NOTICE OF MEETING OF THE MCLENNAN COUNTY COMMISSIONERS COURT AGENDA

Transcription

1 NOTICE OF MEETING OF THE MCLENNAN COUNTY COMMISSIONERS COURT NOTICE IS HEREBY GIVEN that, in accordance with the Government Code, Chapter 551, (known as the Open Meetings Act), as amended, a regular meeting of Commissioners Court, the governing body of McLennan County, will be held on Tuesday, the 7th day of November, 2017 at 9:00 a.m. in the Commissioners Courtroom, 1 st Floor, West Wing, McLennan County Courthouse, 501 Washington, City of Waco, Texas, at which time, the subjects below will be considered and potentially acted upon. A. Proof of Posting of Notice B. Moment of Silence / Invocation and Pledge C. Public Comments D. Proclamations / Resolutions: AGENDA 1. Proclamation Recognizing and Honoring Mrs. Lillie Mae White on Her 103rd Birthday 2. Proclamation Recognizing the 124th Annual Session of the Missionary Baptist General Convention of Texas E. Consent Agenda: 1. Approval of Minutes of Prior Meeting(s); Recording into the Court Minutes of Previously Approved Documents; Recordation of Items Not Requiring Court Action a. Recording of Interlocal Cooperation Agreement: City of Waco (re: Litter Control Services at the City Landfill and for Law Enforcement Services) b. Recording of Provision of Library Services Agreements with Hewitt Community Library, McGinley Memorial Library, Moody Community Library, Nancy Nail Memorial Library and West Public Library c. Recording of Bundled Commercial Service Agreement and related documents: AMG Technology Investment Group, LLC, dba NextLink Internet (re: Bill Logue Juvenile Justice Center 74th District Court) d. Recording of Addendum to Regulated Medical Waste Agreement: Stericycle, Inc. (re: Highway 6 Jail) e. Recording of Program Project Agreement: Empereon Marketing, LLC f. Recording of Service Agreement and related Addendum: Stericycle (re: Medical Waste Removal) g. Recording of Telecommunications Services Agreement: Grande Communications Networks, LLC (re: Courthouse/Annex and Sheriff's Office) h. Recording of Summary Plan Description (SPD) Administered by Scott & White relative to the McLennan County Group Health Plan i. Recording of Subscriber Agreement: Grande Communications Networks, LLC (re: Video Conferencing for Attorney General Child Support Court). j. Recording of Memorandum of Understanding: City of Waco and McLennan County Emergency Assistance District (re: Orthoimagery Project in McLennan County) k. Recording of Supplemental Agreement No. 2: Secretary of the Army (re: Easement No. DA CIVENG ) l. Recording of Amendment to Service Agreement: Sterling Infosystems, Inc. (re: Background Screening Services) m. Recording of Heart of Texas Region Mental Health Mental Retardation (HOTRMHMR) Center Service Agreement Renewals: Agreement for Comprehensive Mental Health and Mental Retardation Services; Agreement for Emergency Psychiatric Services; and Agreement for Jail Diversion / Pre-Trial Diversion Services n. Recording of Fire Alarm Monitoring Services Agreement with Esquire Fire & Security 2. Financial Obligations of McLennan County: a. Authorization for County Treasurer to Pay County Checks / Wire / Electronic Transfers Issued Since the Last Authorization 3. Human Resources / Salary Matters (Payroll Status Forms or Changes): 4. Authorization / Ratification of RFP s, RFQ s, and Bids Advertisements; Publications; Public / Legal Notices a. Authorization of Order Setting a Public Hearing on the Placement of Regulatory Traffic Sign on Monthie Road, Precinct 3 5. Travel and Education Requests: Page 1 of 5

