AGENDA. January 5, :30 AM. Earl G. Woodworth Building Meeting Room Chambers 1500 Scribner Avenue NW Grand Rapids, Michigan 49504

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AGENDA January 5, 2017 8:30 AM Earl G. Woodworth Building Meeting Room Chambers 1500 Scribner Avenue NW Grand Rapids, Michigan 49504 I. Call to Order II. Election of Officers A.

1 AGENDA January 5, :30 AM Earl G. Woodworth Building Meeting Room Chambers 1500 Scribner Avenue NW Grand Rapids, Michigan I. Call to Order II. Election of Officers A. Election of Chairman B. Election of Vice Chairman C. Election of Secretary D. Election of Deputy Secretary III. IV. Review and Approval of Minutes Consent Agenda A. GFOA 111th Annual Conference Action Request V. Administration A. Department Overview PowerPoint Presentation VI. Resource Recovery and Recycling Operations A. Recycling and Educational Center Rates Action Request VII. Environmental Compliance Management A. Kentwood Landfill Methane Migration Update VIII. Waste-to-Energy Facility Operations A WTE Advisory Meeting Dates

2 IX. Approval of Monetary Outlays X. Director s Report A. WTE Operations Manager Recruitment B. Energy Legislation C. Minnesota WTE Site Visits XI. XII. Public Comment/Miscellaneous Adjournment

3 RESOLUTION 1-17 At an organizational meeting of the Board of Public Works of Kent County, Michigan held in the City of Grand Rapids, Michigan on the Seventh day of January, 2017 at. PRESENT: Commissioner moved the adoption of the following resolution which motion was supported by Commissioner. BE IT RESOLVED that Commissioner is elected Chairperson of the Kent County Board of Public Works for the calendar year The resolution was adopted with the following vote: YEAS: NAYS: STATE OF MICHIGAN ) )SS COUNTY OF KENT ) I hereby certify that the foregoing is a true and complete copy duly adopted by the Board of Public Works of the County of Kent, the original of which is on file in the office of the Department of Public Works. I further certify that notice of said meeting was given in accordance with the provisions of the Open Meetings Act. Deputy Secretary

4 RESOLUTION 2-17 At an organizational meeting of the Board of Public Works of Kent County, Michigan held in the City of Grand Rapids, Michigan on the Seventh day of January, 2017 at. PRESENT: Commissioner moved the adoption of the following resolution which motion was supported by Commissioner. BE IT RESOLVED that Commissioner is elected Vice Chairperson of the Kent County Board of Public Works for the calendar year The resolution was adopted with the following vote: YEAS: NAYS: STATE OF MICHIGAN ) )SS COUNTY OF KENT ) I hereby certify that the foregoing is a true and complete copy duly adopted by the Board of Public Works of the County of Kent, the original of which is on file in the office of the Department of Public Works. I further certify that notice of said meeting was given in accordance with the provisions of the Open Meetings Act. Deputy Secretary

5 RESOLUTION 3-17 At an organizational meeting of the Board of Public Works of Kent County, Michigan held in the City of Grand Rapids, Michigan on the Seventh day of January, 2017 at. PRESENT: Commissioner moved the adoption of the following resolution which motion was supported by Commissioner. BE IT RESOLVED that Commissioner is elected Secretary of the Kent County Board of Public Works for the calendar year The resolution was adopted with the following vote: YEAS: NAYS: STATE OF MICHIGAN ) )SS COUNTY OF KENT ) I hereby certify that the foregoing is a true and complete copy duly adopted by the Board of Public Works of the County of Kent, the original of which is on file in the office of the Department of Public Works. I further certify that notice of said meeting was given in accordance with the provisions of the Open Meetings Act. Deputy Secretary

6 RESOLUTION 4-17 At an organizational meeting of the Board of Public Works of Kent County, Michigan held in the City of Grand Rapids, Michigan on the Seventh day of January, 2017 at. PRESENT: Commissioner moved the adoption of the following resolution which motion was supported by Commissioner. BE IT RESOLVED that is elected Deputy Secretary of the Kent County Board of Public Works for the calendar year The resolution was adopted with the following vote: YEAS: NAYS: STATE OF MICHIGAN ) )SS COUNTY OF KENT ) I hereby certify that the foregoing is a true and complete copy duly adopted by the Board of Public Works of the County of Kent, the original of which is on file in the office of the Department of Public Works. I further certify that notice of said meeting was given in accordance with the provisions of the Open Meetings Act. Deputy Secretary

