REDWOOD COUNTY, MINNESOTA OCTOBER 4, 2011

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1 REDWOOD COUNTY, MINNESOTA OCTOBER 4, 2011 The Board of County Commissioners met in regular session at 8:30 a.m. in the Commissioners Room in the Government Center, Redwood Falls, Minnesota. Present for all or portions of the meeting were Commissioners Sharon Hollatz, Al Kokesch, John Schueller, Lon Walling and Priscilla Klabunde; Administrator Vicki Knobloch; Sheriff Randy Hanson; Highway Engineer Willy Rabenberg; County Attorney Steve Collins; Human Services Director Patrick Bruflat; Public Health Director Genie Simon; Land Use & Zoning Supervisor Brian Balstad; Building Maintenance Supervisor Loren Gewerth; Vesta American Legion member Frank Wilkenson Chair Walling called the meeting to order asking for the Pledge of Allegiance to the Flag. No one was present for the open forum. On motion by Hollatz, second by Kokesch, the Board voted unanimously to approve the October 4 amended agenda. CONSENT AGENDA On motion by Klabunde, second by Schueller, the Board voted unanimously to approve the following: o September 20 minutes o Payment of bills by fund as follows: Revenue Fund $ 42, Building Fund $ Ditch Maintenance Fund $ 12, Solid Waste Fund $ 20, ADMINISTRATOR On motion by Schueller, second by Klabunde, the Board voted unanimously to approve the bid from G & R Controls in the amount of $28,043 annually for the HVAC five year Preventative Maintenance Contract. All bids received were as follows: BIDDER NAME TOTAL BID G & R Controls $ 28,043 Palen Kimball L.L.C. $ 19,890 *Exception to Bid section 2.4a-Seimens DDC Controls & Associated Software On motion by Hollatz, second by Kokesch, the Board voted unanimously to approve renewal of Select Account Plan Document for On motion by Klabunde, second by Schueller the Board voted unanimously to approve the following Resolution:

2 Page 2 of 7 REDWOOD COUNTY, MINNESOTA OCTOBER 4, 2011 RESOLUTION APPROVING STATE OF MINNESOTA JOINT POWERS AGREEMENTS WITH THE COUNTY OF REDWOOD ON BEHALF OF ITS COUNTY ATTORNEY AND SHERIFF WHEREAS, the County of Redwood on behalf of its County Attorney and Sheriff desires to enter into Joint Powers Agreements with the State of Minnesota, Department of Public Safety, Bureau of Criminal Apprehension to use systems and tools available over the State s criminal justice data communications network for which the County is eligible. The Joint Powers Agreements further provide the County with the ability to add, modify and delete connectivity, systems and tools over the five year life of the agreement and obligates the County to pay the costs for the network connection. NOW, THEREFORE, BE IT RESOLVED by the County Board of Redwood, Minnesota as follows: 1. That the State of Minnesota Joint Powers Agreements by and between the State of Minnesota acting through its Department of Public Safety, Bureau of Criminal Apprehension and the County of Redwood on behalf of its County Attorney and Sheriff are hereby approved. Copies of the two Joint Powers Agreements are attached to this Resolution and made a part of it. 2. That the Sheriff, Randy Hanson, or his or her successor, is designated the Authorized Representative for the Sheriff. The Authorized Representative is also authorized to sign any subsequent amendment or agreement that may be required by the State of Minnesota to maintain the County s connection to the systems and tools offered by the State. To assist the Authorized Representative with the administration of the agreement, the Chief Deputy is appointed as the Authorized Representative s designee. 3. That the County Attorney, Steve Collins, or his or her successor, is designated the Authorized Representative for the County Attorney. The Authorized Representative is also authorized to sign any subsequent amendment or agreement that may be required by the State of Minnesota to maintain the County s connection to the systems and tools offered by the State. To assist the Authorized Representative with the administration of the agreement, the Assistant County Attorney, is appointed as the Authorized Representative s designee. 4. That Lon Walling, the Chair of the County of Redwood, and Vicki Knobloch, the County Administrator, are authorized to sign the State of Minnesota Joint Powers Agreements. On motion by Kokesch, second by Hollatz, the Board voted unanimously to approve the Joint Powers Agreement with the State of Minnesota Criminal Justice Agency and the Redwood County Attorney. On motion by Klabunde, second by Schueller, the Board voted unanimously to approve the Joint Powers Agreement with the State of Minnesota Criminal Justice Agency and Redwood County Sheriff. On motion by Kokesch, second by Klabunde, the Board voted unanimously to approve the following Resolution: A RESOLUTION ACCEPTING THE DONATION OF $111 FOR REDWOOD COUNTY CHILD ADVOCACY CENTER WHEREAS, Redwood Falls Women of Today wishes to donate $111 to the Redwood County Child Advocacy Center; and WHEREAS, the Redwood County Child Advocacy Center will utilize the $111 for resources; and

