KENT COUNTY BOARD OF COMMISSIONERS Thursday, February 24, 2005 Administration Building - Room 310

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1 KENT COUNTY BOARD OF COMMISSIONERS Thursday, February 24, 2005 Administration Building - Room 310 Meeting called to order at 8:31 a.m. by Chair David J. Morren. Present: Absent: Invocation: Commissioners Agee, Bulkowski, Hiddema, Horton, Klein, Koorndyk, Mast, Mayhue, Morgan, Rolls, Tanis, VanderMolen, Vaughn, Vonk, Voorhees, Chair Morren 16. Boelema, Postmus, Wahlfield 3 (excused). Commissioner Tanis introduced Pastor Thomas Bradley, Westwood Community Church, who gave the invocation. The Pledge of Allegiance followed. PUBLIC COMMENT 1) Jim May, Kent County Farm Bureau, distributed cherry pie and reminded Commissioners of the Farm Tour on February 25 th, beginning at 8 am with breakfast at Robinette s Apple Haus. 2) Lisa Lyons, Vice President of Government Affairs & Communications for the Grand Rapids Association of Realtors, introduced herself, distributed chocolates to Commissioners and said she looks forward to working with Commissioners. 3) Robert S., a cousin of Magadi Curry, father of Ikeema Jackson (the 7-year old that was killed when Tadd Elzinga s truck struck her), said that the father & family are outraged that the man responsible could plea bargain and the prosecutor is not going to press charges for leaving the scene of an accident. They would like the Board of Commission to set up a meeting between the Prosecutor and the family. SPECIAL ORDER OF BUSINESS YMCA Project Update Ron Nelson, President/CEO of YMCA, along with Dean Harriett and Richard Clanton, reported on the two YMCA projects currently under construction in Kent County. The David D. Hunting YMCA is located on Lake Michigan Drive near US 131 and will open in June of The Wolverine World Wide Family YMCA branch will open in Plainfield Township in December. The YMCA mission is to put Christian principles into practice through programs that build healthy spirit, mind, and body for all. (A packet of information was distributed to Commissioners, copy of which is on file in the Office of the County Clerk.) CONSENT AGENDA a) Approval of the Minutes of February 10, 2005 Meeting

2 b) February 15, 2005 Finance Committee Meeting Minutes (Reports of Claims and Allowances) c) Resolutions: MAGISTRATE APPOINTMENT / 63 rd DISTRICT COURT / BOARD OF COMMISSIONERS WHEREAS, the 63 RD District Court has a vacancy for a part-time attorney magistrate at the Rockford location; and WHEREAS, MCLA reads, ".. the county board of commissioners shall provide for at least 1 magistrate when recommended by the judges of the district. Additional magistrates may be provided by the Board upon recommendation by the judges of the district and the appointments shall be subject to approval by the county board of commissioners before a person assumes the duties of the office of magistrate." ; and WHEREAS, the judiciary of the 63 rd District Court request and recommend to the Board of Commissioners the appointment of Alan R. Smith as part-time attorney magistrate. NOW, THEREFORE, BE IT RESOLVED that the Kent County Board of Commissioners hereby appoints Alan R. Smith as part-time attorney magistrate for 63 rd District Court FY2004 GENERAL FUND YEAR-END ACCRUAL / FISCAL SERVICES WHEREAS, the County provides general tax support (subsidy) to the Childcare Fund and the Kent Community Mental Health Authority in support of continuing public programs and; WHEREAS, this fund and the Authority accounting is recorded for a Fiscal Year beginning October 1 and ending September 30, while the County General Fund is accounted for on a Fiscal Year which begins January 1 and ends December 31; and WHEREAS, the County s General Fund has not historically recognized the accrued liability which is generated from activities conducted by this fund and the Authority during the period from October 1 through December 31 each Fiscal Year, and WHEREAS, it has been determined that General Fund expenditures to be recorded on the County s books for its Fiscal Year ended December 31, 2004, should include such accrued liability. NOW, THEREFORE, BE IT RESOLVED, that the Kent County Board of Commissioners does hereby appropriate to the FY2004 Budget an additional $4,085,604 to be allocated $3,545,007 to the Transfers Childcare account and $545,597 to the Intergovernmental Community Mental Health Authority account in the General Fund from the Unreserved/Undesignated General Fund balance. (Commissioner Mayhue requested that Resolution be removed from the Consent Agenda.) Motion by Commissioner Tanis, seconded by Commissioner Agee, to approve the remaining Consent Agenda items. Motion carried: Yeas: Voorhees, Vonk, Vaughn, VanderMolen, Tanis, Rolls, Morgan, Mayhue, Mast,

3 Koorndyk, Klein, Horton, Hiddema, Bulkowski, Agee, Chair Morren 16. Nays: MAGISTRATE APPOINTMENT / 63 rd DISTRICT COURT / BOARD OF COMMISSIONERS WHEREAS, the 63 RD District Court has a vacancy for a part-time attorney magistrate at the Rockford location; and WHEREAS, MCLA reads, ".. the county board of commissioners shall provide for at least 1 magistrate when recommended by the judges of the district. Additional magistrates may be provided by the Board upon recommendation by the judges of the district and the appointments shall be subject to approval by the county board of commissioners before a person assumes the duties of the office of magistrate." ; and WHEREAS, the judiciary of the 63 rd District Court request and recommend to the Board of Commissioners the appointment of Alan R. Smith as part-time attorney magistrate. NOW, THEREFORE, BE IT RESOLVED that the Kent County Board of Commissioners hereby appoints Alan R. Smith as part-time attorney magistrate for 63 rd District Court. Motion by Commissioner Tanis, supported by Commissioner VanderMolen, that the resolution be adopted. Motion carried: Yeas: Voorhees, Vonk, Vaughn, VanderMolen, Tanis, Rolls, Morgan, Mayhue, Mast, Koorndyk, Klein, Horton, Hiddema, Bulkowski, Agee, Chair Morren 16. Nays: 0. RESOLUTIONS ADDITIONAL APPROPRIATION TO THE 2004 PUBLIC WORKS BUDGET / PUBLIC WORKS WHEREAS, from 1997 through 2001 the DPW applied for, and received, State Grants to help cover 50% of the eligible costs of the Sparta Landfill. In 2001, DPW received cash settlement from an insurance company for insurance eligible expenditures from a lawsuit filed in the 1980 s; and WHEREAS, DPW notified the State, pursuant to the grant rules, of the settlement with the insurance company and remitted a refund of $25,000 to the State based on DPW s calculation. The State returned the $25,000 refund as the State s refund calculation ($364,418) did not agree with DPW s calculation; and WHEREAS, in order to receive current grant funding for the Kentwood Landfill, DPW must agree to pay $364,418 back to the State of Michigan. This is an unplanned expense requiring an increase to the DPW budget; and WHEREAS, the Kentwood Landfill has been closed and monitored for several years. Periodically DPW examines the estimated costs for the remaining EPA ordered time period and compares this discounted value to the DPW accrued amount. In the past, DPW has been under accrued and has not funded this account since 1999; and WHEREAS, current calculations indicate the DPW is under funded by $3.7 million. DPW is requesting a budget increase of $2.4 million with the remainder being financed by the City of Kentwood and grant money to be received. Reasons for this shortfall include

