MEETING OF AUGUST 1, 2017

Size: px

Start display at page:

Download "MEETING OF AUGUST 1, 2017"

Morris Jenkins
5 years ago
Views:

1 MEETING OF AUGUST 1, 2017 On this the 1 day of August, 2017, at 9: 02 o' clock m., the Court met in Regular Session; present and presiding were County Judge Scott Felton, Commissioners Kelly Snell, Ben Perry and the Clerk thereof being in attendance, the following proceedings were had and done to-wit:

2 NOTICE OF MEETING OF THE MCLENNAN COUNTY COMMISSIONERS COURT NOTICE IS HEREBY GIVEN that, in accordance with the Government Code, Chapter 551,( known as the Open Meetings Act), as amended, a regular meeting of Commissioners' Court, the governing body of McLennan County, will be held on Tuesday, the 1st day of August, 2017 at 9: 00 o'clock am. in the Commissioners' Courtroom, 1 Floor, West Wing, McLennan County Courthouse, 501 Washington, City of Waco, Texas, at which time, the subjects below will be considered and potentially acted upon. AGENDA A. Proof of Posting of Notice B. Moment of Silence/ Invocation and Pledge C. Public Comments D. Proclamations/ Resolutions: E. Consent Agenda: 1. Approval of Minutes of Prior Meeting(s); Recording into the Court Minutes of Previously Approved Documents; Recordation of Items Not Requiring Court Action Recording of Service Agreement and related Addendum: Stericycle( re: Medical Waste Removal) b. Recording of Commercial Real Estate Agreement Exclusive Right to Sell: Global Realty Partners LLC / K W Commercial Waco ( re: MCAD # : Lot 2, Block 16, Glenwood Addition / MCAD # : Lot 12A, Block I I, Glenwood Addition, City of Waco, McLennan County, Texas) Recording of Third Addendum to Agreement for Independent Licensed Architect: The Wallace Group, In d. Recording of Interlocal Cooperation Agreement: City of Crawford( re: Street Work) e. Recording of Moody's Investors Service Credit Rating Letter 2. Financial Obligations of McLennan County: Authorization for County Treasurer to Pay County Checks / Wire / Electronic Transfers Issued Since the Last Authorization 3. Human Resources/ Salary Matters( Payroll Status Forms or Changes): Authorization of Pay Grade/ Job Title Changes for Various Departments 4. Authorization/ Ratification of RFP' s, RFQ' s, and Bids Advertisements; Publications; Public/ Legal Notices Authorization of Order Setting a Public Hearing on the Placement of a Regulatory Traffic Sign on Rogers Hill Spur, Precinct 3 5. Travel and Education Requests: a District Attorney 6. Recording of Educational Certificates; Recording of Department Head Affidavits; Recording of Departmental / Organizational Reports; Acceptance or Approval of Official Bonds, Conflict Statements, or Other Such Items Required to be Submitted to the Court by Public Officials: Recording of 2017 Annual Commissioners' Road Reports( ref: Section of the Transportation Code) b. Waco-McLennan County Public Health District: Authorization ofjune 2017 Billing/ Reports( re: the On- Site Sewage Facility( O.S. S.F.) Program) McLennan County Children's Protective Services Board: Recording of Detailed Transaction Report, June 2017 d. County Treasurer. Recording of McLennan County Investment Report, June Burn Ban Approval, Extension, or Termination 8. Authorization of Tax Resale Deeds: MCAD# : Lots 15, 16,& 17, Block I, Z. Davis Extension Addition, Town of West, McLennan County, TX b. MCAD# : Lot 18, Block I, Z. Davis Extension Addition, Town of West, McLennan County, TX 9. McLennan County Subdivision Regulations: Authorization of Final Plat of" Helm Addition, Lot I, Block 1" to McLennan County, Precinct 3 F. Budget, Budget Amendments/ Transfers/ Changes, Additional Revenue Certifications, Expenditure Requests: 1. Regarding the FY 17 Budget: Capital Outlay Page 1of4

