THREE RIVERS PARK DISTRICT

Transcription

1 THREE RIVERS PARK DISTRICT REGULAR BOARD MEETING April 19, 2012 Commissioners Present: Commissioners Absent: Staff Present: Larry Blackstad, Chair; Marilynn Corcoran, John Gibbs, Joan Peters, Dale Woodbeck and Sara Wyatt Barbara Derus Cris Gears, Superintendent; J. Barten, J. Brauchle, N. Buhmann, B. Carlson, M. Dahlof, D. DeVeau, L. Gillette, A. Gurski, M. Horn, H. Koolick, J. McDowell, T. McDowell, J. McGrew-King, A. Meyer, E. Nelson, A. Rexine, F. Seymour, J. Vlaming and L. Ziegler 1. OPENING BUSINESS Board Chair Larry Blackstad called the meeting to order at the Administrative Center, Board Room, 3000 Xenium Lane North, Plymouth, MN at 5:02 p.m. followed by presentation of the 2012 Distinguished Volunteer Service Awards. 2. APPROVAL OF AGENDA MOTION by Corcoran, seconded by Wyatt, TO APPROVE THE AGENDA OF THE APRIL 19, 2012, REGULAR BOARD MEETING. 3. COMMUNICATIONS 3A. Public Commentary There was no public commentary. 3B. Other Communications There were no other communications. 4. REPORT OF OFFICERS 4A. Chair Chair Blackstad reported on the following topic(s): Attended the National Recreation and Park Association s (NRPA) National Legislative Forum on Parks and Recreation in Washington, D.C. Attended Community Outreach Meetings with the cities of Champlin, Crystal, Plymouth and Victoria. Attended meeting with the Scott County Parks Policy Committee this morning. Plans are being made to hold a Joint Board Workshop between the Park District and Scott County Boards sometime in September, 2012.

2 Regular Board Meeting April 19, B. Commissioners Commissioner Corcoran reported on the following topic(s): Community Outreach Meeting with the City of Champlin went very well. Commissioner Peters reported on the following topic(s): Community Outreach Meeting with the City of Crystal was a very positive session. Commissioner Wyatt reported on the following topic(s): Community Outreach Meeting with the City of Plymouth went exceptionally well. 4C. Superintendent Superintendent Cris Gears reported on the following topic(s): Reviewed Reference 4C-3 (in the Board section of the 04/19/12 Board Packet), a draft of proposed Board Meeting and Workshop dates and topics for the balance of If Board Members concurred, he asked for a motion to approve the proposed schedule, so that the dates and times could be published and posted for the public. MOTION by Wyatt, seconded by Woodbeck TO APPROVE THE BOARD MEETING / WORKSHOP DATES AND TOPICS FOR THE BALANCE OF YEAR Associate Superintendent Tom McDowell reported on the following topic(s): Two (2) Hennepin County Youth Sports and Activity Grants will be awarded to the Park District. The grants will be used to purchase new rowing oars for the youth rowing program at Bryant Lake Regional Park and to purchase safety fencing and step improvements to the smaller ski jumps at Hyland Lake Park Reserve. Park District to receive a $5,000 grant from the Metropolitan Regional Arts Council for additional outdoor venue concerts at Silverwood Park. Annual Raptor Release to be held on Saturday, May 5 th, at Hyland Lake Park Reserve. Commissioner Gibbs volunteered to release a raptor. 5. CONSENT ITEMS MOTION by Corcoran, seconded by Wyatt, TO APPROVE CONSENT ITEMS AS FOLLOWS: A. Park District Automated Gates Boat Launch Access Control MOTION TO AUTHORIZE STAFF TO INSTALL AN AUTOMATED PARK ACCESS CONTROL GATE AT BAKER PARK RESERVE.

