City of Derby Board of Apportionment & Taxation Minutes. Monday 20 June 2011 Aldermanic Chambers

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1 City of Derby Board of Apportionment & Taxation Minutes Monday 20 June 2011 Aldermanic Chambers PLEDGE OF ALLEGIANCE The meeting was called to order at 7:00 p.m., all rose and pledged allegiance. ROLL CALL Present: David Anroman, James Butler, Anita Dugatto, Judy Szewczyk, Nelson Cummings, Carolyn Duhaime, Carlo Malerba, Jeremy Butler and Mark Nichols. Also Present: City Treasurer - Keith McLiverty, Finance Director - Henry Domurad and Dr. Stephen Tracy - Superintendent of Schools. ADDITIONS, DELETIONS & CORRECTIONS TO THE AGENDA There are no changes. PUBLIC PORTION No one from the public spoke. Public portion closed. APPROVE 10-MAY 2011 PRELIMINARY BUDGET VOTE MINUTES A MOTION to approve by Ms. Duhaime with a second by Mr. Bell, all in favor, motion APPROVE 16-MAY 2011 MONTHLY MINUTES A MOTION to approve by Mr. Butler with a second by Mr. Cummings, all in favor, motion APPROVE 16-MAY 2011 PRELIMINARY BUDGET VOTE MINUTES A MOTION to approve by Mr. Malerba with a second by Mr. Cummings, all in favor, motion APPROVE 23-MAY 2011 PUBLIC HEARING MINUTES A MOTION to approve by Ms. Duhaime with a second by Mr. Butler, all in favor, motion APPROVE 24-MAY 2011 FINAL BUDGET VOTE MINUTES A MOTION to approve by Mr. Cummings with a second by Mr. Malerba, all in favor, motion TREASURER S REPORT Mr. McLiverty addressed the board. The notes for the Middle School were sold and the interest rate was.45% for a savings of $120, The savings will be realized in Year end revenue is being aggressively pursued including Derby Housing Authority and Minerva Street Senior Housing. The fiscal year should end in a positive situation. The fund balance should be up to 6%. City of Derby 1

2 Next year projections are still being held tight. The State Department of Education sent an to Dr. Stephen Tracy stating if the state unions do not agree to concessions, the educational cost sharing and other educational revenues which are in place for next year will be up for reduction. Board of Education Excess Cost Grant Funding Drop Down Increase Special Education Excess Cost Grant $82, Increase Special Education Excess Cost $82, Dr. Tracy stated there have been changes to some of the residencies which will reduce the amount. Dr. Tracy would like to revisit this in July. A MOTION to table until next month by Mr. Nichols with a second by Mr. Butler, all in favor, motion REVENUE POST ADDITIONAL REVENUE RECEIVED BY TOWN CLERK Increase Town Clerk Receivables $26, Increase Working Balance $26, A MOTION to approve by Ms. Duhaime with a second by Mr. Anroman, all in favor, motion CITY WIDE FUEL FUND SHORTFALL IN CITY WIDE FUEL ACCOUNT Move $27, from Working Balance to Gasoline City Appropriation A MOTION to approve by Mr. Butler with a second by Mr. Nichols, all in favor, motion SANITATION / HIGHWAY FUND SHORTFALL IN LINE ITEM Move $15, from Scrap Removal to Working Balance Move $10, from Working Balance to Care of Trees / Planting Fund Liability for Main Street Demolition Move up to $5, from Working Balance to Main Street Building Demolition A MOTION to approve by Ms. Duhaime with a second by Mr. Anroman, all in favor, motion FIRE MARSHAL S OFFICE Move $ from Deputy Marshals to Inspectors Move $80.00 from Deputy Marshals to Fire Safety Code Inspector Move $ from Deputy Marshals to Supplies / Equipment Move $ from Deputy Marshals to Education A MOTION to approve by Mr. Nichols with a second by Mr. Malerba, all in favor, motion ASSESSOR FUND SHORTFALL IN ASSISTANT WAGES Move $2,874 from Assessor Wages to Secretary / Assistant Wages A MOTION to approve by Ms. Duhaime with a second by Mr. Malerba, all in favor, motion TREASURER S OFFICE -- TRANSFER MONEY FOR TAX REFUNDS Increase Tax Refunds $ Increase Tax Refunds $ A MOTION to approve by Mr. Cummings with a second by Mr. Butler, all in favor, motion City of Derby 2