7 KENT COUNTY BOARD OF PUBLIC WORKS December 1, :30 a.m. Kent County Administration Room Monroe Ave Grand Rapids, Michigan MEMBERS PRESENT: MEMBERS ABSENT: OTHERS PRESENT: Commissioners Koorndyk, Groenleer, Shroll, Bulkowski, VanderMolen, Byl Vonk Darwin Baas, Director; Elissa Soto, Office Manager; Nic VanderVinne, Resource Recovery & Recycling Manager; Kim Williams, Financial Supervisor; Dan Rose, Solid Waste Operations Manager; Joni Laming, Kent County Purchasing Division; Commissioner Emily Brieve I. Call to Order Vice Chair Shroll called the meeting to order at 9:30 a.m. II. III. Public Comment None Review and Approval of Minutes MOTION It was moved by Commissioner VanderMolen and seconded by Commissioner Groenleer to approve the November 3, 2016 meeting. Motion carried unanimously. IV. Resource Recovery and Recycling Operations A. Property Acquisition Closed Session Commissioner Shroll moved to go into closed session in accordance with the Open Meetings Act, Section (d), to consider the purchase of real property by the County. Closed session began at 9:40 a.m.

8 The motion carried with the following vote. YEAS: NAYS: ABSENT: Commissioners Byl, VanderMolen, Koorndyk, Groenleer, Shroll, Bulkowski None Commissioner Vonk Commissioner Shroll moved that the Board terminate the closed session and return to the public meeting. The motion carried with the following vote. YEAS: NAYS: ABSENT: Commissioners Byl, VanderMolen, Koorndyk, Groenleer, Shroll, Bulkowski None Commissioner Vonk Closed session was concluded at 10:09 a.m. MOTION It was moved by Commissioner Koorndyk and seconded by Commissioner VanderMolen to use Jakems Appraisal Company to negotiate an option to purchase three parcels (PP# , 010, 011) with property addresses of 336, 342, and 348 Marion, Grand Rapids, Michigan at an acquisition cost not to exceed $86,700 plus moving expenses as defined by MCL and , brokerage and due diligence fees. Motion carried unanimously. V. Waste-to-Energy Facility Operations A. GBB WTE O&M Consulting Services Staff requested approval to use Gershman, Brickner and Bratton (GBB) to provide WTE operations and maintenance consulting services in In November 2016, at the request of the Director, GBB completed a comprehensive facility assessment of the Kent County Waste-to-Energy plant to determine the material condition of the 26 year old plant, evaluate the effectiveness of Covanta Energy s planned maintenance program and provide recommendations for plant improvements. The executive summary is attached. Additionally, the WTE Operations Manager announced his retirement for January DPW through the Human Resources department is actively recruiting for a new manager.

9 MOTION Given the specialization of Waste to Energy operations and to provide necessary training for the new manager, the Director recommends utilizing GBB to assist with O&M consultations, facility inspections, monitoring of planned maintenance outages as well as provide transitional support and assistance to the new manager in It was moved by Commissioner VanderMolen and seconded by Commissioner Byl to approve using GBB for WTE operations and maintenance consulting services for 2017 in the amount of $75,000. Motion carried unanimously. VI. Solid Waste Operations A. South Kent Landfill Letter of Consistency AR Staff proposed a request to recommend to the Kent County Board of Commissioners the South Kent Landfill expansion be determined consistent with the Kent County Solid Waste Management Plan May 1999, Amended 2009 and 2013 and authorize the Director to prepare a Letter of Consistency for submittal to the MDEQ. The South Kent Landfill was established pursuant to the Kent County Solid Waste Management Plan and is consistent with the Kent County Solid Waste Management Plan May 1999, Amended 2009 and The Department of Public Works is preparing a permit modification for vertical and lateral expansions of the South Kent Landfill to maximize available airspace for municipal solid waste and Waste to Energy combustion ash. The Michigan Department of Environmental Quality requires a Determination of Consistency with the Kent County Solid Waste Management Plan as part of the permit modification application. As stated in Section III.16.B Disposal and Non Disposal Areas That Are Consistent With This Plan, Expansion of the South Kent Landfill shall be considered consistent with this Plan and is not subject the consistency criteria. The expansion maximizes the existing footprint and provides approximately 2 million cubic yards of additional disposal capacity for Kent County municipal solid waste and WTE combustion ash. Commissioners asked whether the Solid Waste Plan Committee needed to be assembled to review the modification. The Director did not feel it was necessary; once approved by the BPW it will go to the full Board of Commissioners for approval.

