5. Presentation and update from the Burnet County Child Welfare Board.

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Meagan Miranda Evans
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1 The State of Texas {} County of Burnet {} On this the 10th day of May 2016, the Burnet County Commissioners Court met in regular session. The following members of the court were present: Present: County Judge James Oakley; Commissioner Precinct 1 Bill Neve; Commissioner Precinct 2 Russell Graeter; Commissioner Precinct 3 Ronny Hibler; Commissioner Precinct 4 Joe Don Dockery Attendees: Jeanne Emerson, Comm. Court Coordinator; Karen Lester, County Auditor; Janet Parker, County Clerk AGENDA 1. Call to Order 2. Invocation. 3. Pledge of Allegiance to the flags. 4. Public Comments. 5. Presentation and update from the Burnet County Child Welfare Board. 6. Discussion and/or action regarding the application of Betty Dove as a prospective member of the Burnet County Child Welfare Board. 7. Discussion and/or action regarding ESD #2: a. resignation of Bill Kiley; b. submission of applicant Ed Schaefer as the replacement. 8. Discussion and/or action regarding leveling and preparing a pad next to the Oakalla Fire Station for installation of a water storage tank. 9. Discussion and/or action regarding an Order authorizing Memorial Day fireworks sales. 10. Discussion and/or action regarding the sale of a portion of CR 126 that has been abandoned. 11. Discussion and/or action regarding a request for abatement of public nuisance of property 316 CR136B, Kingsland, Texas. 12. Discussion and/or action regarding approval of a final plat for Legendary Estates of Lake LBJ, Phase 1, a private subdivision consisting of acres out of various surveys. 13. Discussion and/or action regarding a final plat hearing for The Ranches at Canyon Creek, Phase Three, a private subdivision consisting of acres out of various surveys. 14. Discussion and/or action regarding an exemption request from the Burnet County Subdivision Regulations, Article 1, Section 9 (C) by Michael Threadgill for 4 tracts out of the Henry B. Martin Survey No. 1, Ab. #897, Burnet County, Texas.

2 15. Discussion and/or action regarding acceptance of 2.10 acres of land out of the J.H. Ridgeway Survey, Ab. #720 per a Special Warranty Gift Deed from David and Donnie Carpenter to increase the right-of-way for CR Discussion and/or action regarding a request for 2.54 acres of land situated in the Maria Catalina Salinas Survey no. 17, Abstract no. 776, being a portion of acre tract of land in the deed to Jim F. Madigan and Dawn Madigan, of record in document No in the official records of Burnet County, to sell the property. 17. Executive Session. Discussion with Burnet County Commissioner s Court and the County Civil Attorney(s) and/or the County Attorney in accordance with Texas Government Codes The Commissioners Court reserves the right to adjourn into Executive Session at any time during the course of this meeting to discuss any matters as authorized by the Texas Government Code including, but not limited to, Sections: 551/071 (Consultation with Attorney), (Deliberations about Real Property), (Deliberations about Gifts and Donations), (Personnel Matters), (Deliberations about Security Devices), (Economic Development), (Deliberations about Homeland Security Issues), (Contracts being negotiated). a. potential acquisition and/or sale of real property. 18. Reconvene in Open Session. 19. Discussion and/or action regarding items discussed in Executive Session and take up for consideration and possible action, pursuant to Chapter 262, Texas Local Government Code. 20. Discussion and/or action regarding a review of the current Burnet County Employee Vacation/Sick Leave Policy. 21. Discussion and/or action regarding a donation from Lake LBJ Marine Land boat repair. 22. Discussion and/or action regarding adoption of the Burnet County: a. Budget policy for FY b. Budget Adoption Calendar for FY Discussion and/or action regarding approval of a bond for DeAnne Fisher, Chief Deputy Treasurer. 24. Discussion and/or action regarding Department Updates: 25. Acknowledgement of Receipt: a. Septic and Building Report for April 2016 b. Wrongful Exclusion of Handgun License Holder Complaint c. Tobacco Settlement letter from the Dept of State Health Services d. Trapper Report through March, Discussion and/or action regarding contracts, agreements or grants to be approved and/or ratified: a. Approval of a proposal from Roadside Inc. for vegetation management in Pct. 2 b. Approval of agreement with 1GPA to join a purchasing co-op; no cost to county. c. Approval of agreement with Sun Coast Resources HHW event d. Approval of agreement with Hill County Recycling HHW event 27. Discussion and/or action regarding a Resolution to use $73, in County Clerk Records Archive machinery and equipment restricted account to cover software, professional

