TOWN OF GRANT-VALKARIA, FLORIDA REGULAR TOWN COUNCIL MEETING MINUTES SEPTEMBER 26, 2007 GRANT COMMUNITY CENTER, ST STREET, GRANT, FL 32949

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1 TOWN OF GRANT-VALKARIA, FLORIDA REGULAR TOWN COUNCIL MEETING MINUTES SEPTEMBER 26, 2007 GRANT COMMUNITY CENTER, ST STREET, GRANT, FL The Regular Meeting of the, Florida, Town Council was called to order at 7:05 p.m. by Mayor Del Yonts followed by the Pledge led by Council Member Morgan, and roll call to the Council Members, with the following present: Mayor Del Yonts Seat No. 1 Joe Hackford, Vice Mayor Seat No. 2 Danielle Morgan Seat No. 3 Pat Bryan Seat No. 4 Cathy DeMott Seat No. 5 Dan Faden Seat No. 6 Jason Mahaney Town Manager Matthew Brock Town Clerk Susanne Krueger CHANGES TO AGENDA Mayor Yonts requested that agenda item under New Business Citizen Agenda Request By Janis Walters Re: Membership Of VAAB-be removed at the request of Ms. Walters, and agenda item under Unfinished Business-Discuss Town Name Change-be moved to the top of Unfinished Business. For the record, Mayor Yonts stated that legal advertisement for the Budget Summary and the Notice of Proposed Tax Increase were published in the Florida Today newspaper on September 23, PUBLIC HEARING/2 ND READING ORDINANCE NO COUNCIL ACTION AN ORDINANCE OF THE TOWN OF GRANT-VALKARIA, BREVARD COUNTY, FLORIDA; ADOPTION OF THE LEVYING OF AD VALOREM TAXES FOR TOWN OF GRANT-VALKARIA FOR THE FISCAL YEAR 2007/2008; PROVIDING FOR AN EFFECTIVE DATE. Mayor Yonts read Ordinance No by title only and opened the public hearing. The following people inquired for further explanation of the proposed ad valorem tax: David Stone Allen Webb Mike Bramblett Gary Settergun Bonnie Allen Council explained that the County elected not to renew taking over the roads and bridges. The monies collected by the County last year for road maintenance and stormwater management will not be on the current tax bill; therefore the Town is proposing an ad valorem tax of.4261 which would be the average amount of monies that the County would collect for the road maintenance (about.3061 mills) and stormwater management (about.12 mills). Residents

2 might pay a slight increase this year in taxes. It was explained that further in this meeting, the Council will be discussing imposing non-ad valorem assessments in the future to cover road maintenance and stormwater management. Mayor Yonts closed the public hearing. Motions by Council Member Bryan, second by Council Member Morgan, and roll call vote unanimous to approve Ordinance No at 7:21 p.m. PUBLIC HEARING RESOLUTION NO COUNCIL ACTION A RESOLUTION OF THE TOWN OF GRANT-VALKARIA OF BREVARD COUNTY, FLORIDA, ADOPTING THE FINAL BUDGET FOR FISCAL YEAR 2007/2008; PROVIDING FOR AN EFFECTIVE DATE. Mayor Yonts read Resolution No by title only and opened the public hearing. Town Manager read his budget statement to Council highlighting the budget as follows: Budget is a balanced budget, proposing revenues and expenditures of $868,863 which includes one fund, the general fund Budget includes a zero millage Surplus balance of $180,893.76, and a carry forward amount of $247,619 (data gathered from the bank statements) Unencumbered reserve fund of $428, Grant funding from DCA of $25,000 for comprehensive planning services provided by Miller-Legg - $75,000 expenses included for preparation of comprehensive plan, or a net cost to the Town of $50,000 Includes Capital Improvement Plan Includes five-year financial plan as required by Section 7.07 of the Charter Includes $25,000 in contingency fund Includes 2% COLA and 3% merit raise for employees Includes financial support for the town at no more than 10 hours a month to provide monthly financials for review, reconciliation of existing ledger since incorporation into new accounting system, all audit preparation, budget to actual, balance sheets, ledger entry and management, payroll, bank reconciliation and many other related documents Includes part time code enforcement, part time administrative/financial Sheriff and Fire is not in the budget because the County will be collecting and paying this Town Manager Brock answered questions relating to the budget from George Wolfe and David Stone. Mayor Yonts closed the public hearing. Motions by Council Member Faden, second by Vice Mayor Hackford, and vote unanimous to approve Resolution No at 7:38 p.m. Page 2 of 8

