KENT COUNTY BOARD OF COMMISSIONERS Tuesday, January 2, 2007 Administration Building - Room 310

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1 KENT COUNTY BOARD OF COMMISSIONERS Tuesday, January 2, 2007 Administration Building - Room 310 Meeting called to order at 8:30 a.m. by County Clerk Mary Hollinrake. County Clerk Mary Hollinrake administered the Oath of Office to County Commissioners as follows: District 1 District 2 District 3 District 4 District 5 District 6 District 7 District 8 District 9 District 10 District 11 District 12 District 13 District 14 District 15 District 16 District 17 District 18 District 19 Theodore J. Vonk Fritz W. Wahlfield Roger C. Morgan Gary L. Rolls Sandra Frost Parrish Arthur S. Tanis Marvin J. Hiddema Jack D. Boelema Harold J. Voorhees David J. Morren Dean Agee Harold J. Mast Richard Vander Molen Carol Hennessy Dick Bulkowski W. Paul Mayhue James Vaughn Brandon Dillon Nadine Renee Klein Present: Vaughn, Absent: Invocation: Commissioners Agee, Boelema, Bulkowski, Dillon, Hennessy, Hiddema, Klein, Mast, Mayhue, Morgan, Morren, Parrish, Rolls, Tanis, Vander Molen, Vonk, Voorhees, Wahlfield None. Commissioner Voorhees gave the invocation. The Pledge of Allegiance followed. ELECTION OF OFFICERS Clerk Hollinrake opened nominations for Chair of the Board of Commissioners. Commissioner Klein nominated Roger C. Morgan. Motion was seconded by Commissioner Wahlfield.

2 Motion by Commissioner Mayhue, seconded by Commissioner Klein, that the nominations be closed and that a unanimous ballot be cast for Commissioner Roger C. Morgan. Motion carried by voice vote. Commissioner Roger C. Morgan was declared elected Chair of the Board of Commissioners. Chair Morgan opened nominations for Vice Chair. Commissioner Boelema nominated Commissioner Richard Vander Molen. Motion was seconded by Commissioner Tanis. Commissioner Bulkowski nominated Commissioner Paul Mayhue. Motion was seconded by Commissioner Vaughn. Motion by Commissioner Tanis, seconded by Commissioner Klein, that nominations be closed, and a roll call vote be taken. Motion carried: Vander Molen: Agee, Boelema, Hiddema, Klein, Mast, Morren, Parrish, Rolls, Tanis, Vander Molen, Vonk, Voorhees, Wahlfield, Chair Morgan 14. Mayhue: Bulkowski, Dillon, Hennessy, Mayhue, Vaughn 5. Commissioner Richard A. Vander Molen was declared elected Vice Chair of the Board of Commissioners. PUBLIC COMMENT Mary Hollinrake, County Clerk/Register Administered the Oath of Office to Drain Commissioner William Byl. Drain Commissioner Byl said that it is a pleasure to be back working for the County and offered new members, and any other Commissioners interested, a tour of the Drain Commission office. CONSENT AGENDA a) Approval of Minutes of December 14, 2006 Meeting b) December 19, 2006 Finance Committee Meeting Minutes (Reports of Claims and Allowances) c) Resolutions: APPROVE THE BUILDING AUTHORITY DEBT SERVICE FUND BUDGET AMENDMENT / FISCAL SERVICES and WHEREAS, in November 2005, the KCBA Series 1998 Bonds were refunded;

