MINUTES OF THE OTTER TAIL COUNTY BOARD OF COMMISSIONERS 515 W.

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1 MINUTES OF THE OTTER TAIL COUNTY BOARD OF COMMISSIONERS Government Services Center, Commissioners Room 515 W. Fir Avenue, Fergus Falls, MN 8:30 a.m. Call to Order The Otter Tail County Board of Commissioners convened at 8:30 a.m. Tuesday, at the Government Services Center in Fergus Falls, MN, with Commissioners Wayne Johnson, Chairman; Roger Froemming, Vice-Chairman; John Lindquist, Lee Rogness, and Doug Huebsch present. Approval of Agenda Chairman Johnson called for approval of the agenda. Motion by Froemming, second by Lindquist, and unanimously carried to approve the Board of Commissioners agenda of with the following additions: Under General Discussion - Additional Auditor Agenda Items Consent Agenda Motion by Huebsch, second by Froemming, and unanimously carried to approve Consent Agenda items as follows: 1. May 20, 2014 Board of Commissioners Minutes 2. Warrants/Bills for (Attachment A) 3. City of Battle Lake TIF District No. 4-5 Notice (informational only) 4. City of Perham TIF District No Notice (informational only) 5. Approval of Contracts & Bonds for the Following Highway Projects: o Countywide Intersection Lighting, Otter Electric, LLC o Bituminous Overlay for CSAH 21, CH114 & 120, Mark Sand and Gravel Co. o Enhanced Intersection Signage & Pavement Markings, Traffic Marking Service, Inc. o Countywide Seal Coat, ASTECH Corp o Paved Shoulders and Rumble Strips, Anderson Brothers Const. Co. o Countywide Traffic Marking, Traffic Marking Service o Paving, Aggregate, Storm Sewer & Curb and Gutter for CSAH 27 & Fir Ave, Mark Sand & Gravel Co. 6. Employee s Committee Invoice for Sample Clothing 7. Approval of the Following Renewal Liquor License Applications: o Clear Lake Resort, Cozy Cove Resort, Ron s Ready Mart, Perham Oasis, Zorbaz of Little Pine Lake, The Pickle Factory Bar and Grill, and Stalker Lake Golf Course Bar and Grill 8. Approval of a One Day Temporary Liquor License for 08/03/14 for St. Lawrence Church 9. Approval of a County Credit Card for Social Worker, Michelle Foreman 10. Approval of the Following Applications for Exempt Permit: o Event 07/27/14 at St. James Catholic Church (Hwy 74), Event 07/27/14 at St. James Catholic Church (Hwy 74), and Event 08/03/14 at St. Lawrence Church (Hwy 14) 11. Grant Contract for $3, for the Property Record Information System of Minnesota Dept. of Revenue Project

