Maple Grove City Council Meeting. DRAFT Meeting Minutes. December 15, 2014

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1 3A AGENDA ITEM Maple Grove City Council Meeting DRAFT Meeting Minutes DRAFT (Delete this when final edits are complete) Call to Order Pursuant to call and notice thereof, a Regular Meeting of the Maple Grove City Council was held at 7:30 p.m. on December 15, 2014 at the Maple Grove Government Center/Public Safety Facility, Hennepin County, Minnesota. Members present were Mayor Mark Steffenson and Councilmembers LeAnn Sargent, Karen Jaeger, Phil Leith, and Erik Johnson. Absent was none. Present also were Al Madsen, City Administrator; Ken Ashfeld, Public Works Director/City Engineer; Jim Knutson, Finance Director; and George Hoff, City Attorney. Mayor Steffenson called the meeting to order at 7:30 p.m. and led the City in the Pledge of Allegiance. Additions or Deletions to the Agenda Mayor Steffenson asked if there were any additions and/or deletions to the Consent Agenda to which Al Madsen stated the following: Item Amended to the Agenda None Item Amended to the Consent Agenda None Item Added to the Agenda 8A. Special City Council Meeting Item Removed from the Consent Agenda for Discussion 3G. The Point at Arbor Lakes Gravel Mining Area Special Area

2 Page 2 Plan Amendment PUD Concept Stage Plan Withdrawal Consent Items The following Consent Items were presented for Council s approval: MINUTES A. Regular Meeting December 1, 2014 SCHOOLS AND CONFERENCES No Items to Present. PERSONNEL ITEMS B. Deferred Compensation Plan Administered by Nationwide Retirement Solutions - Resolution No Motion to adopt Resolution No authorizing a deferred compensation plan to be administered by Nationwide Retirement Solutions, effective on January 1, C. Probationary Paid-On-Call Firefighter Appointment Motion to approve the hiring of Juan Morin to the position of Probationary Paid-On-Call Firefighter (starting salary $11.18/hr), effective on 1/8/15, subject to an 18-month probationary period. All required screenings and background checks have been successfully completed. COMMUNITY DEVELOPMENT ITEMS D Sign Hanger License Motion to approve the 2014 Sign Hanger License for Signs by RSG. E. Four Seasons at Rush Creek 6th Addition Final Plat Motion to direct the City Attorney to draft a resolution approving the Final Plat of Four Seasons at Rush Creek 6th Addition as requested, subject to the applicant addressing to the satisfaction of the City any remaining applicable comments containing in the memorandum from the Superintendent of

3 Page 3 Parks and Planning dated December 3, The applicant shall acknowledge that Park Dedication requirements shall be satisfied and are based on staff review and recommendation to the Park and Recreation Board and their subsequent Board Action. Board meetings are held on the third Thursday of each month. F. Radiant Montessori School PUD Concept and Development Stage Plan - Resolution No Motion to table this item until the next City Council Meeting of Monday, January 5, G. The Point at Arbor Lakes Gravel Mining Area Special Area Plan Amendment PUD Concept Stage Plan Withdrawal This item was removed by Mayor Steffenson for discussion. H. Youngstedts Car Wash PUD Concept Stage Plan Motion to direct the City Attorney to draft a resolution approving the PUD Concept Stage Plan of Youngstedt s Car Wash, subject to the applicant addressing to the satisfaction of the City any remaining applicable comments contained in memorandums from the Assistant City Engineer, MN Dept. of Transportation, Transportation Operations Engineer and Superintendent of Parks and Planning dated November 25, 26, December 2, 3, 2014 respectively, and subject to the following: 1. All proposed building elevations for Youngstedt s Car Wash shall conform to city code requirements contained within the B Business District for exterior treatments. The applicant shall acknowledge that Park Dedication requirements are based on staff review and recommendation to the Park and Recreation Board and their subsequent Board Action. Board meetings are held on the third Thursday of each month. I. ZOTA Project Point System Motion to direct the City Attorney to draft a Zoning Ordinance Text Amendment that amends Section 36 Subd. 61(c)(1) and

4 Page 4 Subd. 65(a) regarding the use of the Project Point System. ENGINEERING ITEMS J. Sureties Motion to approve the surety actions as identified on the Council Action Form. K. Final Acceptances Motion to approve the final acceptance of Shadow Creek and Cobblestone Hills Area Street Rehabilitation Project No , 02 completed by Valley Paving, Inc. subject to the warranty provisions of the contract and statutory law. L. Final Acceptances Motion to approve the final acceptance of 89th Avenue, TH101 to Dunkirk Lane, Street Rehabilitation Project No completed by ASTECH Corporation subject to the warranty provisions of the contract and statutory law. M. CSAH 10 (Bass Lake Rd) Phase 2 City Project No Motion to approve Change Order No. 8 to the Bass Lake Road Improvement Project No providing for reconciliation of final quantities resulting in an increase of $49, for a final contract amount of $14,944, Motion to approve the final payment request for the Bass Lake Road Improvement Project No in the amount of $448, completed by Ames Construction, Inc. subject to warranty requirements set forth in contract and statutory law. N. 105th Avenue Bridge No. 27J44 & Dunkirk Lane Bridge No. 27J49 Resolution Receiving Bridge Bond Money - Resolution No Motion to adopt Resolution No for Grant Agreement to State Transportation Fund (Bridge Bonds) Grant Terms and Conditions SAP & SAP O. Administrative and Special Assessment Transfers

