fund, $300.00; Special Assessments (Ditch) Fund, $43,265.39; Environmental Services Fund, $12,151.96; Resource Recovery Fund, $42,557.37; Landfill Fund, $29,579.14; Per diems, $2,100.00; Meal Reimbursements, $ Approve the September 25, 2012 board minutes. 3. Approve payment to International City/County Management Association, Baltimore, MD in the amount of $ for Membership Dues for the County Administrator. Sarah Reese, Public Health Director came before the Board with matters pertaining to her department. Ms. Reese provided updates to the Board on the Polk/Norman/Mahnomen Community Health Board. Ms. Reese discussed the retirement of an employee and the Organizational Chart for her department. A motion was made by Commissioner Diedrich seconded by Commissioner Strandell and adopted by unanimous vote of the Board to approve elimination of the Nurse Supervisor position, the creation of 3 Lead Coordinator positions, and the hiring of 1 Public Health Nurse. Robert Wagner, Polk County Director of Assessment Services came before the Board with a Repurchase of Forfeited Property application from Brenda Kay Anderson pertaining to Parcel in Helgeland Township. The following resolution ( ) was offered by Commissioner Strandell: BE IT RESOLVED, By the Board of County Commissioners of Polk County that the Application for Repurchase of Forfeited Property by Brenda Kay Anderson, Parcel No , Helgeland Township is hereby approved. Commissioner Affeldt seconded the foregoing resolution and it was declared adopted upon the following vote. YEAS: Strandell, Affeldt, Diedrich. NAYS: None. Mr. Wagner also brought forth an application for homestead abatement for current plus 2 years back for Rodney Hoel for Parcel A motion was made by Commissioner 1

2 Affeldt seconded by Commissioner Diedrich and adopted by unanimous vote of the Board to approve the application for abatement. Mr. Wagner discussed an appraisal agreement with James Haley to finish the assessment work on Maple and Union Lake pertaining to approximately 550 parcels plus new construction at $7.00 per parcel for the 2013 assessment. The cost range is estimated to be between $4,000 and $4,500. A motion was made by Commissioner Affeldt seconded by Commissioner Strandell and adopted by unanimous vote of the Board to approve the agreement with James Haley for the assessment services to conclude the assessment of Maple and Union Lakes for the 2013 assessment. Mr. Wagner discussed the hiring of an Appraiser position that has been internally filled by Amber Hill. She will begin her new position on November 1, Jerry Kovar, Polk County Highway Public Works Superintendent came before the board to discuss the awarding of the Air Exchange Quote for the Fosston Shop at $7, A motion was made by Commissioner Diedrich seconded by Commissioner Affeldt and adopted by unanimous vote of the Board to award to Grove Mechanical in the amount of $7, Barb Erdman, Polk County Sheriff came before the Board to discuss the EMPG Grant Authorization Process. The 2012 amount is $22, A motion was made by Commissioner Strandell seconded by Commissioner Affeldt and adopted by unanimous vote of the Board to sign the EMPG Grant Application. Also discussed was the CODE RED Program new Instant Alert Program to be launched November 15, A motion was made by Commissioner Strandell seconded by Commissioner Diedrich and adopted by unanimous vote of the Board to appoint Warren Affeldt to serve on the Pine to Prairie Drug Task Force. Charles Whiting, Polk County Administrator came before the Board with matters pertaining to his department. A motion was made by Commissioner Strandell seconded by Commissioner Diedrich and adopted by unanimous vote of the Board to approve the Wellness Service Agreement. A motion was made by Commissioner Affeldt seconded by Commissioner Strandell and adopted by unanimous vote of the Board to approve the special assessment for the Sand Hill Watershed District Project 24 at the interest rate of 3.5%. Mr. Whiting also brought forth a Collective Bargaining Unit update and Review of Bond Call Date and Debt Refinancing. A motion was made by Commissioner Diedrich seconded by Commissioner Strandell and adopted by unanimous vote of the Board to approve proceeding with the refinancing bond sale. A motion was made by Commissioner Strandell seconded by Commissioner Diedrich and adopted by unanimous vote of the Board to approve the Change Order to C.L. Linfoot Co., Grand Forks, ND for material and labor for work at the Polk County Highway Department in the amount of $1, Upon motion the Board adjourned for lunch. Chuck Whiting, Polk County Administrator came before the Board to discuss the 2013 Budget and Capital Improvements status. Dana Johnson and Stephanie Pry, Polk County Victim Services appeared before the Board to discuss the Victim Service Project/Memorial Survivor Garden to be located at the Polk 2

