PUBLIC FORUM: No one present spoke.
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1 January 12, 2016 The Afton City Council met in regular scheduled session at 6:30 PM January 12, Mayor Burger presided with Council members Cindy Williams, Dave Cunningham, Jeff Burger, Mary Hill and Sherry Parrott present. Parrott moved to approve the agenda and Cunningham seconded the motion. Roll call votes of all ayes. Motion Parrott moved to approve the consent agenda which consisted of the minutes of December 8, 2015 meeting, report of the City Clerk/Treasurer, Afton Police Chief and the following bills. Williams seconded the motion. Roll call votes of all ayes. Motion Efkamp Auto Sales Cap.Equip-2010 GMC Truck 19, Terrinda McIntire Gen-Dec Cemetery Contract 3, M&M Motor Gen/Sr/Elec-Void Check ( 81.94) M&M Sales Gen/Sr/Elec-Copier Toner Employees Gen/RU/Sr/Elec-Payroll 4, Employees Tenure Pay Gen/RU/Sr/Elec-Tenure Pay MidAmerican Energy Gen/Sr-Gas Monte Parrott RU-Mileage Reimb.-Get New Truck SW Iowa REC Rec-Electricity at Ball Fields The Graphic Edge Rec-Basketball T-Shirts Walters Signs Rec-Basketball Uniforms 1, Windstream Gen-Phone/Internet Wellmark BC/BS EB/RU/Sr/Elec-Jan Health Ins. 1, Christine Meadows Gen-Void Check ( 97.50) Utility Fund Gen-Meadows License Refund Clifford Price Mtr.Dep-Void Lost Check ( 39.15) Utility Fund Mtr.Dep-Price Final Refund Employees Gen/RU/Sr/Elec-Payroll 4, Monte Parrott Gen/RU/Sr/Elec-Vac & Comp Pay 4, Payment Gen/RU/Sr/Elec-Dec Payroll Taxes 6, IPERS Gen/RU/Sr/Elec-Dec Retirement 3, Treasurer State of Iowa Gen/RU/Sr/Elec-Dec Payroll W/H EMC National Life EB-Dec Supplemental W/H Ahlers & Cooney Sr-Bond Attorney SFR Fee 3, CSSI Gen-Repairs to Camera Equip Creston Farm & Home RU/Sr-Supplies Dirk Johnson Sr-Monthly Affidavit Operator Fee Fine Services Gen-Spray Office IAMU Elec-Energizer JEO Consulting Elec-Project Engineer 1, Kathy Spare Mtr.Dep-Balance After Final Krantz Plumbing & Heating Gen-Furnace Filters Laura Ditzler Mtr.Dep-Balance After Final NAPA RU/Sr-Vehicle Maintenance Omni Site Sr-Lift Station Annual Wireless Svc RPGI Elec-Purchase Electricity 36,925.01
2 Service Techs Inc. RU-Chain Saw Bar Oil SIRWA Gen-Water State Hygienic Lab Sr-Sewer Sample Tests T&S Industries RU/Sr-Truck Supplies & UPS Terrinda McIntire Gen-January Cemetery Contract 3, The Exchange Gen/Sr-Truck & Siding Ads Union County Auditor Gen-Election Fees 1, UCDA Gen-Board Meeting Meals Utility Fund Mtr.Dep-Ditzler & Spare Finals Veenstra & Kimm Sr-Sewer Project Engineer Fee Verizon Wireless Gen-Police Internet Service Walmart Gen/Rec-Equipment Waste Management Gen-Recycling Haul Off Fee Wesco Distribution Elec-LED Street Lights 3, Afton Star Gen/Sr-Publications & Ads Card Services Sr-WW Class Hotel/Truck Tool Box Casey s General Stores Gen/RU/Sr-Gas Creston True Value Gen-Community Ctr. Supplies Mid-State Organized Crime Gen-Annual Dues Northern Escrow Inc. Sr-Sewer Project Pmt 3 17, The Graphic Edge Rec-Basketball T-Shirts Waste Management Gen-Garbage Collection 4, Wayne Optimist Club Rec-Basketball Tournament Fee Brown Power & Control Elec-Parts & Labor 3, Farmers Coop RU/Sr-Gas IES Commercial Inc. Elec-Substation Pmt 2 42, Iowa DOT RU-Salt Rock Murphy Tractor & Equip. RU-Warranty Work on Backhoe Treasurer State of Iowa Sr/Elec-Sales Tax 2, Windstream Gen-Phone/Internet TOTAL $ 179, General Fund $ 13, Road Use 1, Employee Benefit 12, Recreation 2, Capital Equipment 19, Sewer Fund 23, Electric Fund 91, Meter Deposits Payroll 14, TOTAL $ 179, RECEIPTS: General $ 31, Road Use $ 9, Employee Benefit 1, Emergency LOST 6, Huss Recreation Perpetual Care.05 Sewer 278, Sewer Sinking 2, Sewer Improvement Sewer Reserve Electric 58, Meter Deposit Sick Leave TOTAL $ 389,586.14
