OFFICIAL PROCEEDINGS KINGSBURY COUNTY BOARD OF COUNTY COMMISSIONERS

Transcription

1 OFFICIAL PROCEEDINGS KINGSBURY COUNTY BOARD OF COUNTY COMMISSIONERS De Smet, South Dakota February 2, 2016 The Kingsbury County Board of County Commissioners met Tuesday, February 2, 2016 at 8:30 AM in the County Commissioners meeting room in the Courthouse with Commissioners Shelley Nelson, Roger Lee, Joe Jensen, and Delmer Wolkow present. Roger Walls was absent. Chm. Lee presided. APPROVE AGENDA Wolkow moved and Jensen seconded to approve agenda as updated. All APPROVE MINUTES Nelson moved and Wolkow seconded to approve the minutes of the January 19, 2016 meeting as presented. All LAND LEASE Jensen moved and Nelson seconded to advertise the land leases for March 8, 2016, and to change the terms from one year to three years. All OFFICE REPORTS The Register of Deeds and Director of Equalization office reports for the month of January were reviewed by the Board. Wolkow moved and Jensen seconded that the Auditor s report with the Treasurer as of the close of business January 31, 2016 be accepted and placed in the Auditor s office for review. All Cash on Hand $ 1, Checks in Treas Possession less than 3 days 50, Cash Items Postage Cash Long/ Short 4.01 Demand Deposits 7, Savings Account 1,983, Revolving Loan Fund 290, Time Deposits 1,557, Wetlands Trust Fund 79, TOTAL 3,969, BREAKDOWN OF MONEY BY FUNDS County General Fund 1,248, Special Revenue Funds (Road & Bridge, E911 Fund, Revolving Loan, 24/7, M&P Emergency Management & Domestic Abuse Funds) 2,265, Wetlands Trust Fund including interest earned 79, Amount held for School Dists 189, Amount held for Townships 16, Amount held for Cities 28,092.30

2 Amount held for East Dakota Water Dist State Remittance 64, Amount held for others 77, TOTAL $ 3,969, CLERK OF COURTS Wendy Sand, Clerk of Courts, met with the Board about some shelving and repairs she would like done in her vault and storage room. She will work on getting a cost estimate. HIGHWAY Dave Sorenson, Hwy Supt met with the Board to discuss highway matters. Annual bids will be advertised for March 8, Parking Lot Contract Jensen moves and Wolkow seconded to sign the parking lot contract with Pierce and Harris awarding the bid to Castlerock Construction. All Striping Agreement Nelson moved and Jensen seconded to authorize the Chairman to sign the striping agreement with the State of South Dakota. All present voting aye, PERSONNEL Tammy Anderson, DOE, met with the Board. Wolkow moved and Jensen seconded to adjourn from regular session and move into executive session at 9:15 AM for personnel. All present Nelson moved and Wolkow seconded to adjourn from executive session and move back into regular session at 9:20 AM. All present voting aye, Extra Hours Jensen moved and Wolkow seconded to allow Deputy Auditor, Echo Steffensen, to work two days a week in the DOE office for the month of February. All JUVENILLE DETENSION CONTRACT Nelson moved and Jensen seconded to allow Chairman Lee to sign the juvenile detention contract with Beadle County. All present voting aye, PERSONNEL Elaine Blachford, Treasurer, met with the Board.

