REGULAR COURT SESSION NOTICE OF MEETING AND AGENDA OF THE COMMISSIONERS COURT OF ORANGE COUNTY, TEXAS AUGUST 14, 2018

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1 Notice of Meeting and Agenda August 14, 2018 Dean T. Crooks, County Judge Johnny A. Trahan, Commissioner, Precinct One Barry M. Burton, Commissioner, Precinct Two John H. Gothia, Commissioner, Precinct Three Jody E. Crump, Commissioner, Precinct Four REGULAR COURT SESSION NOTICE OF MEETING AND AGENDA OF THE COMMISSIONERS COURT OF ORANGE COUNTY, TEXAS AUGUST 14, 2018 Notice is hereby given that the Commissioners Court of Orange County, Texas, will meet on Tuesday, August 14, 2018 at 2:00 p.m. in the Commissioners Courtroom located at 123 S. 6 th Street for the following purposes to-wit: SPECIAL COURT SESSION AGENDA Invocation U.S. Pledge Texas Pledge 1. Discussion and possible action authorizing the County Treasurer to process payroll for pay period ending August 12, 2018, including all supporting payroll liabilities and garnishment orders. (Christy Khoury, County Treasurer) 2. Discussion and possible action regarding filing in the minutes of the Court a direct deposit from the State Comptroller of Public Accounts in the amount of $438, These funds represent the ½-cent Sales and Use Allocation for the month of June 2018 and have been credited to the General Operating Fund. (Christy Khoury, County Treasurer) 3. Discussion and possible action regarding payment of bills approved by the County Auditor as per attested listings and also specifically as follows: a) $321, to Wendorf, Beward & Partners from the General Fund ( ) to pay for administrative work performed to secure FEMA/CDBG-DR funding needed for Hurricane Harvey recovery. b) $61, to Way Service from the Series 2016 C of Orange Fund ( ) payment for Job No: JB702 Orange County BES. Page 1 of 7

2 c) $ to Memorial Funeral Home from the General Fund ( ) for indigent funeral expenses. d) $ to Claybar Funeral Home from the General Fund ( ) for indigent funeral expenses. (Pennee Schmitt, County Auditor) 4. Discussion and possible action regarding a line item transfer: JUSTICE OF THE PEACE PRECINCT TWO From: (Contingency: Capital Outlay)...($4,982.76) To: (General Machinery & Equipment).. $4, (Derry Dunn, Justice of the Peace) 5. Discussion and possible action regarding a line item transfer: JUSTICE OF THE PEACE PRECINCT TWO From: (Contingency: Capital Outlay)...($16,076.79) To: (Mach. & Equip. < $5,000)... $16, (Derry Dunn, Justice of the Peace) 6. Discussion and possible action regarding a line item transfer: CONSTABLE PRECINCT TWO From: (Contingency: Capital Outlay)...($567.17) To: (General Machinery & Equipment).. $ (David Cagle, Constable) 7. Discussion and possible action regarding a line item transfer: CONSTABLE PRECINCT TWO From: (Contingency: Capital Outlay)...($1,335.25) To: (Mach. & Equip. < $5,000)... $1, (David Cagle, Constable) Page 2 of 7

3 8. Discussion and possible action regarding a line item transfer: JUSTICE OF THE PEACE PRECINCT FOUR From: (Contingency)...($5,650.00) To: (Misc. Fees & Services) [NetData]... $1, PO B26114 To: (Misc. Fees & Services) [Omnibase] $ PO B26115 To: (General Misc. Collections [GHS] ). $3, PO B26113 Purpose: To allow increase for Blanket Purchase Orders to facilitate payment of invoices through the remainder of the fiscal year. (Rodney Price, Justice of the Peace) 9. Discussion and possible action regarding the deletion of the Collections Department. 10. Discussion and possible action regarding the addition of an NE-2 position to the Records Management Department; the current employee in the Collections Department will be moving to Records Management. 11. Discussion and possible action regarding the addition of a new position to Adult Probation which would be paid in part by funds from Adult Probation. 12. Discussion and possible action regarding any future payments to Way Services, including but not limited to possible termination of certain payments. 13. Discussion and possible action regarding landfill hours and fees. (Johnny Trahan, Commissioner, Precinct One) 14. Discussion and possible action authorizing County Judge Dean T. Crooks to sign the Community Partner Order Form with Bar-Z Mobile Development. This is the communication and public information strategy previously discussed and approved in Commissioner s Court on August 7, (John Gothia, Commissioner, Precinct Three) 15. Discussion and possible action regarding authorizing County Judge Dean T. Crooks to sign the First Amendment to the SAVNS (Statewide Automated Victim Notification Service) Maintenance Grant between Orange County and the Office of the Attorney General of Texas. The original contract will expire August 31, This amendment will extend the contract to reflect a termination date of August 31, 2019, at no cost to the county. (Keith Merritt, County Sheriff) Page 3 of 7

4 16. Discussion and possible action regarding a line item transfer: SHERIFF S OFFICE From: (Fuel, Oil, Gas and Grease)...($14,000.00) To: (Cell Phone Allowance/Exp)... $14, Purpose: Verizon Cell Phone Bills for July-September. (Keith Merritt, Sheriff) 17. Discussion and possible action regarding a line item transfer: SHERIFF S OFFICE From: (Janitorial Supplies)...($1,500.00) To: (Electronic Equipment Repairs)... $1, Purpose: To pay for repair work done to camera monitors in Jail. (Keith Merritt, Sheriff) 18. Discussion and possible action regarding a line item transfer: SHERIFF S OFFICE From: (Public Safety Supplies)...($250.00) To: (Miscellaneous Fees and Services)... $ Purpose: Expense Claim of $25.37 for Don Harmon (short $15.39) and future expenses. (Keith Merritt, Sheriff) 19. Discussion and possible action authorizing the Early Voting Locations Dates and Times for the November 6, 2018 General Election as follows: Orange Public Library (Main Early Voting Location) Mauriceville Volunteer Fire Department 220 N Fifth Street, Orange, Texas N Hwy 62, Mauriceville, Texas Bridge City Public Works Building Raymond Gould Community Center 220 Nitsche, Bridge City, Texas 385 Claiborne, Vidor, Texas Early Voting will be conducted on the following dates and times: Monday, October 22, 2018 through Saturday, October 27, 2018 Again on Monday, October 29, 2018 through Friday, November 2, 2018 During the hours of 8AM till 5PM Extended hours 8 AM till 7 PM on the following: Tuesday, October 23, 2018 and Tuesday October 30, 2018 (Tina Barrow, Elections Administrator) Page 4 of 7

5 20. Authorize the County Judge to sign and Order the Tuesday, November 6, 2018 General Election by signing and publishing Notice of General Election in a county Newspaper between October 9, 2018 and October 21, (Secs ;4.00.(a)(1). (Tina Barrow, Elections Administrator) 21. Discussion and possible action authorizing County Judge Dean T. Crooks to sign the contract between Orange County and THEnet for internet service from September 1, 2018, to August 31, (Lisa Reeves, Management Information Systems) 22. Discussion and possible action authorizing County Judge Dean T. Crooks to sign the contract between Orange County and NeuStar for the purpose of registering Orange County s domain name. (Lisa Reeves, Management Information Systems) 23. Discussion and possible action regarding a line item transfer: AIRPORT From: (Mach & Equip <$5,000)...($141.00) To: (Fuel, Oil, Gas & Grease)... $ To: (Misc. Fees & Services)... $ Purpose: To provide funds to have the courtesy car inspected, the oil changed, and the registration renewed. (Missy Pillsbury, Airport Supervisor) 24. Discussion and possible action regarding authorizing the purchase of an ice machine for jet traffic use. The money will come from the Airport s existing budget. (Missy Pillsbury, Airport Supervisor) 25. Discussion and possible action regarding approving the Purchasing Agent to advertise for bids on Oil and Greases for Orange County. 26. Discussion and possible action regarding approving the Purchasing Agent to advertise for bids on Bulk Fuel for Orange County. 27. Discussion and possible action regarding accepting and authorizing Orange County Judge to sign the contract with Rene Bates Auctioneers, Inc., to conduct Orange County On-line Surplus Auctions on an as needed basis utilizing Buy Board Contract Page 5 of 7

6 28. Discussion and possible action regarding an Intergovernmental Cooperative Purchasing Agreement between Orange County Texas and National IPA. Authority for such services is granted under Texas Local Government Code , Cooperative Purchasing Program. Action by the court shall include approval for Orange County Judge to sign the same. 29. Discussion and possible action regarding the transfer of the following items: ASSET DESCRIPTION FROM TO FUJITSC SCANNER SO SURPLUS DODGE CHARGER SO SURPLUS FORD EXPLORER SURPLUS AIRPORT SKAGG ZERO TURN LAWN MOWER PARKS SURPLUS SKAGG ZERO TURN LAWN MOWER PARKS SURPLUS FUEL TANK, 600 GALLONS PARKS SURPLUS COLD WATER PRESSURE PARKS SURPLUS FORD F150 PARKS SURPLUS ROTARY CUTTER PARKS SURPLUS BUSH HOG PARKS SURPLUS SUPER PARK GRILL PARKS SURPLUS SUPER PARK GRILL PARKS SURPLUS CRAFTMAN YARD VACCUM PARKS SURPLUS PORTABLE GENERATOR PARKS SURPLUS PORTABLE GENERATOR PARKS SURPLUS MULE KAWASAKI PARKS SURPLUS SCOTSMAN ICE MACHINE PARKS SURPLUS 30. Discussion and possible action regarding allowing the selection of a committee to review and score proposals for the Disaster Recovery Services and Debris Monitoring Service for Orange County, Bridge City, City of Orange, Vidor, West Orange and Pinehurst. Committee Members: Joel Ardoin, Lee Anne Brown, Michael Stelly, Aleta Cappen, Tod McDowell, and Fred Hanauer. 31. Discussion and possible action to receive and act upon projects as presented by the Emergency Management Department. (Joel Ardoin, Emergency Management) Page 6 of 7

7 32. Open up Court session for comments from Court and citizens on items which may or may not need to be placed on the following week(s) agenda for consideration. Each person addressing the Court may be limited to three (3) minutes. 33. Closed meeting, held pursuant to Tex. Gov. Code , to deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee, or to hear a complaint or charge against an officer or employee. (Barry Burton, Commissioner, Precinct Two) 34. Return to open meeting. Take any action necessary based upon discussion in closed meeting. (Barry Burton, Commissioner, Precinct Two) 35. Discussion and possible action regarding adjourning Commissioners Court meeting. THE MEETING WILL BE OPEN TO THE PUBLIC AT ALL TIMES IN COMPLIANCE WITH THE OPEN MEETINGS LAW AS REQUIRED BY V.T.C.A. GOVERNMENT CODE, CHAPTER 551. THIS NOTICE SHALL BE POSTED FOR AT LEAST SEVENTY-TWO (72) HOURS PRECEDING THE SCHEDULED TIME OF SUCH MEETING. THE ORANGE COUNTY COMMISSIONERS COURT RESERVES THE RIGHT TO CONVENE A CLOSED SESSION WITH RESPECT TO ANY ITEM LISTED ON THE AGENDA WHERE ANY EXCEPTION EXISTS UNDER THE TEXAS OPEN MEETINGS ACT. THE RIGHT TO CONVENE SUCH A CLOSED SESSION SHALL EXIST REGARDLESS OF WHETHER OR NOT THE AGENDA ITEM OR ITEMS EXPRESSLY STATE THAT A CLOSED MEETING WILL BE CONVENED. Dated this 10 th day of August, Posted at 11:00 a.m. DEAN T. CROOKS, COUNTY JUDGE ORANGE COUNTY COMMISSIONERS COURT Page 7 of 7