3 PUBLIC FORUM: No one present spoke. ORDINANCE/RESOLUTIONS/ORGANIZATIONAL MTG: Parrott moved to place Ordinance No. 230 AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF AFTON, IOWA, 1998, BY AMENDING PROVISIONS PERTAINING TO SOLID WASTE COLLECTION AND DISPOSAL FEES on its 2 nd reading. Williams seconded the motion. Roll call votes of ayes: Cunningham, Hill, Parrott, Williams and Burger. Motion Williams moved to waive the 3 rd reading of Ordinance No Burger seconded the motion. Roll call votes of ayes: Parrott, Hill, Cunningham, Burger and Williams. Motion Williams moved to approve Ordinance No Hill seconded the motion. Roll call votes of ayes: Burger, Williams, Parrott, Hill and Cunningham. Motion Parrott moved to approve Resolution A RESOLUTION AUTHORIZING THE CITY CLERK TO MAKE THE APPROPRIATE INTERFUND TRANSFER OF SUMS AND RECORD THE SAME IN THE APPROPRIATE MANNER FOR THE FY2016 FOR THE CITY OF AFTON, IOWA. Burger seconded the motion. Roll call votes of ayes: Hill, Williams, Parrott, Burger and Cunningham. Motion Hill moved to approve Resolution RESOLUTION SETTING THE TIME AND PLACE OF THE REGULAR MEETINGS OF THE AFTON CITY COUNCIL FOR THE YEAR Burger seconded the motion. Roll call votes of ayes: Cunningham, Burger, Parrott, Hill and Williams. Motion Parrott moved to approve Resolution RESOLUTION TO DETERMINE DATE OF PAYMENT FOR THE COUNCIL OF THE CITY OF AFTON, IA. Cunningham seconded the motion. Roll call votes of ayes: Parrott, Hill, Williams, Burger and Cunningham. Motion Parrott moved to approve Resolution RESOLUTION ESTABLISHING COMPENSATION FOR COUNCIL MEMBERS WHEN ATTENDING CERTAIN MEETINGS AS A REPRESENTATIVE OF THE AFTON CITY COUNCIL. Cunningham seconded the motion. Roll call votes of ayes: Williams, Hill, Cunningham, Burger and Parrott. Motion Hill moved to approve Resolution RESOLUTION AUTHORIZING THE NUMBER, DUTIES AND COMPENSATION OF THE EMPLOYEES OF THE CITY OF AFTON, IA. Burger seconded the motion. Roll call votes of ayes: Burger, Williams, Parrott, Cunningham and Hill. Motion Parrott moved to approve Resolution RESOLUTION PROVIDING FOR SURETY BOND/BLANKET POSITION BOND. Williams seconded the motion. Roll call votes of ayes: Parrott, Burger, Cunningham, Williams and Hill. Motion
4 Williams moved to approve Resolution RESOLUTION ESTABLISHING CITY ATTORNEY FEES. Parrott seconded the motion. Roll call votes of ayes: Hill, Cunningham, Burger, Parrott and Williams. Motion Parrott moved to designate the Afton Star Enterprise as the official paper of the City of Afton. Cunningham seconded the motion. Roll call votes of ayes: Parrott, Burger, Cunningham and Williams. Abstain: Hill. Motion Williams moved set Tuesday, December 27 as the other Christmas Holiday for City employees. Parrott seconded the motion. Roll call votes all ayes. Motion Mayor Burger announced she would leave the Mayor Pro Tem, Committees and Council Representatives the same. No changes were requested after short discussion. Mayor Pro Tem: Sherry Parrott Union County Landfill: Jeff Burger, Dave Cunningham-Alt. SICOG Project Review Board: Sherry Parrott, Cindy Williams-Alt. Afton Fire Board: Cindy Williams Emergency Management