3 WHEREAS, the savings, generated from refunding the bond issue, equated to a present dollar value of $3.1 million (equivalent to 5.77% of refunded bonds); and WHEREAS, the additional expenses incurred, as a result of refunding the bond issue, for FY 2006 is $84,500. approves the appropriation of an additional $84,500 to the Kent County Building Authority (KCBA) Debt Service Fund budget from General Fund Reserves KENTWOOD LANDFILL BUDGET AMENDMENT / PUBLIC WORKS WHEREAS, the Kentwood Landfill Perpetual Care budget is based on interest revenue; and WHEREAS, Perpetual Care interest revenues are estimated at $216,000; and WHEREAS, in order for the Kentwood Landfill Perpetual Care to have sufficient funds to pay future expenses, the interest revenue is offset by a Perpetual Care expense; and WHEREAS, DPW budgeted $50,000 in FY 2006 for the Kentwood Perpetual Care expense budget; and WHEREAS, the FY 2006 estimate for the Kentwood Perpetual Care expenses is $216,000. approves the appropriation of an additional $166,000 to the Department of Public Works (DPW) Solid Waste Fund budget for the Kentwood Landfill from additional interest revenues BIENNIAL UPDATE OF FISCAL POLICIES / FISCAL SERVICES WHEREAS, the policy and procedures manual of Kent County includes a requirement that a review of all established policies be conducted on a biennial basis; and WHEREAS, a team consisting Gail Brink, Finance Director Health Department; Stephen Duarte, Deputy Director of Fiscal Services; Francine Farrington, Accounting Manager Fiscal Services; Brian Picardat, Aeronautics Department Finance & Administration; Paula Taylor Circuit Court Finance Manager; Marvin VanNortwick Fiscal Services Budget Coordinator; Dan Kendall Public Works Finance Division Director; Ken Parrish County Treasurer; and Robert White Fiscal Services Director reviewed all current Fiscal Policies of the County; and WHEREAS, the staff team has recommended certain changes to the Employee Business Expense policy in order to provide further clarification and understanding. hereby approves the revised travel policy as submitted. Motion by Commissioner Voorhees, seconded by Commissioner Tanis, that the consent agenda items be approved. Motion carried: Yeas: Agee, Boelema, Bulkowski, Dillon, Hennessy, Hiddema, Horton, Klein, Mast, Mayhue, Morgan, Morren, Rolls, Tanis, Vander Molen, Vaughn, Vonk, Voorhees, Wahlfield 19. Nays: 0.

4 RESOLUTIONS SENIOR MILLAGE ADMINISTRATION / ADMINISTRATOR S OFFICE WHEREAS, Kent County s contract with the Area Agency on Aging of Western Michigan, Inc. (AAAWM) for administration of the Senior Millage program expires December 31, 2006, and the County has contracted with AAAWM for administration of the Senior Millage since 1999; and WHEREAS, AAAWM has met its contractual obligations with respect to the millage administration and is willing to continue to administering the millage for a base rate of $270,000 with increases in 2008 and 2009 (County option) based on the Consumer Price Index (CPI); and WHEREAS, a two-year extension of the Contract with a third year option will allow the County to reevaluate the need to issue a Request for Proposal for services to be rendered in future years. extends the contract with AAAWM for administration of the Senior Millage Funds through December 31, 2008 with a County option for 2009 that reflects additional economies of scale, segregation of administrative activities, and coordination with services of the State s Office of Services to the Aging. Motion by Commissioner Rolls, seconded by Commissioner Mast, that the resolution be adopted. Motion carried: Yeas: Agee, Boelema, Bulkowski, Dillon, Hennessy, Hiddema, Horton, Klein, Mast, Mayhue, Morgan, Morren, Rolls, Tanis, Vander Molen, Vaughn, Vonk, Voorhees, Wahlfield 19. Nays: REQUEST FOR NEW FEE FOR THE HUMAN PAPILLOMAVIRUS (HPV) VACCINE / HEALTH DEPARTMENT WHEREAS, on November 27, 2006, the Michigan Department of Community Health began providing the HPV Vaccine to Health Departments for distribution to Vaccines for Children (VFC) providers ; and WHEREAS, the HPV Vaccine is the first vaccine developed to protect recipients from HPV, the leading cause of cervical cancer in women. The Advisory Committee on Immunization Practices (ACIP) recommends a three dose series of vaccine for females 9-26 years of age with routine administration occurring at years of age ; and WHEREAS, the VFC vaccine supply assures the availability of this vaccine for patients who are 9-18 years of age and are Medicaid eligible, American Indian, Alaskan Native, or without insurance coverage. The VFC program prohibits private providers from using VFC HPV vaccine to vaccinate underinsured patients. Therefore, underinsured adolescents must be referred to the Health Department for their VFC vaccine; and

5 WHEREAS, to meet the needs of the non-vfc eligible recipients, the Health Department must purchase a supply of the HPV vaccine. The cost of the HPV vaccine is $ per dose, resulting in a fee request of $120 to cover the cost of the vaccine. The $10 vaccine administration fee will be charged in addition to the $120 vaccine fee; and. WHEREAS, the new fee requested for vaccinations does not generate any additional net revenue for the Health Department. The proposed fee covers the cost of the vaccine only; and WHEREAS, a public hearing is scheduled for December 27, 2006, to educate the public concerning the new fee. approve a new fee to the Health Department s fee schedule for the Human Papillomavirus (HPV) Vaccine effective January 3, Motion by Commissioner Rolls, seconded by Commissioner Mast, that the resolution be adopted. Motion carried by voice vote. APPOINTMENTS 2007 STANDING COMMITTEES Finance & Physical Resources Committee Dick Vander Molen, Chair Jack Boelema, Vice-Chair Carol Hennessy Harold Mast James Vaughn Harold Voorhees Fritz Wahlfield Legislative & Human Resources Committee Dean Agee, Chair Nadine Klein, Vice-Chair Dick Bulkowski Brandon Dillon Marvin Hiddema Paul Mayhue David Morren Sandra Parrish Ted Vonk 2007 SPECIAL COMMITTEES Bargaining/Benefits Sub-Committee: Commissioners Morgan (Chair), Agee, Bulkowski, Klein, Tanis, and Vander Molen Building Task Force: Commissioners Wahlfield (Chair), Boelema, Vander Molen, and Vonk Soil Erosion Sub-Committee: Commissioners Vonk (Chair), Hiddema and Morren Transportation Sub-Committee: Commissioners Vander Molen (Chair), Agee, Bulkowksi, Morren, Rolls, and Tanis