5 Page 5 Motion to approve the transfer of administrative, special assessment and engineering fees from the respective project funds to the general fund in the amount of $632, P. Fountain Park West, Island Grove & Hickory Ridge Street Reconstruction Project Nos , 02 Motion to approve Change Order No. 2 to the Fountain Park West, Island Grove and Hickory Ridge Street Reconstruction Project Nos , 02 providing for paving improvements on 101st Avenue N from County Road 101/Brockton Lane N to Lawndale Lane N resulting in an increase of $0.00 to the contract amount. ADMINISTRATIVE ITEMS Q. Tobacco License Renewals Motion to approve tobacco licenses to the businesses listed on Council Action Form for the period January 1, 2015 through December 31, 2015, subject to compliance with all licensing requirements as outlined in Article XVI Maple Grove City Code. R Local Board of Appeal and Equalization Motion to approve the initial meeting of the Local Board of Appeal and Equalization on April 14, 2015 at 7:00 PM and the meeting date of April 28, 2015 at 7:00 PM for the reconvene meeting, both meetings will be held in the City Council Chambers. Council s recommendation will be submitted to the office of the Hennepin County Assessor. S. Close the 2004B Debt Service Fund to 2012A Debt Service Fund Motion to close the 2004B Road Reconstruction Debt Service Fund to 2012A Road Reconstruction Debt Service Fund. T. Close the 2005A and 2005B Debt Service Funds to 2013D Debt Service Fund

6 Page 6 Motion to close the 2005A Road Reconstruction Debt Service Fund and 2005B Improvement Refunding Debt Service Fund to 2013D Road Reconstruction Debt Service Fund. U. Close the 2010C Capital Improvement Plan and 1996C Forest Preservation Capital Project Funds Motion to close the 1996C Forest Preservation Fund and transfer the remaining funds to the Long Term Development Fund for future development. Motion to close the 2010C Capital Improvement Plan Capital Project Fund and transfer funds from the Improvement Project Financing Fund. V. Close the 2010C Debt Service Fund to 2013E Debt Service Fund Motion to close the 2010C Capital Improvement Debt Service Fund to 2013E Capital Improvement Refunding Debt Service Fund. W. Close 2013A Road Reconstruction Capital Project Fund Motion to close the 2013A Road Reconstruction Fund and transfer the remaining assets to the Road Reconstruction Fund. X. Establish a Moratorium on Indoor Tobacco Sampling - Ordinance No Motion to adopt Ordinance No establishing an up to three-month moratorium to complete necessary studies as it relates to tobacco sampling, hookah bars, and similar products. Motion to adopt Ordinance Summary No to reduce publication costs. Y. Designation of Official Depositories Motion to approve the following designations of official depositories for City Funds. Checking Accounts for City, Payroll, Credit Cards,

7 Page 7 Woodland Mounds, Park Board, and Sunshine Fund U.S. Bank Purchasing Card and Credit Card Processing U.S. Bank Investments U.S. Bank, Wells Fargo, RBC Capital Markets, Nuveen Asset Management, Galliard Capital Management, and Jeffrey Slocum & Associates Z. Transfers from Road Reconstruction Fund to Debt Service Funds Motion to transfer $500,000 from the Road Reconstruction Fund to the 2004B Road Reconstruction Debt Service Fund for the City s share of debt service in 2014 Motion to transfer $550,000 from the Road Reconstruction Fund to the 2005A Road Reconstruction Debt Service Fund for the City s share of debt service in Motion to transfer $75,000 from the Road Reconstruction Fund to the 2006B Road Reconstruction Debt Service Fund for the City s share of debt service in Motion to transfer $250,000 from the Road Reconstruction Fund to the 2010B Road Reconstruction Debt Service Fund for the City s share of debt service in AA. Cancel Tax Levies - Resolution No Motion to adopt Resolution No canceling Tax Levy. BB. Adopt 2015 General Fund Budget & Levy - Resolution No Motion to adopt Resolution adopting for 2015 The General Fund Budget, The Road Reconstruction Fund Budget, The General Obligation Capital Improvement Plan Budget, and Setting A Tax Levy for CLAIMS CC. Motion to approve the claims as listed: City: $1,279,260.08

