CITY OF HAPEVILLE MEETING OF MAYOR AND COUNCIL April 6, 2010 MINUTES

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1 1 CITY OF HAPEVILLE MEETING OF MAYOR AND COUNCIL April 6, :00 PM Work Session MINUTES Alderman Ray called the meeting to order at 6:03p.m. at 700 Doug Davis Drive, Hapeville, GA Mayor Hallman was absent. Councilman Lovern inquired as to the City Court Judge s position. City Manager, Bill Werner stated that the April court session was covered and that it was possible that May Court session would be a night court. Alderman Ray inquired about the addition of cameras for the Iron Sky proposal. It & Communications Manager Ashley Smith stated that there would be an additional cost of $11,700 and further stated that a camera would need to be attached to the Crown Castle tower. Mr. Smith stated that if it was possible to attach to the antenna it could help with the expansion of the Wi-Fi network. Alderman Ray inquired about the contract with Georgia Department of Transportation ( GDOT ). City Manager, Bill Werner stated that the project was moving through GDOT, however, the City s Consultant recommended entering in the Agreement on this phase. Further, Mr. Werner stated that Congressman Scott s office was preparing a letter sponsoring the allocation of the earmark. Councilman Murray inquired about the status of the bids for the moving of Christ Church. Bill Werner, City Manager, stated that the bid advertisement would be in the newspaper tomorrow. City Manager, Bill Werner, stated that playground equipment would be installed the following week in Jess Lucas Park. Councilman Lovern stated that there was no power at the batting cages. Mike Clark, Finance Director stated that $4.4 million in property taxes had been collected with at collection rate of 96%. Mr. Clark further stated that FiFas had been prepared and sent to Fulton County to be recorded. Mr. Clark also stated that the audit report had been received and that it was posted online. City Manager, Bill Werner, stated that the rental car agency had moved out of the City and that Mike Clark was to make a financial presentation at the Town Hall meeting on Thursday. Allie O Brien, Main Street & Marketing Manager announced that the Spring Festival was on Saturday, April 10 th and that the Main Street Board had a Ribbon Cutting at the Fan Club on April 2 nd. Ashley Smith, IT & Communications Manager stated that the HR/Clerk s Office would be demoing an agenda creator software and a Human Resource software.

2 2 Lee Sudduth, Interim Community Service Director, stated that the South Central Streetscape would begin on April 7 th and that a bid conference would be held on the 14 th for the Christ Church Relocation and bids would be open on the 22 nd. Tod Nichols, Recreation Manager, stated that the Recreation/Convention Center would be hosting the Town Hall meeting on the 8 th, the Spring Festival on April 10 th, and a Sock Hop sometime during May. Rick Glavosek, Chief of Police stated that he had several Officers to be recognized in the Regular Session meeting. Chief Glavosek further stated that the Police Department had received $15, in asset forfeiture monies that would be spent on replacement of the carpet and would present the item at mid-month Work Session. Paul Koster, City Attorney stated that he had a legal and a personnel matter for Executive Session. MOTION: Councilman Murray made a motion Councilman Lovern seconded a motion to adjourn the Work Session at 6:52p.m. 7:00 PM Council Session I. Call to Order Alderman Ray called the meeting to order at 7:04p.m. at 700 Doug Davis Drive, Hapeville, GA II. Roll call Mayor Alan Hallman absent Alderman at Large Ann Ray Councilman at Large Richard Murray Councilman Ward 1Jimmy Lovern Councilman Ward 2 Lew Valero III. IV. Welcome Pledge of Allegiance, Jimmy Lovern V. Invocation Reverend Paige Pritchard gave the invocation. VI. Presentations and Recognitions A) Years of Service Community Service Jerry Cooley 10 Years Brian Murk 5 Years Fire Department Michael Shuman 25 Years Police Department Pat Cauchy 5 Years

3 3 B) Firefighter of the Year Josh Rogers Tom Morris, Fire Chief, presented Josh Rogers with a plaque for Firefighter of the Year. Captain Casey Hart swore-in Firefighters Larry Richardson, Chris Rogers, and Brian Porterfield. C) Recognition of Outstanding Job Performance Corporal James Carroll FTO Kevin Rochford Officer Josh Nelson Officer Freda Harris Also recognized were Communication Officers Grace Chambers, Kara Benton and Michael Smith. Chief Rick Glavosek presented Officer Sonny Means and Captain William Hughes with Gold Stars. D) Presentation of the Police Department s State Certification Michael Caldwell, General Counsel for the Georgia Chiefs Association presented Chief Rick Glavosek with the Hapeville Police Department s State Certification. VII. Approval of Minutes for March 2 nd, 16 th, and 25 th, 2010 MOTION: Councilman Lovern made a motion Councilman Valero seconded a motion to approve the Minutes of March 2 nd, 16 th, and 25 th, VIII. IX. Public Comments on Agenda Items Frank Cranford Administrative A) Board Appointment Board of Appeals 1 position MOTION: Councilman Lovern made a motion Councilman Valero seconded a motion to appoint Jeremy Hardy to the Board of Appeals. Ethics Commission 1 position Appointment to the Ethics Commission was table. B) Consideration to enter into an Agreement with Iron Sky for video surviellence equipment and maintenance in the amount of $43, and to authorize the Mayor to execute all necessary documents pending legal review. The Iron Sky contract is for the implementation of an IP based video surveillance system. The proposed statement of work covers the installation and configuration of 5 IP cameras, wireless radios, software, and a service agreement. All cameras will be installed on City owned assets, only 2