3 Regular Board Meeting April 19, 2012 B. Nine Mile Creek Regional Trail: Gallagher Drive to Xerxes Avenue Segment MOTION TO AUTHORIZE THE SUPERINTENDENT TO DEVELOP A REGIONAL TRAIL COOPERATIVE AGREEMENT WITH THE CITY OF EDINA FOR THE GALLAGHER DRIVE TO XERXES AVENUE SEGMENT OF THE NINE MILE CREEK REGIONAL TRAIL. C Deer Management Program MOTION TO APPROVE THE PROPOSED THREE RIVERS PARK DISTRICT S APRIL 2012 MARCH 2013 DEER MANAGEMENT PROGRAM, IN ACCORDANCE WITH THE 2010 DEER MANAGEMENT PLAN. D. Revision of Cooperative Agreement with Twin Cities Youth Rowing Club MOTION TO AUTHORIZE THE SUPERINTENDENT TO ENTER INTO A COOPERATIVE AGREEMENT WITH THE TWIN CITIES YOUTH ROWING CLUB FOR IMPLEMENTATION OF A YOUTH ROWING INSTRUCTION PROGRAM AT BRYANT LAKE REGIONAL PARK FROM APRIL 1, 2012 THROUGH MARCH 31, E. Proposed Cooperative Agreement with The Minneapolis Ski Club MOTION TO AUTHORIZE THE SUPERINTENDENT TO NEGOTIATE A THREE YEAR COOPERATIVE AGREEMENT WITH THE MINNEAPOLIS SKI CLUB FOR IMPLEMENTATION OF A YOUTH SKI JUMPING INSTRUCTION PROGRAM AT HYLAND LAKE PARK RESERVE; AND TO DIRECT STAFF TO EXPLORE THE POTENTIAL FOR SUPPORTING THE SKI CLUB S INTEREST IN HOSTING THE 2013 UNITED STATES SKI AND SNOWBOARD ASSOCIATION (USSA) JUNIOR NATIONALS AT THE SKI JUMP SITE. F. Status Report and Funding for 2012 Hyland Ski and Snowboard Area Hill Improvements Project MOTION TO ALLOCATE $1,000,000 FOR HYLAND SKI AND SNOWBOARD AREA HILL IMPROVEMENTS, INCLUDING BUT NOT LIMITED TO SNOWMAKING SYSTEM IMPROVEMENTS AND LIFT SYSTEMS, WITH FINANCING FROM THE HSSA FUND BALANCE; AND AUTHORIZE THE SUPERINTENDENT TO OBTAIN ALL NECESSARY PERMITS AND APPROVALS AND COMPLETE THE WORK. G. Declaration of Surplus Property and Authorization to Donate 29 Obsolete Police Radios to Law Enforcement Agencies in Need of Equipment for Reserve Units MOTION TO DECLARE 29 PORTABLE POLICE RADIOS AS SURPLUS PROPERTY AND AUTHORIZE THE DONATION OF THE RADIOS TO LAW ENFORCEMENT AGENCIES IN NEED OF THE EQUIPMENT FOR RESERVE UNITS OR CITIZEN PATROLS.

4 Regular Board Meeting April 19, 2012 H. Adoption of Law Enforcement Labor Services Agreement for 2012 MOTION TO ADOPT THE PARK POLICE LABOR AGREEMENT FOR 2012 BETWEEN LAW ENFORCEMENT LABOR SERVICES LOCAL 142 AND THREE RIVERS PARK DISTRICT. I. Minutes of the March 15, 2012, Regular Board Meeting MOTION TO APPROVE THE MINUTES OF THE MARCH 15, 2012, REGULAR BOARD MEETING. J. Approval of Claims for the Period Ended April 12, 2012 MOTION TO APPROVE PAYMENT OF CLAIMS AS RECOMMENDED BY THE SUPERINTENDENT FOR THE PERIOD ENDED APRIL 12, 2012, IN THE AMOUNT OF $4,986, All ayes, no nays, MOTIONS ADOPTED 6. OLD BUSINESS A. Resolution Supporting Parks and Trails Legacy Fund Distribution MOTION by Woodbeck, seconded by Corcoran, TO ADOPT RESOLUTION NO SUPPORTING THE METROPOLITAN REGIONAL PARKS POSITION ON DISTRIBUTION OF THE PARKS AND TRAILS LEGACY FUND. Corcoran Aye Gibbs Aye Wyatt Aye Derus Absent Peters Aye Blackstad, Chair Aye Woodbeck Aye RESOLUTION ADOPTED B. Cost Participation Agreement for Trail Crossing Improvements for the Dakota Rail Regional Trail at County State Aid Highway 15 MOTION by Wyatt, seconded by Corcoran, TO APPROVE THE COST PARTICIPATION AGREEMENT WITH HENNEPIN COUNTY AND THE CITY OF MOUND FOR THE CONSTRUCTION OF TRAIL CROSSING IMPROVEMENTS FOR THE DAKOTA RAIL REGIONAL TRAIL AT COUNTY STATE AID HIGHWAY 15 (SHORELINE DRIVE) IN THE CITY OF MOUND. C. Approval of Agreement for Alignment of Carver County Road 11 MOTION by Corcoran, seconded by Wyatt, TO APPROVE THE JOINT POWERS AGREEMENT BETWEEN THE CITY OF MINNETRISTA, CARVER COUNTY AND THREE RIVERS PARK DISTRICT FOR THE RELOCATION OF THE ALIGNMENT OF A PORTION OF CARVER COUNTY ROAD 11.