6 2007 COMMITTEE APPOINTMENTS BY CHAIR A.C.S.E.T. Harold Mast James Vaughn Roger Morgan (by virtue of office) County/Township Liaison Dean Agee Grand Rapids Kent County Convention / Arena Authority Liaison Committee Nadine Klein Harold Voorhees Grand Valley Metropolitan Council Transportation Division Policy Committee Sandi Parrish Greater Grand Rapids Convention Bureau Daniel Koorndyk David Morren Housing Commission Thomas Dann Raymond Dewey Daryl Domke Thomas James John Walker Human Services Committee Roger Morgan (by virtue of office) Officer s Compensation Commission Leland Mellendorf Susan Molhoek Pension Board David Morren Resource Conservation & Development Committee Senior Millage Review Committee Marvin Hiddema Richard Vander Molen Right Place Program Daryl Delabbio

7 2007 BOARDS, COMMISSIONS, AND COMMITTEES Aeronautics Board Joseph Jones Ted Vonk Richard Vander Molen Agricultural Preservation Board John Francis Don Hilton Gabe Hudson Chip Hurley Mari Stone Area Agency on Aging of Region VIII Advisory Council Frederick Deane Marvin Hiddema Area Agency on Aging of Region VIII Board of Directors Harold Mast Albert Page Community Corrections Advisory Board Denise Allsberry Paul Sullivan Larry Woods Community Mental Health Authority Board Charles Brown Felicia Shabazz William VerHulst John Walker County Building Authority Dan Koorndyk Fire Commission Don Hilton James McIntyre Fritz Wahlfield Dennis Mosson Dennis Hoemke Jean Wahlfield Foreign Trade Zone Board (Kent, Ottawa, Muskegon) Daryl Delabbio Friend of the Court Advisory Committee Judy Ostrander AnnMarie Smith Christina Tilney Grand Rapids Kent County Convention / Arena Authority Steven Heacock

8 John Ball Zoo Advisory Board Audrey Nevins Sandi Parrish Tom Postmus Kent County Family and Children s Coordinating Council Jack Greenfield Patti Warmington Kent District Library Board Charles Fry Carol Simpson Kent Hospital Finance Authority Richard Fabiano Hattie Patterson Millennium Park Architectural Advisory Board David Custer Millennium Park Community Committee Susan Burton Steve Chambers Joeann Franklin Renee Hill Margaret Kaminski Nadine Klein Harold Voorhees Public Works Board Sandi Parrish Road Commission Board Dave Groenleer Patrick Malone Motion by Commissioner Agee, seconded by Commissioner Vander Molen, that the appointments by Chair to Standing Committees & Special Committees, Annual Chair Appointments to Various Committees, and Various Appointments to Boards, Commissions and Committees be approved. Motion carried by voice vote. MISCELLANEOUS Thank you Commissioner Mayhue acknowledged and thanked President Ford for his service and James Brown for his leadership in the black community.

9 Introductions Commissioners Wahlfield, Dillon, Hennessy, Parrish, Hiddema and Chair Morgan introduced their families and friends present at today s meeting. Chair Morgan welcomed new Commissioners. In Memory Commissioner Dillon acknowledged Chad Vollmer, a resident from his district, who was recently killed in Iraq. He expressed his sympathy to the family and asked that at this time of remembrance we not forget those who have and are fighting for our country. Finance Committee & Transportation Subcommittee Commissioner Vander Molen announced that the Finance Committee will meet immediately following this meeting and the Transportation Subcommittee will meet on January 11, ADJOURNMENT At 9:01 a.m., Commissioner Voorhees moved to adjourn, subject to the call of the Chairman, and to Thursday, January 25, 2007, at 8:30 a.m. for an Official Meeting. Seconded by Commissioner Wahlfield. Motion carried. Roger C. Morgan, Chair Mary Hollinrake, County Clerk