3 EMPLOYEE BENEFITS INCREASE BASED ON EXPERIENCE Move $1, from Health Insurance City Appropriation to Medical Benefit Reserve A MOTION to approve by Mr. Nichols with a second by Ms. Duhaime, all in favor, motion FINANCE FUND SHORTFALL IN ACCOUNT Move $12.00 from Fax Machine Lease to Mail Machine Lease A MOTION to approve by Mr. Bell with a second by Mr. Malerba, all in favor, motion Police Transfers Transfer $7, from Patrolman Wages to Overtime, Transfer $ from Longevity Transfer $ from Exams Transfer $ from Police Training & Development Transfer $ from Uniforms Transfer $73.61 from Computer Maintenance $1, to Police Vehicle Maintenance A MOTION to approve by Mr. Malerba with a second by Mr. Cummings, all in favor, motion FIRE HYDRANTS FUND SHORTFALL IN FIRE HYDRANT ACCOUNT Move $3, from Working Balance to Fire hydrant Service A MOTION to approve by Mr. Cummings with a second by Ms. Duhaime, all in favor, motion FIRE DEPARTMENT Transfer From Name Amount Transfer To Name Amount Tires $1, Equipment Maint $1, Fire Police $ Radio Maint $ New Equipment $ Radio Maint $ SCUBA $ Radio Maint $ Yankee Gas $ Comcast $ Yankee Gas $ Water Co $ Building Maint $ Fire Alarm Maint $ Building Maint $ Extinguishers $ A MOTION to approve by Mr. Butler with a second by Mr. Anroman, all in favor, motion CIVIL DEFENSE Move $ from Building Maintenance to Uniforms A MOTION to approve by Mr. Cummings with a second by Ms. Duhaime, all in favor, motion A MOTION to reopen "Additions, Deletions & Corrections by Mr. Nichols, second by Mr. Cummings, all in favor, motion A MOTION to allow a second transfer by Mr. Nichols, second by Mr. Cummings, all in favor, motion City of Derby 3

4 A MOTION to transfer $ from telephones to Data Services by Mr. Malerba, second by Mr. Butler, all in favor, Mr. Cummings is opposed, motion Discussion and possible action on changing the department name to Emergency Management A MOTION to table by Mr. Malerba with a second by Mr. Anroman, all in favor, motion PARKS, RECREATION, COMMUNITY CENTER Move $3, from Derby Colt Baseball to Equipment Maintenance A MOTION to approve by Mr. Malerba with a second by Mr. Anroman, all in favor, motion SENIOR CENTER FUND SHORTFALL IN WAGE LINE ITEM Move $ from Custodian Wages to Membership Coordinator A MOTION to approve by Ms. Duhaime with a second by Mr. Cummings, all in favor, motion CITY HALL MAINTENANCE FUND REPAIRS TO HVAC SYSTEMS Move $2, from Gas/Oil New City Hall to New City Hall Repairs FUND SHORTFALL IN RECORDING SECRETARIES EXPENSES Move $1, for Employee Committee Secretary to Commission / Committee Secretary FUND BOILER / WATER HEATER INSPECTION INVOICE Move $ from Gas/Oil New City Hall to New City Hall Repairs FUND SHORTFALL IN NOTICES & PUBLICATIONS LINE ITEM Move $ from Gas/Oil New City Hall to Notices & Publications FUND SHORTFALL IN JANITOR WAGE LINE ITEM Move $1.92 from Gas/Oil New City Hall to Janitor Wages A MOTION to approve all of the City Hall Maintenance transfers by Mr. Cummings with a second by Mr. Malerba, all in favor, motion CITY WIDE AGENCIES FUND SHORTFALL IN WPCA BILLS FOR CITY OWNED BUILDINGS Move up to $9, from Working Balance to City WPCA Bills A MOTION to table by Mr. Cummings with a second by Mr. Malerba, all in favor, motion CITY ENGINEER FUND SHORTFALL IN ACCOUNT Increase Planning, Zoning, Wetland $3, Increase City Engineer Services $3, Move $12, from Working Balance to City Engineer Services A MOTION by Mr. Malerba with a second by Mr. Anroman to approve, Ms. Szewczyk would like the motion withdrawn until such time as someone from the department can come before the tax board. Mr. Malerba and Mr. Anroman withdraw their motion. City of Derby 4

5 A MOTION by Mr. Malerba to table pending an explanation of expenses owed by the P&Z Chair with a second by Ms. Duhaime, all in favor, motion YOUTH SERVICES INCREASE ACCOUNTS BASED ON GRANT RECEIVED Increase Youth Service Programs $1, Increase Youth Service Programs $1, Motion to allow Finance Office to post pending grant checks to appropriate revenue and expense lines so that fiscal invoices can be paid in June A MOTION to approve by Mr. Cummings with a second by Mr. Malerba, all in favor, motion A MOTION by Mr. Cummings with a second by Mr. Nichols to allow the Finance Office to post pending grant checks to appropriate revenue and expense lines so that fiscal invoices can be paid in June 2011, all in favor, motion ADJOURN A MOTION to adjourn at 8:21 p.m. by Mr. Nichols with a second by Ms. Duhaime, all in favor, motion Respectfully Submitted, Denise Cesaroni Recording Secretary *******These minutes are subject to the approval by the Board of Apportionment & Taxation at their next regular meeting. City of Derby 5

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