BOOK 22 PAGE 394 REGULAR MEETING OF THE BOARD, DECEMBER 4, 2012

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1 BOOK 22 PAGE 394 REGULAR MEETING OF THE BOARD, DECEMBER 4, The meeting was called to order at 9:00 a.m. in the Board of County Commission Chambers at 600 S. Commerce Ave., Sebring, Florida, with the following members present: Commissioner Jack L. Richie Commissioner Barbara Stewart Commissioner Ron Handley Commissioner Don Elwell Commissioner R. Greg Harris Also present: June Fisher, Interim County Administrator; J. Ross Macbeth, Board Attorney; Robert W. Germaine, Clerk of Courts; and Pamela Nava, Deputy Clerk. 2. Invocation The meeting opened with a prayer by Commissioner Brooks. 3. Pledge of Allegiance The Pledge of Allegiance was led by Ms. Joan Mix, with the AmVets Auxiliary Post ANNOUNCEMENTS Dec 4 7:00 p.m. Construction Licensing Enforcement and Appeals Board Board room, 600 S. Commerce Ave., Sebring, FL Dec 06 3:30 pm Veterans Advisory Board 7209 S. George Blvd., Sebring, FL Dec 10 10:00 am Board of Directors for Florida s Heartland Regional Economic Development Initiative, Inc. and Florida Freshwater Frontier, Inc. Heartland Workforce, 5901 US Hwy. 27 S., Sebring, FL Dec 11 3:30 pm Planning & Zoning Commission and the Zoning Board of Adjustment Board room, 600 S. Commerce Ave., Sebring, FL A. Other meetings: The Lake Placid Christmas Parade will take place on Saturday, December 8, 2012 at 7:00 p.m. in Lake Placid. The Highlands County Homeowners Association will meet on Monday, December 10, 2012 at 9:00 a.m. at 3240 Grand Prix Drive in Sebring. Guest speaker, Dick Fearnow, will be presenting the Seniors vs. Crime Program and the Glad Hatters, coming from the Highlands Little Theater, will present a special Christmas program. 5. CLERK OF COURTS: Bob Germaine, Clerk of Courts, informed the Commission that the Asphalt Follow-up Internal Audit was released and posted to the Clerk s webpage. Mr. Germaine presented the Clerk of Courts monthly report for November See SMB 95 Page CONSTITUTIONAL OFFICERS: No other Constitutional Officers present.

2 BOOK 22 PAGE 395 Gary Ritter, with the South Florida Water Management District, commented on the water levels for Lake Istokpoga and Lake Okeechobee. Mr. Ritter reminded everyone that E-Permitting is available through the SFWMD website and that the County Coalition meeting was scheduled for this Thursday, December 6th. Mr. Ritter announced that the backfilling project of one of the sections of the Kissimmee River has not yet begun and that the section is still open for navigation, however, that Structure S65E is out of operation until Friday, December 7, RECOGNITIONS, PRESENTATIONS, AND PROCLAMATIONS: A. County Administrator: Request approval of a Proclamation recognizing the Agricultural and Labor Inc. June Fisher, County Administrator, presented the request and read the Proclamation into the record. Commissioner Elwell made a motion and Commissioner Brooks seconded the motion, to move to approve the Proclamation of January 26, 2013 as Highlands County Agricultural and Labor Program, Inc. Day. Upon roll call, all Commissioners voted aye. The motion carried. See Res. Book 25 Page 38. B. Library Director: Presentation of an employee recognition for years of service. Mary Myers, Library Director, presented an award and pin to employee Carol Goad, in recognition of her 10 years of service to Highlands County. See SMB 95 Page 37. C. County Administrator: Presentation of an employee recognition for years of service. June Fisher, County Administrator, presented an award and pin to employee Michelle Drake, in recognition of her 15 years of service to Highlands County. See SMB 95 Page CONSENT AGENDA (1): Public input was received from Dick Noel. Commissioner Harris made a motion and Commissioner Handley seconded the motion, to move to approve the consent agenda as presented. Upon roll call, all Commissioners voted aye. The motion carried. A. Request approval to pay all duly authorized bills and employee benefits December 4, See Check Report 2012 file. GENERAL FUND 2,438, COUNTY TRANSPORT TRUST 24, E911 OPERATIONS FUND 74, INTERGOVT RADIO COMMUN LOCAL GOVT INFRA SURTAX 91, TOURIST DEV TRUST FUND 6.73 COMM DEVELOPMENT BLOCK 96, AFFORDABLE HOUSING ASST HOME INITIATIVES PARTNER 29, COURT TECH (12) (E) BUILDING FUND SOLID WASTE 194, ENERGY RECOVERY 37, INSURANCE FUND 2,242.95

