OFFICIAL PROCEEDINGS DUNN COUNTY BOARD OF COUNTY COMMISSIONERS March 16, 2016

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1 OFFICIAL PROCEEDINGS DUNN COUNTY BOARD OF COUNTY COMMISSIONERS March 16, 2016 MEMBERS PRESENT: Commissioners Pelton, Scott and Kleemann OTHERS PRESENT: Pat Merriman, Tracey Dolezal, Mike Zimmerman, Del Olson, Dave Leftwich and Julie Karey. The meeting was called to order by Vice-Chairman Kleemann at 9:00 a.m. Motion by Commissioner Pelton, seconded by Commissioner Scott, to remove Forsgren s Task Order 002 from the table. The motion carried. Ken Good, Forsgren & Associates, appeared to discuss the scope of services provided for site plan and subdivision reviews and inspections. Site inspection services will be conducted for platting, paving, grading, drainage, utility and general site improvements associated with the County s approval of new site plans and subdivisions. Motion by Commissioner Scott, seconded by Commissioner Pelton, to approve Task Order 002 for one year with compensation provided on a percent of fee basis (80% for engineering services and 20% to the County). The motion carried. Mike Zimmerman and Del Olson, appeared to report on the road department. Presented Specific Authorization No. 11 from Bartlett and West for engineering on 2 nd St. NW. Motion by Commissioner Pelton, seconded by Commissioner Scott, to approve. The motion carried. Motion by Commissioner Scott, seconded by Commissioner Pelton, to approve the Construction and Maintenance Agreement with NDDOT for the McKenzie Bay SRF Project. The motion carried. Motion by Commissioner Pelton, seconded by Commissioner Scott, to approve the utility permits. The motion carried. At 9:30 a.m., per call for wheel loader bids, the following bids were found to be in order and opened: Company Gross Bid Less Trade Grand total RDO 644K $220, $50, $170, Butler 950M $228, $39, $189, Titan Machinery $224, $36, $188, Dooson $205, $45, $160, Volvo $230, $35, $195,761.00

2 Road Superintendent Zimmerman recommended tabling a decision until the April 6 th meeting to allow time to check through the bids and report back with a recommendation. Motion by Commissioner Scott, seconded by Commissioner Pelton, to table decision to award the wheel loader bid until the April 6 th meeting. All voted aye, and the motion carried. Portfolio Reports: SW Correctional Center & Women s Prison: Commissioner Scott reported that the Board is looking at budget cuts. A meeting will be scheduled for legislators to discuss needs. Sheriff: Deputy Sarnicki will be resigning to take a position in Minnesota. The position will not be filled at this time. A TMI bid of $4823 for workspace in the Sargent s office was presented for authorization. Motion by Commissioner Scott, seconded by Commissioner Pelton to approve. All members voted aye, and the motion carried. Airport Authority: Plans are moving forward to build a hanger. The Dunn County Airport/Weydahl Field was named the 2015 General Aviation Airport of the Year. Sandy Rohde, Code Administrator appeared to present the conditional use permit applications that were approved at the March 8 th Planning and Zoning hearing. Motion by Commissioner Scott, seconded by Commissioner Pelton, to approve the following Conditional Use Permits: 1. Jason Cheyne, Garret Bush, Chris Flippo and Michael Marschuete of Eureka MO, filed a Conditional Use Permit for a Batch Plant located on Lot 13 in JR s Industrial Park Subdivision lying in section The property is zoned Rural Development and owned by Agricultural Express. 2. Jason Cheyne, Garret Bush, Chris Flippo and Michael Marschuete of Eureka MO, filed a Conditional Use Permit for Equipment and Materials Storage located on Lot 13 in JR s Industrial Park Subdivision lying in section The property is zoned Rural Development and owned by Agricultural Express. The motion carried unanimously. Motion by Commissioner Pelton, seconded by Commissioner Scott, to approve the second reading of the Flood Plain D Ordinance. Upon roll call vote, the motion carried unanimously. Motion by Commissioner Scott, seconded by Commissioner Pelton, to table the appointment of the Planning & Zoning Board member until the April 6 th meeting. The motion carried.

3 Becky Buchmann, County Extension Agent, appeared to report on the activities of the Extension Office. The annual review was recently conducted by the ND Extension Service. Joey Bogers, Eldon Rohde and Warren Smith appeared on behalf of the Halliday Fire Department to request funds to assist with the new fire hall. Bids were opened on March 2 nd with $602,000 being the low bid. Currently, $100,000 has been committed to the project, with the possibility of additional funds from the Halliday Fire District and City of Halliday. The HFD was awarded $416,000 grant from the Energy Impact Office, but the grant has been suspended due to the downturn in oil prices. The consensus of the Commission is to hold a special meeting on March 23 rd at 9:00 a.m. to allow the HFD to accept the bid which is good until April 2 nd, and too come back with a definite amount needed to proceed with the project. Carie Boster, JDA Director, appeared to report on the JDA. Director Boster informed the Commission that the Willis family from Dunn Center is interested in a concession business selling food and bait at Little Missouri Bay. Since the County holds the lease with the Corps, a third party vendor agreement will need to be executed. Motion by Commissioner Pelton, seconded by Commissioner Scott, to support the Willis business plan. The motion carried unanimously. Director Boster will continue to work with the Willis and the Corps on the proposal. Denise Giffin, Human Resource Director, appeared to discuss the Tax Director position. Motion by Commissioner Pelton, seconded by Commissioner Scott, to appoint Deputy Tax Director, Nicole Carlson to the Tax Director position, effective March 27 th. The motion carried unanimously. The Commission discussed purchasing property in Halliday for a new shop. The consensus of the Commission is to not build on the old dump site. Commissioner Pelton will check on land availability across the road from the current county shop. Motion by Commissioner Pelton, seconded by Commissioner Scott, to approve the Representation letter in reference to Rath & Mehrer s audit of the 2015 county financial statements and records. The motion carried unanimously. Motion by commissioner Pelton, seconded by Commissioner Scott, to authorize payment of the following vouchers: Paid List of Bills March 16, 2016 Commissioner's Meeting GENERAL FUND Warr # TO: FOR: AMOUNT: American Bank Center Filing fees 11.65

