CHISAGO COUNTY BOARD OF COMMISSIONERS OFFICIAL PROCEEDINGS Wednesday, July 01, 2015

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1 CHISAGO COUNTY BOARD OF COMMISSIONERS OFFICIAL PROCEEDINGS Wednesday, July 01, 2015 The Chisago County Board of Commissioners met in regular session at 6:30 p.m. on Wednesday, July 01, 2015 in the Board Room of the Government Center with the following Commissioners present: Greene, McMahon, Montzka, Robinson, Walker. Also present: Assistant County Attorney Kristine Nelson Fuge, County Administrator Bruce Messelt and Clerk of the Board Chase Burnham. The Chair called the meeting to order and led the assembly in the Pledge of Allegiance. Commissioner McMahon offered a motion to approve the Agenda for the Board of Commissioners meeting. Motion seconded by Montzka and upon a vote being taken thereon, the motion carried as follows: IN FAVOR THEREOF: Greene, McMahon, Commissioner Robinson offered a motion to recess for the Health and Human Services Committee of the Whole. Motion seconded by McMahon and upon a vote being taken thereon, the motion carried as follows: IN FAVOR THEREOF: Greene, McMahon, The Chair opened the Health and Human Services Committee of the Whole at 6:31 p.m. Chair Greene gave the gavel to Vice Chair Robinson. Nancy Dahlin provided the Board with the following Chisago County Health and Human Services Updates: Children s Services, Statewide Health Improvement Program, and County Collections Policy. No action was taken. On motion by Greene, seconded by Walker, the Board motioned to adjourn the Health and Human Services Committee of the Whole at 6:49 p.m. The motion carried as OPPOSED: None On motion by Walker, seconded McMahon, the Board moved the payment of the County s Warrants for HHS to the Consent Agenda. The motion carried as follows: IN FAVOR THEREOF: Greene, McMahon, Montzka, Robinson, Walker OPPOSED: On motion by McMahon, seconded by Greene, the Board moved the Amendment to the Title IV-D Cooperative Agreement to the Consent Agenda. The motion carried as 1

2 OPPOSED: On motion by Greene, seconded by McMahon, the Board moved the Health and Human Services Collection Policies to the Consent Agenda. The motion carried as OPPOSED: None Vice Chair Robinson returned the gavel to Chair Greene. On motion by McMahon, seconded by Walker, the Board moved to approve the Consent Agenda. The motion carried as follows: IN FAVOR THEREOF: Greene, McMahon, Montzka, Robinson, Walker OPPOSED: None 1.) Accept Health and Human Services Annual Report 2.) HHS Committee Recommendation Payment of County s Warrants for HHS Authorize Payment of County s Warrants for HHS: Prepared Check Date Amount Mail Date Type of Payment 06/19/2015 $127, County s Warrants 06/19/2015 $62, /01/2015 Auditor s Warrants Special Board Approval: Mileage over 60 days: Roberta Reimann-Dupre - $ Kelly Irhke - $ ) HHS Committee Recommendation Amendment to the Title IV-D Cooperative Agreement 4.) HHS Committee Recommendation Health and Human Services Policies 5.) Payment of County s Warrants and Miscellaneous Bills 6.) Minutes from the June 17, 2015 Regular Meeting 7.) Renewal of Liquor, Wine, Club or 3.2% Licenses 8.) Authorization to Transfer Funds County Capital Projects to Debt Service 9.) Authorization to Transfer Funds Tax Forfeited Land to Tax and Penalty On motion by McMahon, seconded by Montzka, the Board authorized the Chisago County MICS Director to enter into maintenance and support contracts with Motorola for ARMER system, subject to County Attorney approval. The motion carried as follows: IN FAVOR THEREOF: Greene, McMahon, Montzka, Robinson, Walker OPPOSED: On motion by McMahon, seconded by Montzka, the Board authorized the MICS 2