3 APPROVAL OF MINUTES 1) of September 5, 2007 Motions by Council Member Bryan, second by Council Member Morgan, and vote unanimous to approve of September 5, 2007 with the following change: first page, first paragraph under Town Manager s Report change Council Member Faden to Dan Robino. 2) Town Council Workshop Minutes of September 8, 2007 Motions by Council Member Bryan, second by Vice Mayor Hackford, and vote unanimous to approve the Town Council Workshop Minutes of September 8, REPORTS 1) Town Manager s Report Town Manager Brock gave a brief synopsis of events: CDM contract submitted to Council Two municipal services agreements submitted to Council Update from Gwenn Heller regarding the unpaved road agreement He met with representative from Florida Gas Transmission Company who stated that there is a gas transmission line going through the middle of town Chevron station of US1 has been contacted and will be opening for business within two weeks and they will address code enforcement letter Thank you given to Mayor Yonts and Town Attorney Bohne for recouping $83,000 stormwater monies from the County. For the record, Town Manager Brock announced that Mayor Yonts is one of the finalists for the Florida League of Cities, Cities of Excellence, Mayor of the Year Award. On November 9 th it will be publicly announced who is the winner. 2) Town Attorney s Report No report given, Town Attorney excused. 3) Council Reports and Comments Council Member Faden requested a method of accepting documents from the public during meetings for Staff or Council Members. It was mutually agreed by all Council Members that the Town Clerk will accept the document, stamp Clerk s Copy on one document to be returned to her for the official record copy. Page 3 of 8

4 Council Member Morgan again stated for the record, that all citizens NOT send her any pertaining to Council business to her personal account, BUT to send it to her Town address of Vice Mayor Hackford mentioned that he would consider hiring people and leasing equipment to perform the road maintenance which would save the town a substantial amount each year. He further recognized Jamie Seymour who wishes to speak to Council regarding the County boat ramp. Jamie Seymour stated that the County is in the permitting process with Department of Environmental Protection and St. Johns River Water Management District, they will have the actual permits in January 2008, and that the boat ramp will open possibly next November. He also stated that February 5, 2008 there will be a meeting at the Grant Community Center and requested public attendance. Mayor Yonts requested that a newsletter be sent out soon with the following information: Budget information Airport update regarding the Valkaria Airport Authority Board Comprehensive plan status and future dates of meetings What services will stay with the County Report on Grant-Valkaria Day Boat ramp meetings Contact information Upcoming events 4) Public Comments (Non-Agenda Items Only) The following people spoke: Bonnie Allan request that Board members and names be listed on website Don Sanctovitch inquired where he would go for building permits (told by Mayor that County staff will be handling it for another year) Mayor Yonts stated for the record that the meetings in November will be the 14 th and the 28 th. November 1 st there will be a Special Council Meeting at 6:30 p.m. to discuss a vacating. UNFINISHED BUSINESS 1) Discuss Town Name Change (Yonts) Mayor Yonts requested public input as to whether they want to keep the town name of Grant- Valkaria or not. The following people spoke in favor of keeping the name of Town of Grant- Valkaria: Lisette Kolar - Keeps the identities of both communities, reflects the history of both communities Bonnie Allan Expense of changing the Charter would be a huge expense Page 4 of 8

5 Mr. Sanctovitch - Keep Grant-Valkaria Denni Burr Keep Grant-Valkaria Town Clerk Krueger stated the results of the straw poll for the record: 205 people wanted to keep the name of Grant-Valkaria 43 people did not want to keep the name of Grant-Valkaria Some of the comments from the various meetings discussing this issue were: o It Identifies both identities o Most cost effective o Signifies journey of two areas o Easier for record keeping o Familiarity Motions by Council Member Bryan, second by Vice Mayor Hackford, and vote unanimous to permanently adopt the town name as based on the straw poll and input from the community. Motions by Council Member Bryan, second by Council Member Morgan, and vote unanimous to allow everyone to use the Grant-Valkaria without the hyphen, with just a space, if it creates a problem. 2) Discuss Airport Issues (Faden) Council Member Faden discussed about having a Task Force consisting of a member from the, Town of Malabar, Brevard County, Melbourne Airport and Silver State Helicopters. At this Task Force, complaints will be identified and brought before them. Motions by Council Member Morgan, second by Vice Mayor Hackford, and vote unanimous to table this item until October 17 th. 3) Update On Valkaria Lakes Project (Yonts) Town Manager Brock stated that the $83,000 that will be collected has to be used as stormwater. Mayor Yonts instructed Town Manager to check if there is any available funding for this project through grants. 4) Update On Maintenance On Valkaria Road (Yonts) Mayor Yonts stated that he is working with the County regarding this issue. 5) Continuing Discussion Of Unpaved Road Agreement (Brock) It was suggested by Council that if they approved this tonight with the changes, that Town Manager have Town Attorney review the document. Page 5 of 8