8 Page 8 Purchasing Card: $0 Councilmember Leith, to approve the Consent Items as amended, removing item 3G (The Point at Arbor Lakes Gravel Mining Area Special Area Plan Amendment PUD Concept Stage Plan Withdrawal). Upon call of the motion by Mayor Steffenson, there were five ayes and no nays. Motion carried. Consideration of Items Pulled from the Agenda The following items were pulled from the Consent Agenda. Regarding Item 3G, Mayor Steffenson recused himself from taking action on this item. Councilmember Leith, to approve remove this item from the table. Upon call of the motion by Acting Mayor Jaeger, there were four ayes and no nays (Mayor Steffenson abstained). Motion carried. Councilmember Leith, to accept the withdrawal of The Point at Arbor Lakes application. Upon call of the motion by Acting Mayor Jaeger, there were four ayes and no nays (Mayor Steffenson abstained). Motion carried. Special Business Open Forum Teresa Lunt, rd Avenue N., discussed the recent newspaper articles in the Star Tribune and stated she was not happy with Maple Grove s push for pot. She noted she has been a resident of Maple Grove for the past 20 years and recommended the City not pursue a medical marijuana clinic. She feared that legalizing marijuana would decrease the perception of harm for the City s youth. She realized that the State passed a tightly regulated bill, however, this would not keep youth from using marijuana. She reviewed several studies noting that marijuana use in states where it was legalized was twice as high when compared to states that had not legalized its use. She encouraged the City to work with Partnership for Change if a medical marijuana clinic were to come to the City of Maple Grove.

9 Page 9 Ms. Lunt explained she attended the appeal hearing that was held in November for Councilmember Sargent. It was her hope that a felony sentence would be returned. She pleaded with Councilmember Sargent to step down from her seat and believed that the citizens of Maple Grove deserved better. 7:30 p.m. Public Hearing Stonegate at Rush Creek Project No Resolution No Public Works Director/City Engineer Ashfeld explained the Stonegate at Rush Creek project was previously approved by the Council in November and consists of 21 single-family lots. He reviewed the location of the project, along with the proposed street and utility improvements. He reported the project would cost approximately $1.2 million. Staff recommended the Council order the project. Councilmember Leith, to open the public hearing. Upon call of the motion by Mayor Steffenson, there were five ayes and no nays. Motion carried. Mayor Steffenson opened the public hearing at 7:38 p.m. and asked if anyone would like to address this issue. No public testimony was offered. Councilmember Jaeger, to close the public hearing at 7:38 p.m. Upon call of the motion by Mayor Steffenson, there were five ayes and no nays. Motion carried. Councilmember Leith, to approve adopting Resolution No ordering Stonegate at Rush Creek Area Street and Utility Project No , receiving surety and ordering plans. Upon call of the motion by Mayor Steffenson, there were five ayes and no nays. Motion carried. Report On Upcoming Community Development Items Report on There was nothing to report. Director of Public Works/City Engineer Ashfeld had nothing to report.

10 Page 10 Upcoming Engineering Items Special City Council Meeting Al Madsen, City Administrator Adjourn to HRA Meeting Reconvene to Regular Meeting Items Added to the Agenda City Administrator Madsen requested the Council set a Special City Council meeting for January 5, 2014 and January 20, 2015 at 7:30 p.m. Motion by Councilmember Jaeger, seconded by Councilmember Sargent, to set Special City Council meetings on January 5, 2015 and January 20, 2015 at 7:30 p.m. Upon call of the motion by Mayor Steffenson, there were five ayes and no nays. Motion carried. Mr. Madsen explained that the Council has his Monday report if there are any questions. He wished everyone a Merry Christmas and thanked the Council and staff for their continued strong leadership. He noted he would be holding a conference call with the Department of Health regarding the medical marijuana issue and would report back to the Council at a future meeting. Councilmember Jaeger, to adjourn to the HRA Meeting at 7:43 p.m. Upon call of the motion by Mayor Steffenson, there were five ayes and no nays. Motion carried. Councilmember Jaeger, to reconvene to the regular City Council meeting at 7:44 p.m. Upon call of the motion by Mayor Steffenson, there were five ayes and no nays. Motion carried. Councilmember Sargent wished everyone a Merry Christmas and Happy New Year. Mayor Steffenson thanked the Finance Department for their efforts on the recent bond refinancing efforts. Councilmember Leith recognized the Maple Grove Lions for donating $5,000 to the Senior Center to be used for new computers. Councilmember Jaeger wished everyone a Merry Christmas and Happy New Year.

11 Page 11 Adjournment Councilmember Jaeger, to adjourn to the regular City Council meeting on January 5, 2015 at 7:30 p.m. Upon call of the motion by Mayor Steffenson, there were five ayes and no nays. Motion carried. The meeting was adjourned at 7:45 p.m. by Mayor Steffenson. Respectfully submitted, Alan A. Madsen City Administrator