Chisago County Jail/Justice Center Date Action Status Page

Transcription

1 Chisago County Jail/Justice Center Date Action Status Page /4/2002 Board authorized County Administrator to acquire a temporary office structure to house three Sherff's Department employees at the estimated cost of $12,775; said structure to be placed on the jail ground to the north of the building after the necessary approvals have been granted by the City of Center City /7/2003 1/7/2003 1/29/2003 2/5/2003 3/5/2003 3/26/2003 4/23/2003 5/7/2003 5/7/2003 5/28/2003 Board discussed a memorandum from the County Administrator regarding the current challenges to operation of the county jail building and the over-capacity prisoner population. Board agreed to proceed with the jail review process offered by the National Institute of Corrections (NIC), and to further indicate its desire to participate in the NIC "Planning of New Institutions" training session later this year Board moved its meeting to the County Jail for purposes of touring the facility and related property Board by consensus, asked County Administrator Thoreen to respond to questions/concerns posed by the Center City Council regarding the C.U.P. request for a temporary office building next to the jail Facility Committee Meeting regarding: 1.) Carolyn Drude, $1 million bonding 2.) Steve Mork, GACCC 3.) Trygve Behny, Honeywell 4.) Jail Administration 5.) North Branch Presence 6.) Justice Center Update from the Facilities Committee include: 1.) field trip, prior to June, of various jail facilities within Minnesota and 2.) bonding for necessary building improvements is pending on the final list of items to be included Sheriff Rivard noted that the Board had previously approved an expenditure of $12,775 from the County Contingency Fund on December 4, 2002 for a mobile office at the jail. The permit has since been withdrawn from Center City for consideration and will not be done. Note: funds used for squad replacement Carolyn Drude, Ehlers & Associates presented information on proposed building improvements bonds for the courthouse and jail totaling $720,000 and payable over periods of 10 or 15 years Board authorized Ehlers & Associates to work with staff to solicit proposals from financial institutions in Chisago County for the combined sale of courthouse and jail improvement bonds totaling $720,000 with the sale to be on May 28, 2003 Carolyn Drude, Ehlers & Associates provided information to the Board regarding the recent bond sale for $720,000 General Obligation Jail and Courthouse Bonds, Series 2003B; 3 bids received award to Security State Bank of Marine with average coupon rate of %

2 Page Continued... 5/28/2003 RESOLUTION NO AUTHORIZING ISSUANCE, AWARDING SALE, PRESCRIBING THE FORM AND DETAILS AND PROVIDING FOR THE PAYMENT OF $720,000 GENERAL OBLIGATION JAIL AND COURTHOUSE BONDS, SERIES 2003B 9/17/2003 Board discussed the PONI Program (Planning of New Institutions) that is sponsored by the National Institute of Corrections in Longmont, Colorado. The County is planning on participating in the training program on Monday, October 20, 2003 through Thursday, October 23, There are currently six reservations, with four of the spots being fully funded for reimbursement. The Sheriff's Department will be sending the County Sheriff, Chief Deputy and Jail Administrator. Gustafson, as liason to the department, would take the fourth spot. Walker encouraged Olseen, as a member of the facilities committee, to also attend if his schedule permits. Montzka concurred with Walker. However, Olseen sighted concerns with the Budget and feels that the remaining two spots should be used by the County Architect of Record. The Architect will attend the program at their expense. 10/1/2003 Board awarded the bid for the Jail Parking Lot Slope Stabilization to the low bid by Lametti & Sons in the amount of $189, /26/2003 Staff recently returned from a PONI (Planning Of New Institutions) program held October 20th through October 23rd at the National Institute of Corrections facilty in Longmont, Colorado. The purpose of the program was to assist law enforcement agencies in starting a jail project; from programming and space planning to site selection and inmate behavior management options. Commissioner Gustafson and Sheriff Rivard praised the scope of information provided to help assist in the process. Chief Deputy Rivard gave a recap of the programs that staff were able to participate in while at the facility. Jail Administrator Gena Gruening provided various graphs relating to past and current jail statistics: book-ins/releases through October, average daily population , and income vs. expense /26/2003 Board approved the County Administrator begin the Request for Proposal "RFP" to hire a Justice Planner 12/29/2003 RESOLUTION NO APPROVING CLOSURE OF THE JAIL BOND REPAYMENT FUND (FUND 36) Bonds issued in 1992 for improvements to the jail and administrative offices for the Sheriff have been retired

3 2004 3/17/2004 Board approved the release of an RFP for Justice Planner Page 3 3/17/2004 Board approved the creation of a Jail/Justice Center Project Task Force proposed as follows: 1. Purpose: To create a citizens task force group to serve as the liaison to the public in examining this important county need. 2. Activity: Will work with the Jail Planner and key staff individuals in review of jail/justice center study, plan and implementation. 3. Makeup: The task force will be made up of seven members. One member will be appointed from each district. Two members will be appointed by the County sheriff. An advertisement will can for interest in serving on the task force. 4. Meetings: Task force members will meet on an as needed basis. The task force will expire with the approval of the board s decision of either to terminate the project or the letting of bids. 5. Compensation: There will be no monetary compensation such as per diems; however the task force members can expect reimbursement for mileage and related costs in duty of their performance. Board accepted the recommendation from County Sheriff Todd Rivard to appoint Peter Mrozinski and Lou Michaels to the Jail/Justice Center Task Force Board appointed James R. Clifford as District #5 Representative to the Jail/Justice Center Task Force Board appointed Bob Jacobson as District #3 Representative to the Jail/Justice Center Task Force Board appointed Charles M. Sinn as District #2 Representative to the Jail/Justice Center Task Force Postpone for consideration appointment from District #1 and District #4 to the Jail/Justice Center Task Force until June 2, /2/2004 Board appointed Jonn J. Olson as District #1 Representative to the Jail/Justice Center Task Force 6/2/2004 Board appointed Jim Dudley as District #4 Representative to the Jail/Justice Center Task Force Board accepted the variance as granted by the State of Minnesota Department of Corrections to add 14 more beds to the jail and approved the following mandatory items to comply with the 6/23/2004 variance: 5 New Jailors, food, laundry, bunks, mattresses, tables, chairs, shelves/hooks estimated at $310,030 7/7/2004 Selection of Jail Planner **Note: Will be rescheduled to another meeting Board appointed Liebert & Associates from Colorado as Jail Planner in an amount not to exceed 7/21/2004 8/4/2004 $93,000; said funds to be paid from the County Contingency Fund Motion to deny the request from the Sheriff's Department for a working luncheon on Thursday, August 12, 2004 for Justice Planner, Jail/Justice Center Task Force and Various Department Heads to be paid from the County Contingency Fund 8/18/2004 Motion to authorize the Chair to sign the contract with Jail Planner, Liebert & Associates Vote = 3,2 CARRIED; IN FAVOR: Walker, Montzka, Robinson OPPOSED: Gustafson, Olseen Vote = 2,3 FAILED; IN FAVOR: Gustafson, Robinson OPPOSED: Walker, Montzka, Olseen

4 2004 Motion directing County Administrator Moosey and Commissioner Gustafson (Board Liaison on 8/18/2004 Jail Task Force) to negotiate a revised contract with Jail Planner, Liebert and Associates to DIED for lack of a second assist in planning a Jail/Justice Center 8/18/2004 9/15/2004 Motion to schedule a Work Session on September 15, 2004 (as part of the regularly scheduled meeting) to discuss how to proceed with the Jail Planner, Liebert and Associates, and the steps to take regarding planning for a Jail and or Jail/Justice Center Board started a Work Session to discuss how to proceed with the Jail Planner, Liebert and Associates, and the steps to take regarding planning for a Jail and or Jail/Justice Center Vote = 2,3 FAILED; 9/15/2004 Motion to authorize the Chair to sign the contract with Jail Planner, Liebert & Associates IN FAVOR: Walker, Robinson OPPOSED: Gustafson, Montzka, Olseen 9/15/2004 Board authorized the Chair to sign the contract with Jail Planner, Liebert & Associates and further approved the proposal from DWA for Court Operations and Facility Planning in an amount not to exceed $34,900; said funds to be paid from 2003 carryover Capital Equipment Fund dollars allocated to the Sheriff s Department 10/6/2004 Approve Agreement Between Polk County & Chisago County for Housing of Inmates in the Polk County Jail 12/22/2004 Board approved the withdrawal of Lou Michaels from Jail/Justice Center Task Force Page 4 Vote = 4,1 CARRIED; IN FAVOR: Walker, Montzka, Olseen, Robinson OPPOSED: Gustafson /23/2005 3/23/2005 3/23/2005 Board authorized the purchase of a mobile office for Jail Administration at the cost of $17,890; said funds are payable as follows: 2004 Sheriff s Department Capital Carryover of $7,599.00; 2004 Building Maintenance Capital Carryover of $7,000.00; balance of $3, to be paid from Sheriff s Department 2005 budget Sheriff Todd Rivard and Jail Administrator Brandon Thyen provided a jail update and sought direction from the Board on how to proceed with the process. Motion to approve as follows: 1.) Direct the Sheriff to continue planning for a Jail/Justice Center. 2.) Direct the Sheriff to work with the Facilities Task Force and meet with Center City on future land acquisition/annexation issues. 3.) Direct staff to send a letter to our State Representatives and Senator to carry legislation supporting housing a Jail/Justice Center outside of the county seat Vote = 4,1 CARRIED; IN FAVOR: Montzka, Schultz, Gustafson, Olseen OPPOSED: Robinson 3/23/2005 Motion to reconsider the vote on the motion just passed DIED for lack of a second 4/20/2005 County Board attended a Jail/Justice Center meeting in Room 142 from 4:00pm to 6:00pm Board approved the out-of-state travel for John Moosey, Todd Rivard and Brandon Thyen to 6/15/2005 attend the Managing Jail Design & Construction Program in Longmont, Colorado from July 25 to 29, 2005; meals and rental car to be paid from County Contingency

5 2005 Continued... Approved the out-of-state travel requests for: Brandon Thyen, Gena Gruening and Jim Mickelson for jail site visits through the National Institute of Corrections (NIC) in New Hampshire 8/17/2005 and Maine for one week during the month of September. Costs (Air, Rental Vehicle, Lodging, Meals) = No County $; Funded by NIC. Costs (Wages, Parking, Rental Vehicle Insurance) = County Funded Sheriff Todd Rivard, Chief Deputy Bob Shoemaker, Deputy Pat Romano and Jail Administrator 9/28/2005 Brandon Thyen provided information and answered questions on three proposed security plans for the Government Center building. Consensus of the Board was to add an agenda item on the Wednesday, November 23, 2005 meeting as follows: Review & Discuss: a.) Preliminary 2006 County Budget & Levy 9/25/2005 b.) Budget Concerns: 1.) Proposed Security Plans 2.) Jail/Justice Center 3.) Proposed 2006 Projects Page 5 11/23/2005 The Board reviewed and discussed the preliminary 2006 County Budget and Levy. Special attention was given to continued discussion on proposed security plans, jail/justice center and possible 2006 proposed projects. No action was taken /21/2006 6/21/2006 Board approved roof repairs to the Jail/Communication Center up to $20,000; said funds are payable from the Contingency Fund Board approved replacement of non-osha compliant kitchen equipment (mixer and food processor) for the Jail not to exceed $6,000; said funds are payable from the Contingency Fund 7/19/2006 7/26/2006 Request for Property Appraisals for Future Jail Project: Board granted authority to County Administrator Moosey to enter into a contract with Lake State Realty Services, Inc. for two property appraisals David Pracher from Jail Consultant, LLC located in St. Louis County gave a presentation on the scope of services that would be provided if the county approved a consulting services agreement with his firm. 7/26/2006 Board approved the consulting services agreement with David T. Pracher, Jail Consultant 11/15/2006 Board approved soil testing services on two potential properties for a jail site with Northern Technologies, Inc. of Ramsey in the amount of $3,000 Vote 4,1 CARRIED; IN FAVOR: Schultz, Robinson, Olseen, Gustafson OPPOSED: Montzka

6 2007 1/17/2007 1/24/2007 2/7/2007 Postponed for consideration until February 7, 2007 any decision on approving an expenditure, not to exceed, $20,000 to complete a conceptual design for a new jail; said funds are in a special fund (#249 Other Public Safety) for jail planning expenses Sheriff Todd Rivard along with Chief Deputy Bob Shoemaker, Jail Administrator Brandon Thyen, Jail Sergeant Jim Mickelson and PHN Supervisor Pat Henton presented and reviewed with the Board a report titled: Five Year Cost Projection to House Inmates Out of County & Costs to Delay Building Project for Five Years. No action was taken. The following motion postponed at the January 17, 2007 meeting was now before the Board for their consideration: Commissioner Gustafson offered a motion to approve an expenditure, not to exceed, $20,000 to complete a conceptual design for a new jail; said funds are in a special fund (#249 Other Public Safety) for jail planning expenses 3/21/2007 Board approved the following claim: Johnson Acoustics, Inc.; Bldg Maint; Jail Kitchen Ceiling Repairs; $1, /18/2007 Board approved the following claim: Premier Restaurant Equipment; Jail; Freezer; $3, /25/2007 4/25/2007 5/16/2007 6/20/2007 6/20/2007 7/25/2007 8/1/2007 County Administrator Moosey requested that the Board expand the sale of State-Aid Bonds to sell at the same time Temporary Jail Bonds to save on bonding costs. Administrator Moosey was requesting bonding for $5,500,000 Temporary Jail Bonds for property acquisition, utility extensions, annexation costs and engineering/architectural plans. Each of these items would need Board approval. No principal or interest would be due for three years and if the project did not proceed the bonding would be refunded. RESOLUTION NO AMENDING RESOLUTION NO PROVIDING FOR THE SALE OF $3,960,000 G.O. STATE-AID ROAD BONDS, SERIES 2007A AND $5,500,000 G.O. TEMPORARY JAIL BONDS, SERIES 2007B The Board was reminded of a Jail Presentation Work Session on Wednesday, May 23, 2007 in the County Board Room starting at approximately 1:30 p.m. Sheriff Todd Rivard and Jail Administrator Brandon Thyen were present for discussion on a future site of the Chisago County Jail. Board authorized the County Administrator as follows: to make an offer and negotiate for a 53 acre parcel for the future site of the Chisago County Jail, located at the NW corner of Highway 8 and County Road 82; to request annexation into the City of Center City; and to request a utility extension feasibility study be completed Approve Municipal Interstate Cooperative Agreement Between Polk County and Chisago County for the Housing of Inmates in the Polk County Jail Effective: 01/01/2007 to 12/31/2007 Board approved the request from County Administrator Moosey to solicit Request for Qualifications (RFQ) to seek an architect and construction manager for the Chisago County Jail project Page 6