4 expenses increasing faster than inflation, unforeseen expenses in soil erosion, and interest earnings falling below the 5% used in the projections. This liability is funded by cash deposits of the County and a receivable from the City of Kentwood (20%) and grant money to be received. NOW, THEREFORE, BE IT RESOLVED that the Kent County Board of Commissioners hereby appropriates an additional $2,764,418, from excess FY 2004 revenues and reserves, to the Department of Public Works (DPW) Budget. Motion by Commissioner VanderMolen, supported by Commissioner Tanis, that the resolution be adopted. Motion carried: Yeas: Voorhees, Vonk, Vaughn, VanderMolen, Tanis, Rolls, Morgan, Mayhue, Mast, Koorndyk, Klein, Horton, Hiddema, Bulkowski, Agee, Chair Morren 16. Nays: ESTABLISH THE KENT COUNTY CENTRAL DISPATCH AUTHORITY, INTERIM FUNDING APPROPRIATION AND APPOINTMENTS TO THE AUTHORITY / SHERIFF / ADMINISTRATOR S OFFICE WHEREAS, County and local officials have made significant strides toward developing a cooperative approach and consensus regarding the creation of a county-wide Central Dispatch; and WHEREAS, the Board of Commissioners, in November 2002, approved the development of a Public Safety Strategic Plan for countywide 911 planning and development. In July 2004, the Kent County E911 Central Dispatch Implementation Plan Final Report was presented which provided information on the staffing, technology, facilities and budgetary needs to implement a county-wide Central Dispatch; and WHEREAS, there is significant interest among the municipalities currently operating Public Safety Answering Points (PSAP) in moving forward with the creation of a county-wide Central Dispatch and the County and the cities of Grandville, Walker and Wyoming would like to combine their dispatch operations into a new authority, which will be a separate legal entity called the Kent County Central Dispatch Authority ( KCCDA ); and WHEREAS, the City of Grand Rapids has indicated its intention to maintain its own 911 dispatch operation; and WHEREAS, the County and the cities of Grandville, Walker and Wyoming proposed to enter into an intergovernmental agreement to establish the KCCDA and jointly fund a project manager on an interim basis from July 1, 2005 through August 11, 2006; and WHEREAS the KCCDA and its interim project manager would coordinate the evaluation and recommendation for integrating existing PSAP, joining the Michigan Public Safety Communication System (MPSCS) or building a stand alone system, define PSAP responsibilities and interoperability between the proposed County Central Dispatch and City of Grand Rapids Central Dispatch, addressing future upgrades in equipment by all PSAPs to meet FCC rules and other unresolved issues; and WHEREAS, the KCCDA would provide its findings with recommendations to the Board of Commissioners by April 1, 2006, to allow for consideration of an August 2006, millage proposal; and WHEREAS, during the Interim Period, an Interim Administrative Policy Board is established and shall consist of five (5) members: a representative of Kent County and a

5 representative from the Sheriff Department and one each from the cities of Grandville, Walker, and Wyoming; and WHEREAS, the Kent County Board of Commissioners finds that the attached Agreement to Establish a Kent County Central Dispatch Authority ( Agreement ) creates such an authority in a manner that promotes the health, safety and welfare of the residents of Kent County; and WHEREAS, the continuation of KCCDA and creation of a county-wide Central Dispatch will require a secure funding source and the amendment of the Final 911 Service Plan to identify KCCDA as the primary PSAP for all portions of Kent County, except within the City of Grand Rapids. NOW, THEREFORE, BE IT RESOLVED, that the attached Agreement is approved, subject to the approval of the City Commissions of the cities of Walker, Wyoming and Grandville, and BE IT FURTHER RESOLVED that the Board of Commissioners appropriates up to $164,400 to the project including up to $118,368 from the County s Unreserved, Undesignated, General Fund balance; and BE IT FURTHER RESOLVED that the Board appoints Commissioner Art Tanis and Sheriff Stelma to serve on the KCCDA Interim Administrative Policy Board; and BE IT FURTHER RESOLVED, that in the event the voters approve a request to fund county-wide centralized dispatch, any funds expended for planning a county-wide Central Dispatch shall be repaid to the General Fund Undesignated/Unreserved Balance. Motion by Commissioner Rolls, supported by Commissioner Vaughn, that the resolution be adopted. Motion by Commissioner Voorhees, supported by Commissioner Mayhue, to postpone the resolution. Motion to postpone failed: Yeas: Voorhees, Mayhue, Bulkowski - 3. Nays: Vonk, Vaughn, VanderMolen, Tanis, Rolls, Morgan, Mast, Koorndyk, Klein, Horton, Hiddema, Agee, Chair Morren Motion to adopt resolution carried: Yeas: Vonk, Vaughn, VanderMolen, Tanis, Rolls, Morgan, Mast, Koorndyk, Klein, Horton, Hiddema, Bulkowski, Agee, Chair Morren 14. Nays: Voorhees, Mayhue - 2. REPORTS Standing Rules Committee Commissioner Vonk reported that the Standing Rules Committee met and will meet again in two weeks. Alliance for Health MISCELLANEOUS

6 Commissioner Mast commented that the Alliance for Health is holding its Blue Moon Fundraiser on March 15 th. Public Comment Request Commissioner Horton asked that when a request is made of the Board of Commissioners during Public Comment, and the Board has no statutory authority to act on that request, the Chair so inform the requestor. ADJOURNMENT At 9:25 a.m., Commissioner Tanis moved to adjourn, subject to the call of the Chair, and to Thursday, March 10, 2005, Room 310, County Administration Building, at 7:00 p.m., for an Official Meeting. Seconded by Commissioner VanderMolen. Motion carried. David J. Morren, Chair Mary Hollinrake, County Clerk