were County Judge Scott Felton, Commissioners Kelly Snell, Will Jones, Ben Perry and the Clerk thereof being

Transcription

1 MEETING OF OCTOBER 3, 2017 On this the 3 day of October, 2017, at 9: 01 o' clock a.ni., the Court met in Regular Session; present and presiding were County Judge Scott Felton, Commissioners Kelly Snell, Will Jones, Ben Perry and the Clerk thereof being in attendance, the following proceedings were had and done to-wit:

2 NOTICE OF MEETING OF THE MCLENNAN COUNTY COMMISSIONERS COURT NOTICE IS HEREBY GIVEN that, in accordance with the Government Code, Chapter 551, ( known as the Open Meetings Act), as amended, a regular meeting of Commissioners' Court, the governing body of McLennan County, will be held on Tuesday, the 3rd day of October, 2017 at 9: 00 a. m. in the Commissioners' Courtroom, 1' Floor, West Wing, McLennan County Courthouse, 501 Washington, City of Waco, Texas, at which time, the subjects below will be considered and potentially acted upon. A. Proof of Posting of Notice B. Moment of Silence/ Invocation and Pledge AGENDA C. Public Comments D. Proclamations/ Resolutions: 1. Proclamation Recognizing October 1-7, 2017 as National 4-H Week E. Consent Agenda: 1. Approval of Minutes of Prior Meeting( s); Recording into the Court Minutes of Previously Approved Documents; Recordation of Items Not Requiring Court Action a. Recording of Temporary Agreement and Interlocal Cooperation Agreement: Coma! County( re: Housing and Care of Inmates) b. Recording of Employee Assistance Program( EM') Services Agreement Deer Oaks EAP Services c. Recording of Interlocal Agreement: Heart of Texas Council of Governments( HOTCOG)/ Everbridge( re: Emergency Notification Services) d. Recording of Interlocal Cooperation Contract: Texas Department of Public Safety( re: General Stores Supplies) e. Recording of License and Service Agreement: Workplace Answers, LLC/ EverFi( re: Online Training) f. Recording of OAG Grant Contract No ( re: the FY OAG Victim Coordinator and Liaison Grant) g. Recording of Interlocal Agreement: Office of Court Administration ( re: Facilities of the Judicial Emergency Data Infrastructure Project) h. Recording of Agreement for Services and related Resolution Authorizing County Grant: Central Texas Senior Ministry re: Meals on Wheels Program) 2. Financial Obligations of McLennan County: a. Authorization for County Treasurer to Pay County Checks / Wire / Electronic Transfers Issued Since the Last Authorization 3. Human Resources/ Salary Matters( Payroll Status Forms or Changes): a. Maintenance of Buildings: Discussion and/ or Action regarding Replacement of Director including, but not limited to Replacement Process, Review/ Action on Resumes/ Applications, Interim Replacement, and related Authorizations as needed 4. Authorization/ Ratification of RFP' s, RFQ' s, and Bids Advertisements; Publications; Public/ Legal Notices a. Authorization of Publication regarding Intent of Implementation of County Indigent Health Care Program b. Authorization of Publication for Bid Trucks for Road& Bridge, Precinct 3 c. Authorization of Order Setting a Public Hearing on the Establishment of Speed Limits in Precinct 3 5. Travel and Education Requests: a. Commissioner, Precinct 3 b. Commissioner, Precinct 1 6. Recording of Educational Certificates; Recording of Department Head Affidavits; Recording of Departmental Reports; Acceptance or Approval of Official Bonds, Conflict Statements, or Other Such Items Required to be Submitted to the Court by Public Officials: a. Tax Assessor/ Collector.Recording of Detailed Deposit Distribution Report, August 2017 b. County Judge: Recording of Texas Association of Counties Judicial Education Record 7. Burn Ban Approval, Extension, or Termination 8. Authorization of Tax Resale Deeds: a. MCAD# : Lot 8, Block 29, Carver Park Addition, City of Waco, McLennan County, Texas Page 1 of 5