3 Jensen moved and Wolkow seconded to adjourn from regular session and move into executive session at 9:50 AM for personnel. All present Nelson moved and Jensen seconded to adjourn from executive session and move back into regular session at 10:18 AM. All present voting aye, TAX DEED Elaine Blachford, Treasurer, Gregg Gass, State s Attorney, and Robert Jenkins met with the Board to discuss a tax deed property. Wolkow moved and Jensen seconded to adjourn from regular session and move into executive session at 10:20 AM for potential litigation purposes. All Mr. Jenkins left the meeting at 10:27 Nelson moved and Wolkow seconded to adjourn from executive session and move back into regular session at 10:34 AM. All present voting aye, Quit Claim Deed Jensen moved and Wolkow seconded to pass Resolution # : Given that Trina Parker has redeemed property under a tax deed taken by the county by paying the full amount of taxes, penalty and interest in relation to Lot 12, Block 4, Original Plat to the City of Arlington, Kingsbury County, South Dakota. Jensen moved and Wolkow seconded that the county issue a Quit Claim Deed to Trina Parker and that said deed be issued 20 days after the signing of the Resolution approving said transfer. All BIG DITCH Gregg Gass, State s Attorney, Wayne Soren, Paul Johnson, Scottie Hojer, Gary Lestico, Jason Peterson, and Kerry Bretch met with the Board to discuss the Big Ditch, and the next step needed to move towards cleaning out the Big Ditch. Nelson moved and Wolkow seconded to adjourn from regular session and move into executive session at 11:27 AM for contract negotiation purposes. All Wolkow moved and Jensen seconded to adjourn from executive session and move back into regular session at 11:48 AM. All present voting aye, Retain Engineering Services Jensen moved and Nelson seconded to pass Resolution # : That the Kingsbury County Commissioners hire Civil Design, Inc. to do an engineering study at a cost of less than $50,000.00, to be billed by the

4 hour, to evaluate the flow capacity of the Big Ditch. All present Retain Legal Services Wolkow moved and Jensen seconded to pass Resolution # : That the Kingsbury County Commissioners retain the services of Gary Lestico, up to $10,000.00, for legal consultation on the Big Ditch. All present Establish Project Nelson moved and Wolkow seconded to pass Resolution # : That the Kingsbury County Commissioners establish a project to review maintenance and repair procedures of Ditch #4 (The Big Ditch). All present voting aye, EXECUTIVE SESSION Jensen moved and Wolkow seconded to adjourn from regular session and move into executive session at 12:00 PM for consultation with their attorney for legal advice. State s Attorney Gass was also present. All Wolkow moved and Nelson seconded to adjourn from executive session and move back into regular session at 12:35 PM. All present voting aye, The Board recessed from 12:35PM 1:30PM for lunch COURTHOUSE REPAIRS The Board continued discussion with Johnson Controls on the Courthouse repair project. Financing proposals were given by American Bank and Trust, F & M Bank, and Blue Path Finance. No action was taken at this time. APPROVE CLAIMS Nelson moved and Wolkow seconded that the following claims presented to the Board for consideration be approved and the County Auditor be directed to issue warrant checks for payment of same. All present 1ST DIST ASSC OF LOCAL GOVT PROFFESSIONAL SERVICES, ALCOPRO, INC SUPPLIES, AMERICAN GARAGE DOOR REPAIR, AT&T CELLULAR SERVICE, AVERA QUEEN OF PEACE DRUG TESTING, BADGER OIL COMPANY FUEL, BASZLER HEALTH SERVICES PRISONER CARE, BOYER FORD TRUCKS SUPPLIES, BUTLER MACHINERY COMPANY SUPPLIES, CENTURY BUSINESS PRODUCTS SUPPLIES, CENTURYLINK UTILITIES, CODINGTON COUNTY SHERIFF PRISONER CARE, COLE PETROLEUM FUEL, CONNECTING POINT PROFESSIONAL SERVICES, CONNECTING POINT ANTIVIRUS, COWBOY COUNTRY STORE-DESMET MEAL, DE SMET NEWS PUBLISHING, DE SMET VETERINARY SERVICE SUPPLIES, DE SMET WELDING REPAIR, BRANDON DUFFY TRAVEL EXPENSE, GREGG GASS PROFESSIONAL SERVICES, JARED GASS CAA FEES, HILLYARD/ SIOUX FALLS SUPPLIES, INLAND TRUCK PARTS SUPPLIES,

