MINUTES OF MEETING OF THE COMMISSIONERS COURT OF MIDLAND COUNTY, TEXAS

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1 MINUTES OF MEETING OF THE COMMISSIONERS COURT OF MIDLAND COUNTY, TEXAS BE IT REMEMBERED THAT ON THE 13th DAY OF MARCH, 2017 AT 9:12 A.M. A MEETING OF THE COMMMISSIONERS COURT WAS CALLED TO ORDER AT THE COMMISSIONERS COURT OF MIDLAND COUNTY, TEXAS. THE FOLLOWING MEMBERS WERE PRESENT: MIKE BRADFORD County Judge SCOTT RAMSEY Commissioner, Precinct 1 ROBIN DONNELLY-Commissioner, Precinct 2 LUIS SANCHEZ Commissioner, Precinct 3 RANDY PRUDE Commissioner, Precinct 4 Recorded by: Alison Haley, Midland County Clerk 1. Invocation given by Ross Bush, District Clerk 2. Pledges of Allegiances. 3. Acknowledge the I.M.P.A.C.T.S. of the Month, Amber Roper, from the Library. Tabled 4. Receive comments from citizen on possible Radioactive Waste Site. Judge Bradford stated that this is not in Midland County. It is in reference to the site in Andrews, Texas. Open Session Bridget Houston Hyde from Midland, Texas with a degree in geology gave general public testimony. She expressed her concerned about the high level nuclear waste disposed of in Andrews, Texas. This is different from what is currently housed there. Bexar County has adopted a resolution to not allow the high level nuclear waste to pass through their town. Margaret Hiett Williams from Midland Texas gave general public testimony. She is very concerned with the nuclear waste transporting through Midland, Texas. David Rosen from Midland, Texas a Geologist by trade gave general public testimony. This waste will be only 65 miles from Midland. Presented a resolution for the Court to strongly consider. The Court had some questions for Mr. Rosen. Russell Malm, County Attorney addressed some of the Courts questions. Commissioner Sanchez addressed a question to Dale Little, Emergency Management about the readiness of Midland County. Margaret Hiett Williams addressed the Court again. County Judge Mike Bradford thanked those who came to address the Court and stated this is not an action item. 5. Receive presentation from Humane Coalition. Presented by Susie Hitchcock Hall and Kelly Wright with the Midland Humane Coalition. Planning on a 30,000 square foot building for a Wellness and Treatment center. They have 7 acres of land donated and have raised $1.5 million. Their goal is $3 million. Kelly Wright addressed the Court about a Voucher Program. They are asking for $50, to start this program. The voucher is worth $70 to help the citizens with spade/neuter, vaccination and microchipping. County Judge Bradford stated that this is a partnership for services not a donation. This is a budgeted item. We have talked about $50, being committed but it only gets doled out in $10, increments. It would have to be reduced into a performance agreement. 1

2 6. Discuss and take action on Voucher Program. Make the resolution to take the County Voucher Program as outlined in this agreement. Allow the County Judge to sign a resolution after it is approved by the County Attorney. The opening funding to be $10, with a $50, commitment. Motion by: Donnelly Second by: Prude Exhibit: Discuss and take action on court minutes from February 27, Motion to approve with item #17 being changed from Precinct 2 to Precinct 4 Motion by: Donnelly Second by: Sanchez Exhibit: 8. Discuss and take action on court fees for County and District Clerks Offices. Presented by Alison Haley, Midland County Clerk Motion by: Prude Second by: Donnelly Exhibit: Discuss and take action on Downtown Library closing for Petroleum Collection relocation project. Presented by John Trischitti, Library Director. We would like to close Monday the 20 th and Tuesday the 21 st of March to clear the space for the new shelving units. Motion to approve the request of the Library Motion by: Prude Second by: Ramsey Exhibit: 10. Discuss and take action on use of Downtown Library Parking Lot by St. Stephens Catholic Church. Father Bala Anthony and Josie Brenner from St. Stephens Catholic Church asked the Court for the use of the Downtown Library Parking Lot for a Family Fun Fair to be held on May 13 th and 14 th If this is approved the Court will need to determine a policy for using this parking lot. Motion to allow the use of the downtown parking lot by St. Stephens Catholic Church for their Family Fun Fair. Motion by: Sanchez Second by: Donnelly Exhibit: 2