3 services and training costs for upgrade to aumentum recorder. 28. Approval of the Treasurer s Monthly report for March, 2016 and acceptance of the Treasurers Quarterly Investment Report 2nd quarter, FY Call for Bids/Requests for Proposals/Qualifications. Discussion and/or action on bid/rfp opening or submitted bids. 30. The following items are part of the Consent Agenda and require no deliberation by the Commissioner s Court. Any item from this agenda may be considered separately: 1. Consideration and approval of any pending personnel issues within the policy. 2. Payroll approval. 3. Consideration and approval concerning budget line item transfers. 4. Consideration and approval concerning budget amendments. 5. Consideration and authorization of payment of claims previously approved by the County Auditor. 6. Acceptance of reports of County Officials as required by LGC previously examined by the County Auditor. 7. Consideration and approval regarding Departmental equipment requests and/or property transfers. 8. Correspondence. 31. Discussion regarding any previous agenda items. 32. Calendar Review 33. Adjournment Item #1: Call to Order Judge Oakley called the meeting to order at 9:00 a.m. Item #2: Invocation Billy Wall gave the invocation. Item #3: Pledge: The court led the Pledge of Allegiance to the United States and Texas Flags. Item #4: Comments Judge Oakley recognized Andi Ball from Congressman Roger Williams office was in attendance.

4 Item #31: Previous Agenda Items Sonny McAfee, District Attorney, addressed the court on the proposed Pretrial Diversion Program. Motion is made by: Commissioner Precinct3 Ronny Hibler, Seconded by: Commissioner Precinct 4 Joe Don Dockery to approve the Pretrial Diversion Program. After further discussion Commissioner Precinct 3 Ronny Hibler withdrew his motion and Commissioner Precinct 4 Joe Don Dockery withdrew his second. This item will appear on the next agenda. Item #24: Department Updates Sonny McAfee, District Attorney, reported on the activity in the District Court. Item #10: CR 126 The court discussed the sale of a portion of CR 126 that has been abandoned. Eddie Arredondo, County Attorney, advised the court on how the law reads and different ways to remedy the situation. John Osgood and Barry Graves, adjacent property owners, addressed the court concerning a possible re-plat and that the two property owners would cover all re-plating costs. Mike Lucksinger, Attorney, addressed the court and reported that he has been unable to locate any person with any viable claims to the property. Cody Cuplin, Cuplin and Associates, addressed the court concerning the re-plat. Motion is made by: Commissioner Precinct 1 Bill Neve, Seconded by: Commissioner Precinct 3 Ronny Hibler to allow the adjacent property owners to proceed with the re-plat process and that process will begin the county road abandoning process of the property. Vote: 4-1 Passed Nay: Commissioner Precinct 4 Joe Don Dockery Attachments: Maps CR 126

5 Item #13: The Ranches at Canyon Creek, Phase 3 The court discussed a final plat hearing for The Ranches at Canyon Creek, Phase Three, a private subdivision consisting of acres out of various surveys. Davey Roberts, Lone Star Land Partners, presented the final re-plat to the court. Motion is made by: Commissioner Precinct 3 Ronny Hibler, Seconded by: Commissioner Precinct 1 Bill Neve to approve the final plat of The Ranches at Canyon Creek, Phase Three. Motion by Commissioner Pct. 3 Ronny Hibler to amend the motion to approve subject to approval by LCRA. Commissioner Pct. 1 Bill Neve seconded the amended motion. Vote: 5-0 Passed - Unanimously Item #5: Burnet County Child Welfare Board The court heard a presentation and update from the Burnet County Child Welfare Board. Caroline Ragsdill, President, presented the annual report from the Burnet County Child Welfare Board. The court thanked the Child Welfare Board for all they do for the children of Burnet County. Attachments: Burnet County Child Welfare Board Annual Review Item #6: Betty Dove To Burnet County Child Welfare Board The court discussed the application of Betty Dove as a prospective member of the Burnet County Child Welfare Board. Motion is made by: Commissioner Precinct 2 Russell Graeter, Seconded by: Commissioner Precinct 1 Bill Neve to appoint Betty Dove to the Child Welfare Board. Vote: 5-0 Passed - Unanimously Item #26: Contract, Agreements or Grants The court discussed contracts, agreements or grants to be approved and/or ratified: Leonard Smith, Friends of the Burnet Library, presented a proposal with Jackson Associates for architectural services. Mr. Smith also presented an inter-local agreement between Burnet County and The Friends of the Library, to pay for the architectural services and to cover the cost of the renovation. Motion is made by: Commissioner Precinct 1 Bill Neve, Seconded by: Commissioner Precinct 3 Ronny Hibler to approve the inter-local agreement with Friends of the Burnet Library and proposal from Jackson Associates. Vote: 5-0 Passed - Unanimously

