FRANCISCO G. PONCE COUNTY JUDGE COMMISSIONER PCT. 1 COMMISSIONER PCT. 3

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1 COMMISSIONERS COURT MAY 2013 TERM ON THIS THE 28 TH DAY OF MAY 2013, BEING A DAY AFTER THE FOURTH MONDAY OF THE MONTH, THE HONORABLE DIMMIT COUNTY COMMISSIONERS COURT CONVENED IN REGULAR SESSION, WITH MEMBERS PRESENT TO- WIT : FRANCISCO G. PONCE COUNTY JUDGE MIKE URIEGAS JUAN R. CARMONA COMMISSIONER PCT. 1 COMMISSIONER PCT. 3 JOHNNY GLORIA RODRIGO JAIME COMMISSIONER PCT. 2 COMMISSIONER PCT. 4 MARIO Z. GARCIA COUNTY CLERK & EX- OFFICIO CLERK OF COMMISSIONERS COURT VISITORS SIGNED- IN: Richie Griffin- Sonia Guerrero- Alfredo Martinez- Johnny A. Patlan- MarionBoyd- Ronnie Talamantes- Alberto Esquivel- Maricela Gonzalez- Estanislado Z. Martinez- Ernest Flores III- Daniel M.Gonzalez- Don Laffere OTHER VISITORS: Dan Hejl- Marion Boyd- Carlos Pereda THE FOLLOWING SUBJECTS DISCUSSED, CONSIDERED, PASSED OR ADOPTED TO- WIT : 1. A D M I N I S T R A T I V E 1.1 CALL MEETING TO ORDER 1.2 ROLL CALL 1.3 PLEDGE OF ALLEGIANCE/SALUTE TO THE TEXAS FLAG County Judge Francisco G. Ponce Called the Meeting to Order [10:00 AM];County Clerk Mario Z. Garcia conducted Roll Call of Court Members w/a full quorum present and so duly noted for the record. Court Members led the Pledge of Allegiance and Salute to The Texas Flag 1.4 PUBLIC COMMENT a) Juan Carmona- Commsr. Pct. 3, RE:- - reported damages to a regular telephone line (by R&B 3 workers) while installing a culvert on Mandel Road and 2) damages to fencing and road at Midway Park caused by (unknown) reckless driver b) Rodrigo Jaime- Commsr. Pct. 4, RE:- - 4½ in of rain reported(may 27); next regular Meeting on June 7, 2013 due to commissioners court members attending conference; Public Notice in newspaper 1.5 APPROVED: MINUTES OF REGULAR MEETING MAY 13, 2013 MOTION: Mike Uriegas SECOND: Juan Carmona THAT THE COMMISSIONERS COURT APPROVE : Discussion:- - NEXT AGENDA ITEM: Brush pickup/collection Minutes of Regular Meeting held on May 13, 2013 as presented. 2. P E R S O N N E L & P O L I C Y 2.1 APPROVAL OF BONDS Bond for Assistant County Treasurer- Martika Bustamante as presented. 2.2 APPROVED: MONTHLY REPORT JP PCT. 1 Report for Month of April 2013 from JP Pct. 1- Sonia Guerrero as presented. Discussion:- - (court advisory) to utilize Constables to serve papers; School Police do not serve (per AG Opinion) for next Budget Hearing to submit a Revenue Comparison Report for Truancy Court 2.3 APPROVED: MONTHLY REPORT JP PCT. 2 Report for Month of April 2013 from JP Pct. 2- Alberto Esquivel as presented. Discussion:- - participated in Mock Drill Tests Emergency Response held this morning at CSHS campus for students to witness the results of a drunk driving accident 2.4 TABLED: MONTHLY REPORT JP PCT. 3 [RE:- - no one present to address this item; report timely submitted] To Table this item. 2.5 APPROVED: MONTHLY REPORT JP PCT. 4 Report for Month of April 2013 from JP Pct. 4- Alfredo Martinez as presented. Discussion:- - JP reported that no Citations from DPS have been filing in his office for areas north of Asherton which is Pct. 5 and Pct : 28 : 13 PAGE : 1 OF 4

2 2. PERSONNEL & POLICY, contd., 2.6 APPROVED: MONTHLY REPORT DISTRICT CLERK MOTION: Mike Uriegas SECOND: Johnny Gloria THAT THE COMMISSIONERS COURT APPROVE : Report for Month of April 2013 from District Clerk Maricela Gonzalez as presented. 2.7 APPROVED: MONTHLY REPORT COUNTY CLERK Report for Month of April 2013 from County Clerk Mario Z. Garcia as presented. 2.8 APPROVED: MONTHLY REPORT COUNTY TREASURER MOTION: Mike Uriegas SECOND: Johnny Gloria THAT THE COMMISSIONERS COURT APPROVE : Report for Month of April 2013 from County Treasurer Estanislado Z. Martinez. Discussion:- - Martinez not able to attend Investments Conference in Galveston; Judge Ponce to attend in his place- - - inquiry from Martinez on the revised Personnel Policy and Committee(?); (County Attorney): updated version is completed, need to review for official approval 2.9 APPROVED: MONTHLY REPORT COUNTY AUDITOR Report for Month of April 2013 from County Auditor Carlos Pereda. Discussion:- - YTD : $2.5 million above last years revenues; $6,676,000 revenues over expenditures 2.10 APPROVED: MONTHLY REPORT(s) COUNTY COMMISSIONERS Reports from Commissioners Pct. 1 Mike Uriegas, Pct. 3 Juan Carmona and Pct. 4 Rodrigo Jaime as presented. Discussion:- - evaluation of roads w/assistance from Dan Hejl, i.e., those damaged by heavy oilfield- related traffic and which ones not adequate per certain weight of vehicles- - - (Advisory) : from here on only use cement culverts s 2.11 APPROVED: PROPOSAL FOR DUCT CLEANING AT COURTHOUSE Proposal from Keith Reynolds of GILLIT S DUCT CLEANING,LLC (San Antonio) for duct cleaning at Courthouse, 103 N. 5 th St., Carrizo Springs, TX for the amount of $5, as presented APPROVED: RESOLUTION NO. - PROHIBIT 18 WHEELERS AND OTHER HEAVEY EQUIPMENT TO USE COUNTY ROAD [RE:- - excludes school buses, EMS vehicles, utility vehicles ] Resolution NO. PROHIBITING EIGHTEEEN WHEELERS AND OTHER HEAVY EQUIPMENT ON THE 3/10ths OF MILE OF OLD EAGLE PASS ROAD OWNED BY THE COUNTY OF DIMMIT, effective: May 28, 2013 as presented APPROVED: DATES FOR BUDGET WORKSHOP June 25, 26 and if needed June 28 to conduct Budget Workshop for FY APPROVED: HIRING ROAD & BRIDGE PCT. 4 [RE:- - to fill vacancy ] Hiring (TBA) of a full- time employee for Road & Bridge Pct. 4 as presented APPROVED: ADVERTISE FOR BIDS ARCHITECT SERVICES FOR COUNTY PROJECTS to advertise for Request for Proposals for Architect Services on County Projects and Show Barn Building as presented. Discussion:- - the showbarn section completion by February need trees- - - consider RV parking connections per policy/ fees (?) 2.16 TABLED: PRESENTATION OF PROJECT PLANS BY AUSLAND ARCHITECTS : 1)COURTHOUSE ANNEX, 2) COUNTY JAIL ADDITION, 3) SHOW BARN AND ARENA, 4) PRECINCT OFFICES AND 5) COUNTY COURTHOUSE REPAIRS [RE:- - no one present to address this item; allow (architect) to make presentation up to June 7 (next regular meeting date)- - - (court): need public awareness of what all the projects the county is doing ] to Table this item DISCUSSION: CONCERNS FOR REPAIRS ON ROAD MAINTAINER PCT. 3 [RE:- - tires on all vehicles need to be replaced in all R&B departments; if need to..prepare budget amendment(s) ] NO MOTION PRESENTED

3 05 : 28 : 13 PAGE : 2 OF 4 3. L A W E N F O R C E M E N T 3.1 APPROVED: HIRING OF FOUR(4) JAIL PERSONNEL [RE:- - 3 persons to form a Transport Team and 1 as Work Detail; activity is up at the jail; averaging 68 paying inmates ] the Hiring of four(4) Jail Personnel, effective: June 5, 2013 as presented. 3.2 APPROVED: PURCHASE CAMERA SYSTEM to authorize purchase of one(1) camera system for Patrol Unit, as presented. JOINT ITEMS : 3.3 APPROVED: DISPOSE OF SCRAP AND JUNK METAL 3.4 NON ACTION ITEM: DONATE BIKES TO BOY SCOUTS OF AMERICA(CARRIZO SPRINGS TROOP) to Declare Surplus List the scrap and junk meta including the bicycles before proceeding to dispose items Discussion:- - consensus of court members agreed to not donate the bikes to anyone 3.5 APPROVED: (NEW)INTERLOCAL COOPERATION AGREEMENT LA SALLE COUNTY (HOUSING INMATES) INTERLOCAL COOPERATION AGREEMENT between Dimmit County and La Salle County for the housing and care of certain inmates, effective: May 14, 2013 as presented. 3.6 JAIL STATUS [RE: paying inmates; 29 local ] NO MOTION PRESENTED 4. GRANTS & PLANNING / REGULATORY COMPLIANCE DEPARTMENTS 4.1 APPROVED: OPEN- CLOSE BIDDING PROPOSALS FOR TXCDBG- ESPANTOSA PROJECT ENGINEERING AND GRANT ADMINISTRATION [RE:- - County Judge Francisco G. Ponce duly opened and read aloud the following bids timely submitted : #1 Hejl, Lee & Associates 3# Garcia &Wright #2 Davis Engineering, Inc 4# Public Management, Inc i.e., 2 engineering bids and 2 consultant bids ] MOTION: Mike Uriegas SECOND: Juan Carmona THAT THE COMMISSIONERS COURT APPROVE : To accept the bids, close all bidding and designate Grants&Planning Director Ernest Flores III and County Auditor Carlos Pereda to analyze / Score each bid for best recommendation and report as presented. (s) 4.2 APPROVED: CHANGE ORDER BASKETBALL ROOF MOTION: Juan Carmona SECOND: Johnny Gloria THAT THE COMMISSIONERS COURT APPROVE : Change Order for Basketball Roof (height raised from 20ft to 22ft) and estimate(s) for installing gutters, as presented. 4.3 STATUS REPORT ON EXISTING PROJECTS [RE:- - to start suggestions what to name to the project at county park(?) EX: Dimmit County Commissioners Court Sports Complex (?)- - - housing project has finished 1- house, laying foundation on 2 houses and ahead of schedule ] NO MOTION PRESENTED. 5. F I N A N C I A L 5.1 APPROVED: BUDGET ADJUSTMENT NO. 14 JP PCT. 1 Budget Adjustment NO. 14, transfer within department of JP Pct. 1 ($500.00). 5.2 APPROVED: BUDGET ADJUSTMENT NO. 18 COUNTY JUDGE Budget Adjustment NO. 18 for County Judge Office ($1,825.00). 5.3 APPROVED: BUDGET ADJUSTMENT NO. 16 SHERIFF DEPT. / JAIL Budget Adjustment NO. 16 for Sheriff Department ($53,440.00) four(4) Jail personnel. 5.4 APPROVED: BUDGET ADJUSTMENT NO. 17 COUNTY AUDITOR Budget Adjustment NO. 17 for County Auditor Office ($5,000.00). 5.5 APPROVED: BUDGET ADJUSTMENT NO.? SANITATION DEPARTMENT Budget Adjustment NO.? for Sanitation Department ($20,000.00). *NO attachment

4 05 : 28 : 13 PAGE : 3 OF 4 5. FINANCIAL, contd., 5.6 APPROVED: COUNTY PAYROLL REPORT County Payroll Report for periods: 04/26/13 and 05/24/13 including Employees Comp- Sick- Vac Hours Report Discussion:- - inquiry from Commsr. Uriegas about employees with high comp time 5.7 APPROVED: PURCHASE ORDERS AND CLAIMS Purchase Orders and Claims as presented. Discussion:- - new truck for Grants&Planning, i.e., standard features, no tinted windows, must have emblem on each side 5.8 APPROVED: CLAIM DOCKET MOTION: Juan Carmona SECOND: Mike Uriegas THAT THE COMMISSIONERS COURT APPROVE : General Fund docket ($26,095.79), the Records Management/County Clerk docket ($4,920.00) and the CDBG StreetImprov Docket ($6,880.67) as presented. (s) Utilities Fund docket ($10,608.60) as presented. TDHCA HOME Project docket ($13,500.00). 6. A D J O U R N M E N T to Adjourn Meeting [1:03 PM ]. APPROVED: FRANCISCO G. PONCE, COUNTY JUDGE ATTEST: MARIO Z. GARCIA, COUNTY CLERK MAY 28, 2013 REGULAR SESSION PAGE : 4 OF 4

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