241 ALLEGAN COUNTY BOARD OF COMMISSIONERS

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1 241 ALLEGAN COUNTY BOARD OF COMMISSIONERS INDEX APRIL 26, 2018 SESSION JOURNAL 66 PAGE ITEM SUBJECT MATTER APRIL 26, 2018 SESSION PLEDGE OF ALLEGIANCE, ROLL CALL PUBLIC PARTICIPATION COMMENTS ADDITIONAL AGENDA ITEMS APPROVAL OF AGENDA AS AMENDED BREAK 2:10 P.M ROAD COMMISSION DISASTER ASSISTANCE APPLICATION (EMD-19) BOARD PLANNING WISHBONE PRESENTATION TAX LIMITATION RESORATION ADMINISTRATIVE UPDATE ADJOURNMENT UNTIL MAY 10, 2018 AT 9:00 A.M APRIL 26, 2018 SESSION INVOCATION, PLEDGE OF ALLEGIANCE, ROLL CALL APPROVAL OF MINUTES: APRIL 12, PUBLIC PARTICIPATION NO COMMENTS AGENDA ADOPTED AS PRESENTED PROCLAMATION: OLDER AMERCIAN S MONTH MAY INFORMATIONAL SESSION: DRAIN COMMISSION INFORMATIONAL SESSION: EQUALIZATION EQUALIZATION APPROVE 2018 EQUALIZATION REPORT

2 FINANCE COMMITTEE CLAIMS & INTERFUND TRANSFERS SHERIFF DEPT APPLY/ACCEPT FY2019 MDOC COMPREHENSIVE COMMUNITY CORRECTIONS GRANT FACILITIES MGMT AWARD DUMONT LAKE COUNTY PARK PAVILION REPLACEMENT BID PARKS ORDINANCE ADMINISTRATION 2018/19 RENEWAL AGREEMENT/LIABILITY INSURANCE FACILITIES MGMT AWARD ALARM PANEL REPLACEMENTS SERVICES FRIEND OF THE COURT POSITION APPOINTMENT: ALLEGAN COUNTY JURY BOARD PUBLIC PARTICIPATION NO COMMENTS FUTURE AGENDA ITEMS ELECTION: ECONOMIC DEVELOPMENT COMMISSION ADJOURNMENT UNTIL MAY 10, 2018 AT 1:00 P.M.

3 243 APRIL 26, 2018 SESSION PLEDGE OF ALLEGIANCE, ROLL CALL 1/ The Board of Commissioners of the County of Allegan, State of Michigan, met in the Board Room of the County Services Building in the Township of Allegan on April 26, 2018 at 1:00 P.M. in accordance with the motion for adjournment of April 12, 2018, and rules of this board; Chairman Kapenga presiding. The Deputy Clerk led the Board in the Pledge of Allegiance to the flag. Upon roll call the following members answered as Commissioners for the respective Districts: DIST #1 DEAN KAPENGA DIST #5 TOM JESSUP ARRIVED AT 2:15PM DIST #2 JIM STOREY DIST #6 GALE DUGAN DIST #3 MAX THIELE DIST #7 DON BLACK DIST #4 MARK DeYOUNG PUBLIC PARTICIPATION COMMENTS 2/ Chairman Kapenga opened the meeting to public participation and the following individuals offered comments: 1. Mitra Delaney of th Ave. and Sherry Sirko of 6397 Hidden Ponds, both in Laketown Township thanked the Commissioners for their service. They submitted petitions from the past year to the Board of Commissioners listing their goals and priorities for Laketown Township, and requesting the resignation of the Township Manager. It was noted they tried to submit the petitions to their local board, but Laketown Township would not accept the petitions. 2. Mike Day formally introduced Erin Stender as the interim Circuit Court Administrator/Friend of the Court for the 48 th Circuit Court effective May 2, Erin Stender introduced herself to the board as the interim Circuit Court Administrator/Friend of the Court for the 48 th Circuit Court. 4. Mark Evans, Hopkins Township Supervisor, addressed the board regarding the Gun Lake Tribe s removal of non-gaming land from the local jurisdiction and its effects on the tax payers and citizens of Allegan County. 5. Robert Modreske of the Hopkins Township Board addressed the board regarding the discussion of Gun Lake Tribe s removal of non-gaming land and the future impact that this may cause. Moved by Commissioner Dugan, seconded by Commissioner Thiele to place on the next agenda discussion of the Gun Lake Tribe s removal of non-gaming land from the local jurisdiction. Motion carried by voice vote. Yeas: 6 votes. Excused: 1 vote.