10 MOTION It was moved by Commissioner Byl and seconded by Commissioner to recommend to the Kent County Board of Commissioners the South Kent Landfill expansion be determined consistent with the Kent County Solid Waste Management Plan May 1999, Amended 2009 and 2013 and authorize the Director to prepare a Letter of Consistency for submittal to the MDEQ. Motion carried unanimously. VII. Approval of Monetary Outlays MOTION It was moved by Commissioner Byl and seconded by Commissioner Bulkowski to approve the monetary outlays Motion carried unanimously. VIII. IX. Miscellaneous None Adjournment The meeting was adjourned at 10:31 a.m.

11 MEETING DATE: January 5, 2017 AGENDA ITEM#: IV A BOARD OF PUBLIC WORKS ACTION REQUEST SUBJECT: GFOA 111th Annual Conference DIVISION: Administration PREPARED BY: Kimberly Williams, Finance Director ACTION REQUESTED: Review and approval for the Finance Director to attend the Government Finance Officers Association (GFOA) 111th Annual Conference in Denver, Colorado. SUMMARY OF REQUEST: Approval is being requested for the Finance Division Director to attend the GFOA 111 th Annual Conference, May 21, 2017 May 24, 2017 at a total cost of $2,000. The Finance Director annually attends GFOA Annual Conference that provides professional development, updates and best practices for public sector financial management in the areas of accounting and financial reporting, budgeting and financial planning, capital expenditure, debt management and technology. SUGGESTED MOTION: It was moved by and seconded by to approve conference travel for the Finance Division Director to attend the GFOA 111 th Annual Conference, May 21, 2017 May 24, 2017 at a total cost of $2,000. ATTACHMENTS: Travel Request GOVERNING/ADVISORY BOARD APPROVAL DATE: January 5, 2017 DEPARTMENT DIRECTOR:

COUNTY OF KENT DEPARTMENT OF PUBLIC WORKS CONFERENCE TRAVEL REQUEST Employee Name: Kimberly Williams Date: 12/16/2016 Name of Conference: GFOA 111 th Annual Conference Conference Location: Denver,

12 COUNTY OF KENT DEPARTMENT OF PUBLIC WORKS CONFERENCE TRAVEL REQUEST Employee Name: Kimberly Williams Date: 12/16/2016 Name of Conference: GFOA 111 th Annual Conference Conference Location: Denver, Colorado Conference Date(s): from 5/21/2017 to 5/24/2017 Departure Date: 5/20/2017 Return Date: 5/24/2017 Requested Actual Transportation (tax exempt) $ $ Plane Own Car County Car Housing Cost $ $ Meals $ $ Registration $ $ Taxi/Bus/Shuttle/Car Rental $20.00 $ Miscellaneous (tips, tolls, parking, etc.) $30.00 $ Total Expense $ $ Less Prepaid Expense(s) $ $ Total Reimbursement $ $ Account Distribution:

13 MEETING DATE: January 5, 2017 AGENDA ITEM#: VI A BOARD OF PUBLIC WORKS ACTION REQUEST SUBJECT: Recycling and Educational Center Service Rates DIVISION: Solid Waste Operations PREPARED BY: Darwin J. Baas, Director ACTION REQUESTED: To approve the addition of a MRF Non fiber description and a rate of $65 per ton. SUMMARY OF REQUEST: At its October 2016 meeting, the Board of Public Works approved the 2017 Waste Description and Rates schedule for the North Kent Transfer Station, South Kent Landfill and the Recycling and Education Center. Service fee rates for single stream recyclables accepted at the Recycling and Education Center were set at $35 per ton for Kent County material, $40 per ton for non-kent County material, and $45 per ton for non-kent County transfer loads. Several non-kent County recycling programs separate fiber (mixed paper, ONP and OCC), broker the material separately and send Kent County non-fiber material (primarily tin, glass and plastic containers) only. Recycling and Education Center service fee rates are established using commodity sales revenue of a single stream recycling material blend that includes higher value fiber material. Staff recommends the addition of a MRF Non fiber description and a $65 per ton rate to offset revenue loss for dual stream and separated loads with fiber removed prior to delivery to the Recycling and Education Center. SUGGESTED MOTION: It was moved by and seconded by to approve a MRF Non fiber description and a rate of $65 per ton to the 2017 Waste Description and Rates schedule. ATTACHMENTS: 2017 Rate Sheet GOVERNING/ADVISORY BOARD APPROVAL DATE: January 5, 2017 DEPARTMENT DIRECTOR:

DISPOSAL RATES Effective January 1, 2017 Rate Environmental & Safety Fee Michigan Surcharge Kent County Solid Waste Surcharge Total South Kent Landfill & North Kent Transfer Station General Refuse

14 DISPOSAL RATES Effective January 1, 2017 Rate Environmental & Safety Fee Michigan Surcharge Kent County Solid Waste Surcharge Total South Kent Landfill & North Kent Transfer Station General Refuse Per Ton Per Ton Per Ton Per Ton $36.10 $0.50 $0.36 $1.68 $38.64 ton Waste-To-Energy Facility $45.00 $1.68 $46.68 ton General Refuse Special Waste $90.00 $1.68 $91.68 ton Approved special burns Material Recycling Facility Kent County $35.00 $35.00 ton Non Kent County $40.00 $40.00 ton Transfer Trailers $45.00 $45.00 ton Minimum Charge Customers Vehicle Minimum Charge * Car load - trunk only $ load Pickup, van or SUV load $ load Car and trailer loaded $ load Trailer load (nothing in vehicle) $ load Truck and trailer loaded $ load Item Charge Appliances - all contents must be removed prior to acceptance $ each Mattress or box spring $ each Propane & Helium Tanks Up to 20 lbs. $ 3.00 each 20 lbs. + $ each Tires Regular - up to 42" diameter $ 4.00 each Large - over 42" - 50" diameter $ 6.00 each Televisions 27" and Under - Resident $ each 27" and Under - Non-Resident $ each 28" and Larger - Resident $ each 28" and Larger - Non-Resident $ each Gross Vehicle Weight (Secretary of State) $ each Minimum Monthly Billing Charge (credit customers) $ monthly * Vehicles exceeding gross weight limits for their DPW Vehicle Class, must leave a deposit, be weighed in and out and will be charged the Minimum Charge or Rate Per Ton, whichever is greater. An estimated deposit is required to cover the cost of the load, no less that $ Payment Methods: Cash Check Credit/Debit Card - 3% convenience fee added

1500 Scribner Avenue NW Grand Rapids, MI 49504-3233 616.632.7920 tel 616.632.7925 fax kcdpw@kentcountymi.

15 1500 Scribner Avenue NW Grand Rapids, MI tel fax Memo Date: December 20, 2016 To: From: Re: Waste-to-Energy Advisory Committee Members Chris Robinson, WTE Operations Manager 2017 Schedule of Meetings The following is the schedule and preliminary agenda for the 2017 Meetings of the Waste-to- Energy (WTE) Advisory Committee. Please reserve these dates on your calendar. Meetings will be held form 1:30 3:00 p.m. in the 2 nd Floor Conference Room at the Department of Public Works/Road Commission Building (1500 Scribner Avenue, NW). A detailed agenda will be sent to Committee Members 7 days before each meeting. Members are encouraged to send an alternate representative if they are unable to attend a meeting. Alternates can be another elected official or city staff. Also attached is an updated list of 2016 Committee members and contact information. Please contact me if you have any questions. DATE March 8, 2017 PRELIMINARY AGENDA Review of 2016 Operational and Financial Results April 12, Budget Review May 10, Budget Review and Approval (if required) September 6, 2017 Confirm Budget and Disposal Fee for 2018 (if required)

KENT COUNTY BOARD OF PUBLIC WORKS. August 6, :30 AM

KENT COUNTY BOARD OF PUBLIC WORKS August 6, 2015 8:30 AM Earl G. Woodworth Building Meeting Room Chambers 1500 Scribner Avenue NW Grand Rapids, Michigan 49504 MEMBERS PRESENT: MEMBERS ABSENT: OTHERS PRESENT: