Regular Board Meeting Followed by Committee Meetings

Transcription

1 Regular Board Meeting Followed by Committee Meetings Thursday, March 18, :00 P.M. The Board of Commissioners Three Rivers Park District Administrative Center - Board Room 3000 Xenium Lane North Plymouth, Minnesota

2 MISSION STATEMENT The mission of Three Rivers Park District is to promote environmental stewardship through recreation and education in a natural resources-based park system. Three Rivers Park District was established in 1957 after legislation was enacted in 1955 allowing for the activation of park districts whose primary duties are acquisition, development and maintenance of large parks, wildlife sanctuaries, forest and other reservations, and means for public access to historic sites and to lakes, rivers and streams and to other natural phenomena (Minnesota State Statutes, Chapter ). The Park District serves seven million visitors each year with nearly 27,000 acres of park reserves, regional parks, trails and special use areas in Hennepin and six adjoining counties. With facilities for every season, the Park District offers many activities including picnicking, swimming, play areas, boating, fishing, golfing, camping, downhill skiing, snowboarding, and sledding. The Park District has developed an extensive trail system for hiking, biking, in-line skating, horseback riding, cross-country skiing, and snowshoeing. There are also program sites for nature, recreation, historic, and farm education. Please refer to the Park District s website at for more information, including a full listing of activities offered in the parks. The Board of Commissioners generally meets the first and third Thursdays of each month at 5:00 p.m., immediately followed by the Committee meetings. The Board has three Committees: Parks and Natural Resources, Recreation and Education, and Administration and Finance. Any individual wishing to address the Board of Commissioners may do so at the time allotted for public commentary at the beginning of the meeting. Individuals representing themselves are requested to limit their comments to five minutes, or, if representing a group, to ten minutes. BOARD OF COMMISSIONERS Larry Blackstad, Chair Minnetonka Barbara Derus Kinsey Brooklyn Park Sara Wyatt Long Lake (District 1) Marilynn Corcoran Dayton (District 2) Mark Haggerty New Hope (District 3) Dale Woodbeck, Vice Chair Shorewood (District 4) Rosemary Franzese St. Anthony (District 5) SENIOR MANAGEMENT Cris Gears, Superintendent and Secretary to the Board Jeffrey Brauchle General Counsel Boe Carlson Associate Superintendent Administration Thomas McDowell Associate Superintendent Recreation and Education Margaret Walz Associate Superintendent Parks and Natural Resources Don DeVeau Director of Planning and Development Howard Koolick Director of Finance/CFO

3 THREE RIVERS PARK DISTRICT REGULAR MEETING OF BOARD OF COMMISSIONERS Administrative Center - Board Room 3000 Xenium Lane North, Plymouth, MN Thursday, March 18, :00 p.m. Board Chair: Larry Blackstad AGENDA 1. OPENING BUSINESS A. Call to Order B. Roll Call 2. APPROVAL OF AGENDA Board members who wish to delete or add any item(s) to the agenda shall do so at this time, including Consent Items. MOTION TO APPROVE THE AGENDA OF THE MARCH 18, 2010, REGULAR BOARD MEETING. 3. COMMUNICATIONS A. Public Commentary Any individual wishing to address the Board of Commissioners may do so at this time. Individuals representing themselves are requested to limit their comments to five minutes or less. If individuals represent a group, they are asked to limit their comments to ten minutes or less. B. Other Communications 4. REPORT OF OFFICERS A. Chair B. Commissioners C. Superintendent

4 Regular Board Meeting: Agenda March 18, CONSENT ITEMS All matters listed under Consent Items are considered to be routine by the Board of Commissioners and will be enacted by one motion. Items to be removed from Consent must be identified during APPROVAL OF AGENDA. The Administration and Finance Committee considered the following items at its February 18, 2010, Meeting. A. Approval of Trailway Cooperative Agreement with the City of Richfield for the Planning, Development, and Operation Responsibilities for Nine Mile Creek Regional Trail within the City of Richfield Superintendent s Recommendation: MOTION TO AUTHORIZE THE BOARD CHAIR AND SUPERINTENDENT TO ENTER INTO A TRAILWAY COOPERATIVE AGREEMENT WITH THE CITY OF RICHFIELD FOR THE PLANNING, DEVELOPMENT, AND OPERATION RESPONSIBILITIES FOR THE NINE MILE CREEK REGIONAL TRAIL WITHIN THE CITY OF RICHFIELD. The Recreation and Education Committee considered the following items at its March 4, 2010, Meeting. B. Program Related Firearm Display and Discharge at The Landing Superintendent s Recommendation: MOTION TO ISSUE A SPECIAL USE PERMIT TO THE FIFTH MINNESOTA REGIMENT VOLUNTEER INFANTRY, 911 AUTUMN STREET, ALBERT LEA, MINNESOTA FOR DISPLAY AND/OR DISCHARGE (USING AMMUNITION BLANKS) OF HISTORIC AND REPLICA FIREARMS AS PART OF LIVING HISTORY PROGRAMS AT THE LANDING, MARCH 5, 2010 THROUGH MARCH 4, C. Youth/Mentor Deer Hunting Program Superintendent s Recommendation: MOTION TO APPROVE A YOUTH/MENTOR SHOTGUN DEER HUNTING PROGRAM AS AN EXTENSION OF THE PARK DISTRICT S FORKHORN CAMP AT BAKER NEAR- WILDERNESS SETTLEMENT TO BE INCLUDED IN THE 2010 DEER MANAGEMENT PROGRAM. New Consent Items: No Previous Committee or Board Action D. Minutes of the March 4, 2010, Regular Board Meeting Superintendent s Recommendation: MOTION TO APPROVE THE MINUTES OF THE MARCH 4, 2010, REGULAR BOARD MEETING.