Commission: Michelle Burger, Jeff Burger-Alt. UCDA & Public Funding Council: Sherry Parrott, Michelle Burger-Alt. Union County Healthcare Coalition: Cindy Williams, Michelle Burger-Alt. Sewer & Street Committee: Dave Cunningham, Jeff Burger Police Department Committee: Michelle Burger, Sherry Parrott, Jeff Burger City Hall/Admin./Park: Cindy Williams, Mary Hill Finance Committee: Sherry Parrott, Cindy Williams, Michelle Burger Greenlawn Cemetery Council Representative: Sherry Parrott Recreation Board Council Representative: Mary Hill Hill moved to re-appoint Toni Landers as City Clerk/Treasurer. Parrott seconded the motion. Roll call votes of all ayes. Motion Mayor Burger administered the Oath of Office to Landers. OLD BUSINESS: Council reviewed nuisance property list distributed by Police Chief Coulter. 7 properties were listed with 1 abated (312 E. Scott), 5 In Progress and 1 Not Abated. Bids were opened for the repairs to the siding on the community center. Three bids were received in the amounts of $3,085.46, $4,600 and $7, Williams moved to accept the low bid of $3, from J&S Construction with certificate of insurance provided. Hill seconded the motion. Roll call votes of ayes: Cunningham, Hill, Parrott, Williams and Burger. Motion Burger moved to approve the bid of $18,210 from Paulus Concrete LLC for the sidewalk project on E. Filmore. Parrott seconded the motion. Roll call votes of all ayes. Motion Williams moved to use LOST funds to cover the difference of the project over the $10,000 Wellmark Foundation Grant. Burger seconded the motion. Roll call votes of all ayes. Motion
5 Burger moved to set the minimum bid accepted for 1997 Ford F250 Pickup as $600. Hill seconded the motion. Roll call votes of ayes: Cunningham, Hill, Williams and Burger. Abstain: Parrott. Motion Three bids were opened in the amounts of $400, $810 and $1,000. Hill moved to accept the $1,000 bid from Ripperger Services. Burger seconded the motion. Roll call votes of ayes: Burger, Williams, Hill and Cunningham. Abstain: Parrott. Motion Council reviewed letter dated 12/24/15 from the Iowa DOT regarding the sidewalks in the Rightof-ways along Highway 169 being repaired and brought to ADA compliance. The letter stated the project was proposed to let on 12/15/15 and construction would occur during 2016 and paid for with Primary Road Funds and no charges will be made to the City. Hill moved to approve the Certificate of Completion on the sewer lining project on W. Filmore and S. Browning Streets by Hydro-Klean LLC. Williams seconded the motion. Roll call votes of all ayes. Motion NEW BUSINESS: Parrott moved to reappoint Scott Nixon and Bonnie Morris to the Greenlawn Cemetery Board for a six year term. Hill seconded the motion. Roll call votes of all ayes. Motion Council reviewed Chapter 5-Operating Procedures, Chapter 6-City Elections and Chapter 7- Fiscal Management. No changes, addition or deletions were made. Council will review Chapters 120 Planning and Zoning Commission and Chapter 121 Zoning Code at the February meeting. Burger moved to adjourn and Parrott seconded the motion. Roll call votes of all ayes. Council adjourned at 7:21 PM. Council held a workshop to discuss the Budget from 7:22 PM to 7:55 PM. Michelle Burger, Mayor ATTEST: Toni Landers, City Clerk
PUBLIC FORUM: No one present spoke.
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ORDINANCES/RESOLUTIONS:
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