3 County Justice Center. There was a consensus of the Board to proceed with the project. The final plans will be brought before them. A motion was made by Commissioner Diedrich seconded by Commissioner Affeldt and adopted by unanimous vote of the Board that the following Commissioner Warrants were approved: COMMISSIONER WARRANTS DATED 10/19/12 APPROVED ON 10/16/2012 VENDOR NAME AMOUNT AEVENIA 9, WARREN AFFELDT ALTRU CLINIC AMERIPRIDE LINEN AMERIPRIDE LINEN & APPAREL 1, LAUREEN ANDERSON ANGUS COOP ELEVATOR ASSN 3, AUTO VALUE - CROOKSTON BAILEY MEDICAL ENGINEERING BELTRAMI INDUSTRIAL SERVICES BEMIDJI STEEL COMPANY INC BEMIDJI WELDERS SUPPLY BERT'S TRUCK EQUIP OF MOORHEAD BERTILS GRAVEL & EXCAVATION LL 4, BEST WESTERN NORMANDY INN & SU BOB'S LAWN CARE 1, LYN BOESE BORDER STATES ELECTRIC SUPPLY BRANDNER PRINTING BRIGGS CORPORATION BROST CHEVROLET INC 14, CRAIG BUNESS BURGGRAFS ACE HARDWARE CAR CO TIRE ONE CARDIAC SCIENCE CORP 3, CARDINAL HEALTH 1, CARQUEST AUTO PARTS STORES IRVIN CHRISTIANSON 1, CITY OF FOSSTON CLARK DAILEY CONSTRUCTION 7, CLIMAX SHELLY SCHOOL DISTRICT 3, COMMISSIONER OF TRANSPORTATION 6, CONSOLIDATED PLASTICS CO INC 1, CONTECH CONSTRUCTION 12, CRA PAYMENT CENTER 4, CRAGUN'S LODGE & CONF CENTER CROOKSTON BUILDING CENTER 2, CROOKSTON DAILY TIMES 1, CROOKSTON FUEL COMPANY CROOKSTON IMPLEMENT 1, CROOKSTON PUBLIC SCHOOLS 3, CSP DELIVERY 1,

4 D & M DISTRIBUTING DAKOTA SUPPLY GROUP DON DIEDRICH DS SOLUTIONS INC 2, EIDE BAILLY EXPONENT PUBLISHING INC 1, FARM & HOME PUBLISHERS 1, FERTILE JOURNAL FERTILE-BELTRAMI SCHOOL 3, FISHER SCHOOL DISTRICT 600 3, BRIAN FOLDEN FOSSTON CITY 1, FOSSTON PUBLIC SCHOOL 3, GAFFANEY'S 4, GALETON GARDEN VALLEY TELEPHONE CO 9, GCR TIRE CENTERS GRAINGER GRANDSTAY RESIDENTIAL SUITES 1, RHEA GROVE MARLEY HANSON MELISSA HAYES HEMOCUE INC 2, HOMETOWN MANAGEMENT INC 3, HONEYWELL INTERNATIONAL INC 7, HOUSTON ENGINEERING INC 1, HYDRITE CHEMICAL CO 5, INFORMATION POLICY ANALYSIS DI INSIGHT TECHNOLOGIES INTERSTATE POWER SYSTEMS INC 2, J & S GRAVEL INC 37, JIM'S QUALITY FLOOR SERVICE JOSH JOHNSTON JSB ENGINEERED SOLUTIONS 4, JT'S STATION 2, JAMES JUVE KIMBALL MIDWEST KNIFE RIVER MATERIALS ANGEL KORYNTA KRIS ENGINEERING 18, KROX MARK LANDSVERK LEPIER OIL COMPANY INC 11, ROSEMARY LINDERMAN 1, LINDSETH GARBAGE SERVICE 2, LUNSETH PLUMBING & HEATING 9, M R SIGN COMPANY 7, M&C PRODUCTS ANALYSIS 1, SARA MANNING MARTIN MECHANICAL DESIGN INC 9, MAYO MANUFACTURING CO 4, MCCC MI 33 5, MCMASTER CARR SUPPLY CO 1, SAM MELBYE