2 Page 2 County Notification System Patrick Waletzko, Emergency Manager, reported that the MIR3 Notification System will end June 15, Other notification systems were identified and reviewed for the best options for emergency notifications county wide. The CodeRED Notification System offers automated weather notifications, ability for selfregistration for notifications in various applications (text, phone, & mobile devices) and notifications by location. This system has larger capacity than the MIR3 System and saves about $10,000 per year. Motion by Huebsch, second by Lindquist, and unanimously carried to authorize the appropriate County Officials signatures to execute the CodeRED Next Services Agreement between Otter Tail County and the State of Minnesota effective June 6, 2014 at an approximate cost of $20, Liquor License Approvals Motion by Froemming, second by Lindquist, and unanimously carried to approve the following Liquor License applications: Spanky s Stone Hearth, Inc. On Sale Liquor (July 1, 2014 June 30, 2015) Ye Olde Schoolhouse Bar and Grill On/Off Sale 3.2 Malt Liquor (July 1, 2014 June 30, 2015) Oakwood Supper Club On Sale Liquor & Sunday Liquor (July 1, 2014 June 30, 2015) Lakeland General Store Off Sale 3.2 Malt Liquor (July 1, 2014 June 30, 2015) Public Hearing/Meetings Motion by Rogness, second by Huebsch, and unanimously carried to set a Public Hearing at 9:30 a.m. on Tuesday, July 8, 2014, for the purpose of considering the submission of a Minnesota Investment Fund application to the Department of Employment and Economic Development for the proposed Vertical Farms Produce Project. Motion by Rogness, second by Huebsch and unanimously carried to authorize Commissioners to attend the Association of Minnesota Counties (AMC) District 4 meeting in Wheaton, MN on June 6, Annual Prometheus M.C. Zoo Run Representatives of the Prometheus Motorcycle Club requested approval for the 29 th Annual Zoo Run event scheduled June 26 th through June 29 th of All proceeds from the motorcycle ride event are given to the Chahinkapa Park Zoo in Wahpeton, ND. Discussion took place regarding various motorcycle runs and the possibility of adding these to the Otter Country Tourism website. Motion by Huebsch, second by Rogness, and unanimously carried to authorize exemption to the OTC Shows and Exhibitions Ordinance for this charity event subject to providing security, adequate portable facilities, insurance, and notification to law enforcement regarding the event which has been past practice. Dog Bite Agreement Melissa Duenow, from the Public Health Department, reported that William Roach, owner of the dog named Jack has signed the Dog Bite Hearing agreement and complied with all conditions. Human Resource Director Larry Krohn, County Administrator, introduced Nicole Hansen, Otter Tail County s new Human Resource Director to the Board. Ms. Hansen started with the Administration office June 1, Meeting with Legislators Commissioner Huebsch requested to meet with the County s legislators to talk about the bonding bill and other legislative items. They requested that the Board Secretary send an invitation to State legislators for a meeting on Tuesday, August 5, 2014.

3 Page 3 Federal Boat and Water Patrol Grant Motion by Lindquist, second by Froemming, and unanimously carried to authorize the appropriate County Officials signatures to execute the 2014 State of Minnesota Federal Boating Safety Patrol Supplement Grant Agreement between the State and County of Otter Tail for the period of May 9, 2014 through September 1, The grant provides $11, for boat patrol. A RESOLUTION APPROVING MODIFICATIONS TO THE JOINT POWERS AGREEMENT FORMING THE CENTRAL MINNESOTA EMERGENCY SERVICES BOARD Otter Tail County Resolution No Commissioner Lindquist offered the following and moved its adoption: WHEREAS, Otter Tail County is a participating member of the Central Minnesota Emergency Services Board (hereinafter the Board ), a Joint Powers Entity formed pursuant to Minnesota Statutes and ; and WHEREAS, a Joint Powers Agreement creating the Board was approved by the parties to the Agreement comprising the Board, including Otter Tail County; and WHEREAS, the Minnesota legislature has amended Minnesota Statute by adding a new section entitled Regional Emergency Communications Boards that provides authority for Regional Radio Boards to assume responsibility for coordinating regional 911 services; and WHEREAS, compliance with this amendment to Minnesota Statute requires modification of the existing Joint Powers Agreement; and WHEREAS, the Board recommends modification of the Joint Powers Agreement governing the Board to provide for regional coordination of 911 services and public safety broadband data services. NOW THEREFORE, BE IT RESOLVED, the Otter Tail County Board of Commissioners approves modifications to the Joint Powers Agreement recommended by the Board and presented hereto; and be it further RESOLVED that the Otter Tail County Board Chair is hereby authorized to execute the required addendum to the existing Joint Powers Agreement to implement the authorized modifications. Commissioner Froemming seconded the motion and, upon being put to vote, the resolution was adopted unanimously this 3 rd day of June, Dated: Attest: Larry Krohn, Clerk OTTER TAIL COUNTY BOARD OF COMMISSIONERS By: Wayne Johnson, Board of Commissioners Chair Recess & Reconvene At 9:10 a.m., Chairman Johnson recessed the meeting of the Otter Tail County Board of Commissioners for a short break. The Board of Commissioners meeting was reconvened at 9:20 a.m.