3 BOOK 22 PAGE 396 B. Request approval of a corresponding Memorandum of Agreement with the Health Planning Council of Southwest Florida, Inc., a Florida non-profit corporation required by Grant Subcontract Agreement #HF for fiscal year between the Ounce of Prevention Fund of Florida, which oversees the Healthy Families Highlands Program, and the Highlands County Board of County Commissioners, the local sponsoring agency. See Healthy Families file. C. Request approval of Budget Amendment for boat ramp improvements for Lake Josephine II, Lake Damon, and Lake Glenada from Florida Boating Improvement Program, with a fiscal impact of $27, See Budget Amendment 2012 file & SMB 95 Page 38. D. Request that the Board declare fixed asset EMS 512, 513, 518, 519, and 542 as surplus and accept the trade in offer of $2,500 each toward the purchase of replacement defibrillators/monitors, in accordance with the Board s 08/13/2002 Purchasing Manual, 10.20(1) and pursuant to Florida Statute s , with a fiscal impact of $7, See SMB 95 Page 39. E. Request approval of Resolution & Budget Amendment for Health Department Insurance proceeds, with a fiscal impact of $3, See Budget Amendment 2012 file, Res. Book 25 Page 39 & SMB 95 Page 40. F. Request approval of Resolution adopting an application for Temporary Closing/Special Use of a County Road Permit, with no additional fiscal impact. See Res. Book 24 Page 40 & SMB 95 Page 41. G. Request approval of two Lease Agreements for office space to Congressman Rooney. See Lease Agreement file. H. Request approval of the School Board of Highlands County s request for maintenance assistance on the concrete tanks located at the Avon Park High Ag Complex, with a fiscal impact of $ See SMB 95 Page 42. CONSENT AGENDA (2): A. Request approval to pay all bills with voting conflicts. There being no further invoices with voting conflicts, this item was not motioned for approval. 9. ACTION June Fisher, County Administrator, requested to pull item 9F-1 from the agenda and stated it would be brought back before the Board on December 18, Commissioner Elwell made a motion and Commissioner Harris seconded the motion, to move to set the action agenda as amended. Upon roll call, all Commissioners voted aye. The motion carried.