6 Attachments: Herman Brown Library Agreement Jackson Associates Item #7: ESD #2 The court discussed ESD #2: a. resignation of Bill Kiley; b. submission of applicant Ed Schaefer as the replacement Motion is made by: Commissioner Precinct 1 Bill Neve, Seconded by: Commissioner Precinct 3 Ronny Hibler to approve to resignation of Bill Kiley and approve Ed Schaefer as the replacement. Vote: 5-0 Passed - Unanimously Item #8: Oakalla Fire Station The court discussed leveling and preparing a pad next to the Oakalla Fire Station for installation of a water storage tank. Motion is made by: Commissioner Precinct 2 Russell Graeter, Seconded by: Commissioner Precinct 1 Bill Neve to approve leveling and preparing a pad next to the Oakalla Fire Station for installation of a water storage tank. Vote: 5-0 Passed - Unanimously Item #9: Memorial Day Fireworks Sales The court discussed an order authorizing Memorial Day fireworks. Motion is made by: Commissioner Precinct 2 Russell Graeter, Seconded by: County Judge James Oakley to approve an order authorizing Memorial Day fireworks sale. Vote: 4-1 Passed Nay: Commissioner Precinct 4 Joe Don Dockery Attachments: Memorial Day Fireworks Sales Item #11: 316 CR136B, Kingsland, Texas No action taken.

7 Item #12: Legendary Estates of Lake LBJ, Phase 1 No action taken. Item #14: Michael Threadgill Exemption Request The court discussed an exemption request from the Burnet County Subdivision Regulations, Article 1, Section 9 (C) by Michael Threadgill for 4 tracts out of the Henry B. Martin Survey No. 1, Ab. #897, Burnet County, Texas. Herb Darling, Environmental Services, presented the request to the court. Motion is made by: Commissioner Precinct 3 Ronny Hibler, Seconded by: Commissioner Precinct 4 Joe Don Dockery to approve an exemption request made by Michael Threadgill. Vote: 5-0 Passed - Unanimously Attachments: Michael Threadgill Request Item #15: David and Donnie Carpenter Donation The court discussed acceptance of 2.10 acres of land out of the J.H. Ridgeway Survey, Ab. #720 per a Special Warranty Gift Deed from David and Donnie Carpenter to increase the right-of-way for CR 222. Herb Darling, Environmental Services, presented the request to the court. Motion is made by: Commissioner Precinct 4 Joe Don Dockery, Seconded by: Commissioner Precinct 3 Ronny Hibler to approve acceptance of 2.10 acres of land from David and Donnie Carpenter to increase right-of -way for CR 222. Vote: 5-0 Passed - Unanimously Item #16: Jim F and Dawn Madigan Request No action taken. Item #24: Departmental Updates Herb Darling, Environmental Services, reported that construction values and septic permits were both up. Capt. Joey Canady, Sherriffs Department, reported on a successful drug take back program and the new water softening system at the jail has been installed.