5 Regular Board Meeting: Agenda March 18, CONSENT ITEMS (continued) E. Approval of Claims for the Period Ended March 11, 2010 Superintendent s Recommendation: MOTION TO APPROVE PAYMENT OF CLAIMS AS RECOMMENDED BY THE SUPERINTENDENT FOR THE PERIOD ENDED MARCH , IN THE AMOUNT OF $2,308, OLD BUSINESS A. Final Payment to Veit & Companies, Inc for the Miniature Golf Course Construction at Eagle Lake Regional Park Superintendent s Recommendation: MOTION TO APPROVE FINAL PAYMENT IN THE AMOUNT OF $28, TO VEIT & COMPANIES, INC. FOR THE MINIATURE GOLF COURSE CONSTRUCTION AT EAGLE LAKE REGIONAL PARK WITH FINANCING FROM THE PREVIOUSLY ESTABLISHED PROJECT BUDGET AS FUNDED BY THE PARK DISTRICT S 2006 AND 2008 GENERAL OBLIGATION BOND FUNDS. B. Eastman Nature Center Project Update Superintendent s Recommendation: NO ACTION REQUIRED; THIS ITEM IS FOR INFORMATION AND DISCUSSION. C. Vision Plan Consideration of Sixth Goal Superintendent s Recommendation: NO ACTION REQUIRED; THIS ITEM IS FOR INFORMATION AND DISCUSSION. 7. NEW BUSINESS A. Temporary Encroachment Permit to the City of Maple Grove Superintendent s Recommendation: MOTION TO ISSUE A TEMPORARY ENCROACHMENT PERMIT TO THE CITY OF MAPLE GROVE TO CONDUCT MAINTENANCE OF A STORM SEWER LINE IN EAGLE LAKE REGIONAL PARK AND TO WAIVE THE PERMIT FEE. B. Authorization to Submit Grant Applications to the Minnesota Department of Natural Resources as Part of the 2010 Parks and Trails Legacy Grant Program - ROLL CALL VOTE REQUIRED - Superintendent s Recommendation: MOTION TO AUTHORIZE THE SUPERINTENDENT TO SUBMIT GRANT APPLICATIONS REQUIRING MATCHING FUNDS TO THE 2010 PARKS AND TRAILS LEGACY GRANT PROGRAM FOR THE PURPOSE OF FINANCING REGIONAL TRAIL DEVELOPMENTS AND PARK IMPROVEMENTS THROUGH THE ADOPTION OF:

6 Regular Board Meeting: Agenda March 18, NEW BUSINESS (continued) RESOLUTION NO : TWIN LAKES REGIONAL TRAIL AT BASS LAKE ROAD, BROOKLYN CENTER, MN RESOLUTION NO : COMPLETION, ORONO, MN LAKE INDEPENDENCE REGIONAL TRAIL GAP RESOLUTION NO : SHINGLE CREEK REGIONAL TRAIL REHABILITATION AND BETTERMENT PROJECT, BROOKLYN CENTER, MN RESOLUTION NO : SHORELINE FISHING ENHANCEMENTS TO FIVE LOCATIONS WITHIN THREE RIVERS PARK DISTRICT RESOLUTION NO : FARM THEME CREATIVE PLAY AREA AT GALE WOODS EDUCATION FARM, MINNETRISTA, MN RESOLUTION NO : ADA ACCESSIBLE TREEHOUSE AS AN EDUCATIONAL AND RECREATIONAL AMENITY AT SILVERWOOD PARK, ST. ANTHONY, MN 8. ADJOURNMENT MOTION TO ADJOURN.

7 REQUEST FOR BOARD ACTION Meeting Date: 03/18/10 Business Item: Report of Officers Item Number: 4A Department: Superintendent's Office Originating Source: Cris Gears, Superintendent Agenda Item: Report of Officers: Chair s Report Superintendent s Recommendation: NO ACTION REQUIRED. Background: Chair s Report

8 REQUEST FOR BOARD ACTION Meeting Date: 03/18/10 Business Item: Report of Officers Item Number: 4B Department: Superintendent's Office Originating Source: Cris Gears, Superintendent Agenda Item: Report of Officers: Commissioners Superintendent s Recommendation: NO ACTION REQUIRED. Background: Commissioners are encouraged to report at this time following the Chair s Report.

9 REQUEST FOR BOARD ACTION Meeting Date: 03/18/10 Business Item: Report of Officers Item Number: 4C Department: Superintendent's Office Originating Source: Cris Gears, Superintendent Agenda Item: Report of Officers: Superintendent Superintendent s Recommendation: NO ACTION REQUIRED. Background: Reference 4C-1: 2010 Proposed Board Meeting Schedule Reference 4C-2: Calendar of 2010 Meetings and Events Next Board/Committees Agenda Meeting: Determine whether to meet in person or electronically Other Matters

10 THREE RIVERS PARK DISTRICT Reference 4C-1 Revised 02/18/ PROPOSED BOARD MEETING SCHEDULE Thursdays, 5:00 p.m. (unless otherwise noted) Administrative Center Board Room January February March April May Distinguished Volunteer Service Awards June July August September October November December MRPA Conference: April 14-15, 2010 Mystic Lake Casino, Prior Lake, MN Special Park Districts Forum: June 28-30, 2010 Charleston, SC NACO Conference: July 16-20, 2010 Reno, NV - NACPRO Annual Meeting & Tour: July 17-18, 2010 Reno, NV NRPA Congress: October 25-29, 2010 Minneapolis, MN - NACPRO Tour: October 30, 2010

11 CALENDAR OF EVENTS, PUBLIC MEETINGS, ETC., WITH PARK DISTRICT PARTICIPATION OR INVOLVEMENT Reference 4C-2 Thurs., March 18, :00 p.m. Board and Committee Meetings at Three Rivers Park District Administrative Center Board Room 3000 Xenium Lane N, Plymouth, MN Wed., March 31, :00 a.m. Special Meeting Board/Committees Agendas Three Rivers Park District Administrative Center, 3000 Xenium Lane N, Plymouth, MN Agenda Items for 04/08/10 Board Meeting Tues., April 6, :00 p.m. Metropolitan Parks & Open Space Commission 390 Robert Street North, St. Paul, MN Thurs., April 8, :00 p.m. Board and Committee Meetings at Three Rivers Park District Administrative Center Board Room 3000 Xenium Lane N, Plymouth, MN Wed., April 14, :00 a.m. Special Meeting Board/Committees Agendas Three Rivers Park District Administrative Center, 3000 Xenium Lane N, Plymouth, MN Agenda Items for 04/22/10 Board Meeting Wed., April 14 and All Day Minnesota Recreation & Park Association and (MRPA) Annual Conference, Mystic Lake Thurs., April 15 Casino, Prior Lake, MN Thurs., April 22, :00 p.m. Board and Committee Meetings at Three Rivers Park District Administrative Center Board Room 3000 Xenium Lane N, Plymouth, MN Wed., April 28, :00 a.m. Special Meeting Board/Committees Agendas Three Rivers Park District Administrative Center, 3000 Xenium Lane N, Plymouth, MN Agenda Items for 05/06/10 Board Meeting Sat., May 1, :00 a.m. Raptor Release Hyland Lake Park Reserve (tentative) to Visitor Center, Bush Lake Road, Bloom- 2:00 p.m. ington, MN Tues., May 4, :00 p.m. Metropolitan Parks & Open Space Commission 390 Robert Street North, St. Paul, MN Thurs., May 6, :00 p.m. Board and Committee Meetings at Three Rivers Park District Administrative Center Board Room 3000 Xenium Lane N, Plymouth, MN Wed., May 12, :00 a.m. Special Meeting Board/Committees Agendas Three Rivers Park District Administrative Center, 3000 Xenium Lane N, Plymouth, MN Agenda Items for 05/20/10 Board Meeting

12 Calendar of Events (continued) Page 2 Thurs., May 20, :00 p.m. Board and Committee Meetings at Three Rivers Park District Administrative Center Board Room 3000 Xenium Lane N, Plymouth, MN Wed., May 26, :00 a.m. Special Meeting Board/Committees Agendas Three Rivers Park District Administrative Center, 3000 Xenium Lane N, Plymouth, MN Agenda Items for 06/03/10 Board Meeting Tues., June 1, :00 p.m. Metropolitan Parks & Open Space Commission 390 Robert Street North, St. Paul, MN Thurs., June 3, :00 p.m. Board and Committee Meetings at Three Rivers Park District Administrative Center Board Room 3000 Xenium Lane N, Plymouth, MN Wed., June 9, :00 a.m. Special Meeting Board/Committees Agendas Three Rivers Park District Administrative Center, 3000 Xenium Lane N, Plymouth, MN Agenda Items for 06/17/10 Board Meeting Sat., June 12, 2010 All Day National Get Outdoors Day Park District General Fund-Supported Fees Waived for Outdoor Education and Recreation Programs, Recreation Facilities and Rental Equipment Thurs., June 17, :00 p.m. Board and Committee Meetings at Three Rivers Park District Administrative Center Board Room 3000 Xenium Lane N, Plymouth, MN Wed., June 23, :00 a.m. Special Meeting Board/Committees Agendas Three Rivers Park District Administrative Center, 3000 Xenium Lane N, Plymouth, MN Agenda Items for 07/01/10 Board Meeting Monday, June 28, Days Special Park Districts Forum Charleston, SC through Charleston County Park & Recreation Commission Wed., June 30, Riverland Drive, Charleston, SC Thurs., July 1, :00 p.m. Board and Committee Meetings at Three Rivers Park District Administrative Center Board Room 3000 Xenium Lane N, Plymouth, MN Tues., July 6, :00 p.m. Metropolitan Parks & Open Space Commission 390 Robert Street North, St. Paul, MN Wed., July 7, :00 a.m. Special Meeting Board/Committees Agendas Three Rivers Park District Administrative Center, 3000 Xenium Lane N, Plymouth, MN Agenda Items for 07/15/10 Board Meeting

13 REQUEST FOR BOARD ACTION Meeting Date: 03/18/10 Business Item: Consent Item Number: 5A Department: Planning and Development Originating Source: Don DeVeau, Director Agenda Item: Approval of Trailway Cooperative Agreement with the City of Richfield for the Planning, Development, and Operation Responsibilities for Nine Mile Creek Regional Trail within the City of Richfield Superintendent s Recommendation: MOTION TO AUTHORIZE THE BOARD CHAIR AND SUPERINTENDENT TO ENTER INTO A TRAILWAY COOPERATIVE AGREEMENT WITH THE CITY OF RICHFIELD FOR THE PLANNING, DEVELOPMENT, AND OPERATION RESPONSIBILITIES FOR THE NINE MILE CREEK REGIONAL TRAIL WITHIN THE CITY OF RICHFIELD. The following information was prepared by Kelly Grissman, Senior Manager of Planning. Background: The First Tier Trails, Greenways & Parks Master Plan includes Nine Mile Creek Regional Trail through the City of Richfield. The trail will run for approximately three miles east-west between 12 th Avenue South and Xerxes Avenue through the City along 75 th and 76 th Streets (Reference 5A-1 in the Administration and Finance Committee section of the 02/18/10 Board Packet). Trail construction is planned as part of the Metropolitan Council Environmental Services sewer project and City street redesign initiative. Park District and City staffs have collaborated on the planning and design of the regional trail through the City. Due to the amount of available right-of-way and the inclusion of onstreet bike lanes along significant portions of the trail route, portions of the off-road trail are planned as 8-foot wide rather than the typical 10-foot wide regional trail standard. Experienced bicyclists are expected to use the on-street bike lanes, thereby reducing potential trail congestion along the 8-foot wide segments. Park District staff has evaluated and concurs with the on-street bike lane concept. On March 9, 2010, the City Council reviewed and approved a trailway cooperative agreement between the City and Park District for Nine Mile Creek Regional Trail (Reference 5A-2 in the Administration and Finance Committee section of the 02/18/10 Board Packet). The trailway cooperative agreement identifies the planning, development, and operation responsibilities for Nine Mile Creek Regional Trail within the City. Key elements of the trailway cooperative agreement include: City will convey a permanent non-exclusive trailway easement for Nine Mile Creek Regional Trail. City will complete coordination of the design and construction of the regional trail with the Metropolitan Council Environmental Services.

14 Park District will reimburse the City up to one million dollars for trail construction and assume responsibility for future operations and maintenance of the regional trail. City will grant the Park District all necessary and required permits and approvals to operate and maintain the regional for outdoor recreation and commuter use within the City per Park District standards. Park District will grant the City a winter use permit to operate the regional trail during the winter period. The agreement specifies the terms for the Park District reimbursement to the City up to $1M for eligible regional trail construction expenses. This equates to approximately $330,000 per mile which is a significant cost savings to the Park District when compared to the costs of complete trail design and trail construction independent of the street redesign work. In anticipation of this agreement, the Board of Commissioners approved $1M in the 2010 Capital Improvement Program for Nine Mile Creek Regional Trail construction in Richfield. The construction costs for the on-street bike lanes are the full responsibility of the City.

15 REQUEST FOR BOARD ACTION Meeting Date: 03/18/10 Business Item: Consent Item Number: 5B Division: Recreation and Education Originating Source: Tom McDowell, Associate Supt. Agenda Item: Program Related Firearm Display and Discharge at The Landing Superintendent s Recommendation: MOTION TO ISSUE A SPECIAL USE PERMIT TO THE FIFTH MINNESOTA REGIMENT VOLUNTEER INFANTRY, 911 AUTUMN STREET, ALBERT LEA, MINNESOTA FOR DISPLAY AND/OR DISCHARGE (USING AMMUNITION BLANKS) OF HISTORIC AND REPLICA FIREARMS AS PART OF LIVING HISTORY PROGRAMS AT THE LANDING, MARCH 5, 2010 THROUGH MARCH 4, The following information was prepared by Linda Seaton, Outdoor Education Manager: Special Facilities. Background: Since acquiring The Landing, Three Rivers Park District program staff has been working with historical interpretation groups and individuals to create educational programs on weekdays and weekends at The Landing. Some of these programs involve the display and discharge of historic firearms using ammunition blanks by contracted individuals and groups. Each year staff has requested Board approval allowing the issuance of a conditional use permit for the display and discharge of firearms as required by Park District ordinance. Since 2004, the Fifth Minnesota Regiment Volunteer Infantry has been issued a permit and presented these programs without incident. No live ammunition is used and the blank ammunition is tightly controlled. The general public views the discharge of firearms from a safe distance. Director of Public Safety, Hugo McPhee, and The Landing s Supervisor, Jefferson Spilman communicate with the individuals involved and meet on-site, as necessary, to determine the operational needs of the program and to ensure that all Park District safety and certification standards are strictly enforced. The Fifth Minnesota Regiment Volunteer Infantry, 911 Autumn Street, Albert Lea, Minnesota is the private non-profit organization whose members will bring historic, and replica, firearms (with bayonets) and swords to the Park for interpretive display and re-enactment programs during the 2010 and early 2011 public program season. The Fifth Minnesota Regiment Volunteer Infantry will provide liability insurance naming the Park District as an insured third party, and a copy of this insurance binder will be provided to the Park District prior to this group s participation in public programs at The Landing.

16 The following is the list of members of the Fifth Minnesota Regiment Volunteer Infantry who will participate in public programs at The Landing in 2010 and early 2011: Vince Bergdale, President, Military, one musket, one sword, one revolver Teresa Bergdale, Treasurer, Civilian Mike Kinzell, Safety Officer, Military, one musket, Richard Locke, Assistant Safety Officer, one musket Catie Jacobs, Secretary, Civilian Ruth Mickelson, Youth Liaison Officer, Civilian Eugene Lau, Vice President, Military, one musket John Enright, Military, one musket Caitlin Enright, Military, one musket Connie Jacobs, Civilian Andy Qualy, Military, one musket David Qualy, Military, one musket Kevin Qualy, Military, one musket Steve Qualy, Civilian Joe Siebert, Military, one musket Jon Hannien, Military, one musket Tom Bolinger, Military, one musket Dan O Rourke, Military, one musket Bradley Husby, Military, one musket Chris Zarn, Military, one musket Krieg, Military, one musket Jennie Lau, Civilian David Mikkelson, Military Bobby Iverson, Military Karen Mikkelson, Civilian Bobby Mikkelson, Civilian William Feuchtenberger, Military, one musket Mark Bergo, Military, one musket Brad Bure, Military, one musket Jason Bergo, Military, one musket Ben Walburn, Military, one musket Den Bolda, Military, one musket, one sword Jim Alison, Military, one musket Keith Alison, Military, one musket Staff recommends a special use permit be issued to the Fifth Minnesota Regiment Volunteer Infantry, 911 Autumn Street, Albert Lea, Minnesota enabling group members to display historic firearms, including attached bayonets, and/or utilize the discharge of ammunition blanks in the implementation of the scheduled public programs.

17 REQUEST FOR BOARD ACTION Meeting Date: 03/18/10 Business Item: Consent Item Number: 5C Division: Recreation and Education Originating Source: Tom McDowell, Associate Supt. Agenda Item: Youth/Mentor Deer Hunting Program Superintendent s Recommendation: MOTION TO APPROVE A YOUTH/MENTOR SHOTGUN DEER HUNTING PROGRAM AS AN EXTENSION OF THE PARK DISTRICT S FORKHORN CAMP AT BAKER NEAR-WILDERNESS SETTLEMENT TO BE INCLUDED IN THE 2010 DEER MANAGEMENT PROGRAM. The following information was prepared by Wildlife Senior Manager, Larry Gillette and Naturalist Ryan Barth. Background: The outdoor skills programming offered by the Park District includes many shooting sports opportunities such as hunters safety courses, archery classes, and, for the past two years, a summer camp focused on deer hunting (Forkhorn Camp). The very successful Forkhorn Camp is sponsored by the Minnesota Deer Hunters Association and is presented by the Baker Near-Wilderness Settlement staff, two of which are certified DNR hunter safety instructors. The success of the camp has generated a proposal that the Park District implement a youth/mentor deer hunt as a way to provide in-the-field hunting experiences for these trained and enthusiastic young people who may not otherwise have the opportunity to hunt. Forkhorn Camp is a weeklong overnight summer camp, for youth ages 11-15, at the Baker Near-Wilderness Settlement. Campers learn about deer ecology, firearms safety, hunting, GPS, orienteering, and much more during their stay at the Settlement. After completing Forkhorn Camp the participants earn their MN DNR hunters safety certification (required for hunting in MN). Forkhorn Camp has proven to be very popular. After a successful first year in 2008, the number of participants was doubled in 2009 (64 campers) and there was still a waiting list for youth who were unable to enroll. The fee for Forkhorn Camp is $390 and several of the participants attend because of scholarships provided by the Minnesota Deer Hunters Association. A major part of camp curriculum is firearms safety including all aspects of safety in hunting situations. During the course each camper goes to the gun range at the Delano Sportsman s Club a minimum of two times to obtain firsthand shooting experience. Most of the youths enrolled in the Forkhorn I Camp will have the opportunity to hunt with family and friends in the fall following completion of the camp. However, a few will either not have a place to hunt or not have a parent or interested adult to take them hunting. While these youths had an enjoyable and educational camp experience, it is difficult for them to pursue hunting if they do not have the opportunity to utilize their new skills.