4 Page 4 State Broadband Discussion Motion by Huebsch, second by Rogness, and unanimously carried to authorize Commissioners Rogness and Johnson to attend a meeting initiated by the Governor at 8:30 a.m. on Wednesday, June 25, 2014 in St. Cloud to discuss State broadband needs. Minnesota Inter-County Association Motion by Huebsch, second by Johnson, and unanimously carried to authorize Otter Tail County to join the Minnesota Inter-County Association. Commissioners requested a briefing about the organization from a Representative of MICA at an upcoming Board meeting. Aquatic Invasive Species (AIS) Funding Discussion Bill Kalar, Land & Resource Director, briefed the Board on new AIS funding of about 4.5 million dollars that will become available through the Minnesota Department of Natural Resources and passed on to Minnesota counties. Mr. Kalar indicated that the dollars provided to each county will be based on the number of boat launches and public access parking spots. County Officials will attend a webinar on Wednesday, June 18, 2014 for further information. Highway Mailbox Policy Rick West, Public Works Director, presented a Mailbox Policy for the Highway Department specifying the criteria for replacing mailboxes in the road right-of-way and current cost of the service. Motion by Huebsch, second by Lindquist, and unanimously carried to approve the Otter Tail County Mailbox Policy as presented and recommended by the Public Works Director. Bid Award S.P & S.P MN Project No. HSIP 5614(091) Motion by Froemming, second by Rogness, and unanimously carried to award this striping (road painting) project to Traffic Marking Service, Inc. of Maple Lake, MN, in the bid amount of $517, as recommended by the Public Works Director. The low bidder, AAA Striping Service Co. was previously awarded this project; however, has since withdrawn their bid due to an error in their bid unit price for the cost of paint. Quote Accepted CSAH 60 Toad River Project Motion by Rogness, second by Lindquist, and unanimously carried to award this project to Landwehr Construction, Inc. of St. Cloud, MN for the CSAH 60 Toad River Erosion Control project with the low quote of $23, Phelps Mill Picnic Shelter Floor Replacement Motion by Froemming, second by Lindquist, and unanimously carried to award this project to Quality Construction of Fergus Falls, MN with the low quote of $13,500.00, as presented and recommended by the Public Works Director. Ditch No. 70 The Public Works Director presented a letter from Gerhard Knutson, one of the petitioners for the Drainage No. 70 Improvement project. The letter will continue the project and extend the bond to cover the cost of the Environmental Assessment Worksheet (EAW). Recess & Reconvene At 9:45 a.m., Chairman Johnson recessed the meeting of the Otter Tail County Board of Commissioners for several committee meetings. The Board of Commissioners meeting was reconvened at 11:05 a.m.

5 Page 5 County Transportation Plan Overview Presentation Brian Shorten and Craig Vaughn, SRF Consulting Engineers, presented an overview of the process to develop Otter Tail County s Transportation Plan. The power point presentation reviewed the methodology to develop the final plan as follows: 1) project management, 2) existing conditions and critical needs, 3) performance measures, 4) traffic forecasting and capacity analysis, 5) system analysis and future system plan, 6) Implementation Plan, and 7) draft Transportation Plan and final preparation, review, adoption and publication. Commissioners discussed the need to educate the public regarding our road system as much as possible. SRF Consulting will work with a Project Management Committee (PMC) and Project Steering Committee (PSC) to develop strategies for the final plan. Adjournment At 11:53 a.m., Chairman Johnson declared the meeting of the Otter Tail County Board of Commissioners adjourned. The next County Board meeting is scheduled at 8:30 a.m. on Tuesday, June 10, Dated: Attest: Larry Krohn, Clerk OTTER TAIL COUNTY BOARD OF COMMISSIONERS By: Wayne Johnson, Board of Commissioners Chair CB/kd

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