8 Item #25: Acknowledgement of Receipt The court acknowledges receipt of: b. Wrongful Exclusion of Handgun License Holder Complaint Eddie Arredondo, County Attorney, addressed the court and reported the he has been in contact with the Attorney General's Office and encouraged them to come look at the south annex to see why the signs had to be placed where they are. Judge Oakley made a plea to the Congressmen as to guidance on the law concerning multi-use buildings. The court acknowledged receipt of: a. Septic and Building Report for April 2016 c. Tobacco Settlement letter from the Dept. of State Health Services d. Trapper Report through March, 2016 Attachments: Septic Report Handgun Complaint Tabacco Letter Trapper Report Item #20: Burnet County Employee Vacation/Sick Time Leave Policy The court discussed a proposed change to the employee vacation/sick leave time policy. The HR committee studied the paid time off option that employees are given a "bank" of sick leave or vacation leave. The court requested more information. Recess The court recessed for 5 minutes. Reconvene The court reconvened at 10:40 a.m. with all members present. Item #24: Department Updates The court discussed Department Updates. Jeanne Emerson, Tourism, reported that six more vacation homes are now collecting the hotel motel tax. The Day Tripper, Chet Garner, will be attending the rodeo and the results from the Spartan Races will be presented later this month.

9 Item #21: Lake LBJ Marine Land Donation The court discussed a donation from Lake LBJ Marine Land boat repair. Motion is made by: Commissioner Precinct 3 Ronny Hibler, Seconded by: Commissioner Precinct 1 Bill Neve to accept a donation from Lake LBJ Marine Land for boat repair. Vote: 5-0 Passed - Unanimously Item #28: Treasurer's Monthly Report The court discussed the approval of the Treasurer s Monthly report for March, 2016 and acceptance of the Treasurers Quarterly Investment Report 2nd quarter, FY2016. Karrie Crownover, Treasurer, presented the Treasurer's Monthly Report and Quarterly Investment Report. Motion is made by: Commissioner Precinct 4 Joe Don Dockery, Seconded by: Commissioner Precinct 3 Ronny Hibler to approve the Treasurer's monthly report and Quarterly Investment report. Vote: 5-0 Passed - Unanimously Attachments: Quarterly Investment Report Treasurer's Monthly Report Item #22: Burnet County Budget The court discussed the adoption of the Burnet County: a. Budget policy for FY b. Budget Adoption Calendar for FY Motion is made by: Commissioner Precinct 1 Bill Neve, Seconded by: Commissioner Precinct 2 Russell Graeter to approve adoption of the Budget Policy for FY and Budget Adoption Calendar for FY Vote: 5-0 Passed - Unanimously Attachments: Budget Policy

10 Item #23: DeAnne Fisher Bond The court discussed the approval of a bond for DeAnne Fisher, Chief Deputy Treasurer. Motion is made by: Commissioner Precinct 3 Ronny Hibler, Seconded by: Commissioner Precinct 1 Bill Neve to approve a bond for DeAnne Fisher, Chief Deputy Treasurer. Vote: 5-0 Passed - Unanimously Item #26: Contracts, Agreements, Grants The court discussed contracts, agreements or grants to be approved and/or ratified: a. Approval of a proposal from Roadside Inc. for vegetation management in Pct. 2 b. Approval of agreement with 1GPA to join a purchasing co-op; no cost to county. c. Approval of agreement with Sun Coast Resources HHW event d. Approval of agreement with Hill County Recycling HHW event Karen Lester, County Auditor, added an additional contract with Net Solutions for cameras in the courthouses. Motion is made by: Commissioner Precinct 1 Bill Neve, Seconded by: Commissioner Precinct 3 Ronny Hibler to approve all contracts including the additional contract with Net Solutions. Vote: 5-0 Passed - Unanimously Attachments: Net Solutions Roadside Inc. Contract 1GPA Agreement Sun Coast Resources Hill Country Recycling Item #27: County Clerk Resolution The court discussed a Resolution to use $73, in County Clerk Records Archive machinery and equipment restricted account to cover software, professional services and training costs for upgrade to Aumentum Recorder. Motion is made by: Commissioner Precinct 1 Bill Neve, Seconded by: Commissioner Precinct 4 Joe Don Dockery to approve a resolution to use $73, in County Clerk Records Archive machinery and equipment restricted account to cover software, professional services and training costs for upgrade to Aumentum Recorder. Vote: 5-0 Passed - Unanimously Attachments: Resolution

