OFFICIAL PROCEEDINGS KINGSBURY COUNTY BOARD OF COUNTY COMMISSIONERS

Transcription

1 OFFICIAL PROCEEDINGS KINGSBURY COUNTY BOARD OF COUNTY COMMISSIONERS De Smet, South Dakota March 7, 2017 The Kingsbury County Board of County Commissioners met Thursday, March 7, 2017 at 8:30 AM in the County Commissioners meeting room in the Courthouse with Commissioners Joe Jensen, Roger Lee, Roger Walls, Delmer Wolkow and Shelley Nelson present. Chairman Lee presided. APPROVE AGENDA Nelson moved and Walls seconded to approve the agenda. All present voting aye, motion carried. APPROVE MINUTES Jensen moved and Wolkow seconded to approve the February 7, 2017 minutes. All present voting aye, motion carried. END OF MONTH COURTHOUSE SALARIES $46, HIGHWAY SALARIES 25, PAYROLL DEDUCTIONS Sanford Health Plan 27, Washington National Ins Co AFLAC AFLAC Office of Child Support Enforcement H&B Federal Credit Union Credit Collections Bureau Payroll repay Kingsbury County Treasurer 8, The Principal Financial Group Wilkinson & Wilkinson Delta Dental Avesis Third Party Administrators SD Retirement System 12, AFSCME Kingsbury County 26, OFFICE REPORTS The Register of Deeds, Sheriff s and Director of Equalization s Reports of Fees Collected during the month of February 2017 were reviewed by the Board. Wolkow moved and Nelson seconded that the Auditor s report with the

2 Treasurer as of the close of business February 28, 2017 be accepted as follows. All present voting aye, motion carried. Cash on Hand $ 1, Checks in Treas Possession less than 3 days 36, Cash Items Postage Credit Card 0.00 Cash Short Cash Long 0.00 Demand Deposits 5, Savings Account 2,041, Revolving Loan Fund 290, Time Deposits 1,557, Wetlands Trust Fund 79, TOTAL 4,013, BREAKDOWN OF MONEY BY FUNDS County General Fund 1,749, Special Revenue Funds (Road & Bridge, E911 Fund, Emergency Management, Domestic Abuse Funds, CH Bldg., Revolving Loan, 24/7 & M&P Fund) 1,721, Wetlands Trust Fund including interest earned 79, Amount held for School Dists 260, Amount held for Townships 22, Amount held for Cities 37, Amount held for East Dakota Water Dist State Remittance 43, Amount held for others 98, TOTAL 4,013, Highway Bid Letting Bids were open and read by Joe Jensen. Dave Sorenson, Highway Superintendent was present via phone to make recommendations for bid acceptance. Road Oil: There were two bids received. Jebro bid $ per ton and Flinthills bid $ per ton. Nelson moved and Jensen seconded to accept the bid of $ by Jebro. All present voting aye, motion carried. Asphalt: There were four bids received. Asphalt Paving & Materials bid CLD-I with 30% Rap at $53.00 per ton, CDL I at $59.00 per ton, CLE-II at $62.00 per ton and CLE-II with 10% Rap at $58.00 per ton. Commercial

3 Asphalt bid Patch mix at $80.00 per ton, and Hot mix at $58.00 per ton. Duininck, Inc. bid three quarter (3/4) hot mix at $73.00 per ton and one half (1/2) hot mix at $76.00 per ton. Bowes Construction bid Class E type 1 at $51.50 per ton, Class E type 2 at $53.50 per ton, Class G type 1 at $53.50 per ton, Class G type 2 at $55.50 per ton, Class E type 1 with 20% Rap at $49.50 per ton, and Class E type 2 with 20% Rap at $51.50 per ton. Nelson moved and Wolkow seconded to accept all bids. Each company will be utilized based on location to each project. All present voting aye, motion carried. Gravel Crushing: There were four bids received. Brownlee Construction bid $3.55 per ton, First Rate Excavate bid $3.25 per ton, Bowes Construction bid $1.73 per ton, and Rechnagel Construction bid $1.70 per ton. Sorenson recommended that the Board accept the bid from Rechnagel. Walls moved and Jensen seconded to accept the bid of $1.70 per ton from Rechnagel. All present voting aye, motion carried. Fuel: There were two bids received. Stern Oil bid #1 Diesel at $2.17 per gal, #2 Diesel at $1.92 per gal, and Ethanol Blend Unleaded at $2.14 per gal. Coles Petroleum bid #1 Diesel at $ per gal, #2 Diesel at $ per gal, and Ethanol Blend Unleaded at $ per gal. Sorenson recommended that the Board accept the bid from Coles Petroleum. Wolkow moved and Nelson seconded to accept the bids of #1 Diesel at $ per gal, #2 Diesel at $ per gal, and Ethanol Blend Unleaded at $ per gal from Coles Petroleum. All present voting aye, motion carried. Pea Rock: One bid was received from L.G. Everist, Inc. at $6.70 per ton. Wolkow moved and Jensen seconded to accept the bid of $6.70 per ton from L.G. Everist. All present voting aye, motion carried. Pea Rock Hauling: Two bids were received. Prairie States Trucking, Inc bid $0.137 per loaded ton mile. Asphalt Paving & Materials Company. bid $0.117 per loaded ton mile. Sorenson recommended that the Board accept the bid from Asphalt Paving & Materials Company. Walls moved and Jensen seconded to accept the bid of $0.117 per loaded ton mile from Asphalt Paving & Materials Company. All present voting aye, motion carried. GREEN THUMB COMMODITIES Jim Eykamp and Tarri Rott met with the Board to discuss the load limits that were imposed on all county roads.