4 244 AGENDA ADDITIONS 3/ Chairman Kapenga asked if there were any additions or changes to the agenda. Administrator Sarro asked to add discussion for a request from the Road Commission for disaster assistance due to recent flooding (EMD19). Moved by Commissioner Dugan, seconded by Commissioner Storey to adopt the changes to the meeting agenda as requested. Motion carried by voice vote. Yeas: 6 votes. Excused: 1 vote. AGENDA ADOPTED AS AMENDED 4/ Moved by Commissioner DeYoung, seconded by Commissioner Dugan to adopt the meeting agenda as presented. Motion carried by voice vote. Yeas: 6 votes. Excused: 1 vote. BREAK 2:10 P.M. 5/ Upon reconvening at 2:15 P.M., the following Commissioners were present: Commissioner Kapenga, Storey, Thiele, DeYoung, Jessup, Dugan and Black. Absent: None. ROAD COMMISSION DISASTER ASSISTANCE APPLICATION (EMD-19) 6/ Emergency Management Director Scott Corbin addressed the board with a request from the Road Commission for state disaster assistance for flooding that occurred on February 19, 2018 through February 23, The flooding resulted in flooded roads, damaged culverts and damaged roadways. Moved by Commissioner Thiele, seconded by Commissioner Storey to approve submitting the application for disaster assistance (EMD-19) from the Allegan County Road Commission to the Michigan State Police Emergency Management Division. Motion carried by roll call vote. Yeas: 7 votes. Nays: 0 votes. DISCUSSION ITEMS: BOARD PLANNING 7/ Administrator Sarro went over the strategic and organizational plan for Allegan County. The organizational plan includes: engagement plans, operational plans, fiscal plans and service plans. Discussion followed on how all the plans are integrated and work with one another. WISHBONE PRESENTATION 8/ Susan Smith of Wishbone Pet Rescue Alliance addressed the board and noted they started in She shared their mission statement and gave a brief history of Wishbone. Wishbone contracted with the Allegan County Animal Shelter in Some of the programs offered are fostering of pets for women at domestic violence shelters, monthly food distribution sites, weekly spay-neuter clinics, senior citizens outreach and other programs. Funding for Wishbone comes from the County, grants, donations and fundraising events. Currently they are reviewing the mandates that the Department of Agriculture requires with the current facility and Wishbone will bring a proposed revised building use plan to the Board if needed by August 23, 2018.

5 245 TAX LIMITATION RESTORATION 9/ Administrator Sarro addressed the board regarding the tax limitation restoration. If the board wants to continue with the tax limitation then the next step would be is to create a tax allocation board and to appoint the necessary people to the board. The tax limitation would affect Townships and the Intermediate School Districts. There was lengthy discussion on tax re-allocation, Headlee override, the financial stability of the County and if this should be put on the November ballot. It was noted that MERS will be at the May 10, 2018 board meeting to discuss county s actuarial report. ADMINISTRATIVE UPDATE 10/ Administrator Sarro referenced his report that was distributed to Commissioners. He noted yesterday there was a quarterly leadership meeting, they are trying to standardize the policy on paid time off during medical leave and FMLA requests in all departments. ADJOURNMENT UNTIL MAY 10, 2018 AT 9:00 A.M. 11/ Moved by Commissioner Dugan, seconded by Commissioner Black to adjourn until May 10, 2018 at 9:00 A.M. The motion carried and the meeting was adjourned at 5:02 P.M. EVENING SESSION APRIL 26, 2018 SESSION INVOCATION, PLEDGE OF ALLEGIANCE, ROLL CALL 12/ The Board of Commissioners of the County of Allegan, State of Michigan, met in the Board Room of the County Services Building in the Township of Allegan on April 26, 2018 at 7:00 P.M. in accordance with the motion for adjournment of April 12, 2018, and rules of this Board; Chairman Kapenga presiding. The invocation was offered by District #4 Commissioner DeYoung. The Deputy County Clerk led the Board in the Pledge of Allegiance to the flag. Upon roll call the following members answered as Commissioners for the respective Districts: DIST #1 DEAN KAPENGA DIST #5 TOM JESSUP DIST #2 JIM STOREY DIST #6 GALE DUGAN DIST #3 MAX THIELE DIST #7 DON BLACK DIST #4 MARK DeYOUNG APRIL 12, 2018 SESSION MINUTES ADOPTED 13/ Moved by Commissioner Storey, seconded by Commissioner DeYoung to approve the minutes for the April 12, 2018 session as with a correction to the start time for the April 12, 2018 Planning Session from 3:00 P.M. to 1:00 P.M. Motion carried by voice vote. Yeas: 7 votes. Nays: 0 votes.