11 Item #29: Bids/Requests for Proposals/Qualifications No action taken. Item #30: Consent Agenda The court discussed the Consent Agenda and require no deliberation by the Commissioner s Court. Any item from this agenda may be considered separately: 1. Consideration and approval of any pending personnel issues within the policy. 2. Payroll approval. 3. Consideration and approval concerning budget line item transfers. 4. Consideration and approval concerning budget amendments. 5. Consideration and authorization of payment of claims previously approved by the County Auditor. 6. Acceptance of reports of County Officials as required by LGC previously examined by the County Auditor. 7. Consideration and approval regarding Departmental equipment requests and/or property transfers. 8. Correspondence. Motion is made by: Commissioner Precinct 1 Bill Neve, Seconded by: Commissioner Precinct 3 Ronny Hibler to approve all items in the Consent Agenda. Vote: 5-0 Passed - Unanimously Attachments: Amendments Assignment of County Property Line Item Transfers Item #31: Previous Agenda Items No action taken Item #32: Calendar Review The court discussed calendar review. Item #17: Executive Session No action taken Item #18: Reconvene No action taken

Item #19: Items Discussed in Executive Session Judge Oakley reported that he was previously authorized to negotiate the purchase of a tract of land and has received a verbal acceptance of the

12 Item #19: Items Discussed in Executive Session Judge Oakley reported that he was previously authorized to negotiate the purchase of a tract of land and has received a verbal acceptance of the purchase for the amount this tract is listed for on the tax rolls. Also the court has moved forward with the sale of property discussed in last court meeting and has notified owners within a two block radius of the property of the sale. Item # 33: Adjournment Judge Oakley adjourned the meeting at 11:00 a.m.

APRIL 2016 APRIL 2015 Septic Building Septic Building PCT1 8 10 5 10 PCT2 8 9 5 6 PCT3 2 2 6 6 PCT4 6 5 3 1 TOTAL 24 26 19 23 10 9 8 8 8 Building/Septic

Value Construction Value 2015 PCT1 $ 2,640,000.00 $ 2,213,300.00 PCT 1 PCT2 $ 1,754,800.00 $ 619,768.00 PCT 2 PCT3 $ 120,000.00 $ 1,012,000.

38 APRIL 2016 APRIL 2015 Septic Building Septic Building PCT PCT PCT PCT TOTAL Building/Septic Comparison Chart for March Septic Building Septic Build APRIL 2016 APRIL 2015 APRIL 2016 APRIL Construction Value Construction Value 2015 PCT1 $ 2,640, $ 2,213, PCT 1 PCT2 $ 1,754, $ 619, PCT 2 PCT3 $ 120, $ 1,012, PCT 3 PCT4 $ 1,612, $ 350, PCT 4 Total $ 6,127, $ 4,195, $7,000, $6,000, $5,000, Construction Value by Precincts Comparison Chart $4,000,000.00

$4,000,000.00 $3,000,000.00 $2,000,000.00 $1,000,000.00 $- PCT1 PCT2 PCT3 PCT4 Total APRIL 2016 YTD APRIL 2015 YTD Construction Value Construction Value PCT1 $ 7,047,929.00 $ 7,744,151.

39 $4,000, $3,000, $2,000, $1,000, $- PCT1 PCT2 PCT3 PCT4 Total APRIL 2016 YTD APRIL 2015 YTD Construction Value Construction Value PCT1 $ 7,047, $ 7,744, PCT2 $ 2,795, $ 1,602, PCT3 $ 3,011, $ 3,599, PCT4 $ 5,361, $ 3,454, Total $ 18,216, $ 16,400, $20,000, $18,000, $16,000, $14,000, $12,000, $10,000, $8,000, $6,000, $4,000, $2,000, $- Year to Date Construction Values PCT1 PCT2 PCT3 PCT4 Total APRIL 2016 YTD Construction Value APRIL 2015 YTD Construction Value

40 6 PCT1 PCT2 PCT3 PCT4 1 ding

3. Pledge of Allegiance to the flag of the United States.

3. Pledge of Allegiance to the flag of the United States. The State of Texas {} County of Burnet {} On this the 10th day of March 2015, the Burnet County Commissioners Court met in regular session. The following members of the court were present: Present: County