4 Chairman Lee informed those in attendance that States Attorney, Gregg Gass, had reviewed the County Ordinances, and found an ordinance set in 2007 stating that overweight permits were only to be issued to emergency vehicles. Eykamp asked the Board what they were supposed to do to continue to operate their business. Chairman Lee stated that the Board had no intention to put a hardship on any of the businesses in the County. Load limits have been issued in several the counties in the state. Ordinance changes take time and will not help for this year s heavy business months. Rott asked the Board what they are supposed to do. They have orders on the books, bills to pay, and are unable to legally run their business until the load limits are lifted. The trucks delivering their goods across the country have only five axles, and deliver to states that don t recognize additional axles for more weight. The consensus of the Board is to have additional discussion with States Attorney Gass, and the Highway Superintendent to come to the best conclusion for this case. Nelson looked up SDCL but many of the sub-points had been repealed. Eykamp stated before his father built Green Thumb, he went to the Board, and was promised a way out of town to operate. Further discussion will take place at the next meeting. EMERGENCY MANAGEMENT Cindy Bau, Director of Emergency Management, met with the Board to discuss upcoming events. Civil District meeting will be held at the Brookings Fire Hall on March 30, Sheriff Scotting, Bau, and one Commissioner will need to attend. The Board will decide who will be able to attend the meeting. First Planning District will begin the process of updating the Pre Disaster Mitigation Plan, which must be updated every 5 years. Cindy Bau, Kingsbury County Emergency Manager has sent letters to participants to be signed and returned by April 7, 2017, if they wish to participate in the multi-jurisdictional plan. The cost of updating and revising the plan comes from a grant from the State of SD, Office of Emergency Management and FEMA.

5 Homeland Security Conference will be Thursday, March 16, 2016, with Bau and Sheriff Scotting attending. There have been changes to the way project funding will be approved. The group, as a region, will pick the top ten projects to receive funding. Todd Heitkamp will lead the Weather Spotter training at the Community Center in De Smet, on March 28, Approved Claims Walls moved and Jensen seconded that the following claims presented to the Board for consideration be approved and the County Auditor be directed to issue warrant checks for payment of same. All present voting aye, motion carried. MISCELANIOUS AT&T UTILITIES, AT&T EXTENSION PHONE SERVICE, AVERA QUEEN OF PEACE DOT DRUG TEST, BADGER OIL COMPANY SUPPLIES & FUEL, CINDY BAU FEB & MARCH 2017 CELL PHONE, BEADLE COUNTY SHERIFF PRISONER CARE, JEFF BURNS CAA FEES- ZACHARY KNADLER, BUTLER MACHINERY COMPANY REPAIRS & MAINTENANCE, CENTURY BUSINESS PRODUCTS , BRIAN CHRISTENSEN WEED BOARD TRAVEL EXPENSE, CITY OF DESMET UTILITIES, CIVIL DESIGN INC BIG DITCH, COLE PETROLEUM FUEL, COOK'S WASTEPAPER & RECYCLING GARBAGE SERVICE, CREATIVE PRINTING HIGHWAY MAPS, SMITH'S LUMBER SUPPLIES, SMITH'S LUMBER REPAIRS, AVERA DESMET HOSPITAL BLOOD DRAW, DE SMET NEWS PUBLICATIONS, DE SMET WELDING REPAIRS, DEREK ANDERSON TRAVEL REIMBURSEMENT, GREG DUFFY WEED BOARD TRAVEL EXP, EFRAIMSON ELECTRIC INC REPAIRS, CASEY HARTY TRAVEL REIMBURSEMENT, TIM HARTY TRAVEL REIMBURSEMENT, HILLYARD/SIOUX FALLS SUPPLIES, I-STATE TRUCK CENTER SUPPLIES, INTERLAKES COMMUNITY ACTION MARCH 2017 COMMUNITY SERVICE, INTERLAKES COMMUNITY ACTION FEB COMMUNITY SERV WORKER, JOE JENSEN TRAVEL EXPENSE REIMBURSEMENT, JIM HAWK TRUCK TRAILERS INC REPAIRS, JOHNSON CONTROLS INC PROJECT DEV AGREEMENT, KINGBROOK RURAL WATER UTILITIES, ROGER LEE WEED BOARD TRAVEL EXP REIMBURS, JAY LEIBEL CAA FEES- STAN MYERS, MARC LENZ TRAVEL REIMBURSEMENT, LEWIS DRUG STORES PRISONER CARE-JEROME MILES, LONNY PALMLUND KOBALT PRO HEAT GUN, LAKE PRESTON TIMES PUBLICATIONS, LSS INTERPRETER, LYLE SIGNS, INC REPAIRS & SUPPLIES, MAYNARD'S FOOD CENTER SUPPLIES, MAYNARD'S FOOD CENTER SUPPLIES, MEDIACOM INTERNET SERVICE, NAPA AUTO PARTS REPAIRS & SUPPLIES, NAPA AUTO PARTS 9.99 SUPPLIES, NEVE'S CLOTHING, GEORGE NORGAARD 9.66 TRAVEL REIMBURSEMENT, NORTHWESTERN UTILITIES, O'KEEFE IMPLEMENT SUPPLIES, O'KEEFE IMPLEMENT SUPPLIES, OFFICE EQUIPMENT SERVICE SUPPLIES, OFFICE PEEPS INC SUPPLIES, RYAN OLSON WEED BOARD TRAVEL EXP REIMBURS, PRAIRIE AG PARTNERS SUPPLIES, PHARMCHEM INC SWEAT PATCH ANALYSIS, PMB CHARGE JAN 2017-DEC 2017, PRAXAIR DISTRIBUTION INC REPAIRS INV# , QUILL SUPPLIES, RFD NEWS GROUP PUBLICATIONS,

6 RICH'S GAS & SERVICE REPAIRS, RINKE NOONAN BIG DITCH, KEVIN M. SCOTTING 6.38 SUPPLIES, SD SHERIFF'S ASSOCIATION CONFERENCE, SDAAO CONFERENCE REGISTRATION, SDACHS TRAVEL, SDSU-SDLTAP TRAVEL, SERVALL TOWEL & LINEN SUPPLY SUPPLIES, SIOUX FALLS TWO WAY RADIO SVC, REPAIRS, KENNETH SPRANG 9.91 TRAVEL REIMBURSEMENT, SHANE SUMPTER TRAVEL REIMBURSEMENT, DENNIS E TOWER JR TRAVEL REIMBURSEMENT, TRUSTWORTHY HARDWARE SUPPLIES, TRUSTWORTHY HARDWARE SUPPLIES, TYLER TECHNOLOGIES INC PROFESSIONAL SERVICES-DOC PRO, US POSTAL SERVICE SUPPLIES, VERIZON PHONE SERVICE, DE SMET VETERINARY SERVICE DOG FOOD, VISA SUPPLIES; PROF SERV; TRAVEL, ROGER WALLS 5.04 WEED BOARD TRAVEL EXP REIMBURS, WARNE APPLIANCE & VIDEO REFRIGERATOR, ERLAND WEERTS WEED BOARD TRAVEL EXP REIMBURS, DELMER WOLKOW TRAVEL EXP REIMBURSEMENT, WOODS HEATING & COOLING LLC FURNACE REPAIR, WW TIRE SUPPLIES, ZELL MANUFACTURING, INC PLATES FOR RAILING, REGISTER OF DEEDS Caryn Hojer, Register of Deeds, met with the Board to give an update of the Internet transition. We will need to let SDN know of any types of web sites that the Board would like to have blocked. Estimated transition time of completion is the end of the month. OPEN DISCUSSION Chairman Lee informed the rest of the Board that, per the meeting on February 28 th, he spoke to Sheriff Scotting regarding the status of the Durango. Scotting informed Lee that the Sheriff s department was no longer in need of the Durango, and the vehicle was ready for use by other departments that may need it. Nelson moved and Jensen seconded the use of the Durango by the Department of Equalization. All present voting aye, motion carried. AUDITOR Terry Zell met with the Board to discuss the status of the state audit. Past errors had been discovered and corrections for those errors were to have been initiated in New errors were also discovered, and Zell explained to the Board that errors occur often when there is a changeover in the office. The Wheel tax distribution had been miss-figured, with an overpayment being given to the townships and cities. 75% of the Wheel tax proceeds are to stay with the county. There was a division of 50% of the total Wheel tax proceeds distributed to the townships and cities. Over the last six months, $19, was over paid.