6 246 PUBLIC PARTICIPATION NO COMMENTS 14/ Chairman Kapenga opened the meeting to public participation and as there were no comments from the public, he closed the meeting to public participation. AGENDA ADOPTED AS PRESENTED 15/ Moved by Commissioner Thiele, seconded by Commissioner Black to adopt the meeting agenda as presented. Motion carried by voice vote. Yeas: 7 votes. Nays: 0 votes. PROCLAMATION: OLDER AMERICAN S MONTH MAY / WHEREAS, Allegan County is a community that includes more than 16,000 citizens aged 60 and over; and WHEREAS, the older adults in Allegan County are among our most treasured resources, united by historical experiences, strengthened by diversity, and interpreting events through varied perspectives and backgrounds, to bring wisdom and insight to our community; and WHEREAS, increasing numbers of adults are reaching retirement age and remaining strong and active more than ever before; and WHEREAS, the older adults in Allegan County deserve recognition for the contributions they have made and will continue to make to the culture, economy and character of our community and our nation; and WHEREAS, our community can provide that recognition and respect by improving the quality of life for older Americans by: Increasing their opportunities to remain active and engaged in community life; Providing individualized services and support systems to maintain the dignity, independence and self-determination of older Americans as they age; Combating against attitudes by honoring their past, present and future contributions; and WHEREAS, our recognition and involvement of older Americans can enrich our entire community s quality of life. THEREFORE, BE IT RESOLVED, that Allegan County Board of Commissioners hereby proclaims May, 2018 to be Older American Month in Allegan County, and we urge every citizen to take time this month to honor our older adults and the professionals, family members, and volunteers who care for many of them. BE IT FURTHER RESOLVED, that we do hereby instruct the County Clerk to inscribe a page of the Journal, and forward copies of this proclamation to the many local cities and townships of Allegan County in honor of Older American s Month in Allegan County. Moved by Commissioner Black, seconded by Commissioner Dugan to approve the resolution as presented. Motion carried by roll call vote. Yeas: 7 votes. Nays: 0 votes.

7 INFORMATIONAL SESSION: 247 DRAIN COMMISSIONER 17/ Drain Commissioner Denise Medemar, addressed the board with her annual report. Allegan County has over 800 established drains. In 2017 there were 261 drains which experienced activity from new drains, petitioned drains, petitioned for work, or maintenance/inspection work being done. Medemar summarized the active Allegan County projects and the intercounty drain projects. In 2017 the County assessed over million dollars. EQUALIZATION 18/ Deputy Director of Equalization from Kent County Brenda Ritchie addressed the board with Allegan County s 2018 Equalization report which gives an analysis of Allegan County s state equalized values and taxable values as they relate to townships and cities, commercial and industrial facilities, and to local school districts. EQUALIZATION APPROVE 2018 EQUALIZATION REPORT 19/ WHEREAS, the Allegan County Equalization Department has completed its review of the 2018 assessment rolls of the 24 townships and 9 cities of Allegan County; and WHEREAS, the Director of the Allegan County Equalization Department finding no adjustments needed and recommends as submitted the adoption of the equalized value of real and personal property as follows: Real Property: Agricultural $ 775,148,950 Commercial $ 467,357,800 Industrial $ 238,260,500 Residential $ 4,276,931,575 Timber Cutover $ 0 Developmental $ 11,023,000 Total Real Property $ 5,768,721,825 Total Personal Property: $ 321,706,747 Grand Total $ 6,090,428,572 THEREFORE BE IT RESOLVED that Allegan County Board of Commissioners respectfully reports that the totals as shown by the attached schedule (L- 4024) have been verified and totaled by classification within each assessing jurisdiction; and BE IT FURTHER RESOLVED that in compliance with MCLA , as amended, the Allegan County Board of Commissioners agrees to the equalized rolls according to the following L-4024 report for the year 2018, and BE IT FINALLY RESOLVED that the Allegan County Board of Commissioners hereby appoints Matthew Woolford, Equalization Director to represent Allegan County in matters of equalization before the State Tax Commission pursuant to MCL Moved by Commissioner DeYoung, seconded by Commissioner Thiele to approve the resolution as presented. Motion carried by roll call vote. Yeas: 7 votes. Nays: 0 votes.