5 INTERLAKES COMMUNITY ACTION COMMUNITY SERVICE WORKER, MICHAEL JENKINS TRAVEL EXPENSE, JOE JENSEN EXPENSES, JIM HAWK TRUCK TRAILERS SUPPLIES, CHARLES JOHNSON CORONER, MARK KATTERHAGEN BMI, KINGBROOK RURAL WATER WATER BILL, KINGSBURY COUNTY TREASURER ADVANCE TAX, KINGSBURY COUNTY TREASURER POSTAGE, LEWIS & CLARK BEHAVIORAL HEALT BMI, LAKE AREA VETERINARY CLINIC 2.17 DOG CARE, LEWNO LAW OFFICE BMI, LYLE SIGNS, INC SIGNS, M&T FIRE AND SAFETY SUPPLIES, MARSHALL & SWIFT PROFESSIONAL SERVICES, MAYNARD'S FOOD CENTER 6.17 SUPPLIES, MCLEODS PRINTING & OFFICE SUPP SUPLLIES, MEDIACOM UTILITIES, MEDIACOM UTILITIES, MIDSTATE UTILITY TRAILER SALES SUPPLIES, MOBILE ELECTRONIC SERVICE EQUIPMENT, NAPA AUTO PARTS SUPPLIES, NORTHERN TRUCK EQUIP SUPPLIES, O'KEEFE IMPLEMENT REPAIRS, O'KEEFE IMPLEMENT SUPPLIES, OFFICE PEEPS INC SUPPLIES, OFFICE PEEPS INC SUPPLIES, PRAIRIE AG PARTNERS FUEL, PHARMCHEM, INC SUPPLIES, PRAIRIE GRAPHICS CLOTHING, PRAXAIR DISTRIBUTION INC SUPPLIES, QUILL SUPPLIES, QUILL SUPPLIES, RFD NEWS GROUP PUBLISHING, RICH'S GAS & SERVICE SUPPLIES, SD ASSOC CO HWY SUPTS DUES, SDEMA CONF FEES, SDML WORKERS' COMP FUND WORKERS' COMP, SERVALL TOWEL & LINEN SUPPLY MAINTENANCE, SERVALL TOWEL & LINEN SUPPLY MAINTENENCE, SHEEHAN MACK SALES SUPPLIES, SMITH'S LUMBER LLC SUPPLIES, STEVE STRANDE TRAVEL EXPENSE, SHELLEY STRANDE BMI, STURDEVANTS SUPPLIES, KAREN SWANDA BMI, TSCHETTER & HOHM CLINIC PRISONER CARE, TRUSTWORTHY HARDWARE SUPPLIES, US POSTAL SERVICE SUPPLIES, VISA SUPPLIES, VISA SUPPLIES, ROGER WALLS COMMISSIONER EXPENSES, DAVID WHEELER CAA FEES, AMY WILKINSON TRAVEL EXPENSES, WW TIRE TIRES, YANKTON COUNTY SHERIFF OFFICE BMI, YANKTON COUNTY TREASURER BMI, JOHNSON CONTROLS REPAIR, LINCOLN COUNTY BMI HEARING, LP TIMES PUBLISHING. COURTHOUSE SALARIES $ 63, HIGHWAY SALARIES 38, PAYROLL DEDUCTIONS Appletree Institute, health insurance 24, Conseco Health Company, insurance AFLAC, insurance 1, H&B Federal Credit Union, deductions 1, Kingsbury County Treasurer, advance payroll 7, The Principal Financial Group, life insurance Garnishment Garnishment Delta Dental Avesis Third Party Administrators Garnishment South Dakota Retirement System, retirement 12, Union Kingsbury County, EBT 24, ENGINEERING STUDY

6 Jensen moved and Nelson seconded to sign the contract to allow BTU Engineering to verify Johnson Control s energy savings projections. All WEBSITE COORDINATOR Wolkow moved and Nelson seconded to hire Echo Steffensen as website coordinator as of January 1, 2016, at a rate of $200/ month. All EXECUTIVE SESSION Jensen moved and Wolkow seconded to adjourn from regular session and move into executive session at 3:21 PM for personnel purposes. All Wolkow moved and Nelson seconded to adjourn from executive session and move back into regular session at 4:30 PM. All present voting aye, On motion the Board adjourned to Tuesday, February 16, 2016 at 8:30 AM. SIGNED Roger Lee, Chairman ATTEST Amy Wilkinson, County Auditor Published once at the total approximate cost of $.