7 Wheel tax dollars are also distributed based on the number of maintained road miles. The last time this was calculated was in 1993, and needs to be updated. The Auditors office has been distributing the small amount of interest earned by the Wetlands Trust fund over the last several years. Zell stated that the Board could chose to apportion out the fund completely. Nelson moved and Jenson seconded to pay out the fund. All present voting aye, motion carried. BIG DITCH Chairman Lee informed the Board the Oldham Gym is not available for the public meeting scheduled for the night of March 28, The Lake Preston Community Room is available should the Board choose to keep the same date. EXECUTIVE SESSION Wolkow moved and Jensen seconded to adjourn from regular, and move into executive session for personnel at 11:42 AM. All present voting aye, motion carried. Chairman Lee declared the Board adjourn from executive session at 12:07 PM. Board adjourned for lunch from 12:00 12:58 PM. DIRECTOR OF EQUALIZATION Tammy Anderson, Director of Equalization, met with the Board to discuss the upcoming County Boards. This will start on April 11, 2017, starting at 9:00 AM. There is a possibility they will need to meet on April 12 th as well. The Board informed Anderson of the earlier decision to provide the use of the Durango to her office. Anderson asked about what would be done with the vehicle currently being used by the DOE. Lee stated Sheriff Scotting requested the 2005 Crown Victoria be refitted for the use of transporting detainees. OPEN DISCUSSION Chairman Lee informed the Board that the Weed Board and the Conservation District would like to have Tayna Flagel, with the Conservation Dist., take over as Weed Board Chairman. Lee will be resigning as of April 1, 2017.

8 SITE ANALYSIS DEVELOPMENT Nelson had questions regarding the stipulations of the proposed resolution, which were answered by the Board. Jensen informed the Board that Lake County decided to pass the resolution earlier that morning. Jensen moved and Walls seconded to pass the following resolution for the Site Analysis Program. All present voting aye, motion carried. Resolution Authorizing Resolution County Site Analysis Program Phase II WHEREAS the Kingsbury County Board of County Commissioners (County) has participated with the South Dakota Department of Agriculture in the County Site Analysis Program (CSAP), and has received a copy of the initial report; and WHEREAS this research was based upon various infrastructure, road and local land-use factors; and WHEREAS the research identified sites that may be suitable for development according to a classification scale, ranging from good to best ; and WHEREAS The County recognizes the State s efforts to develop a Phase II of the CSAP aimed at further exploring identified sites with landowners interested on pursuing potential opportunities; and WHEREAS the County supported the original CSAP and continues to support ongoing efforts to proactively plan for responsible development opportunities; and WHEREAS The County is interested in partnering with the State in establishing a locally led process by which sites can be properly identified and preserved for potential development if pursued by the landowner and deemed acceptable by the Commission; and WHEREAS the County encourages the State to move forward working with landowners on site exploration with confidence in the County s willingness to consider action(s) to formally preserve a specific site for potential development at a regular public hearing, if presented with sufficient and acceptable information proving the suitability for development on the site; and WHEREAS the County has not publicly declared support for any specific development activity or project and fully reserves its right to utilize its regulatory authority in the approval of potential development opportunities; and

9 WHEREAS the County will not be responsible for any costs associated with site evaluations conducted by landowners or the State to further determine suitability for potential development opportunities. NOW THEREFORE BE IT RESOLVED by the Kingsbury County Commission that it will work with the State in a good faith effort to promote and support the South Dakota Department of Agriculture s County Site Analysis Program Phase II. AUDITOR Jennifer Barnard, Auditor, provided the Board with additional information regarding the possible phone service change. After making a call to Verizon, Barnard learned that the land line phone devices through Verizon were still available for $1.00 per box, which each office would need one of. The charge per line would be $20.00 per month, plus tax, vs the $ that each office was being charged through the current service. Barnard brought in a device, and showed the Board how it worked. Each office would be able to keep their current phone number. Nelson moved and Wolkow seconded to change the phone service to the Verizon land line at $20.00 per month, plus tax. All present voted aye, motion carried. CENTURY BUSINESS PRODUCTS Jeff Smyrak, with Century Business Products, presented additional information for the new copier system. The copier in the Director of Equalization s office will be losing its service contract due to age, and inability to repair. The copier currently in the Auditor s office would be moved to the Director s office if a new copier was purchased. The Treasurer, Register of Deeds and Director of Equalization joined the meeting to discuss budget effects and various options. If a lease was taken initially for a new unit, the county would still be responsible for the interest if a lease buy out was decided upon before the five-year term was over. Nelson moved and Jensen seconded to purchase a new copier for $8, All present voting aye, motion carried. On motion the Board adjourned to Tuesday, March 28, 2017 at 8:30 AM.

10 SIGNED Roger Lee, Chairman ATTEST Jennifer Barnard, County Auditor Published 1 week at the total approximate cost of.