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14 254 FINANCE COMMITTEE CLAIMS & INTERFUND TRANSFERS 20/ Moved by Commissioner Black, seconded by Commissioner Storey to adopt the report of claims for April 20, 2018 and April 27, Motion carried by roll call vote. Yeas: 7 votes. Nays: 0 votes. ALLEGAN COUNTY BOARD OF COMMISSIONERS HONORABLE BOARD OF COMMISSIONERS OF ALLEGAN COUNTY, Administration has compiled the following claims for April 20, The following claims, which are chargeable against the County, were audited in accordance with Section to 46.63, inclusive, M.C.L as amended and resolutions of the Board. Said claims are listed in the 2018 Claims folder of the Commissioners Record of Claims. TOTAL AMOUNT CLAIMED AMOUNT ALLOWED General Fund , , County Road Fund Park/Recreation Fund , , Friend of the Court Fund Friend of the Court Office , , Health Dept. Fund , , Solid Waste , , Transportation Grant , , Public Improvement Fund , , Animal Shelter , , Register of Deeds Automation Fund Local Corrections Officers Training Fund , , Justice Training Fund P.A.302, Grants , , Child Care Circuit/Family , , Child Care-Welfare Fund Soldiers Relief Fund Senior Millage , , Jail Debt Service Public Works Project Debt FD Fillmore 2013 Bond Refunding Delinquent Tax Revolving Fund , , Delinquent Tax Revolving Fund-2017 Taxes ,769, ,769, Drain Equipment Revolving Drain Fund , , TOTAL AMOUNT OF CLAIMS $5,194, $5,194, ALLEGAN COUNTY BOARD OF COMMISSIONERS AMOUNT DISALLOWED

15 255 HONORABLE BOARD OF COMMISSIONERS OF ALLEGAN COUNTY, Administration has compiled the following claims for April 27, The following claims, which are chargeable against the County, were audited in accordance with Section to 46.63, inclusive, M.C.L as amended and resolutions of the Board. Said claims are listed in the 2018 Claims folder of the Commissioners Record of Claims. TOTAL AMOUNT CLAIMED AMOUNT ALLOWED General Fund , , Park/Recreation Fund Central Dispatch/E911 Fund , , Health Dept. Fund , , Solid Waste , , Transportation Grant , , Local Corrections Officers Training Fund Grants , , Child Care Circuit/Family , , Soldiers Relief Fund Senior Millage , , Delinquent Tax Revolving Fund , , Delinquent Tax Revolving Fund-2017 Taxes , , Drain Equipment Revolving , , Self-Insurance Fund , , Drain Fund , , TOTAL AMOUNT OF CLAIMS $357, $357, AMOUNT DISALLOWED ACTION ITEMS: SHERIFF DEPARTMENT APPLY/ACCEPT FY2019 MDOC COMPREHENSIVE COMMUNITY CORRECTIONS GRANT 21/ BE IT RESOLVED that the Allegan County Board of Commissioners hereby approves the Community Corrections Plan and budget, and authorizes the Sheriff Department to apply and accept when awarded the Michigan Department of Corrections, Office of Community Corrections Grant for FY2019 (October 1, 2018 through September 30, 2019; and BE IT FURTHER RESOLVED that the Board Chairman and/or the County Administrator are authorized to sign the necessary documents on behalf of the County and that the Budget and Finance Director is authorized to make the necessary budget adjustments to complete this action. Moved by Commissioner Thiele, seconded by Commissioner Black to approve the resolution as presented. Motion carried by roll call vote. Yeas: 7 votes. Nays: 0 votes.