3 Page 3 of 7 REDWOOD COUNTY, MINNESOTA OCTOBER 4, 2011 WHEREAS, the Board of Commissioners appreciates the generosity of Redwood Falls Women of Today, in supporting the Redwood County Child Advocacy Center; NOW THEREFORE BE IT RESOLVED, that the Board of Commissioners hereby approves the acceptance of $111 from Redwood Falls Women of Today to the Redwood County Child Advocacy Center, on behalf of the County. On motion by Schueller, second by Hollatz, with Kokesch abstaining due to conflict of interest, the Board voted to approve the bid from Kyle Hentges in the amount of $ per acre, $4, annually, total bid of $14, for Land Rent for a three (3) year lease on 17.5 acre parcel. All bids received were as follows: BIDDER NAME Per Acre Annual Payment 3 Year Payment Kyle Hentges, Renville $ $ 4, $ 14, Brady Hagert, Redwood Falls $ $ 4, $ 14, Scott Kohler, Redwood Falls $ $4, $ 13, On motion by Schueller and second by Hollatz, with Kokesch abstaining due to conflict of interest, the Board voted to approve the bid from Kyle Hentges in the amount of $ per acre, $38, annually, total bid of $115, for Land Rent for a three (3) year lease on 108 acre parcel. All bids received were as follows: BIDDER NAME Per Acre Annual Payment 3 Year Payment Kyle Hentges, Renville $ $ 38, $ 115, Brady Hagert, Redwood Falls $ $ 30, $ 90, Matthew Morley, Redwood Falls $ $ 19, $ 57, By consensus, the Board directed Knobloch to send a formal letter to the Plum Creek Library System stating specific reductions in funding level, and to request Director Ranum to attend a work session for discussion on the Bookmobile program; and also send letters to all entities informing them of the 2012 Budget Appropriations. Personnel Items On motion by Klabunde, second by Kokesch, the Board voted unanimously to approve the request to hire Dwight DePenning as Part-Time Van Driver in the Veterans Service Office, Grade 6 Step 1 $11.56, effective October 5, ENVIRONMENTAL SERVICES Planning and Zoning Balstad presented updates and recommendations from the planning commission. An Animal Confinement Feedlot Conditional Use Permit #14-11, for Bruce Plaetz o/b/o Plaetz Dairy, Inc. to expand an existing feedlot on the following described property, situated in the County of Redwood, State of Minnesota, to wit: SE ¼ NE ¼ of Section 8, Township 111N, 37W, Vail Township. On motion by Schueller, second by Kokesch the Board voted

4 Page 4 of 7 REDWOOD COUNTY, MINNESOTA OCTOBER 4, 2011 unanimously to approve CUP #14-11 for Bruce Plaetz for the expansion of an existing feedlot with eighteen (18) conditions as set forth by the Planning Commission. A Conditional Use Permit #15-11, for Randy Mages for the extraction, processing & stockpiling sand/clay/gravel on site from the following described real property, situated in the County of Redwood, State of Minnesota, to wit: W ½ SW ¼ of Section 18, Township 112N, Range 34W, Sherman Township. On motion by Kokesch, second by Hollatz the Board voted unanimously to approve CUP #15-11 for Randy Mages for the extraction of sand/clay/gravel with twenty (20) conditions as set forth by the Planning Commission. A Conditional Use Permit #16-11, for Charles Nelson o/b/o as Nelson Salvage & Towing Inc. for the establishment and operation of a salvage/junk yard and towing business on the following described real property, situated in the County of Redwood, State of Minnesota, to wit: Parcel 1: TR 361 X 605 IN NE ¼ of Section 27, Township 113N, Range 36W, Delhi Township and Parcel 2: BEG W & 361 S of NE COR Sec 27; TH W 605, S 360, E 605, N 360 TO POB of Section 27, Township 113N, Range 36, Delhi Township. On motion by Hollatz, second by Klabunde the Board voted unanimously to approve CUP #16-11 for Charles Nelson for the establishment and operation of a salvage/junk yard and towing business with sixteen (16) conditions as set forth by the Planning Commission. Balstad updated the Board on a request for the development of ATV Trail Grids. VESTA AMERICAN LEGION Frank Wilkenson discussed Boys and Girls County Day, and by consensus the Board set the date for April 3, ROAD & BRIDGE On motion by Schueller, second by Hollatz, the Board voted unanimously to approve payment of Road & Bridge bills in the amount of 127, On motion by Schueller, second by Klabunde, the Board voted unanimously to approve the following Resolution: WHEREAS, Redwood County has determined that the following deficient bridges on the CSAH, County Road and Township systems are a high priority and require replacement or rehabilitation within the next five (5) years, ROAD NO. EST PROJ FED COST BRIDGE NO CSAH TWP BR PR TAX BOND SUFF RATING L6878 Springdale , , ,000 L6909 Springdale , , , CSAH , , , , CR , , , CSAH , , , L6869 North Hero , ,000 20, L6929 Sheridan , ,000 20, CSAH 8 236, , , L6910 Springdale 150, , ,000 L6807 Swedes Forest , ,000 20,