7 2007 Continued... 8/14/2007 Motion to approve a Consulting Srvs Agreement with David T. Pracher, Jail Consultant, LLC withdrawn 8/14/2007 8/22/2007 Board consensus was for County Administrator Moosey to seek an extension on the current contract agreement with David T. Pracher, Jail Consultant, LLC through December 2007 Carolyn Drude from Ehlers & Associates reviewed a spreadsheet illustrating the amortization of a possible General Obligation Jail Bond and the proposed tax rate impact on the county. By consensus, the Board set a Work Session for Wed, October 31, 2007 at 9:00 a.m. in the County Board Room, Room 172 for discussion on the following: 10/3/ ) 2008 County Budget 2.) 10 Year Road Plan 3.) Proposed Jail Facility 10/17/2007 Board approved the Consulting Srvs Agreement with David T. Pracher, Jail Consultant, LLC Page 7 10/24/ /7/ /7/ /14/ /20/ /21/ /21/2007 Board approved the purchase of 59.1 acres at Lake Boulevard in Chisago Lake Township for $1,105, for a potential future jail site from Timothy G. Holt, Jennifer D. Holt and the Evelyn Mueller Revocable Trust Dated June 8, 1998, which includes the following documents: 1. Purchase and Sale Agreement 2. Lease Agreement 3. Addendum to Lease Agreement Sheriff Todd Rivard and Jail Administrator Brandon Thyen presented information on a proposed Jail/Law Enforcement Center and requested Board approval declaring such as a county project RESOLUTION NO APPROVING THE INTENT TO CONSTRUCT A POTENTIAL FUTURE JAIL/LAW ENFORCEMENT CENTER AT LAKE BOULEVARD IN CHISAGO LAKE TOWNSHIP County Administrator Moosey, on behalf of Chisago County via letter, requested: 1.) Annexation into the City of Center City property located at the northwest corner of State Route 8 and County Road 82 (PID # & ); 2.) City City prepare a feasibility study for the extension of water and sewer to this site County Administrator Moosey, on behalf of Chisago County, signs petition to request annexation into the City of Center City of PID # & Motion to approve schematic design costs in the amount of $207,100 for a proposed Jail/Law Enforcement Center Project RESOLUTION NO APPROVING THE AGREEMENT WITH KLEIN MCCARTHY ARCHITECTS FOR ARCHITECTURAL SERVICES TO CONSTRUCT A PROPOSED JAIL/LAW ENFORCEMENT CENTER Full Contract $1,700,000; which includes $170,000 for schematic design DIED for lack of a second Vote = 4,1 CARRIED; IN FAVOR: Montzka, Robinson, Greene, Gustafson OPPOSED: Schultz

8 2007 Continued... 11/21/ /21/ /19/2007 RESOLUTION NO APPROVING THE AGREEMENT WITH CONTEGRITY GROUP INCORPORATED FOR CONSTRUCTION MANAGER SERVICES (CM) TO CONSTRUCT A PROPOSED JAIL/LAW ENFORCEMENT CENTER Full Contract $1,125,000; which includes $14,600 for schematic design Board approved the agreement with David Prachar for Construction Management/ Owners Representative Services, effective January 1, Full Contract $270,000; which includes $22,500 for schematic design Board approved the appointment of Commissioner Gustafson and Commissioner Robinson to the Chisago County Jail/Law Enforcement Center Building Committee and further approved payment of per diems and mileage reimbursement Page 8 Vote = 4,1 CARRIED; IN FAVOR: Montzka, Robinson, Greene, Gustafson OPPOSED: Schultz /27/2008 David Prachar, Owner Representative provided a status update on the jail project. No action was taken. Board approved the Pre-Development Agreement between the City of Center City and Chisago 3/19/2008 County. (RE: Land Chisago County has purchased in Chisago Lakes Township on the northwest corner of U.S. Highway 8 and County Road 82.) Jail Consultant David Pracher was present to update the Board on the proposed Jail/Law Enforcement Center. Mr. Pracher noted that the schematic design with cost estimates is 4/23/2008 completed and will be presented to the Chisago County Jail/Law Enforcement Committee at their meeting on Friday, April 25, A Board Workshop, which is dependent on the outcome of the Friday committee meeting, will be scheduled at a later date. County Board attended a work session scheduled by the Chisago County Jail/Law Enforcement 5/15/2008 Committee from 9:00 a.m. until approximately 4:00 p.m. in Room 142 at the Chisago County Government