3 b. County Auditor IV-D Court d. County Sheriff e. 74th District Court f. County Wide g. County Court at Law# 2 h. Justice of the Peace, Precinct 5 i. Constable, Precinct 2 j. Justice of the Peace, Precinct 2 1) Regarding General Fund 2) Regarding Justice Technology Fund( Fund 140) k. Maintenance of Equipment I. Constable, Precinct I m. Child Protective Services Fund( Fund 163) n. Law Library Fund( Fund 170) o. Road& Bridge, Precinct 1 p. Road& Bridge, Precinct 2 q. Authorization of Professional Services Invoice: The Wallace Group ( re: McLennan County Judicial Center - June Services) 2. Regarding the FY 18 Budget: Discussion and/or Action regarding Matter Relative to the FY 18 Budget/ 2017 Tax Rate, including, but not limited to, Budget Policies, Priorities, Timelines, Updates from County Auditor and/ or Budget Work Sessions, as needed b. McLennan County Emergency Assistance District: Discussion regarding 2017/ 2018 Proposed Budget Discussion and/or Action on Additional Authorizations regarding FY 18 McLennan County Employee Health Plan/ Auxiliary Insurance Coverages G. Bids, RFP' s, RFQ' s, Quotations for Goods and Services: I. Authorization of Telephone Quote: A& A Telecom Group( re: Grand Jury Room) 2. Authorizations regarding Switch Port/ Patch Panel Quotes( re: Sheriffs Office and District Attorney's Office) H. Contracts, Interlocal Agreements, and Memorandums of Understanding; Purchase, Lease, or Acquisition of Goods, Equipment or Services, including any Financing Thereof: I. Authorization of Addendum to Service Agreement: Stericycle( re: Medical Waste Removal) 2. Authorization of Amendment No. 2 to the Memorandum of Understanding: Texas Department of Public Safety ( re: Administrative Support) I. Capital Improvement, Repair, Maintenance Projects and Construction Projects: I. Regarding Silo Hill Low-Water Crossing Replacement/ Pre- Cast Box Culvert Bridge Construction in Precinct 1: Floyd Utilities( Prime Contractor): Authorization of Payment Applications, Acceptance of Reports, Updates, related matters I) Authorization of Pay Application No. 3( Final) b. Walker Partners ( Construction Administration/Management Services): Authorization of Payment Applications, Acceptance of Reports, Updates, related matters Langerman Foster Engineering( Construction Material Testing Services): Authorization of Payment Applications, Acceptance of Reports, Updates, related matters J. Real Estate, Right of Way, and Easements: I. Discussion and/or Action regarding the Justice of the Peace, Precinct 4 Office Page 2 of 4

2. Authorization of Commercial Contract- Improved Property and related documents( re: MCAD# 480200000104006: Lot 2, Block 16, Glenwood Addition/ MCAD# 480200000061001: Lot 12A, Block I I, Glenwood

4 2. Authorization of Commercial Contract- Improved Property and related documents( re: MCAD# : Lot 2, Block 16, Glenwood Addition/ MCAD# : Lot 12A, Block I I, Glenwood Addition, City of Waco, McLennan County, Texas) K. Grants/ Grant Proposals: L Department/Office-Specific Requests, Presentations or Items for Discussion and Possible Action ( To the Extent Not Addressed Above): 1. County Sheriff: Discussion and/or Action regarding Vehicle Request 2. Health Benefits Plan Manager: Discussion and/or Authorization regarding Travel Request Funding M. Additional Items( If Any) for Discussion and Potential Action: I. Discussion and/or Action regarding Time Keeping System 2. Texas Department of Motor Vehicles: Authorization of 2018 Local Optional Fees as per Chapter 502 of the Texas Transportation Code: County Road and Bridge Fee( Section ) b. Child Safety Fee( Section ) 3. Greater Waco Chamber of Commerce: Monthly Economic Development Report, June Regarding McLennan County, Texas Combination Tax and Limited Pledge Revenue Certificates of Obligation, Series 2017: Consideration and Approval of an Order Authorizing the Issuance of" McLennan County, Texas Combination Tax and Limited Pledge Revenue Certificates of Obligation, Series 2017"; Providing for the Payment of Said Certificates by the Levy of an Ad Valorem Tax Upon All Taxable Property within the County and Further Securing Said Certificates by a Lien on and Pledge of the Pledged Revenues of the County's Library System; Providing the Terms and Conditions of Said Certificates and Resolving Other Matters Incident and Relating to the Issuance, Payment, Security, Sale, and Delivery of Said Certificates, including the Approval and Distribution of an Official Statement; Authorizing the Execution of a Paying Agent/ Registrar Agreement and an Official Bid Form; Complying with the Requirements Imposed by the Letter of Representations on File with the Depository Trust Company; Authorizing the Execution of any Necessary Engagement Agreements with the County's Financial Advisors and/ or Bond Counsel; and Providing an Effective Date 5. Texas Association of Counties Risk Management Pool ( TAC RMP): Authorization of Liability Coverage Renewal and related Invoice ( re: Public Officials Liability, Law Enforcement Liability, General Liability, Automobile Liability, and Auto Physical Damage) 6. Authorization oftitle IV-E Child Welfare Services Claim( Quarter Ended March 31, 2017) 7. Discussion and/or Action regarding Mitel Phone System Evaluation and Upgrade N. Americans with Disabilities Compliance Project: O. Work Session Items( unless otherwise identified above, no action will be taken, but these matters will be discussed): I. Discussion regarding Criminal Justice Issues: Updates on the Electronic Monitoring Program / Coordinating the McLennan County Criminal Justice System/ Criminal Justice Process/ Veterans& Mental Health Courts/ Courthouse Security/ Public Nuisance Reporting& Enforcement Process, related matters 2. Discussion regarding Capital Expenditures: including Time Schedule for Capital Outlay/ Recommendations from the Finance Committee on the Spending Policy/ Equipment Financing, related matters 3. Discussion regarding County Property: including Space Availability & Utilization of County Buildings/Law Library, Utilization Planning, Consultant, Joint Facilities Master Plan or Study; Tradinghouse Lake/Park; ADA Capital Improvements; Surrey Ridge Road, Speegleville Road, and/or Chapel Road; Themis Statue; Lincoln City Road Flooding; Roofing Projects for Various County Buildings; County Off-System Bridge Repair/Maintenance, Judicial Center Feasibility Study, related matters 4. Discussion regarding Texas Department of Transportation: including Rural/ Public Transportation, related matters 5. Discussion regarding Record Retention 6. Discussion regarding IT Handbook Policies P. Executive/Closed Session 1. Section ofthe Government Code( MC.T.A.): An executive/closed session will be held so that the Commissioners Court can seek and receive legal advice from its attorneys regarding pending or threatened litigation, settlement offers, claims, Twin Peaks Matters, or other matters for which the attorneys' duties to their client under the Texas State Bar Disciplinary Rules of Professional Conduct Conflicts with the Open Meetings Act( Ch. 55I, Gov. Code) if necessary for a subject contained on this agenda Page 3 of 4