3 11. Discuss and take action authorizing the County Judge to sign Memorandum of Understanding with Midland Foster Grandparent Program. Presented by John Trischitti, Library Director. This is a renewal. Motion to authorize the County Judge to sign the Memorandum of Understanding with Midland Foster Grandparent Program after review from the County Attorney. Motion by: Sanchez Second by: Ramsey Exhibit: 12. Discuss and take action on grade and step change for the Library. Presented by John Trischitti, Library Director. I have a vacant 14 spot. I need to reduce it to an 11.1 I will make that motion Motion by: Donnelly Second by: Sanchez Exhibit: 13. Discuss and take action on grade and step change for Human Resources. Presented by Bailey Lively, Human Resources. Asking for her assistant to go from 11.1 to an We do have the money in the budget. Motion to approve this request to be effective today. Motion by: Prude Second by: Ramsey Exhibit: 14. Discuss and take action on hotel above rate per diem for the District Attorney s Office. Tabled 15. Discuss and take action on additional funds for Office Supplies for District Clerk s Office. Presented by Ross Bush, District Clerk. Due to the mandated e-file and our software we are asking for $26, from contingency to pay for paper and ink. Motion to take out of contingency $26, to cover printing copy cost. Motion by: Donnelly Second by: Sanchez Exhibit: Acknowledge Midland County Sheriff s Office monthly fees. Motion by: Donnelly Second by: Ramsey Exhibit:

4 17. Discuss and take action on funds of $10, for Midland County Sheriff s Office LEOSE training. Motion by: Donnelly Second by: Sanchez Exhibit: Discuss and take action on donation from Karen Hood to the Midland County Sheriff s Bullet-Vest Fund in the amount of $ Motion by: Donnelly Second by: Ramsey Exhibit: Discuss and take action on donation from MBK Energy Services to the Midland County Sheriff s Bullet-Vest Fund in the amount of $ Motion by: Sanchez Second by: Donnelly Exhibit: Discuss and take action on allocation of funds for the FY2016 JAG Program Award. the distribution of the funds from the JAG grant. Motion by: Donnelly Second by: Ramsey Exhibit: Discuss and take action on fence behind CSCD Building. Presented by Kristy Engeldahl, Purchasing Agent This is a budgeted item for the amount of $9, Tim Harris, Facilities Director stated 4 inch tall speed bumps have been ordered by the Felipe, Road and Bridge Superintendent. Motion to accept the bid from Premier Fence. Motion by: Donnelly Second by: Ramsey Exhibit:

5 22. Discuss and take action replacing water heater for Horseshoe Pavilion. Presented by Kristy Engeldahl, Purchasing Agent. This is not a budgeted item but they do have the money in building and maintenance. Bosworth has a water heater on sale for $12, this will replace 2 water heaters that we have. Motion to purchase the Lochinvar heater for $12, Motion by: Donnelly Second by: Ramsey Exhibit: Discuss and take action on leak repair at Culver. Presented by Kristy Engeldahl, Purchasing Agent. We have a quote from Bosworth for $11, to repair the leak. Motion to fix it. Motion by: Donnelly Second by: Prude Exhibit: Discuss and take action on JP 2 and 4 Courtroom Audio/Video. Presented by Justin Stephens, IT. JP 2 and 4 need to upgrade their equipment in the Courtrooms. Asking for $27, from their technology fund. I will make that motion. Motion by: Prude Second by: Donnelly Exhibit: 25. Discuss and take action on Pick-Up Midland. Presented by Jenny Hilton, County Court Administrator. Motion that we begin this program dependent upon the conversation between the County Attorney and Commissioner Prude and the expansion of other materials. Motion by: Prude Second by: Sanchez Exhibit: Discuss and take action on work-from-home policy. The Court held a conversation with the County Attorney and several other Department heads and Elected officials. This would be a County Policy. Tabled for more discussion and research. 27. Discuss and take action on professional services for Library. Judge Bradford mentioned remolding the Downtown Library. John Trischitti stated that he reached out to Dennelle Wrightston and obtained a quote for $1, Judge Bradford stated that it would come out of professional services. Motion to approve. Motion by: Sanchez Second by: Donnelly Exhibit: 5

6 28. Discuss and take action on registry funds for District Clerk. Hold for Executive Session Motion to move $35, from contingency into appropriate account of the District Clerk s office in accordance with the problem that was created. Motion by: Donnelly Second by: Sanchez Exhibit: 29. Discuss and take action on fleet accidents. Nothing to report 30. Take action acknowledging personnel memoranda. Presented by Mitzi Baker, Treasurer Motion to approve. Motion by: Ramsey Second by: Donnelly Exhibit: Discuss and take action on budget line-item transfers. Presented by Veronica Morales, Auditor A few to bring to the Courts attention #3630 moving salary cell phone allowance into the telephone line for HR. Another in the amount of $ moving money out of salary for education and training for HR. #3648 for Facilities into Horseshoe for the bird buffer. Motion to approve all line item transfers. Motion by: Donnelly Second by: Sanchez Exhibit: Discuss and take action on bills and wire transfers. Presented by Veronica Morales, Auditor. Some wire transfers for the County Clerk s office. A few additional bills from promotion account and 2 bills for HR to be paid. Motion to approve all bills and wire transfers. Motion by: Sanchez Second by: Ramsey Exhibit: Take action on submitted applications for permits to use county right-of-way for utility and line installations, driveway construction and mailbox construction. Permit to Construct Driveway Facilities on County Right of way: 1. Sunoco Pipeline L.P. on SCR Sunoco Pipeline L.P. on ECR Sunoco Pipeline L.P. on ECR Sunoco Pipeline L.P. on ECR 150 6

7 Request for designation of location for crossing of a Midland County Texas road: 1. Sharyland Utilities, L.P. on SCR CrownQuest c/o Gesch Contracting, Inc. on SCR Parsley Energy c/o Gesch Contracting, Inc. on NCR Navigator BSG Transportation & Storage, LLC on County Road XRI Holdings LLC on County Road Targa Pipeline Mid Continent WestTex LLC on #CR 150 Motion to pass these. Motion by: Prude Second by: Ramsey Exhibit: Break for Executive Session at 11:20am 34. Conduct Executive session pursuant to Texas Government Code Section to consult with County Attorney regarding pending and prospective litigation and other matters. 35. Conduct Executive session pursuant to Texas Government Code Section to discuss personnel matters. 36. Conduct Executive session pursuant to Texas Government Code Section to deliberate the purchase, exchange, lease, or value of real property. 37. Conduct Executive session pursuant to Texas Government Code Section to discuss security devices. 38. Take action on Executive Session matters. Back into regular session at 1:46 pm Recall item no. 28. Motion to adjourn Motion by: Sanchez Second by: Donnelly Exhibit: Adjourn at 1:47pm A Meeting of the Commissioners Court will be held on Monday, March 27, 2017 at 9:00 a.m., in the Commissioners Courtroom, 500 North Loraine Street, Midland County Courthouse Auxiliary Courtroom. I, Alison Haley, County Clerk certify that this is an accurate accounting of the proceedings of the Commissioners Court meeting on March 13, Alison Haley, County Clerk 7

MINUTES OF MEETING OF THE COMMISSIONERS COURT OF MIDLAND COUNTY, TEXAS

MINUTES OF MEETING OF THE COMMISSIONERS COURT OF MIDLAND COUNTY, TEXAS Be it remembered that on Monday the 14 th day of May, 2018 at 9:00a.m a meeting of the Commissioners Court was called to order in