18 Staff is proposing a two-day youth/mentor shotgun hunt on November 27 and 28, 2010, for up to eight participants, in Baker Park Reserve. The participants will be graduates of the Forkhorn Camp who do not have other opportunities to hunt deer. A lottery will be conducted if more than eight youth apply for the opportunity. The youth/mentor hunt will be implemented as a fee-based program unless the MN Deer Hunters Association underwrites the direct expenses for the program. If approved the hunt would be identified as a component of the 2010 Deer Management Program. Mentors will be selected from a pool of trained Park District employees and Minnesota Deer Hunter Association Volunteers. One mentor will be assigned to each youth. The mentor will accompany his or her assigned youth in the field while hunting. In addition, the mentor will assist the young person in scouting for a stand location, setting up the stand and field dressing any deer that are harvested. Mentors will volunteer all their time to participate in this program. In addition, to participating in the required training program, a background check will be conducted for all mentors.

19 REQUEST FOR BOARD ACTION Meeting Date: 03/18/10 Business Item: Consent Item Number: 5D Department: Superintendent's Office Originating Source: Cris Gears, Superintendent Agenda Item: Minutes of the March 4, 2010, Regular Board Meeting Superintendent s Recommendation: MOTION TO APPROVE THE MINUTES OF THE MARCH 4, 2010, REGULAR BOARD MEETING. Background: Minutes attached.

20 THREE RIVERS PARK DISTRICT REGULAR BOARD MEETING March 4, 2010 Commissioners Present: Dale Woodbeck, Vice Chair; Marilynn Corcoran, Rosemary Franzese, Mark Haggerty, Barbara Derus Kinsey, and Sara Wyatt Commissioners Absent: Larry Blackstad Staff Present: Cris Gears, Superintendent; J. Barten, R. Barth, J. Brauchle, B. Carlson, D. DeVeau, K. Eggers, L. Gillette, E. Koffel, H. Koolick, J. McDowell, T. McDowell, J. McGrew-King, J. Pidlubny, A. Tabery, D. Verhasselt, J. Vlaming, M. Walz, and L. Ziegler 1. OPENING BUSINESS Vice Chair Dale Woodbeck called the meeting to order at the Administrative Center, Board Room, 3000 Xenium Lane North, Plymouth, MN at 5:04 p.m. 2. APPROVAL OF AGENDA MOTION by Corcoran, seconded by Wyatt, TO APPROVE THE AGENDA OF THE MARCH 4, 2010, REGULAR BOARD MEETING. 3. COMMUNICATIONS 3A. Public Commentary There was no public commentary. 3B. Other Communications There were no other communications. 4. REPORT OF OFFICERS 4A. Vice Chair Vice Chair Dale Woodbeck had no report. 4B. Commissioners All ayes, no nays, MOTION ADOPTED Commissioner Franzese reported on the following topic: Extended her sincere thanks and appreciation to Board Members and staff for the notes, cards, and condolences sent or expressed to her upon the passing of her mother.

21 Regular Board Meeting March 4, C. Superintendent Staff reported on the following topics. Superintendent Cris Gears: Reminder - Board Meeting dates in April were changed from the 1st and 15 th to the 8 th and 22 nd respectively. Chair Blackstad suggested that an upcoming Board meeting be scheduled at another location; possibly at Baker National Clubhouse. Next Board/Committees Agenda setting meeting to be held electronically on Wednesday, March 10, Information on the 2010 Special Park District Forum in Charleston, SC from June to be included in tomorrow s Newsworthy Items. 5. CONSENT ITEMS MOTION by Corcoran, seconded by Haggerty, TO APPROVE CONSENT ITEMS AS FOLLOWS: A. Disposal of Surplus Equipment MOTION TO AUTHORIZE THE SUPERINTENDENT TO DISPOSE OF SURPLUS PROPERTY (EQUIPMENT) AS DELINEATED IN THE STAFF REPORT PURSUANT TO THE POLICIES FOR DISPOSITION OF SURPLUS PROPERTY. B. Approval of Cost Participation, Ownership, Inspection, and Maintenance Agreement With Hennepin County for Pedestrian Bridge Over County State Aid Highway No. 92 MOTION TO AUTHORIZE THE BOARD CHAIR AND SUPERINTENDENT TO ENTER INTO AN AGREEMENT FOR COST PARTICIPATION, OWNERSHIP, INSPECTION, AND MAINTENANCE WITH HENNEPIN COUNTY FOR THE DAKOTA RAIL REGIONAL TRAIL PEDESTRIAN BRIDGE CROSSING OVER COUNTY STATE AID HIGHWAY NO. 92 IN THE CITIES OF ST. BONIFACIUS AND MINNETRISTA, MN. C. Board Meeting Audio Recordings for the Web MOTION TO AUTHORIZE STAFF TO PURSUE STREAMLINING AND INDEXING CAPABILITIES FOR THE PARK DISTRICT S BOARD MEETING AUDIO/DIGITAL RECORDINGS ON THE WEB SITE. D. Minutes of the February 18, 2010, Regular Board Meeting MOTION TO APPROVE THE MINUTES OF THE FEBRUARY 18, 2010, REGULAR BOARD MEETING.

22 Regular Board Meeting March 4, 2010 E. Approval of Claims for the Period Ended February 25, 2010 MOTION TO APPROVE PAYMENT OF CLAIMS AS RECOMMENDED BY THE SUPERINTENDENT FOR THE PERIOD ENDED FEBRUARY 25, 2010, IN THE AMOUNT OF $2,134, All ayes, no nays, MOTIONS ADOPTED 6. OLD BUSINESS A. Acceptance of Minnesota Legacy Grants: Historical and Cultural Grant Program MOTION by Franzese, seconded by Haggerty, TO ACCEPT: A $39,072 GRANT FROM THE MINNESOTA LEGACY FUND HISTORICAL AND CULTURAL PROGRAM TO SUPPORT DEVELOPMENT OF A CULTURAL RESOURCES MANAGEMENT PLAN FOR THREE RIVERS PARK DISTRICT, AND A $6,949 GRANT FROM THE MINNESOTA LEGACY FUND HISTORICAL AND CULTURAL PROGRAM TO SUPPORT DEVELOPMENT OF A COLLECTIONS INVENTORY AND ASSESSMENT PROGRAM AT THE LANDING THREE RIVERS PARK DISTRICT. All ayes, no nays, MOTION ADOPTED 7. NEW BUSINESS A. Resolution of Appreciation to Eugene Lau MOTION by Corcoran, seconded by Franzese, TO ADOPT RESOLUTION NO ; A RESOLUTION OF APPRECIATION TO EUGENE LAU UPON HIS RETIREMENT FROM THREE RIVERS PARK DISTRICT. Corcoran Aye Haggerty Aye Wyatt Aye Franzese Aye Kinsey Aye Blackstad, Chair Absent Woodbeck Aye RESOLUTION ADOPTED 8. ADJOURNMENT MOTION by Haggerty, seconded by Corcoran, TO ADJOURN THE REGULAR BOARD MEETING OF MARCH 4, All ayes, no nays, MOTION ADOPTED

