CHISAGO COUNTY BOARD OF COMMISSIONERS OFFICIAL PROCEEDINGS Wednesday, March 3, 2010

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1 CHISAGO COUNTY BOARD OF COMMISSIONERS OFFICIAL PROCEEDINGS Wednesday, March 3, 2010 The Chisago County Board of Commissioners met in regular session at 6:30 p.m. Wednesday, March 3, 2010 in the Board Room of the Government Center with the following Commissioners present: McMahon, Walker, Greene, Montzka, Robinson. Absent: None The Chair called the meeting to order. On motion by Montzka, seconded by McMahon and carried unanimously the Board approved the Agenda for the Board of Commissioners meeting as presented. On motion by Walker, seconded by Montzka and carried unanimously the Board recessed the board meeting at 6:31 p.m. to a time immediately following the Health and Human Services Committee of the Whole. The Chisago County Health and Human Services Committee of the Whole met at 6:31 p.m. on Wednesday, March 3, 2010 pursuant to adjournment with the following Board Members present: McMahon, Walker Greene, Montzka, Robinson. Absent: None The Chair relinquished the gavel to Vice Chair Walker, who presided over the meeting. HHS Director Mary Sheehan, Deputy HHS Director Nancy Dahlin and Public Health Director Jill Briggs presented the agenda for the day. Board approved the Revised Consent Agenda for the Health & Human Services meeting as follows: A. Authorize Payment of Commissioners Warrants for HHS: Prepared Check Date Amount Mail Date Type of Payment 02/19/2010 $48, Commissioners Warrants 02/19/2010 $39, /03/2010 Auditors Warrants B. Recommendation to approve the following contracts contingent on County Attorney s approval. (Request for Board Action enclosed) 1. Dennis and Barbara Boelter, Emergency Foster Care; 04/01/10 12/31/10 2. Kevin and Pat Ferris, Emergency Foster Care; 04/01/10 12/31/10 3. Jill Kolby, Emergency Foster Care; 04/01/10 12/31/10 4. Paul and Laura Rohn, Emergency Foster Care; 04/01/10 12/31/10 1

2 5. Matt and Jeannette Sonnentag, Emergency Foster Care; 04/01/10 12/31/10 6. Donald and Wendy Steinbruckner, Emergency Foster Care; 04/01/10 12/31/10 7. Barbara Karli; Child Care Provider Training; 03/10/10 05/31/10 8. Kathy Braaten; Physical Therapy; 03/01/10 12/31/10 C. Approve American Recovery and Reinvestment Act of 2009 (ARRA) Grant, 04/01/ /30/2011 D. Approve Memorandum of Agreement with Pine Technical College; 03/01/ /01/2015 RESOLUTION NO. 10/ AUTHORIZING EXECUTION OF A GRANT PROJECT AGREEMENT TO PROMOTE ADOLESCENT AND ADULT VACINATION BETWEEN THE CHISAGO COUNTY COMMUNITY HEALTH BOARD AND THE STATE OF MINNESOTA, ACTING THROUGH ITS COMMISSIONER OF MINNESOTA DEPARTMENT OF HEALTH BE IT RESOLVED, the Chisago County Community Health Board will enter into Grant Project Agreement #B40214 for $6,982 with the State of Minnesota, acting through its Commissioner of Minnesota Department of Health. BE IT FURTHER RESOLVED, that Jill Briggs, Public Health Director, is hereby authorized to execute such agreements and amendments, as are necessary to implement the project on behalf of the Chisago County Community Health Board to promote adolescent and adult vaccination AARA Immunization Grant Project Agreement for Community Health Boards; effective April 1, 2010 thru June 30, HHS Director Mary Sheehan provided a legislative update to the Board regarding: February Forecast; GAMC Update; Governor s Supplemental Budget; State-County Results, Accountability, and Service Delivery Redesign Act; and the Deloitte Child Support Study. No action was taken. Public Health Director Jill Briggs updated the Board on the County Health Rankings that were just released on February 17, 2010 that ranks the health of counties in all 50 states. The goal is to spur discussions and action across all sectors of the community government, business, community and faith-based groups, education, and public health to improve the health of community members. No action was taken. On motion by McMahon, seconded by Greene and carried unanimously the Board approved the request to apply for Public Health Emergency Response (PHER) IV Grant Funds to be used for 2010 H1N1 spring vaccination campaign activities. Board approved the out-of-state travel request at no cost to the county for Public Health 2