5 Regular Board Meeting April 19, 2012 D. Carlson Center Land Limited Partnership Purchase Agreement Luce Line Regional Trail Bridge Crossing MOTION by Wyatt, seconded by Woodbeck, TO APPROVE THE PURCHASE OF THE CARLSON CENTER LAND LIMITED PARTNERSHIP PROPERTY LOCATED AT COUNTY ROAD 61 (XENIUM LANE N) AND 13 TH AVE NORTH IN THE CITY OF PLYMOUTH, MN ADJACENT TO THE LUCE LINE REGIONAL TRAIL AS PER THE PURCHASE AGREEMENT WITH THE CARLSON REAL ESTATE COMPANIES. E. Award of Contract for Construction of the Baker Park Pavement Rehabilitation Project at Baker Park Reserve MOTION by Corcoran, seconded by Wyatt, TO AWARD A CONTRACT FOR THE CONSTRUCTION OF BAKER PARK PAVEMENT REHABILITATION PROJECT TO MIDWEST ASPHALT CORPORATION OF HOPKINS, MN IN THE TOTAL BASE BID AMOUNT OF $1,808, WITH FINANCING FROM A 2011 METROPOLITAN COUNCIL LEGACY GRANT; AND FURTHER, TO ALLOCATE THE REMAINING GRANT BALANCE OF $491, FOR PROJECT CONTINGENCIES AND OTHER GRANT ELIGIBLE PAVEMENT MAINTENANCE PROJECTS IN BAKER PARK RESERVE. F. Approval of Construction Administration Services for the Baker Park Pavement Rehabilitation Project at Baker Park Reserve to TKDA MOTION by Corcoran, seconded by Wyatt, TO ENTER INTO A CONSULTANT AGREEMENT WITH TKDA TO PROVIDE CONSTRUCTION ADMINISTRATION SERVICES FOR THE BAKER PARK PAVEMENT REHABILITATION PROJECT WITH A TOTAL HOURLY NOT-TO-EXCEED FEE OF $88,590 PLUS ESTIMATED REIMBURSABLE EXPENSES OF $18,050, FOR A TOTAL ESTIMATED FEE $106,640 AS PER THE CONSULTANT AGREEMENT; AND TO ESTABLISH A TOTAL CONSULTANT BUDGET IN THE AMOUNT OF $117,304 TO INCLUDE A TEN PERCENT CONTINGENCY WITH FINANCING FROM THE 2010 ASSET MANAGEMENT PROGRAM. G. Approval of the Schematic Design for the Medicine Lake Regional Trail Rehabilitation Project and Authorization to Negotiate a Land Exchange Agreement with Independent School District 279 MOTION by Corcoran, seconded by Woodbeck, TO APPROVE THE SCHEMATIC DESIGN FOR THE MEDICINE LAKE REGIONAL TRAIL REHABILITATION PROJECT, AND TO AUTHORIZE THE SUPERINTENDENT TO NEGOTIATE A LAND EXCHANGE EASEMENT AGREEMENT WITH INDEPENDENT SCHOOL DISTRICT 279.