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31 DISCUSSION ITEMS: 271 FACILITIES MANAGEMENT AWARD DUMONT LAKE COUNTY PARK PAVILION REPLACEMENT BID 22/ WHEREAS, the Allegan County Board of Commissioners has approved a Parks Capital project to replace the pavilion at Dumont Lake County Park and repair the pavilion at West Side County Park in the amount of $57,500 of which $2,830 has been used for engineering and design services; and WHEREAS, following a competitive bidding process, the remaining cost to complete the project is higher than the remaining capital funding that has been approved; THEREFORE, BE IT RESOLVED that the Allegan County Board of Commissioners approves an additional appropriation in the amount of $15,830, from the Public Improvement Fund (Fund 2450), with a corresponding transfer from the Local Revenue Sharing Fund (Fund 2470); and BE IT FURTHER RESOLVED that the Allegan County Board of Commissioners awards the Dumont Lake County Park Pavilion Replacement Services bid (# A) to West Coast Builders & Constructors, Inc. of th Street, Dorr, Michigan, to carry out this work in the not to exceed amount of $70,448.00; and BE IT FINALLY RESOLVED that the County Administrator and/or the Board Chairman are authorized to sign the necessary documents on behalf of the County and that the Executive Director of Finance is authorized to perform the necessary budget adjustments to complete this action. Moved by Commissioner Thiele, seconded by Commissioner DeYoung to approve the resolution as presented. Motion carried by roll call vote. Yeas: 7 votes. Nays: 0 votes. PARKS ORDINANCE 23/ Commissioner Thiele addressed the board with questions on the Parks Ordinance for Allegan County. This ordinance does not reproduce any references to current State laws, it takes those references as given. The ordinance has been forwarded to the Sheriff s Department and the Prosecutor s Office for their final review. Moved by Commissioner Dugan, seconded by Commissioner Jessup to submit the Allegan County Park Rules to the Parks Advisory Commission for review and further processing. Motion carried by voice vote. Yeas: 7 votes. Nays: 0 votes. ADMINISTRATION 2018/19 RENEWAL AGREEMENT/LIABILITY INSURANCE 24/ BE IT RESOLVED that the Allegan County Board of Commissioners hereby approves to renew a one-year agreement with Michigan Municipal Risk Management Authority (MMRMA) for property and liability insurance with a Coverage Per Member cost of $503,190 per the attached coverage proposal; and BE IT FINALLY RESOLVED that the Board Chairman and/or the County Administrator are authorized to sign the necessary documents on behalf of

32 272 the County and that the Budget and Finance Director is authorized to make the necessary budget adjustments to complete this action and to maintain the required minimum Funds on Deposit throughout the term of this agreement. Moved by Commissioner Dugan, seconded by Commissioner Black to approve the resolution as presented. Motion carried by roll call vote. Yeas: Kapenga, Storey, DeYoung, Jessup, Dugan and Black. Nays: Thiele.

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39 279 FACILITIES MANAGEMENT AWARD ALARM PANEL REPLACEMENTS SERVICES 25/ WHEREAS, on February 22, 2018, the Board of Commissioners authorized a capital project budget of $105,000 to replace alarm panels at three County Buildings (Courthouse, County Services, and Human Services) as they are no longer supported by the manufacturer; and WHEREAS, the Medical Care Community Building has the same brand and model of alarm panel that is also unsupported; and WHEREAS, following the conclusion of emergency drills in 2017, the County s Safety and Security Team supported by Administration has determined that implementing a phone-based mass notification system is the best way to ensure all areas of every County building are notified of any alarm condition; and WHEREAS, a sole-source vendor solution is recommended for replacing the alarm panels in order to establish consistency across all County buildings. THEREFORE, BE IT RESOLVED as part of this capital project, the Board of Commissioners authorizes the County Administrator to negotiate a final agreement with Riverside Integrated Systems Inc. of 2225 Oak Industrial Drive NE, Grand Rapids, Michigan 49505, to replace the alarm panels at the Courthouse, Human Services, County Services and Medical Care Community Buildings for an amount not to exceed $87,000; and BE IT FURTHER RESOLVED that as part of this capital project, the County Administrator is authorized to negotiate a final agreement with a vendor of the Informacast Fusion-One Mass Notification System for an amount not to exceed $10,000 for implementing the solution and purchase of the first year subscription; and BE IT FURTHER RESOLVED the County Administrator is authorized to negotiate an appropriate mechanism to ensure reimbursement from Medical Care Community for the County s capital outlay; and BE IT FURTHER RESOLVED to ensure the complete functionality of the mass notification system across all buildings, should it become necessary to upgrade or replace the existing alarm panels in any additional buildings as determined by the County Administrator, the Board of Commissioners authorizes the appropriation of additional capital funds from the appropriate capital funding source in an amount not to exceed $24,000 per building; and BE IT FURTHER RESOLVED that the Board Chairman and/or the County Administrator are authorized to sign the necessary documents on behalf of the County and that the Executive Director of Finance is authorized to make the necessary budget adjustments to complete these actions. Moved by Commissioner Dugan, seconded by Commissioner Black to approve the resolution as presented. Motion carried by roll call vote. Yeas: 7 votes. Nays: 0 votes.