3 Director Jill Briggs to attend the RWJ Fellowship required seminar as follows: Atlanta, GA from April 5, 2010 to April 12, Commissioner McMahon offered a motion to approve the use of the $3,000 in DHS CAPTA funds for three members of the Chisago County Citizen Review Panel to attend the National Citizen Review Panel Conference in Lexington, Kentucky on May 26, 2010 to May 28, Motion seconded by Greene and, upon a vote being taken thereon, the motion carried as follows: IN FAVOR THEREOF: McMahon, Walker, Greene, Robinson OPPOSED: Montzka. Commissioner Montzka offered a motion to waive the balance of the loan with the Five County Mental health Center as of December 31, Motion seconded by Greene and, upon a vote being taken thereon, the motion carried as follows: IN FAVOR THEREOF: Walker, Greene, Montzka, Robinson OPPOSED: McMahon. Board moved to adjourn the meeting of the Health and Human Services Committee of the Whole at 7:08 p.m. to meet again in regular session on Wednesday, April 7, 2010 at 6:30 p.m. The Chisago County Board of Commissioners reconvened at 7:08 p.m. with the following Commissioners present: McMahon, Walker, Greene, Montzka and Robinson. Absent: None. Vice Chair Walker relinquished the gavel to the Board Chair Greene, who presided over the meeting. The Chair opened the Citizen s Forum at 7:08 p.m. Offering comment at this time was: Don Taylor, Elise Hiljus, Mike Clancy, Adam Anderson, Chris Anderson, Barb Fredrickson, Hartley Nelson, Peter Schaps, Stan Jakubowski, Carl Ekstedt, Dave Johnston, Tony Peterfeso, Bob Barrett, Chad Franer, Sheldon Anderson, Robert Trombley, Lyle Johnson, Larry Dahlberg, Alan Rasmussen, Blake Wheatley, Julie Trombley, Lucas Trombley, Gene Olson, Ronald Lindquist, Mary Devries-Lindquist, Jill Behnke, Terrie Trudeau, Mark Koran, Peter Holte, John Werner, Martha Arnold, Shellene Johnson, Keith Carlson, Dave Milles, John Wilking, Brian Shanley, John Krause, Justin Daas, Mike Olson and Dan Nord. The Chair closed the Citizen s Forum at 8:08 p.m. Commissioners responded to the various comments raised by the citizens during the Citizen s Forum. Commissioner McMahon offered a motion to reconsider a revised Development Agreement with Sunrise River Energy, LLC on Wednesday, March 17, Motion seconded by Montzka. 3

4 Following lengthy discussion, Commissioner McMahon offered a motion to call the question. Motion seconded by Montzka and, upon a vote being taken thereon, the motion to call the question carried unanimously. The original motion was now before the Board for consideration as follows: Commissioner McMahon offered a motion to reconsider a revised Development Agreement with Sunrise River Energy, LLC on Wednesday, March 17, Motion seconded by Montzka and, upon a vote being taken thereon, the motion carried as follows: IN FAVOR THEREOF: McMahon, Greene, Montzka, Robinson OPPOSED: Walker. Sheriff Todd Rivard and Captain Keith Hoppe were present to request the purchase of five (5) 2010 Ford Crown Victoria Police Interceptor squad cars with installed equipment and one (1) 2010 Chevrolet or Ford, unmarked squad car with installed equipment for $253,516 from his 2009 fund balance to be carried over into On motion by Walker, seconded by Montzka and carried unanimously the Board postponed for consideration until Wednesday, April 7, 2010 any decision on the purchase of squads for the Sheriff s Department. On motion by McMahon, seconded by Walker and carried unanimously the Board approved the following: 1. Adding the Radio Upgrade Project to the current Chisago County Jail/Law Enforcement Center Bldg Committee; and 2. Authorizing the County Administrator to sign and execute, on behalf of Chisago County, the necessary contracts for the Radio Upgrade Project once approved by the Committee and reviewed by the County Attorney s Office, prior to acknowledgement of the contract by the County Board at its next regularly scheduled meeting. Commissioner Robinson offered a motion to approve Option 4 of the Radio Upgrade Project for the 800 MHz digital solution. Motion DIED for lack of a second. On motion by Walker, seconded by McMahon and carried unanimously the Board approved the feasibility review of relocating 911/Dispatch into the existing Courthouse facility, adjacent to the Sheriff s Department on the lower level as proposed by Klein McCarthy Architects in the amount of $1,600. Shelly Eldridge from Ehlers & Associates was present to review bonding issues with the Board. Commissioner McMahon offered the following resolution and moved its adoption: RESOLUTION NO. 10/ PROVIDING FOR THE SALE OF 4