5 Page 5 of 7 REDWOOD COUNTY, MINNESOTA OCTOBER 4, CSAH 4 225, , , CSAH 8 380, , , CSAH 31 1,500, , , CSAH , , , CSAH 7 150, , , CSAH 8 320, , , CSAH 5 150, , , CSAH , , , CSAH 1 150, , , L1976 New Avon , ,000 20, L8551 Waterbury , ,000 20, L8557 Waterbury , ,000 20, L6822 Redwood Falls 150, ,000 20, CSAH , , , L8552 Willow Lake 300, ,000 20, L6863 Brookville , ,000 20, L8761 Brookville , ,000 20, CR , , , L6811 Westline , ,000 20, CR , , , L1954 Redwood , ,000 20, L6953 Paxton , ,000 20, CSAH 101 2,000, ,000, ,000, L1946 Three Lakes 150, ,000 20, WHEREAS, local roads play an essential role in the overall state transportation network and local bridges are the critical component of the local road systems, and WHEREAS, State support for the replacement or rehabilitation of local bridges continues to be crucial to maintaining the integrity of the local road systems and is necessary for the County and the Townships to proceed with the replacement or rehabilitation of the high priority deficient bridges described above, and WHEREAS, Redwood County intends to proceed with the replacement or rehabilitation of these bridges as soon as possible when State Transportation Bond Funds are available, BE IT RESOLVED, that Redwood County commits that it will proceed with the design and contract documents for these bridges immediately after being notified that Funds are available in order to permit construction to take place within one year of notification. On motion by Hollatz, second by Schueller the Board voted unanimously to approve the low material quote from Wabasso Building Center in the amount of $8, for storm damage repair of the Milroy County Maintenance Building. All quotes received were as follows: Company Amount of quote Wabasso Building Center $ 8, Independent Lumber of Marshall $ 9, On motion by Kokesch, second by Schueller the Board voted unanimously to approve the low labor quote from Welu Construction in the amount of $4, for the storm damage repair of the Milroy Maintenance building. All quotes received were as follows:

6 Page 6 of 7 REDWOOD COUNTY, MINNESOTA OCTOBER 4, 2011 Company Amount of quote Welu Construction, Milroy $ 4, Dale Johnson III Construction, Tracy $ 9, Rabenburg updated the Board on the status of CSAH 101 Bridge and gravel sources. FUTURE COLLABORATION OF PUBLIC HEALTH & HUMAN SERVICES Bruflat and Simon updated the Board on the progress of collaborative efforts. On motion Hollatz, second by Klabunde, in a four to one vote with Kokesch voting nay, the Board approved sending a letter of inquiry to Cottonwood/Jackson Community Health Services and Cottonwood County Human Services and Jackson County Human Services for possible County mergers. On motion by Schueller, second by Kokesch the Board voted unanimously to approve sending a letter of appreciation to Countryside Public Health for feasibility study efforts and to set up possible meeting dates for discussion of potential joint powers agreement. On motion by Schueller, second by Hollatz the Board voted unanimously to approve sending a letter to Southwest Health and Human Services to request further dialogue on possible merger with Human Services and begin discussion for potential merger of Public Health. COMMISSIONERS The commissioners reported on meetings they attended. Hollatz o PCLS Annual Meeting o Radio Board Schueller o RC & D o Senator Dahms CREP/RIM Meeting Klabunde o City/County Meeting o Human Services Meeting Walling o North Hero Township Water Retention Project o Work Force Council Representative o EDA Kokesch o Rail Coalition /MN Valley Regional Rail Authority October 19 Meeting o Nurse Family Partnership o County Based Purchasing

7 Page 7 of 7 REDWOOD COUNTY, MINNESOTA OCTOBER 4, 2011 ADJOURN There being no further action items, Chair Walling declared the meeting adjourned at 11:51 a.m. Attest: Vicki Knobloch County Administrator Lon Walling, Chair Board of County Commissioners