5 2. Section ofthe Government Code( V..C.T.A.): Regarding Real Property, including, but not limited to: ( 1) Right- Of-Way Acquisitions re: Expansion/ Repair Project/ s; and/ or( 2) Real Estate Purchase/ Sale/ Transfer/ Trade/ Offers to Purchase, Acquisition/ Value/ Donations of Real Property/ 1 paces relative to Real Property, including, but not limited to, Potential Properties for Use by County/ Public Facilities& Valuation of Current Property for Trade or Sale 3. Section ofthe Government Code( I: CTA): Regarding Personnel Matters including but not limited to: Personnel Review/ Evaluation of Commissioners Court Appointed Department Heads; Incentive Pay; Personnel Matters Identified in any Open Session Item ifnecessary, and related matters 4. Section ofthe Government Code( V.0 TA): Deliberations regarding Security Devices or Security Audits 5. Section ofthe Government Code( V..CTA): Regarding Economic Development Negotiations including, but not limited to ( I) Discussion of Commercial / Financial Information Received from a Business Prospects; ( 2) Pending Negotiations / Potential Prospects and Projects; and/ or ( 3) Discussion re: Offers of Financial or Other Incentives to Q. Adjourn Business Prospects Signed this the 27th day of July, 2017 m rj SCOTT M. FELTON, County Judge STATE OF TEXAS COUNTY OF McLENNAN I, J.A." ANDY" HARWELL, County Clerk, and the Ex-Officio Clerk to the Commissioners Court, hereby certify that the above and foregoing is a true and correct copy of a NOTICE OF MEETING posted by me at the Courthouse door in Waco, McLennan County, Texas, where notices are customarily posted this 27th day of July, Witness my hand and seal of office at Waco, McLennan County, Texas the 27th day of July, 2017 at Z Y0 o'clock p.m. SEAL) J. A. " ANDY" HARWELL, County Clerk McLennan County, Texas BY: 74p/4, 17, 14---( Deputy) Notice: Persons with disabilities in need of auxiliary aide or services may contact the County Judge' s Office,( 254) , prior to the meeting date r l:. mum: AUG Q 120Tf1 IAMVO qv Gowan Page 4 of 4