23 Regular Board Meeting March 4, 2010 The meeting was adjourned at 5:12 p.m. Dale Woodbeck, Vice Chair Cris Gears, Superintendent

24 REQUEST FOR BOARD ACTION Meeting Date: 03/18/10 Business Item: Consent Item Number: 5E Department: Finance Originating Source: Howard Koolick, Director/CFO Agenda Item: Approval of Claims for the Period Ended March 11, 2010 Superintendent s Recommendation: MOTION TO APPROVE PAYMENT OF CLAIMS AS RECOMMENDED BY THE SUPERINTENDENT FOR THE PERIOD ENDED MARCH 11, 2010, IN THE AMOUNT OF $2,308, Background: Claims (see Reference 5E-1).

25 Reference 5E-1 THREE RIVERS PARK DISTRICT TO: FROM: BOARD OF COMMISSIONERS DEPARTMENT OF ADMINISTRATIVE SERVICES SUBJECT: CLAIMS FOR THE PERIOD ENDED MARCH 11, 2010 Payroll Disbursements: Net Pay Disbursed $670, State and Federal Taxes Paid Electronically $368, Total Payroll $1,039, Sales and Use Tax $.00 Payment to Wells Fargo for Procurement cards $.00 Accounts Payable Checks Generated $1,269, Total Claims for the period ended March 11, 2010 $2,308, (Note: The attached listing does not include checks voided due to printer alignment.) APPROVED FOR PAYMENT ON: Larry Blackstad, Chair Cris Gears, Superintendent and Secretary to the Board

26 PREPARED 03/11/2010, 14:46:53 A/P CHECKS BY PERIOD AND YEAR PAGE 1 PROGRAM: GM350L THREE RIVERS PARK DISTRICT FROM 02/25/2010 TO 03/11/2010 BANK CODE CHECK CHECK CHECK DATE NUMBER VENDOR NAME VENDOR # AMOUNT /25/ AMERIPRIDE LINEN & APPAREL /25/ ATLAS BUSINESS SOLUTIONS , /25/ ATOMIC USA , /25/ TOM BALK /25/ BARNA, GUZY & STEFFEN, LTD /25/ BARTON SAND & GRAVEL CO /25/ BEAR LAKE ENTERPRISES INC /25/ CITY OF BLOOMINGTON 133 1, /25/ BURTON SNOWBOARDS , /25/ CAP AMERICA , /25/ CCMSI , /25/ CENTERPOINT ENERGY , /25/ COLE PAPERS /25/ COMMUNITY HEALTH CHARITY /25/ COMMUNITY SHARES MN /25/ CONSTRUCTION BULLETIN MAGAZINE /25/ COUNTRYSIDE HEATING & COOLING , /25/ MELISSA CREWS /25/ CUB FOODS /25/ CUB FOODS BROOKLYN PARK NORTH /25/ CUB FOODS PLYMOUTH /25/ DAKOTA ELECTRIC ASSOCIATION /25/ DAVENPORT WONDER/HOSTESS /25/ DISCOUNT STEEL INC /25/ DEB EDMONDSON /25/ ELK RIVER FORD , /25/ EUGENE A MITCHELL & ASSOCIATES , /25/ LAWRENCE FAHEY /25/ FINANCE AND COMMERCE /25/ FIRE CONTROL EXTINGUISHER /25/ FLINT TRADING INC , /25/ FRONTIER CITIZENS TELECOMMUNIC , /25/ FRONTIER COMMUNICATIONS /25/ SHAWN GLIDDEN /25/ GREATER TWIN CITIES UNITED WAY /25/ HAHN MACHINERY , /25/ HEALTH PARTNERS , /25/ HENNEPIN COUNTY HUMAN SERVICES /25/ HM RECEIVABLES CO LLC /25/ ING LIFE INSURANCE & ANNUITY , /25/ INTERNAL REVENUE SERVICE /25/ JOHNSON PAPER & SUPPLY CO /25/ JUBILEE FOODS /25/ KRAEMER MINING AND MATERIALS /25/ LANO EQUIPMENT-ANOKA , /25/ LAW ENFORCEMENT LABOR SERVICES /25/ LORETTO TOWING /25/ LUBRICATION TECHNOLOGIES , /25/ M AMUNDSON , /25/ MAIN STREET BAKERY /25/ CITY OF MAPLE GROVE

27 02/25/ MARK HOUSER & MARK LUREEN , /25/ MAYER LUMBER /25/ MN COLLECTION ENTERPRISE /25/ MN COUNTIES INSURANCE TRUST /25/ MN DEPT OF REVENUE /25/ MN ENVIRONMENTAL FUND /25/ MN NCPERS LIFE INSURANCE /25/ MSP COMMUNICATIONS , /25/ MTI DISTRIBUTING INC 611 5, /25/ NATIONAL INSURANCE CO 71 4, /25/ NELSON FARM , /25/ NORTHERN HANDICAPPED PRODUCTS /25/ NORTHERN SANITARY SUPPLY /25/ NORTHERN STATES SUPPLY /25/ OPEN YOUR HEART /25/ OPHOVEN SAW SERVICE /25/ OSSEO BROOKLYN SCHOOL BUS COMP , /25/ OUTWEST COUNTRY SUPPLY AND SER /25/ DAN PALMER /25/ PAPER ROLL PRODUCTS /25/ PEACE COFFEE /25/ PENQUIN GROUP USA /25/ PESTOP INC /25/ PROFESSIONAL WIRELESS COMMUNIC /25/ QWEST , /25/ REED BUSINESS INFORMATION /25/ ROBB'S ELECTRIC /25/ SAM'S CLUB /25/ SHORT ELLIOTT HENDRICKSON , /25/ SIGNATURE CONCEPTS INC , /25/ SKI AREA MANAGEMENT /25/ DARLENE SNELSON /25/ SRF CONSULTING GROUP INC , /25/ ST BONI BRISTO /25/ BRYCE STENZEL /25/ STREET FLEET /25/ SUN NEWSPAPERS , /25/ TAYLOR HAMEL ARBORIST SERVICES , /25/ TCISAA /25/ TDS METROCOM LLC , /25/ TEAMSTERS LOCAL NO , /25/ TELEVANTAGE INC /25/ THORPE DISTRIBUTING CO /25/ THREE RIVERS PARK POLICE ASSOC /25/ TWIN CITY HARDWARE COMPANY 982 2, /25/ TWINCTIESGOLF.COM /25/ UNITED PARCEL SERVICE /25/ VAN NESS FELDMAN /25/ VIKING AUTOMATIC SPRINKLER /25/ VISIONS, INC /25/ WACONIA FARM SUPPLY , /25/ WILLIAMS TOWING /25/ BEN WOOLMAN /25/ XEROX CORP /25/ YALE MECHANICAL , /04/ ADVANTAGE HEALTH CORP /04/ ADVANTAGE SIGNS & GRAPHICS , /04/ AERATION INDUSTRIES INTERNATIO ,