2 6. Recording of Educational Certificates; Recording of Department Head Affidavits; Recording of Departmental Reports; Acceptance or Approval of Official Bonds, Conflict Statements, or Other Such Items Required to be Submitted to the Court by Public Officials: a. Tax Assessor / Collector: Recording of Detailed Deposit Distribution Report, September 2017 b. County Treasurer: Recording of McLennan County Investment Report, September 2017 c. Acceptance of Bond / Oath Documents (re: Deputy Constable, Precinct 2) 7. Burn Ban Approval, Extension, or Termination 8. County Property and/or Construction Projects: a. Approval of Memorandum of Agreements and Authorization of Payment for Acquisition of Right-Of-Way Parcels (re: Speegleville Road Improvements Project): 1) Parcel No. 3 2) Parcel No. 3E 3) Parcel 1A 4) Parcel 5A F. Budget, Budget Amendments/Transfers/Changes, Additional Revenue Certifications, Expenditure Requests: 1. Regarding the FY 17 Budget: a. Indigent Defense b. 74th District Clerk c. 19th District Clerk (Fund 170) d. Justice of the Peace, Precinct 3 e. Veterans Services f. County Wide g. County Sheriff h. District Attorney i Certificates of Obligation / Permanent Improvement Fund (Fund 416) j. Authorization of Texas Association of Counties Claim Deductible Invoice # NRDD Regarding the FY 18 Budget: a. Road & Bridge, Precinct 2 b. Engineering c. Capital Outlay d. Courthouse Security (Fund 015) e. Records Management Fund (Fund 010) f. County Sheriff g. Maintenance of Buildings h. Jury Service i. Regarding the Themis Statue Restoration Proposal: Authorization of Architexas Invoice # (re: October) G. Bids, RFP s, RFQ s, Quotations for Goods and Services: 1. Authorization of CCTV Equipment Proposal: SimplexGrinnell LP (re: County Sheriff) 2. Authorization regarding Renewal for Bid : Printing of Letterhead & Envelopes (Mackie Business Forms, Inc.) 3. Authorization of Recommendation regarding Bid : Bid for Truck for Road & Bridge, Precinct 3 4. Regarding the Property Donated by Collin County: Authorization of Vendor Proposal for Relocation of Mobile Shelving Units and related matters 5. Authorization of Fee Proposal with The Wallace Group (re: Archives Building Investigation) Page 2 of 5

3 6. Authorizations regarding Equipment Replacement Quotes with shi Government Solutions (re: Annex Mitel Phone System) H. Contracts, Interlocal Agreements, and Memorandums of Understanding; Purchase, Lease, or Acquisition of Goods, Equipment or Services, including any Financing Thereof: 1. Authorization of Agreement for Reimbursement for Mental Health Counseling Services with Heart of Texas Council of Governments (re: Juvenile Probation) 2. Authorization of Elevator Service / Maintenance Agreement Addendum with ThyssenKrupp Elevator Corporation 3. Authorization of Change Order Agreement (No ) with Appriss (re: Automated Victim Information & Notification Everyday (VINE) Service) 4. Authorization of Arbitrage Rebate Computation Proposal / Agreement with AMTEC (re: McLennan County, Texas Bond Issues) 5. Authorization of Amendment to Agreement and related Tyler Content Management (TCM) Data Services Quote with Tyler Technologies, Inc. (re: Financial Software Services in MUNIS) 6. Authorization of Lease Agreement: Pitney Bowes (re: Mailing Machine for Highway 6 Jail) 7. Regarding the McLennan County Group Health Plan: Authorization of Stop Loss Insurance Proposal: SummitRe / Companion Life Insurance Company I. Capital Improvement, Repair, Maintenance Projects and Construction Projects: 1. Regarding McLennan County Courthouse Reconstruction of Themis Statue (Bid ): Authorization of Montgomery Construction Pay Application No Regarding the Security Control System for Bill Logue Juvenile Justice Center / RFP : Authorization of Payment Application No from Metroplex Control System, Inc. dba Argyle Security Group 3. Regarding the Extraco Events Center / Moisture Intrusion Remediation/Repairs / Low Roof Amendment (Project No ): Authorization of Winton Engineering Professional Engineering Services Invoice # 6776 (re: Services through September 2017) 4. Discussion and/or Action regarding Repair of Eagle and Column Capitals and related Proposal J. Real Estate, Right of Way, and Easements: 1. Discussion and/or Action regarding the Justice of the Peace, Precinct 4 Office 2. Consideration and Action on the Use of Eminent Domain Authority to Condemn Property Needed for Surrey Ridge Road Project: Fee Title to Acre Tract of Land Located in the Carlos O Campo Survey Abstract 32, McLennan County, Texas, and Being out of that Called Acre Tract Described in a Deed to David Wolf Recorded in the Official Public Records of McLennan County, Texas under County Clerk s File # Owner: David Wolf K. Grants / Grant Proposals: L. Department/Office-Specific Requests, Presentations or Items for Discussion and Possible Action (To the Extent Not Addressed Above): 1. Constable, Precinct 1: Authorization of Cell Phone Reimbursement Request 2. County Treasurer: Authorization of McLennan County Investment Policy and Collateral Policy Annual Review and Revisions 3. County Sheriff: a. Authorization of Request for Purchase of Duty Weapon Upon Retirement of Peace Officer (relative to Government Code ) b. Authorization regarding Submission of Declaration in Support of Certificate of Waiver and Authorization for Operation of Unmanned Aircraft as a Public Aircraft Operator 4. Human Resources: Authorizations regarding Bilingual Testing and Pay (re: 54th District Court) M. Additional Items (If Any) for Discussion and Potential Action: 1. McLennan County Children's Protective Services Board: Recording of Detailed Transaction Reports, September Greater Waco Chamber of Commerce: Monthly Economic Development Report, September Waco-McLennan County Public Health District: a. Authorization of September 2017 Billing / Reports (re: the On-Site Sewage Facility (O.S.S.F.) Program b. Recording of Quarterly Meeting Agenda / Packet Page 3 of 5