5 APPROXIMATELY $4,910,000 GENERAL OBLIGATION TEMPORARY BONDS, SERIES 2010A WHEREAS, the County Board of the County of Chisago, Minnesota, has heretofore determined that it is necessary and expedient to issue the County s approximately $4,910,000 (the Bonds ), to refinance the County s $5,500,000 General Obligation Temporary Bonds, Series 2007B; and WHEREAS, the County has retained Ehlers & Associates, Inc., in Roseville, Minnesota ( Ehlers ), as its independent financial advisor for the Bonds and is therefore authorized to solicit proposals in accordance with Minnesota Statutes, Section , Subdivision 2(9); NOW, THEREFORE, BE IT RESOLVED, by the County Board of the County of Chisago, Minnesota, as follows: 1. Authorization; Findings. The County Board hereby authorizes Ehlers to solicit proposals for the sale of the Bonds. 2. Meeting; Proposal Opening. The County Board shall meet at 8:00 p.m. on April 7, 2010 for the purpose of considering sealed proposals for and awarding the sale of the Bonds. 3. Official Statement. In connection with said sale, the officers or employees of the County are hereby authorized to cooperate with Ehlers and participate in the preparation of an official statement for the Bonds and to execute and deliver it on behalf of the County upon its completion. Commissioner Montzka seconded the resolution and upon a vote being taken thereon, the following voted: IN FAVOR THEREOF: McMahon, Walker, Greene, Montzka, Robinson OPPOSED: None Whereupon the resolution was declared duly passed and adopted. Commissioner McMahon offered the following resolution and moved its adoption: RESOLUTION NO. 10/ CALLING FOR A PUBLIC HEARING ON A MODIFICATION OF THE COUNTY S CAPITAL IMPROVEMENT PLAN AND AUTHORIZING THE ISSUANCE AND SALE OF GENERAL OBLIGATION CAPITAL IMPROVEMENT PLAN BONDS BE IT RESOLVED, by the Board of County Commissioners of Chisago County, Minnesota (the County), as follows: 5

6 1. Approval of the Modification to the County s Capital Improvement Plan. The County has prepared and intends to approve a modification of its Capital Improvement Plan (the CIP) pursuant to Minnesota Statutes, Section Approval of the Issuance of Capital Improvement Plan Bonds. The County intends to issue its capital improvement plan bonds (the Bonds) to refund outstanding Public Project Revenue Bonds (a Chisago County Library Lease Obligation) issued in 2004 through the Chisago County HRA/EDA, as described in the CIP, pursuant to Minnesota Statutes, Section Public Hearing. A public hearing is hereby scheduled to be held on the approval of the modification of the CIP and the issuance of the Bonds at 7:30 p.m. on Wednesday, April 21, 2010, at the Chisago County Government Center, 313 N Main Street, Center City, Minnesota. The County Administrator is hereby authorized and directed to cause notice of such public hearing in substantially the form of attached hereto to be published in the official newspaper of the County not less than fourteen (14) days nor more than twenty-eight (28) days prior to the date of the hearing. Commissioner Montzka seconded the resolution and upon a vote being taken thereon, the following voted: IN FAVOR THEREOF: McMahon, Walker, Greene, Montzka, Robinson OPPOSED: None Whereupon the resolution was declared duly passed and adopted. On motion by Walker, seconded by Montzka and carried unanimously the Board approved the Administrator s Content Agenda as follows: A. Approve Minutes of: February 17, 2010 B. Personnel Actions: Approve voluntary resignation for: Kelly Vargo, Assistant County Attorney I, Attorney, effective 03/01/2010. Approve retirement for: Jacqueline Forner, Transit Director, Heartland Express, effective 03/31/2010. On motion by Walker, seconded by McMahon and carried unanimously the Board authorized payment of Commissioners Warrants and Misc. Bills as follows: Bills Paid 02/26/2010 $346, Lake Area Bank; Jon Eckel; MICS; supplies, software; $2, Lake Area Bank; John Moosey; Central Services; ergo supplies; $ Lake Area Bank; Jon Thompson; Bldg Maintenance; supplies; $96.31 Lake Area Bank; Keith Hoppe; Sheriff; supplies; $26.25 Lake Area Bank; Steve Pouti; Sheriff; conference; $ Lake Area Bank; Todd Rivard; Sheriff; meeting, supply; $ Lake Area Bank; Brandon Thyen; Sheriff; meeting, training, supply; $