28 03/04/ AERO DRAPERY & BLIND /04/ ALTERNATITVE BUSINESS FURNITUR /04/ ANCHOR INDUSTRIES , /04/ BATTERIES PLUS /04/ BAUER BUILT TIRE & SERVICE /04/ BENCHMARK LEARNING /04/ BLOOMINGTON SECURITY SOLUTIONS /04/ BLUE RHINO STUDIO , /04/ CITY OF BROOKLYN CENTER /04/ BSA ENVIRONMENTAL SERVICES , /04/ CCMSI , /04/ CDW GOVERNMENT INC , /04/ CEDAR SUMMIT DAIRY LLC /04/ CENTERPOINT ENERGY , /04/ CENTRY LINK , /04/ CENTURY LINK /04/ CINTAS FIRST AID & SAFETY /04/ COLLABORATIVE DESIGN GROUP INC /04/ COMCAST /04/ CONNEXUS ENERGY 82 1, /04/ DALCO , /04/ DAVENPORT WONDER/HOSTESS /04/ DEEP ROCK WATER CO /04/ DEHMER'S MEATS /04/ DELANO AUTO PARTS INC /04/ DIRECTV /04/ SHIRLEY DOYLE /04/ CITY OF EDEN PRAIRIE /04/ EQUUS COMPUTER SYSTEMS INC /04/ EUROPEAN ROASTERIE, INC /04/ FASTENAL COMPANY /04/ FEDERAL RESERVE BANK /04/ FINANCE AND COMMERCE /04/ FLOYD TOTAL SECURITY , /04/ GENERAL PARTS /04/ GENUINE PARTS COMPANY-MPLS 355 3, /04/ GRAINGER 375 2, /04/ HARTFOLD, THE , /04/ HENNEPIN COUNTY TREASURER /04/ HOLDAHL COMPANY /04/ HOME DEPOT , /04/ HSBC BUSINESS SOLUTIONS /04/ INDUSTRIAL LUMBER & PLYWOOD /04/ INSULTAB /04/ JOHNSON PAPER & SUPPLY CO /04/ LOIS KADRMAS /04/ KASSBOHRER ALL TERRAIN VEHICLE , /04/ KRAEMER'S HARDWARE INC /04/ LAKESHORE EQUIPMENT , /04/ LOCKRIDGE GRINDAL NAUEN P.L.L , /04/ MACH LUMBER INC /04/ MAXX SUGLASSES /04/ MEDICS TRAINING /04/ MENARDS-BROOKLYN PARK /04/ MENARDS-BURNSVILLE STORE CREDI /04/ MENARDS - EDEN PRAIRIE /04/ MENARDS FRIDLEY /04/ MENARDS-GOLDEN VALLEY

29 03/04/ MENARDS - MAPLE GROVE , /04/ METROPOLITAIN COUNCIL /04/ METROPOLITAN COURIER CORP , /04/ MN DNR - OMB /04/ MRPA /04/ MTI DISTRIBUTING INC , /04/ MTI DISTRIBUTING INC 611 1, /04/ NEXTEL COMMUNICATIONS , /04/ NORTH MEMORIAL EMS EDUCATION /04/ NORTHERN SANITARY SUPPLY /04/ O C TANNER RECOGNITION COMPANY , /04/ OFFICE DEPOT , /04/ OLSEN COMPANIES /04/ ONCELL SYSTEMS /04/ OPHOVEN SAW SERVICE /04/ MARGARET OSBORNE /04/ OUTSOURCEONE INC /04/ PEACE COFFEE /04/ POINTS UNKNOWN /04/ PROMEDIA PRODUCTIONS , /04/ PUMP & METER SERVICE INC , /04/ QWEST , /04/ REED BUSINESS INFORMATION /04/ REINHART FOODSERVICE , /04/ SCHATZLEIN SADDLE SHOP INC /04/ SCOTT COUNTY /04/ SHAKOPEE PUBLIC UTILITIES /04/ SHAKOPEE PUBLIC UTILITIES /04/ SIGNATURE CONCEPTS INC /04/ SITECORE , /04/ SIWEK LUMBER & MILLWORK INC /04/ STREICHER'S /04/ SUN NEWSPAPERS , /04/ SUNGARD PUBLIC SECTOR USERS GR , /04/ SUPERIOR FORD INC /04/ LINDA SWANSON /04/ TIDD TECH LTD /04/ TKE CORP /04/ TRI COUNTY LAW ENFORCEMENT ASS /04/ TWIN CITY HARDWARE COMPANY 982 2, /04/ TWO FOOD WINE DESIGN /04/ UHL COMPANY INC , /04/ UNIVERSITY OF MINNESOTA /04/ USGA GOLF HOUSE /04/ VERIZON WIRELESS , /04/ VERSADOCK , /04/ VISIONS, INC /04/ VOSS LIGHTING 929 3, /04/ WRIGHT HENNEPIN COOPERATIVE 966 7, /04/ WRIGHT HENNEPIN SECURITY /04/ XCEL ENERGY , /04/ XEROX CORP 968 4, /08/ CCMSI , /11/ ACME TOOLS /11/ ALLIED WASTE SERVICES , /11/ AMERIPRIDE LINEN & APPAREL /11/ ARROW ACE HARDWARE /11/ A-1 OUTDOOR POWER 26 1,