4 4. Regarding the McLennan County Appraisal District Board of Directors: Authorization of Board Member Selection/s and related Resolution/Ballot 5. Regarding the Texas Conference or Urban Counties Policy Committee: Discussion and/or Action regarding County Nomination and related matters 6. Authorization of Appointments to the Heart of Texas Region Mental Health Mental Retardation Center Board of Trustees N. Americans with Disabilities Compliance Project: O. Work Session Items (unless otherwise identified above, no action will be taken, but these matters will be discussed): 1. Discussion regarding Criminal Justice Issues: Updates on the Electronic Monitoring Program / Coordinating the McLennan County Criminal Justice System / Criminal Justice Process / Veterans & Mental Health Courts / Courthouse Security / Public Nuisance Reporting & Enforcement Process, related matters 2. Discussion regarding Capital Expenditures: including Time Schedule for Capital Outlay / Recommendations from the Finance Committee on the Spending Policy / Equipment Financing, related matters 3. Discussion regarding County Property: including Space Availability & Utilization of County Buildings/Law Library, Utilization Planning, Consultant, Joint Facilities Master Plan or Study; Tradinghouse Lake/Park; ADA Capital Improvements; Surrey Ridge Road, Speegleville Road, and/or Chapel Road; Themis Statue;; County Off-System Bridge Repair/Maintenance, Judicial Center Feasibility Study, related matters 4. Discussion regarding Texas Department of Transportation: including Rural/Public Transportation, related matter 5. Discussion regarding Record Retention 6. Discussion regarding IT Handbook Policies 7. Discussion regarding the McLennan County Venue Project 8. Discussion regarding Internet Migration Project 9. Discussion regarding Ambulance Transport and Rescue Services 10. Discussion regarding Start Up Waco 11. Discussion regarding Brazos Commons Development 12. Discussion regarding Time Keeping System P. Executive/Closed Session 1. Section of the Government Code (V.C.T.A.): An executive/closed session will be held so that the Commissioners Court can seek and receive legal advice from its attorneys regarding pending or threatened litigation, settlement offers, claims, Twin Peaks Matters, or other matters for which the attorneys' duties to their client under the Texas State Bar Disciplinary Rules of Professional Conduct Conflicts with the Open Meetings Act (Ch.551, Gov. Code) if necessary for a subject contained on this agenda 2. Section of the Government Code (V.C.T.A.): Regarding Real Property, including, but not limited to: (1) Right- Of-Way Acquisitions re: Expansion / Repair Project/s; and/or (2) Real Estate Purchase / Sale / Transfer / Trade / Offers to Purchase, Acquisition / Value / Donations of Real Property / Leases relative to Real Property, including, but not limited to, Potential Properties for Use by County / Public Facilities & Valuation of Current Property for Trade or Sale 3. Section of the Government Code (V.C.T.A.): Regarding Personnel Matters including but not limited to: Personnel Review / Evaluation of Commissioners Court Appointed Department Heads; Incentive Pay; Interviews and Deliberations regarding Applicants for Maintenance of Buildings Director; Personnel Matters Identified in any Open Session Item if Necessary, and related matters 4. Section of the Government Code (V.C.T.A.): Deliberations regarding Security Devices or Security Audits 5. Section of the Government Code (V.C.T.A.): Regarding Economic Development Negotiations including, but not limited to (1) Discussion of Commercial / Financial Information Received from a Business Prospect/s; (2) Pending Negotiations / Potential Prospects and Projects; and/or (3) Discussion re: Offers of Financial or Other Incentives to Business Prospect/s Q. Adjourn Signed this the 2nd day of November, 2017 Scott M. Felton Original Signed SCOTT M. FELTON, County Judge Page 4 of 5

5 STATE OF TEXAS * COUNTY OF McLENNAN * I, J.A. ANDY HARWELL, County Clerk, and the Ex-Officio Clerk to the Commissioners Court, hereby certify that the above and foregoing is a true and correct copy of a NOTICE OF MEETING posted by me at the Courthouse door in Waco, McLennan County, Texas, where notices are customarily posted this 2nd day of November, Witness my hand and seal of office at Waco, McLennan County, Texas the 2nd day of November, 2017 at 12:55 o'clock p.m. (SEAL) J. A. "ANDY" HARWELL, County Clerk McLennan County, Texas BY: Myrce tez Gowan (Deputy) Notice: Persons with disabilities in need of auxiliary aide or services may contact the County Judge s Office, (254) , prior to the meeting date Page 5 of 5