4 Braun Distributing Janitorial $ Chief Supply Supplies Comfort Inn Travel expense Country Media Publishing Ellingson Plumbing Co Building maintenance Galls, LLC Supplies Giffin, Denise Registration Information Systems Office equipment Information Technology Tech support Jeske, Chris Mileage Kadrmas, Ray Mileage Kenmare One Stop Uniforms Killdeer, City of Utilities MDU Utilities Menards Courthouse maintenance ND Clerks Association Dues NDACo Resource Group Tech support NDACS Dues Newby's Ace Hardware Janitorial Norby, Jeremy Mileage Pelton, Craig Mileage Prairie Auto Parts Parts Right Choice Auto Glass Repairs Rohde, Sandy Registration Sanford Health Drug testing Schmidt, Andrew Mileage Stein, Russ Mileage Streichers Supplies Streifel, Leonard Housing Tyler Technologies Doc Pro Uniform Center Uniforms Western Choice Fuel Western Choice Fuel AmeriPride Janitorial Brew, Denise Janitor supplies Consolidated Telephone expense VISA Supplies,postage,fuel McKenzie Electric Utilities Roughrider Electric Utilities SW Business Machines Office supplies Verizon Wireless Telephone expense ROAD & BRIDGE American Welding & Gas Shop Supplies $ Ameripride Service Office Supplies $ Badlands Trailers Parts $ Bartlett & West Engineering $ Basin Hydraulic Co. Parts $ Bauer Built Tires $4, Braun Distributing Office Supplies $ Consolidated Telcom Telephone $ Dickinson Supply Inc Shop Supplies $1, First International Bank Parts $ Hedahls Headquarter Parts / Supplies $ IBS, Inc Shop Supplies $ J & J Operating, LLC Parts $77.48

5 JD Fencing Fencing $20, John Deere Financial Parts $ Just-In Glass Repairs $ Killdeer, City Of Water $ Kohler Communications Radios $ Lawson Products Inc Shop Supplies $1, Lyle Signs Signs $ Mac's Shop Supplies $ Martin Construction Gas Plant/Tank battery Rd $31, MDU Electricity $1, Menards Shop Maintenance $ ND Surplus Property Tools $ Newby's Ace Hardware Shop Supplies $ OK Tire Store Tires $ Praxair Distribution Shop Supplies $2, Power Plan Parts $ Prairie Auto Parts Parts / Supplies $1, Pride Solutions Parts $ Pump Systems Shop Supplies $ Road Equipment Parts $3, Roughrider Electric Cooperative Electricity $ SW Business Machines Office Supplies $2, Uline Shop Supplies $1, United Truck & Equipment Parts $ Verizon Wireless Telephone $ Western Choice Cooperative Fuel/supplies $2, Westlie Motor Company Parts $7.53 PARK McKenzie Electric Utilities INSURANCE Dickinson Collision Center Repairs $13, Farmers Union Insurance Insurance $32.00 COUNTY AGENT NDSU Ext Service Salaries $22, Consolidated Telephone Telephone expense $ VISA Travel, postage, supplies $ DEM Gabe Brew Assistance $ Denise Brew Supplies $ VISA Supplies $ SW Business Machines Office supplies $ Verizon Wireless Telephone expense $50.91 WEED CONTROL Praxair Distribution Repairs AmeriPride Janitorial Roughrider Electric Utilities E NDACo Wireless E Reservation Telephone E

6 24-7 FEES Pharm Chem Supplies $ CO BUILDINGS TMI Woodwork $4, SHERIFF GRANT AK Investments Housing $ Belfield Housing Authority Housing $ Bren, Raymond & Kathleen Housing $ Dohrmann, Art Housing $ Dunn Co Auditor Office Housing $ Dunn Co Housing Authority Housing $ Dunn Co Housing Authority Housing $ Dvirnak, Tim Housing $ Merriman, Brenda Housing $ Prairie Gold Real Estate Housing $ Prairie Gold Real Estate Housing $ Stark Co. Housing Authority Housing $ VISION WEST DLN Consulting, Inc Vision West $20, DLN Consulting, Inc Vision West $23, Upon roll vote, Commissioners Scott, Pelton and Kleemann voted aye, and the motion to approve the vouchers carried. Motion to adjourn by Commissioner Scott, seconded by Commissioner Pelton. The meeting was adjourned at 11:55 a.m. Reinhard Hauck, Chairman ATTEST: Tracey Dolezal, Auditor _ April 6, 2016 Date