5 MENTOR CONVENIENCE STORE MIDWEST REFRIGERATION INC MINNESOTA SHERIFFS' ASSOCIATIO MN DEHYDRATED VEGETABLES INC MN PREVENTION RESOURCE CENTER MN WEIGHTS & MEASURES MONTANA STATE UNIV BOZEMAN MORGAN PRINTING INC 3, MORRIS ELECTRONICS INC 69, MSPACE INC NACO NAPA CROOKSTON WELDING 3, NASCO FORT ATKINSON NATRONX TECHNOLOGIES LLC 8, ROBERT NEPHEW 7, NEWMAN TRAFFIC SIGNS 11, NIMCO INC 1, NORTH COUNTRY BUSINESS PROD 3, NORTHERN PROPANE & FUEL 4, NORTHERN SAFETY CO INC NORTHSIDE EXPRESS 6, NOVA FIRE PROTECTION INC NUTRITION MATTERS NW MECHANICAL OF BEMIDJI INC NW RESEARCH & OUTREACH CENTER WESLY OIAN PEMBERTON SORLIE RUFER & KERSH 12, MELISSA PERREAULT POLK COUNTY 4, POLK COUNTY ADMINISTRATOR 2, POLK COUNTY HIGHWAY DEPARTMENT 60, PRAXAIR DISTRIBUTION INC PREVENTION TREATMENT 5, PRO WEST & ASSOCIATES INC 7, RDO TRUCK CENTERS 2, REGIONAL SANITATION SERVICE IN RICHARD RUDE ARCHITECTURAL INC 13, RIVARDS TURF & FORAGE INC ROYAL TIRE 3, SALEM MOTORS INC 3, SCHULZ CARPETING 2, SETCO 6, ED SIMANTON 4, SIMPLEXGRINNELL STANLEY SECURITY SOLUTIONS STEVE'S AUTO PARTS INC STONE'S MOBILE RADIO INC 62, WARREN STRANDELL SYNERGY GRAPHICS INC 22, TEAM LABORATORY CHEMICAL CORP 2, THE DOOR GUY 2, TITAN MACHINERY TRI COUNTY COMMUNITY CORR ULTRAMAX 2,

6 UND AEROSPACE FOUNDATION 5, UNIVERSITY OF NORTH DAKOTA 1, VILANDRE HTG AIR COND & PLUMBI VOYAGER FLEET SYSTEMS 5, ROBERT WAGNER WENCK ASSOCIATES INC 22, CHUCK WHITING 7, WIDSETH SMITH NOLTING & ASSOC 2, LYLE WILKENS INC 2, WIN E MAC SCHOOL 3, YE OLE PRINT SHOPPE 2, ZIEGLER INC 4, PAYMENTS LESS THAN $300 19, FINAL TOTAL... $713, With no further business the Board adjourned to reconvene at 8:00 o clock a.m., October 23, ATTEST: William R. Montague, Chairman Charles S. Whiting, County Administrator Clerk of the Board 6