3 b. MCAD# : Lot 25, Subdivision of Block No. 27, John Morrow Survey, City of Waco, McLennan County, Texas c. MCAD# : Lot 14, Block 7, M. F. Burleson Addition, City of Waco, McLennan County, Texas d. MCAD# : Lot 5, Block 7, M.F. Burleson Addition, City of Waco, McLennan County, Texas e. MCAD# : Lot 9, Block 240, Reynolds Addition, City of Waco, McLennan County, Texas f. MCAD# : Lot 22, Block I, Riddle Addition, City of Waco, McLennan County, Texas g. MCAD# : Lot 12, Block 25, Tibbs& Johnson Addn, City of Waco, McLennan County, Texas h. MCAD# : Lot 13, Block 240, Reynolds Addition, City of Waco, McLennan County, Texas i. MCAD# : Lot 7, Block 12, Provident Addition, City of Waco, McLennan County, Texas j. MCAD# : Lot 3, Block I, M.F. Burleson Addition, City of Waco, McLennan County, Texas k. MCAD# : Lot 8, Block 15, Dewey Addition, Part IV, City of Waco, McLennan County, Texas I. MCAD# : Lot 7A, Tingle's Re- subdivision of Lots 5, 6, 7,& 8, Block 3, M. F. Burleson Addition, City of Waco, McLennan County, Texas m. MCAD# : Lots A 11 and 12, Block 241, Reynolds Addn, City of Waco, McLennan County, Texas n. MCAD# : Lot 7, Block I, Turner-Clinton-Turner Addn, City of Waco, McLennan County, Texas o. MCAD# : Lot 4, Block 3, M. F. Burleson Addition, City of Waco, McLennan County, Texas p. MCAD# : Lot 19, Block 23, Tibbs and Johnson Addn, City of Waco, McLennan County, Texas q. MCAD# : Lot 26, Block 3, Davidson- Sanger Addition, City of Waco, McLennan County, Texas r. MCAD# : Lot 1, Block 8, Archenhold Addition, City of Waco, McLennan County, Texas s. MCAD# : Lot 18, Block 240, Reynolds Addition, City of Waco, McLennan County, Texas t. MCAD# : Lot 30, Block 2, Nelson Beall Addition, City of Waco, McLennan County, Texas u. MCAD# : Lot 29, Block 2, Nelson Beall Addition, City of Waco, McLennan County, Texas v. MCAD# : Lot 4, Block 67, Farwell Heights Addition, City of Waco, McLennan County, Texas w. MCAD# : Lot 16, Block 20, Barron Heirs Addition, City of Waco, McLennan County, Texas x. MCAD# : Lot A, Block 1, F.O. Rogers Survey, City of Waco, McLennan County, Texas y. MCAD# : 0.28 Acre, T.J. Chambers Survey, TR. 15, City of Waco, McLennan County, Texas z. MCAD# : Lot 21, Block 1, Riddle Addition, City of Waco, McLennan County, Texas F. Budget, Budget Amendments/Transfers/Changes, Additional Revenue Certifications, Expenditure Requests: 1. Regarding the FY 17 Budget: a. Constable, Precinct 1 b. County Sheriff: I) Regarding Department ) Regarding Department 2200 c. County Court at Law# 2 d. Maintenance of Equipment e. Justice ofthe Peace, Precinct 4 f. Road and Bridge, Precinct 3 g Certificates ofobligation/ Permanent Improvement Fund( Fund 416) h Certificates ofobligation/ Permanent Improvement Fund( Fund 417) i. District Attorney j. County Court Qa Law# 1 k. Pretrial Services Page 2 of 5