7 Board approved the following personnel requisition request: Assistant County Attorney I in the Attorney s office to replace Kelly Vargo who resigned on 03/01/2010; with no three month waiting period. On motion by Walker, seconded by McMahon and carried unanimously the Board approved the following personnel requisition request: Transit Director for Heartland Express to replace Jacqueline Forner who will resign on 03/31/2010; with no three month waiting period. Board approved the Agreement for Professional Services with SEH (Short Elliott Hendrickson Inc.) regarding the CSAH 17 Easterly Extension. On motion by Walker, seconded by McMahon and carried unanimously the Board approved the 2009 Budget Carryover, Fund Balance Designation and Adjustments to 2010 Revenue Fund Budget as follows: 2009 Budget Carryover, Fund Balance Designation and Adjustments to 2010 Revenue Fund Budget Law Library ( ) (3,258) Elections ( ) (Carryover of 2009 election budget for 2010 election) 31,306 Recording Process Compliance Fee ( ) 539,162 Recorders Equipment Fund ( ) 561,311 County Attorney Forfeitures ( ) 6,070 Sheriffs Forfeitures ( ) 26,693 Sheriff s Reserve ( ) 6,565 Snowmobile Safety Education ( ) 255 Sheriff's Contingency ( ) 8,419 Gun Permits ( ) 100,621 Public Safety Contingency Fund ( ) 189,599 Jail Canteen Fund ( ) 58,975 Juvenile Substance Abuse Court ( ) 46,224 Electronic Monitoring Grant ( ) 1,612 Caseload Reduction Grant ( ) 8,982 Emergency Management Amateur Radio Fund ( ) 2,525 State E-911 Funds ( ) 181,746 Parks ( ) (MCIT reimb. For damaged shelter to be replaced in 2010.) 7,505 7

8 2009 Budget Carryover, Fund Balance Designation and Adjustments to 2010 Revenue Fund Budget Water Plan Trust Fund ( ) 10,079 Sunrise River Watershed Study ( ) 43,424 Contingency - Wellness ( ) 2,778 Contingency - Safety ( ) 6,296 Contingency - Ergonomics ( ) 7,433 Contingency Labor Management Committee ( ) 556 Total 1,845,136 On motion by Montzka, seconded by McMahon and carried unanimously the Board approved the 2009 Budget Carryover, Fund Balance Designation for the 2010 Capital Equipment Fund Budget as follows: Department Reason Amount MICS Network Security Hardware and Software, HIPPA/CJDN Security, Network IDS, Server Replacement, Network software update, AS-400 storage, WEB Portal, Document Imaging, Document Workflow, Server hot Standby, County Attorney Upgrade, Mobile Date and Telephone Systems 764,819 Elections Voting equipment to be used for HAVA 78,894 Total 843,713 Board approved the Fund Balance Designation for Specific Purpose 12/31/2009 as follows: Fund Reason Amount Building Building Replacement and Improvements 285,000 Solid Waste Solid Waste and Recycling 1,054,000 Park Park Acquisition and Improvement 633,000 Lake Improvement Lake Improvement District Operations Maintenance 723,000 Jail Capital Projects Jail Project 904,000 Debt Service Fund Debt Service 4,000,000 Ditch Ditch Maintenance 107,000 8

9 Board approved the Fund Balance Designation for Cash Flow 12/31/2009 as follows: Fund Amount Revenue 7,000,000 Road & Bridge 1,500,000 Welfare 6,900,000 Capital Equipment 1,100,000 Several Commissioners offered reports of their respective committee assignments along with information on community activities or events in their districts. On motion by Walker, seconded by McMahon and carried unanimously the Board adjourned at 9:51 p.m. Richard Greene, Chair Attest: DeAnna M. Lilienthal Clerk, County Board 9

CHISAGO COUNTY BOARD OF COMMISSIONERS OFFICIAL PROCEEDINGS Wednesday, July 01, 2015

CHISAGO COUNTY BOARD OF COMMISSIONERS OFFICIAL PROCEEDINGS Wednesday, July 01, 2015 The Chisago County Board of Commissioners met in regular session at 6:30 p.m. on Wednesday, July 01, 2015 in the Board