3 Director to enter into the needed agreements for MFP upgrades and replacements. The motion carried as follows: IN FAVOR THEREOF: Greene, McMahon, Montzka, Robinson, Walker OPPOSED: On motion by McMahon, seconded by Walker, the Board moved to approve the expenditure of $ from the County Recorder s Compliance fund to repair two permanent land record books. The motion carried as follows: IN FAVOR THEREOF: Greene, McMahon, On motion by Robinson, seconded by McMahon, the Board moved to approve the purchase of a 2016 Ford Interceptor Utility SVU to replace squad unit #212. The motion carried as follows: IN FAVOR THEREOF: Greene, McMahon, Montzka, Robinson, Walker OPPOSED: On motion by McMahon, seconded by Robinson, the Board moved to accept the donation of ballistic glass and gun ports to the SWAT team Peacekeeper vehicle from AEROFAB in Blaine, Minnesota. The motion carried as follows: IN FAVOR THEREOF: Greene, McMahon, On motion by McMahon, seconded by Montzka, the Board moved to approve the proposed Policy relating to Farmer s Markets at County Facilities. The motion carried as OPPOSED: On motion by Walker, seconded by McMahon, the Board moved to approve the No Parking Request from Lent Township by the golf course on CSAH 28 (Falcon Avenue). The motion carried as follows: IN FAVOR THEREOF: Greene, McMahon, RESOLUTION NO. 15/ REQUESTED BY THE LENT TOWNSHIP TO PROHIBIT PARKING ON A PORTION OF CSAH 28 (FALCON AVE) WHEREAS, Lent Township seeks to restrict parking on the east side of CSAH 28 (Falcon Avenue) from 335 th Street and CSAH 17 (Athens Trail) to allow for the safe operation and usage of the highway by emergency and other vehicles while events are going on; and WHEREAS, Lent Township has requested no parking on the east side of CSAH 28 (Falcon Avenue) from 335 th Street and CSAH 17 (Athens Trail); and WHEREAS, the Township Planning Commission and Town Board have voted 3

4 unanimously to prohibit parking as described above. NOW, THEREFORE, BE IT RESOLVED; that the Chisago County Board of Commissioners prohibits parking on the east side of CSAH 28 (Falcon Avenue) from 335 th Street and CSAH 17 (Athens Trail). On motion by McMahon, seconded by Robinson, the Board moved to approve the Honeywell Contract, as a preventative and problem solving contract to upkeep the building automation and to help diagnose any mechanical failure at the Chisago County Libraries. The motion carried as follows: IN FAVOR THEREOF: Greene, McMahon, On motion by Robinson, seconded by McMahon, the Board moved to approve the Cummins NPower Contract as a preventive and problem solving contract to upkeep the Emergency Generators and to help diagnose any other mechanical failures. The motion carried as follows: IN FAVOR THEREOF: Greene, McMahon, Montzka, Robinson, Walker OPPOSED: None On motion by Robinson, seconded by McMahon, the Board moved to move Barbara Chaffee of the CMJTS ahead of the Public Forum. The motion carried as OPPOSED: Barbara Chaffee, CEO of Central Minnesota Jobs and Training Services provided the County Board with the MCIT annual report. No action was taken. At 7:27 p.m. the Chair opened Citizen Forum. 8 Citizens spoke; the Chair closed Citizen Forum at 7:39 p.m. On motion by Montzka, seconded by McMahon, the Board moved to proceed with 100% Design Development for a 120-bed Class III Jail Facility and authorize any necessary contract extension/amendments for such with Klein McCarthy, subject to final approval by the County Attorney and Board Chairperson, utilizing 2015 County Program Aid already received and budgeted for in the approved 2015 Capital Improvement Program and, upon completion of 100% Design Development, proceed with preparation of Construction Plans, Bid Documents, and solicitation of construction bids, authorizing any necessary contract extension/amendment for such with Klein McCarthy, subject to final approval by the County Attorney and Board Chairperson, utilizing 2016 County Program Aid programmed in the approved Capital Improvement Plan and, direct County Administrator to solicit proposals for an outside consultant to assist with efforts to secure up to $12 million in State of Minnesota Bonding support for construction of a new County Jail and authorize execution of a Professional Services Agreement for such in an amount not to exceed $25,000, subject to final approval by the County Attorney and the Board Chairperson, utilizing 2015 Contingency funds and, direct the County Administrator to solicit proposals for an outside financial consultant to assist with efforts 4

5 to develop a financing plan for construction of a new jail, to include a review of revenue options, bonding alternatives, and levy neutral financing structures, and authorize execution of a Professional Services Agreement for such in an amount not to exceed $5,000, subject to final approval by the County Attorney and the Board Chairperson, utilizing 2015 County Contingency funds. The Chair called for a recess at 7:56 p.m. The Meeting reconvened at 8:03 p.m. The motion carried as follows: IN FAVOR THEREOF: Greene, McMahon, Montzka, Robinson OPPOSED: Walker. On motion by Montzka, seconded by McMahon, the Board moved to approve the Chisago County Sheriff s Office Training Request. The motion carried as follows: IN FAVOR THEREOF: Greene, McMahon, Montzka, Robinson, Walker OPPOSED: County Administrator Messelt provided the following updates: SWAT Team Training Update at the old Jail Administration Building, Parking Lot Construction, Shuttle Bus Service, and the Chisago Lakes Regional Library Parking Lot finalization. No action was taken. Several Commissioners offered reports of their respective committee assignments. No action was taken. On motion by Walker, seconded by Robinson, the Board adjourned the meeting at 8:42 p.m. The motion carried as follows: IN FAVOR THEREOF: Greene, McMahon, Richard Greene, Chair Attest: Chase Burnham Clerk, County Board 5