6 NOTICE OF MEETING OF THE MCLENNAN COUNTY COMMISSIONERS COURT NOTICE IS HEREBY GIVEN in accordance with the Government Code, Chapter 551, ( known as the Open Meetings Act), as amended, that a special meeting of Commissioners' Court, the governing body of McLennan County, will be held on Tuesday, the 1M day of August, 2017 at 9: 00 o' clock m. in the Commissioners Courtroom, First Floor, West Wing, of the McLennan County Courthouse in the City of Waco, Texas, at which time the following SUPPLEMENT to the AGENDA previously posted on July 27, 2017 will be considered: SUPPLEMENTAL AGENDA A. Proof of posting of notice in accordance with the provisions of Chapter , Government Code, as amended, known as the Open Meetings Act. B. Budget, Budget Amendments/Transfers/Changes, Additional Revenue Certifications, Expenditure Requests: 1. Regarding the FY 17 Budget: a) Community Supervision and Corrections Department: Recording of FY 2017 Budget Amendments 2. Regarding the FY 18 Budget: a) Community Supervision and Corrections Department: Recording of FY 2018/ 19 Budget Amendments C. Contracts, Interlocal Agreements, and Memorandum of Understandings: Purchase, Lease or Acquisition of Goods, Equipment, or Services, including any Financing Thereof 1. Authorization of Interlocal Cooperation Agreement: City of Ross 2. Authorization of Interlocal Cooperation Agreement: City of Gholson Signed this the 27th day of July, SCOTT M. FELTON, County Judge THE STATE OF TEXAS * COUNTY OF MCLENNAN * I, J. A. "ANDY" HARWELL, County Clerk, and the Ex-Officio Clerk to the Commissioners Court, hereby certify that the above and foregoing is a true and correct copy of a SUPPLEMENTAL NOTICE OF MEETING posted by me at the Courthouse door in Waco, McLennan County, Texas, where notices are customarily posted, on this the 27th day of July, 2017 Witness my hand and seal of office at Waco, McLennan County, Texas, on this the 27th day of July, 2017 at " t: 53 o'clock p.m. SEAL) J. A. "ANDY" HARWELL, County Clerk McLennan County, Texas BY X, I s-..* flo (1eputy) NOTICE: Persons with disabilities who plan to attend the meeting and who may need auxiliary aids or services are requested to contactthe Office of the County Judge at ( 254) prior to the meeting date. RUM,

7 NOTICE OF MEETING OF THE MCLENNAN COUNTY COMMISSIONERS COURT NOTICE IS HEREBY GIVEN in accordance with the Government Code, Chapter 551, ( known as the Open Meetings Act), as amended, that a special meeting of Commissioners' Court, the governing body of McLennan County, will be held on Tuesday, the 1" day of August, 2017 at 9: 00 o' clock m. in the Commissioners Courtroom, First Floor, West Wing, of the McLennan County Courthouse in the City of Waco, Texas, at which time the following SUPPLEMENT to the AGENDA previously posted on July 27, 2017 will be considered: SUPPLEMENTAL AGENDA A. Proof of posting of notice in accordance with the provisions of Chapter , Government Code, as amended, known as the Open Meetings Act. B. Additional Items (If Any) for Discussion and Potential Action: 1. Discussion and/ or Action regarding Road & Bridge, Precinct 2 Equipment Trade-In request ref: Local Government Code Section ( a)( 2)) 2. Discussion and/ or Action Re: Public Reimbursement( s) and/or Claim(s), Road & Bridge, Pct. 2 Signed this the 28`h day of July, m,4 SCOTT M. FELT, County Judge THE STATE OF TEXAS COUNTY OF MCLENNAN I, J. A. "ANDY" HARWELL, County Clerk, and the Ex-Officio Clerk to the Commissioners Court, hereby certify that the above and foregoing is a true and correct copy of a SUPPLEMENTAL NOTICE OF MEETING posted by me at the Courthouse door in Waco, McLennan County, Texas, where notices are customarily posted, on this the 28`h day of July, 2017 Witness my hand and seal of office at Waco, McLennan County, Texas, on this the 2e day of July, 2017 at Z: 2-5 o' clock p.m. SEAL) J. A. "ANDY" HARWELL, County Clerk McLennan County, Texas BY:?J!, / 110? o'-( rm. DeputY) NOTICE: Persons with disabilities who plan to attend the meeting and who may need auxiliary aids or services are requested to contact the Office of the County Judge at ( 254) prior to the meeting date. PILED: Ann fl T Tor IA Vet

were County Judge Scott Felton, Commissioners Kelly Snell, Will Jones, Ben Perry and the Clerk thereof being

MEETING OF DECEMBER 19, 2017 On this the 19 day of December, 2017, at 9: 00 o' clock a.m., the Court met in Special Session; present and presiding were County Judge Scott Felton, Commissioners Kelly Snell,