6 Motions by Council Member Mahaney, second by Council Member Morgan, and vote unanimous to approve the unpaved road agreement with some grammatical changes. 6) Update Re: Interlocal Agreement With The County For Municipal Services Building and Contractor Licensing (Brock) Town Manager Brock stated that Town Attorney Bohne has reviewed both of these agreements, and that the building department and review development interlocal agreement will be heard by the County Commission on October 9 th. Motions by Council Member Bryan, second by Vice Mayor Hackford, and vote unanimous to accept the interlocal agreement regarding continuing service through the building department and review development, with the condition that Section 1.3 be removed. Motions by Council Member Bryan, second by Council Member Morgan, and vote unanimous to accept the interlocal agreement regarding contractor licensing, with the condition that wherever city is mentioned that it be changed to town, and that the Town Clerk attests the Mayor s signature not the Town Attorney. 7) Update Re: Planning Review Schedule and Fee Schedule (Brock) Town Manager Brock informed Council that if Council approves the fee schedule, an ordinance needs to be adopted accepting them. Lisette Kolar, Chairperson for the Local Planning Agency, stated that the Board recommended Council approval of the County fee schedule with the recommended changes by Miller-Legg. Motions by Vice Mayor Hackford, second by Council Member Bryan, and vote unanimous to accept the modified fee schedule and to put a priority on looking into lot drainage fees of $400 to reduce these fees. It was the consensus of Council to let Miller-Legg and Local Planning Agency work with staff to create forms and bring back to Council for approval. Motions by Council Member Bryan, second by Council Member Faden, and vote unanimous to have all site plans to use the County procedures, go before Planning and Zoning Board and then to Council. Motions by Council Member Mahaney, second by Vice Mayor Hackford, and vote unanimous to excuse Council Member DeMott from the remainder of the meeting. Mayor Yonts called for a five minute break at 9:20 p.m. Mayor Yonts called the meeting back to order at 9:40 p.m. Page 6 of 8

7 NEW BUSINESS 1) Review/Action Re: Resolution No A Resolution Of The Town Of Grant-Valkaria, Brevard County, Florida, Expressing An Intent And Need To Utilize The Uniform Method For The Levy, Collection And Enforcement Of Non- Ad Valorem Assessments For Stormwater Utility And Solid Waste Fees And Assessments; Providing An Effective Date. ( Brock) Town Manager Brock stated that this resolution is the starting point in placing assessments on the tax bill. He further stated that the first hearing will be held on October 24, 2007 and that the legal notices will be in the newspapers on September 27, October 4, October 11, and October 18. 2) Review/Action Re: Waste Management Contract (Brock) Town Manager Brock stated that he has received a letter from Waste Management regarding a 60 day guarantee of service. Town Manager Brock introduced George Geletko of Waste Management who stated that he sent out the billing notice and has received about 65 calls which were all positive responses. Mr. Geletko stated the town is paying more for service because of the high volume of trash and unlimited amount of yard waste. He further stated that the solid waste needs to be separated from yard waste. Mr. Geletko stated the total amount does not include the solid waste disposal fee which is imposed on the entire county for landfill, and that with education and cooperation the service will improve. Mike Bramblett and Dan Robino complained about the service. The following people had questions which are addressed above: Bonnie Allan, George Wolfe, and Joan Atkins. After some discussion with Town Manager Brock, Council and Mr. Geletko, Council will be provided with a new draft which will be reviewed by Town Attorney Bohne. This item will be on the October 24,2007 meeting agenda. 3) Review/Action Re: Radio System Interlocal Agreement (Brock) Town Manager Brock stated that all the cities in Brevard County have signed this interlocal agreement. Motions by Council Member Faden, second by Council Member Morgan, and vote unanimous to approve the intergovernmental radio system (800 MHZ) agreement with the condition that the is spelled correctly in the document. 4) Review/Action Re: CDM Maintenance And Cleaning Of Drainage Basins and Ditches Contract (Brock) Page 7 of 8

8 After some discussion with CDM representative, Darrell Williams, it was the consensus of Council to place this item on the October 24, 2007 meeting agenda in order for the word debris be defined in the contract. Vice Mayor Hackford agreed to go out with Darrell Williams to verify the ditches that will be cleaned and to compare this list with the county list. 5) Consider Clear Zone Bid Clarification Results For Mowing (Brock) Town Manager Brock stated that he contacted Clear Zone who stated that their bid did not include ditch mowing and trash removal, and that the Town should rebid the mowing. Town Manager Brock suggested that Dan Robino, Vice Mayor Hackford and the entire contractors meet together to draft a bid document and bring it before Council on October 24, ) Consider References And Work History For Bid 2 Grading (Brock) Town Manager Brock stated that since the bid request did not require references, that we cannot review the references. Town Manager Brock stated he will schedule a meeting with contractors on Friday, October 5 th at 1:00 p.m. to create specs and guidelines. 7) Review/Action Re: Boundary Clarification And Maintenance Responsibility Between Grant-Valkaria and Palm Bay (Brock) Town Manager Brock stated that this is a maintenance and public safety issue. It was the consensus of Council to have Palm Bay generate an interlocal agreement, let the County maintain, and let the County and Palm Bay pay for a traffic light. PUBLIC FORUM Royce Stifflemire requested that Valkaria Road be repaired to how it was prior to when the road was cut. Motions by Vice Mayor Hackford, second by Council Member Mahaney, and vote unanimous to adjourn the meeting at 11:15 p.m. ATTEST: (Signature on file) Del Yonts, Mayor (Signature on file) Susanne Krueger, MMC, Town Clerk Page 8 of 8