4 4 cameras will require new pole installations. The locations of the cameras are I- 85 off Virginia Ave, I-75 at North Central Avenue, Dogwood at Mount Zion, Fire Station #2, and the Cofield I-85 bridge. The total cost of the services and hardware in the contract is $43, MOTION: Councilman Valero made a motion Councilman Lovern seconded a motion to enter into an Agreement with Iron Sky for video surveillance equipment and maintenance in the amount of $43, and to authorize the Mayor to execute all necessary documents pending legal review. DISCUSSION: Councilman Murray inquired about cameras on North Central Avenue. C) Consideration to enter into an agreement between Georgia Department of Transportation and the City of Hapeville for Transportation Facility Improvements, also known as the Airport Loop Road Access Roads in Hapeville. Project # This agreement allows the City of Hapeville to receive funding for project costs related to construction. This earmark (8819) is for $ 1,799,800. Local Match is $359,960. The total amount of funding for the Loop Access Roads Project is $5,137,300. MOTION: Councilman Lovern made a motion Councilman Murray seconded a motion to enter into an agreement between Georgia Department of Transportation and the City of Hapeville for Transportation Facility Improvements, also known as the Airport Loop Road Access Roads in Hapeville, Project # and to authorize the Mayor to execute all necessary documents pending legal review. DISCUSSION: Councilman Murray stated that the monies would be used in other areas of the City and not on Airport Loop Road. Councilman Valero stated that the monies were being redirected to other projects now that Ford was no longer here. X. Old Business A) Motion to Adopt, Ordinance , Solicitation 1 st Reading on March 16 th, 2010 This Ordinance amends Chapter 11 (Business Licensing and Regulation), Article 11 (Commercial Solicitations) of the Hapeville Code of Ordinances to, among other things, (1) require an applicant for a permit to solicit within the city to submit to a criminal background check, and (2) provide that no such permit shall be issued to a person who has been convicted of a felony or a crime of moral turpitude within five (5) years of the date of the application, or to any person who has been convicted of a violation of this Article, or to any person whose permit has previously been revoked. This Ordinance further amends Chapter 11, Article 11 to, among other things, (1) define `transient merchants as any person or entity who sets up or displays merchandise for sale outside of a building on any lot where the person or entity setting up or displaying such merchandise does not also lawfully conduct business regularly in a building located on that lot, and (2) require transient merchants to obtain a permit from the city in order to do business.

5 5 MOTION: Councilman Murray made a motion Councilman Lovern seconded a motion to adopt Ordinance Solicitation. Motion carried 3-0. B) Motion to Adopt, Ordinance , Budget Amendment 1 st Reading on March 16 th, 2010 This ordinance is a budget amendment to add a full-time Help Desk Technician to the IT and Communications Department to replace the current part-time Help Desk Technician position. Adding this position for the remainder of the fiscal year will increase the IT and Communications budget by a total of $6, The position will fall under the classification of Pay Grade 18 and the total amount previously mentioned includes Social Security, Health insurance, and Dental insurance. MOTION: Councilman Lovern made a motion Councilman Murray seconded a motion to adopt Ordinance , Budget Amendment. C) Consideration to approve the First Baptist Church application for Special Event to be held at Y-Teen Park on May 15 th, MOTION: Councilman Valero made a motion Councilman Lovern seconded a motion to approve the First Baptist Church special event application. XI. XII. New Business A) Motion to Adopt, Resolution , Georgia Cities Week This Resolution recognizes the role of the local government and the services it provides to its citizens. MOTION: Councilman Valero made a motion Councilman Murray seconded a motion to adopt Resolution Georgia Cities Week. Public Comments Frank Cranford Karen Nibble MOTION: Councilman Murray made a motion Councilman Valero seconded a motion to recess the Open Session at 7:44p.m. Motion carried. XIII. Executive Session MOTION: Councilman Murray made a motion Councilman Lovern made a motion to enter into Executive Session for legal and personnel matters at 7:49p.m. No action taken. MOTION: Councilman Murray made a motion Councilman Valero seconded a motion to enter into Open Session at 8:37p.m. Motion carried 3-0.

6 6 MOTION: Councilman Lovern made a motion Councilman Valero seconded a motion to enter an Offer of Judgment with no admission of liability on the advice of outside Counsel, Cruser & Mitchell, in the matter of Erica Walker v. City of Hapeville, et al. XIV. Adjournment MOTION: Councilman Murray made a motion Councilman Lovern seconded a motion to adjourn the meeting at 8:39p.m. Respectfully submitted, Ann Ray, Alderman Jennifer Elkins, Deputy City Clerk