Center Authorized Payment of Claim to the City of Center City; Easement Costs for Jail Property; 5/21/2008 $16, The Board acknowledged receipt of a memo from County Auditor Dennis Freed regarding 5/28/2008 issuance of Law Enforcement Center Bonds and options available. No action was taken. Sheriff Todd Rivard and Jail Consultant David Prachar were present to review information from 5/28/2008 the work session held on May 15, 2008 by the Jail/Law Enforcement Committee and that the County Board attended. They sought direction from the Board on the proposed project. Motion to approve a design development phase in the amount of $569,400 for a proposed 217 5/28/2008 Bed Jail/Law Enforcement Center Project. Board consensus was to give discretion to the Chair to schedule a Special Meeting on June 11, 5/28/ if additional information, as requested by the Board, is available regarding the proposed 217 Bed Jail/Law Enforcement Center Project. DIED for lack of a second

9 2008 Continued... 6/4/2008 6/11/2008 Motion to call a Special Meeting for Wednesday, June 11, 2008 at 6:30 p.m. for discussion and direction on the proposed Chisago County Jail/Law Enforcement Center project. Jail Consultant David Prachar, Sheriff Todd Rivard and Jail Administrator Brandon Thyen reviewed the following information with associated costs as requested by the Board at their May 28, 2008 meeting: 1. No New Law Enforcement Center Renovate Existing Jail, which involves: a. Renovating Existing Jail b. Renovating Courthouse for Court Holding c. Creating a Temporary Dispatch Center 2. Board and Transport Costs: Current & Projected for Class I Facility 3. Cost of Delay vs. Cost of Proposed Law Enforcement Center with 217 Bed Jail Carolyn Drude from Ehlers & Associates provided information on bonding limits, existing debt and the remaining capacity on various types of bonds. She reminded the Board that Moody s 6/11/2008 Investors Service updated Chisago County s bond rating on May 16, 2007 from A1 to Aa3. She also shared information on an $18,850,000 G.O. Bond sale for Carver County that was awarded to UBS Investment Bank with a true interest rate of %. 6/11/2008 Each Commissioner shared their thoughts on the proposed project. Motion to approve the design development phase for the proposed 217 Bed Jail/Law 6/11/2008 6/11/2008 Project. 6/11/2008 6/18/2008 Enforcement Center Project. Motion to approve the design development phase for a proposed 157 Bed Jail ONLY Project. Motion amended: to approve the design development phase for a proposed 217 Bed Jail ONLY Motion to approve the design development phase for a proposed 217 Bed Jail and Dispatch Center Project. Motion amended: to approve the design development phase for a proposed 217 Bed Jail and Dispatch Center Project, with a Law Enforcement Center as an add alternate on the project. Motion to accept the May 2008 Feasibility Study prepared by Mateffy Engineering, Inc. for utilities to serve future jail and commercial development on the former Holt farm and approved Option A (County Financing). 6/18/2008 Motion to accept Proposal #04-04 for Geotechnical Services (soil borings) at the proposed Jail/LEC Site with Independent Testing Technologies, Inc.; not to exceed $7, DIED for lack of a second County Administrator John Moosey reviewed with Board the Addendum 1 to Agreement (Pre- Development Agreement with the City of Center City dated March 19, 2008) which would allow 7/2/2008 the City to proceed with the completion of the Annexation and Preliminary Work in the amount of approximately $134, and requested their approval. 7/2/2008 Motion to approve Addendum 1 to Pre-Development Agreement with Center City. Vote = 3,0,2 CARRIED; IN FAVOR: Montzka, Robinson, Greene OPPOSED: None ABSENT: Shultz, Gustafson Vote = 3,2 CARRIED; IN FAVOR: Robinson, Schultz, Gustafson OPPOSED: Montzka, Greene Page 9 Vote = 1,4 FAILED; IN FAVOR: Robinson OPPOSED: Montzka, Schultz, Greene, Gustafson Vote = 3,2 CARRIED; IN FAVOR: Robinson, Schultz, Gustafson OPPOSED: Montzka, Greene