4 2. Regarding the FY 18 Budget: G. Bids, RFP' s, RFQ' s, Quotations for Goods and Services: H. Contracts, Interlocal Agreements, and Memorandums of Understanding; Purchase, Lease, or Acquisition of Goods, Equipment or Services, including any Financing Thereof: I. Authorization of Interlocal Cooperation Agreement: City of Leroy( re: Road Work) 2. Authorization of Services Agreement: GGA Pest Management Services( re: Road& Bridge, Precinct 1) 3. Authorization of Interlocal Agreement: City of Leroy( re: Ad Valorem Tax Collection Services) 4. Authorization of Interlocal Cooperation Agreement: Burnet County( re: Housing and Care of Inmates) 5. Authorization of Supplemental Agreement No. 2: Secretary of the Army( re: Easement No. DA CIVENG ) 6. Authorization of Interlocal Cooperation Agreement: Tom Green County( re: Housing and Care of Inmates) 7. Authorization of Addendums to Regulated Medical Waste Agreements: Stericycle, Inc.: a. Regarding Sheriffs Department b. Regarding Highway 6 Jail 8. Authorization of Document Management Agreement and related Service Agreement: CTWP ( re: Digital Copier Lease Agreement for AgriLife Extension Service) 9. Ratification of Work-Place/ Health Fair Immunization Agreement: Wal-Mart Stores, Inc.( re: Flu Shot Clinic) 10. Regarding the USMS Agreement No : Authorization of Modification of Contract/ Order No. HSCEDM- I 7- F- IG129( Amendment No. P00003) 11. Authorization of Interlocal Cooperation Agreement with the Waco Independent School District and the City of Waco( re: Real Property Transfers relative to the McLennan County Venue Project) 12. Ratification of Agreement: Office of Court Administration( re: Reimbursement of Long-Distance Calls/ Faxes) 13. Authorization of Agreement and related Proposal for Professional Surveying and Civic Engineering Services: Walker Partners, LLC( re: Ritchie Road Reconstruction/ Project No ) 14. Authorization of Intergovernmental Agreement: Bureau of Alcohol, Tobacco, Firearms, and Explosives ( re: ATF' s Explosives/Accelerant Detection Canine Program) I. Capital Improvement, Repair, Maintenance Projects and Construction Projects: 1. Regarding the C.O. Montgomery Construction Services, LLC Standard Form of Agreement for McLennan County Highway 6 Jail Roof Repairs: Authorization of Pay Application No. 1 J. Real Estate, Right of Way, and Easements: I. Discussion and/ or Action regarding the Justice of the Peace, Precinct 4 Office K. Grants/ Grant Proposals: L. Department/Office-Specific Requests, Presentations or Items for Discussion and Possible Action ( To the Extent Not Addressed Above): 1. Health Services Department: Authorization of Texas Department of State Health Services Optional Health Care Services Notification Form( Form 120) relative to the County Indigent Health Care Program( CIHCP) M. Additional Items( If Any) for Discussion and Potential Action: 1. South McLennan Emergency Medical Services: Report on Progress of Ambulance Transport and Rescue Services 2. Discussion and/or Action regarding Time Keeping System 3. Regarding the McLennan County Appraisal District Board ofdirectors: Authorization of Candidate Nominations and related Resolution 4. Tax Increment Reinvestment Zone Number One East, City of Lorena and McLennan County 381 Area: Recording of Semi- Annual Report, January- June Authorization for Participation in the 2017 Food for Families Food Drive Competition 6. Greater Waco Chamber of Commerce: Economic Development Report, August Authorization of Certificate Approving the Issuance of Hotel Revenue Bonds by the Industrial Development Authority of the County of La Paz, Arizona( Grant Hotel Hospitality Institute) Series 2017 and related documents 8. Waco-McLennan County Public Health District: Authorization of August 2017 Billing/ Reports( re: the On- Site Sewage Facility( O. S. S. F.) Program) Page 3 of 5

5 9. Regarding County Appointments: Authorization of County Appointee to the Emergency Preparedness Advisory Committee EPAC) 10. McLennan County Spaceport Development Corporation: Authorization of Board of Directors Terms of Office I I. Regarding the Proposed Improvement of Roads and Assessment ofcosts for Roads in the Hills Over the Bosque Subdivision: a. Public Hearing on Proposed Road Improvements and Cost Assessments b. Consideration of and/or Action on Improvements of Roads and Assessment of Costs for Roads in the Hills Over the Bosque Subdivision 12. Discussion and/or Action regarding the United Way Campaign 13. Texas Association of Counties Risk Management Pool Workers' Compensation Program: Authorization of 2018 Workers' Compensation Coverage Documents/ Worksheets N. Americans with Disabilities Compliance Project: O. Work Session Items( unless otherwise identified above, no action will be taken, but these matters will be discussed): I. Discussion regarding Criminal Justice Issues: Updates on the Electronic Monitoring Program / Coordinating the McLennan County Criminal Justice System / Criminal Justice Process / Veterans & Mental Health Courts / Courthouse Security/ Public Nuisance Reporting& Enforcement Process, related matters 2. Discussion regarding Capital Expenditures: including Time Schedule for Capital Outlay / Recommendations from the Finance Committee on the Spending Policy/ Equipment Financing, related matters 3. Discussion regarding County Property: including Space Availability & Utilization of County Buildings/ Law Library, Utilization Planning, Consultant, Joint Facilities Master Plan or Study; Tradinghouse Lake/ Park; ADA Capital Improvements; Surrey Ridge Road, Speegleville Road, and/or Chapel Road; Themis Statue;; County Off-System Bridge Repair/Maintenance, Judicial Center Feasibility Study, related matters 4. Discussion regarding Texas Department of Transportation: including Rural/Public Transportation, related matter 5. Discussion regarding Record Retention 6. Discussion regarding IT Handbook Policies 7. Discussion regarding Extraco Events Center: including Venue Tax, Bond Expenditures, and Bylaw Changes 8. Discussion/ Update regarding the Underground Storage Tank P. Executive/Closed Session 1. Section ofthe Government Code( V.C.T.A.): An executive closed session will be held so that the Commissioners Court can seek and receive legal advice from its attorneys regarding pending or threatened litigation, settlement offers, claims, Twin Peaks Matters, or other matters for which the attorneys' duties to their client under the Texas State Bar Disciplinary Rules of Professional Conduct Conflicts with the Open Meetings Act( Ch.55I, Gov. Code) if necessary for a subject contained on this agenda 2. Section ofthe Government Code( V.C.T.A.): Regarding Real Property, including, but not limited to:( 1) Right-Of- Way Acquisitions re: Expansion / Repair Project/ s; and/ or( 2) Real Estate Purchase / Sale / Transfer/ Trade/ Offers to Purchase, Acquisition/ Value/ Donations of Real Property/ Leases relative to Real Property, including, but not limited to, Potential Properties for Use by County/ Public Facilities& Valuation of Current Property for Trade or Sale 3. Section ofthe Government Code( VC TA): Regarding Personnel Matters including but not limited to: Personnel Review/ Evaluation of Commissioners Court Appointed Department Heads; Incentive Pay; Interviews and Deliberations regarding Applicants for Maintenance of Buildings Director, Personnel Matters Identified in any Open Session Item if Necessary, and related matters 4. Section ofthe Government Code( V.C.T.A.): Deliberations regarding Security Devices or Security Audits 5. Section of the Government Code( V.C.T.A.): Regarding Economic Development Negotiations including, but not limited to ( I) Discussion of Commercial / Financial Information Received from a Business Prospect/s; ( 2) Pending Negotiations/ Potential Prospects and Projects; and/or( 3) Discussion re: Offers of Financial or Other Incentives to Business Prospect/s Q. Adjourn Signed this the 28th day of September, 2017 SCOTT M. FELTON, County Judge Page 4 of 5

6 STATE OF TEXAS COUNTY OF McLENNAN I, J. A. " ANDY' HARWELL, County Clerk, and the Ex-Officio Clerk to the Commissioners Court, hereby certify that the above and foregoing is a true and correct copy of a NOTICE OF MEETING posted by me at the Courthouse door in Waco, McLennan County, Texas, where notices are customarily posted this 28th day of September, Witness my hand and seal of office at Waco, McLennan County, Texas the 28th day of September, 2017 at / Whig ys o'clock a.m. SEAL) 1. A. "ANDY" HARWELL, County Clerk McLennan County, Texas BY- 2. a--( Deputy) i-- Notice: Persons with disabilities in need of auxiliary aide or services may contact the County Judge' s Office,( 254) , prior to the meeting date put:oct 0 26fi nageoer Page 5 of 5

7 THE COMMISSIONERS COURT * McLENNAN COUNTY * THE STATE OF TEXAS * TO ALL PERSONS INTERESTED: NOTICE IS HEREBY GIVEN that, in accordance with the Government Code, Chapter 551, ( known as the Open Meetings Act), as amended, a special JOINT meeting of Commissioners' Court, the governing body of McLennan County, and/ or the City of Waco / Waco City Council will be held on Monday, the god day of October, 2017 at 3: 30 p.m. at the Waco City Hall ( 300 Austin Ave.), 3' d Floor Conference Room, City of Waco, Texas at which time the subjects listed below will be discussed ( no action will be taken by McLennan County Commissioners Court at this meeting): AGENDA I. PROOF OF POSTING OF NOTICE in accordance with the provisions of Chapter , Government Code, as amended, known as the Open Meeting Act. II. DISCUSSION on the following: 1. Consider and Approve the July 10, 2017 Summary Notes 2. Discussion and Update on Venue Tax and Potential Next Steps 3. Discussion on the Sale of Tax Foreclosed Property 4. Discussion and Update on Rural Transportation Services 5. Discussion and Update on Prosper Waco Initiatives 6. Request for Future Agenda Items and Next Meeting Date Signed this the 28th day of September, 2017 nkar.tj SCOTT M. FELTON, County Judge THE STATE OF TEXAS * COUNTY OF MCLENNAN * I, J. A. "ANDY" HARWELL, County Clerk, and the Ex-Officio Clerk to the Commissioners Court, hereby certify that the above and foregoing is a true and correct copy of a Notice of Meeting posted by me at the Courthouse door in Waco, McLennan County, Texas, where notices are customarily posted, on this the 28`h day of September, 2017 at / 0:50 o'clock a.m. Witness my hand and seal of office at Waco, McLennan County, Texas, on this 28th day of September, SEAL) J. A. "ANDY" HARWELL, County Clerk McLennan County, Texas nadc- BY iele Deputy) NOTICE: Persons with disabilities who plan to attend the meeting and who may need auxiliary aids or services are requested to contact the Office of the County Judge, ( 254) , prior to the meeting date. Run OCT 03 SO a Vary