6 Regular Board Meeting April 19, 2012 H. Baker Park Reserve Property Acquisition MOTION by Wyatt, seconded by Corcoran, TO APPROVE THE PURCHASE AGREEMENT FOR THE PROPERTY LOCATED AT 1542 COUNTY ROAD 29 (BAKER PARK ROAD) IN THE CITY OF MEDINA, MN, WITHIN BAKER PARK RESERVE INCLUDING THE PURCHASE PRICE OF $248,500 PLUS ASSOCIATED CLOSING AND INSPECTION COSTS WITH FUNDING FROM THE 2011 GENERAL OBLICATION BOND FUND AND METROPOLITAN COUNCIL S ACQUISITION OPPORTUNITY FUND. I. Accept DNR Watercraft Inspection Grant MOTION by Corcoran, seconded by Wyatt, TO AUTHORIZE THE BOARD CHAIR AND SUPERINTENDENT TO ENTER INTO A JOINT POWERS AGREEMENT WITH THE STATE OF MINNESOTA DEPARTMENT OF NATURAL RESOURCES, AND TO ENTER INTO A GRANT AGREEMENT TO ACCEPT $7,750 TO IMPLEMENT AN ENHANCED WATERCRAFT INSPECTION PROGRAM AT THREE PARK DISTRICT BOAT LAUNCHES. J Redistricting MOTION by Wyatt, seconded by Woodbeck, TO ADOPT RESOLUTION NO APPROVING OPTION 7 FOR THE 2012 REDISTRICTING OF THREE RIVERS PARK DISTRICT COMMISSIONER DISTRICTS. Corcoran Aye Gibbs Aye Wyatt Aye Derus Absent Peters Nay Blackstad, Chair Aye Woodbeck Aye RESOLUTION ADOPTED 7. NEW BUSINESS A. Award of Contract for Waste Hauling Services MOTION by Woodbeck, seconded by Corcoran, TO AWARD A CONTRACT TO ALLIED WASTE SERVICES OF THE TWIN CITIES FOR WASTE HAULING SERVICES IN THREE RIVERS PARK DISTRICT FOR THE PERIOD OF MAY 1, 2012 THROUGH APRIL 30, B. Host Site Application for Minnesota GreenCorps Members to Support Park District Sustainability Initiatives MOTION by Wyatt, seconded by Woodbeck, TO SUBMIT AN APPLICATION TO THE MINNESOTA GREENCORPS PROGRAM AND ADOPT RESOLUTION NO TO SERVE AS A HOST AGENCY FOR TWO MINNESOTA GREENCORPS MEMBERS.

7 Regular Board Meeting April 19, 2012 Corcoran Aye Gibbs Aye Wyatt Aye Derus Absent Peters Aye Blackstad, Chair Aye Woodbeck Aye RESOLUTION ADOPTED 8. CLOSED MEETING A. Properties Located at 9030 and 9070 Rebecca Park Trail MOTION by Woodbeck, seconded by Gibbs, TO RECESS THE APRIL 19, 2012, REGULAR BOARD MEETING AND CONVENE INTO A CLOSED MEETING AFTER CONCLUSION OF THE APRIL 19 TH COMMITTEE MEETINGS TO DISCUSS PROPERTIES LOCATED AT 9030 AND 9070 REBECCA PARK TRAIL. The Regular Board Meeting was recessed at 6:43 p.m. The meeting was convened into a Closed Meeting at 8:07 p.m. The Regular Board Meeting was reconvened at 8:15 p.m. MOTION by Gibbs, seconded by Corcoran,TO APPROVE THE PURCHASE AGREEMENT IN THE APRIL 19, 2012, BOARD PACKET FOR PROPERTIES LOCATED AT 9030 AND 9070 REBECCA PARK TRAIL. 9. ADJOURNMENT MOTION by Wyatt, seconded by Gibbs, TO ADJOURN THE REGULAR BOARD MEETING OF APRIL 19, The meeting was adjourned at 8:17 p.m. Larry Blackstad, Board Chair Cris Gears, Superintendent