4 BOOK 22 PAGE 397 A. Ms. Lori Carlton, Community Liaison, Florida Department of Transportation: Presentation of the Department of Transportation Five Year Work Program. Ramon Gavarrete, County Engineer, introduced Ms. Lori Carlton, Community Liaison with the Florida Department of Transportation, to the Commission. Ms. Carlson presented the Department of Transportation Five Year Work Program. The Commission thanked Ms. Carlton for the presentation. B. County Engineer: Request for Endorsement of the Florida Department of Transportation (FDOT) District 1 Tentative Five Year Work Program for fiscal year 2013/2014 through 2017/2018. Commissioner Harris made a motion and Commissioner Handley seconded the motion, to move to endorse the Florida Department of Transportation (FDOT) District 1 Tentative Five Year Work Program for FY 2013/2014 through 2017/2018. Upon roll call, all Commissioners voted aye. The motion carried. See SMB 95 Page 43. C. Budget Manager: Request approval of 2012 Health Services Grant Contracts and Resolution & Budget Amendment , establishing Health Department funding in Fund 155 Hospital District, with a fiscal impact of $793, David Nitz, Budget Manager, presented the request. Public input was received from John Drennan. Commissioner Brooks made a motion and Commissioner Harris seconded the motion, to move to approve the 2012 Health Services grant contracts, Budget Amendment and its associated Resolution. Upon roll call, all Commissioners voted aye. The motion carried. See Health Services Grant Agreements file; Res. Book 25 Page 41 & SMB 95 Page 44. D. Acting Veterans Services Officer: Request approval to accept surplus military equipment (M101A1 Howitzer) and approval of accompanying costs associated with the transportation and display of the Howitzer. Jackie Graham, Acting Veterans Services Officer, presented the request. Public input was received from Dick Noel. Commissioner Harris made a motion and Commissioner Elwell seconded the motion, to move to approve the acceptance of surplus Military Equipment (M101A1 Howitzer) and cost associated with acceptance (Demilitarization, Display pad, Transportation and Depot Release Fee), with a fiscal impact not to exceed $3, Upon roll call, all Commissioners voted aye. The motion carried. See SMB 95 Page 45. E. Board Attorney: Ross Macbeth, Board Attorney, informed the Commission that he has prepared an ordinance similar to the one of the Somervale Downs Subdivision, to address the issue with the unrecorded subdivision on Old Bombing Range Road and the right-of-way issue.

5 BOOK 22 PAGE 398 June Fisher, County Administrator, stated that the public hearing to hear the ordinance could be scheduled for December 18, Commissioner Brooks stated that he would be in favor of requesting that a variance be granted to Mr. Adam Martin so he can proceed to pull a building permit, and that the person who subdivided the property be required to complete the requirements of the Land Development Regulations for platting. Commissioner Harris concurred. Mr. Macbeth stated that the Board can ask the County Engineer to consider granting a variance for the parcel. After discussion Commissioner Handley and Commissioner Elwell concurred with Commissioner Brooks. Mr. Macbeth stated that he has prepared a letter to inform the professional community that the County s Land Development Regulations have changed. The Commission came to a consensus to ask that the County Engineer to consider granting a variance to Mr. Martin. Mr. Adam Martin thanked the Commission for their attention on this issue. See SMB 95 Page 46. F. County Administrator: 1. Request approval of a one-time lump sum Special Pay to eligible employees. This item was pulled. No backup provided. 2. Request approval to cancel the December 11 and 25, 2012 and January 1, 2013 Board of County Commissioners and Special Districts meetings and instead meet on January 8, June Fisher, County Administrator, presented the request. Commissioner Handley made a motion and Commissioner Brooks seconded the motion, to move to cancel the December 11 and 25, 2012 and January 1, 2013 Board of County Commissioners and Special Districts meetings and instead meet on January 8, Upon roll call, all Commissioners voted aye. The motion carried. See SMB 95 Page Request approval of Budget Amendment for realignment of budget to cover insurance cost for Public Safety Radio System, with a fiscal impact of $23,099, decrease to Reserve for Contingency. June Fisher, County Administrator, presented the request. Public input was received from John Drennan. Commissioner Harris made a motion and Commissioner Handley seconded the motion, to move to approve Budget Amendment Upon roll call, all Commissioners voted aye. The motion carried. See Budget Amendment 2012 file & SMB 95 Page 48.

6 BOOK 22 PAGE CITIZENS NOT ON THE AGENDA Mr. Bill Youngman came before the Commission to question when the annual report for the Tourist Development Council would be available. June Fisher, County Administrator, stated that the report will become available once it is submitted for approval. 11. COMMISSIONERS Commissioner Handley: No report. Commissioner Harris: Commissioner Harris reminded everyone that the Sebring Christmas Parade is this Friday. Commissioner Elwell: Commissioner Elwell reminded everyone that the parades for Sebring and Lake Placid begin at 7:00 p.m. Commissioner Brooks: Commissioner Brooks stated that he attended the new commissioner orientation put together by the State Association of Counties. Commissioner Richie: No report. 12. ADJOURN The meeting adjourned at 10:22 a.m.

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