40 280 FRIEND OF THE COURT POSITION 26/ WHEREAS, the current Circuit Court Administrator/Friend of the Court is retiring from the position effective 5:00 p.m. May 1; and WHEREAS, the Court has been evaluating options for filling the position(s) on both a temporary and on-going basis; and WHEREAS, the reasonable and adequate continuation of Court services may require additional separation of responsibilities within the Court personnel; and WHEREAS, the Court is agreeable to making any necessary changes in the most cost effective means possible, including the reclassification of the existing Deputy Friend of the Court position to a Friend of the Court position and the potential reclassification of other existing positions to meet supervisory needs; and WHEREAS, the Court will work with the County to maximize reimbursements, leverage any cost savings made available through additional personnel changes and establish appropriate position classifications utilizing the Decision Band Method. BE IT RESOLVED that the Board of Commissioners authorizes the County Administrator, upon the 48 th Circuit Court s determination of need, to reclassify the existing Deputy Friend of the Court position to Friend of the Court with a related job scope not to exceed the C45/C52 classification and to reclassify existing position(s) to meet team lead/supervisory roles not to exceed the job scope of B31 providing such changes remain materially budget neutral for the current and future fiscal years; and BE IT FURTHER RESOLVED no additional positions are authorized resulting from this agreement; and BE FINALLY RESOLVED that the Executive Director of Finance is authorized to perform the necessary budget adjustments to complete this action. Moved by Commissioner Black, seconded by Commissioner Dugan to approve the resolution as presented. Motion carried by roll call vote. Yeas: 7 votes. Nays: 0 votes. APPOINTMENT: ALLEGAN COUNTY JURY BOARD 27/ Chairman Kapenga announced the appointment by Circuit Court Judge Margaret Bakker of the following individual to the Allegan County Jury Board to be an assistant to the jury board. Sue Bonnell, 620 S. Farmer St., Otsego MI Moved by Commissioner Dugan, seconded by Commissioner Jessup to approve the appointment as made with the oversight of the County Administrator Sarro verifying the difference between an assistant and a jury board member. Motion carried by roll call vote. Yeas: 7 votes. Nays: 0 votes.

41 281 PUBLIC PARTICIPATION NO COMMENTS 28/ Chairman Kapenga opened the meeting to public participation and as there were no comments from the public, he closed the meeting to public participation. FUTURE AGENDA ITEMS 29/ Commissioner Storey asked to have Abby from Healthy Michigan make a presentation at the May 10, 2018 meeting. ELECTION: ECONOMIC DEVELOPMENT COMMISSION 30/ Chairman Kapenga opened nominations to fill the 3 year term on the Economic Development Commission. Term to expire April 26, Commissioner Black nominated: Alexandra Gillett at th Ave, Allegan MI Moved by Commissioner Black, seconded by Commissioner Storey to close the nominations and cast a ballot for Alexandra Gillett as nominated to fill the position for the private sector. Motion carried by voice vote. Yeas: Kapenga, Storey, DeYoung, Jessup, Dugan and Black. Nays: Thiele. ADJOURNMENT UNTIL MAY 10, 2018 AT 1:00 P.M. 31/ Moved by Commissioner Dugan, seconded by Commissioner Jessup to adjourn until May 10, 2018 at 1:00 P.M. The motion carried and the meeting was adjourned at 8:55 P.M. Deputy Clerk