30 03/11/ BAUER BUILT TIRE & SERVICE /11/ BCA BTS /11/ BERRY COFFEE /11/ BIXBY PORTABLE /11/ BLOOMINGTON SECURITY SOLUTIONS /11/ ANNALISA BRAGG /11/ BRAUER & ASSOCIATES, LTD , /11/ BRAUN INTERTEC CORP /11/ BROWN'S ICE CREAM CO , /11/ CALLAWAY GOLF /11/ CARRIER COMMERCIAL SERVICE , /11/ CCMSI , /11/ CDW GOVERNMENT INC /11/ CENTERPOINT ENERGY , /11/ CINTAS FIRST AID & SAFETY /11/ CISION US, INC /11/ CLARE N AL ENTERPRISES INC /11/ COCA-COLA BOTTLING COMPANIES , /11/ CONVERDIA INC /11/ COTTEN'S INC , /11/ COUNTRYSIDE HEATING & COOLING /11/ CUB FOODS /11/ CUB FOODS SHAKOPEE /11/ CULLIGAN OF ANOKA /11/ CULLIGAN OF BUFFALO /11/ CUMMINS ALLISON CORP /11/ DAVENPORT WONDER/HOSTESS /11/ DEEP ROCK WATER CO /11/ DELANO CARQUEST , /11/ DELL MARKETING LP , /11/ DEPT OF LABOR AND INDUSTRY /11/ DEX EAST /11/ EBERT CONSTRUCTION , /11/ EGAN OIL CO , /11/ EMBEDDED SYSTEMS /11/ EQUUS COMPUTER SYSTEMS INC , /11/ ERIK'S BIKE SHOP INC , /11/ ESPRESSO SERVICES INC /11/ FIRST STUDENT /11/ FLOYD TOTAL SECURITY /11/ FOURTH JUDICIAL DISTRICT /11/ FRONTIER COMMUNICATIONS , /11/ FSH COMMUNICATION LLC /11/ G&K SERVICES /11/ GARYS DIESEL SERVICE /11/ GLEASON PRINTING/MONOTRADE CO /11/ GRAINGER /11/ GROVE CHRISTIAN CENT /11/ HAMEL BUILDING CENTER /11/ HEALTH PARTNERS MEDICAL GROUP /11/ HENNEPIN COOP SEED EXCHANGE /11/ HENNEPIN COUNTY /11/ HERITAGE PLAYING CARD COMPANY /11/ ING LIFE INSURANCE & ANNUITY , /11/ INTEGRA TELECOM /11/ INTERWEAVE PRESS LLC /11/ ISD #279 CIRR DEPT /11/ JERRY R CZIOK INVESTIGATIONS

31 03/11/ JERRY'S FOODS /11/ JOHNSON PAPER & SUPPLY CO /11/ JOHNSTON'S SALES & SERVICE /11/ J R JOHNSON SUPPLY INC /11/ JUBILEE FOODS /11/ KNIFE RIVER CORP , /11/ LEAGUE OF MINNESOTA CITIES , /11/ LESTER PRAIRIE VET CLINIC /11/ LEVAHN BROS HARDWARE /11/ LINSK FLOWERS /11/ FIRST LAB /11/ LOE'S OIL COMPANY /11/ LOMARCO /11/ M AMUNDSON , /11/ MAIN STREET BAKERY , /11/ CITY OF MEDINA 560 1, /11/ MINNCOR INDUSTRIES /11/ MINNEAPOLIS PUBLIC SCHOOLS /11/ MINNEAPOLIS PUBLIC SCHOOLS /11/ MINNESOTAJOBNETWORK.COM , /11/ CITY OF MINNETONKA /11/ MN CLIPPING SERVICE /11/ MN TROPHIES & GIFTS /11/ MN VALLEY ELECTRIC COOP 616 2, /11/ MARK MULROONEY /11/ THE NATURE CONSERVANCY /11/ THE NATURE CONSERVANCY /11/ NAVARRE TRUE VALUE HARDWARE /11/ NIKE USA INC /11/ NORTHERN SANITARY SUPPLY /11/ O C TANNER RECOGNITION COMPANY /11/ ONTRAC /11/ OPTUMHEALTH FINANCIAL SERVICES /11/ OSSEO BROOKLYN SCHOOL BUS COMP /11/ PARADISE PARTNERS /11/ JOHN PEARSON /11/ PENQUIN GROUP USA /11/ PESTOP INC /11/ PING /11/ PLUNKETT'S PEST CONTROL INC /11/ PREMIUM WATERS INC /11/ PROMOTION SELECT /11/ QWEST , /11/ QWEST COMMUNICATIONS - BUSINES /11/ RANDOM HOUSE INC /11/ REINHART FOODSERVICE , /11/ ROBB'S ELECTRIC , /11/ SAGE HILL DESIGN /11/ SALOMON , /11/ SEVERSON, DORRIS /11/ FRED SEYMOUR /11/ SHE COOKS /11/ SIGNATURE CONCEPTS INC /11/ SKILLSOFT CORPORATION , /11/ SPECIALTY EQUIPMENT COMPANY /11/ STAR TRIBUNE 829 1, /11/ STREET FLEET /11/ TAYLOR MEATS

32 03/11/ TECH DEPOT /11/ THORPE DISTRIBUTING CO 875 1, /11/ TIDD TECH LTD /11/ TOLL GAS & WELDING SUPPLY /11/ TORO NSN /11/ TRACTOR SUPPLY CREDIT PLAN /11/ TWIN CITY HARDWARE COMPANY 982 1, /11/ UNI-SELECT , /11/ UNITED PARCEL SERVICE /11/ TWIN CITY OXYGEN CO /11/ VERIFIED CREDENTIALS , /11/ VILLAGE CHEVROLET /11/ CITY OF WAYZATA 939 1, /11/ WORKERS' COMPENSATION , /11/ WORKMAN PUBLISHING CO /11/ XCEL ENERGY , /11/ XEROX CORP 968 6, DATE RANGE TOTAL * 1,269, * 7

33 REQUEST FOR BOARD ACTION Meeting Date: 03/18/10 Business Item: Old Item Number: 6A Department: Planning and Development Originating Source: Don DeVeau, Director Agenda Item: Final Payment to Veit & Companies, Inc for the Miniature Golf Course Construction at Eagle Lake Regional Park Superintendent s Recommendation: MOTION TO APPROVE FINAL PAYMENT IN THE AMOUNT OF $28, TO VEIT & COMPANIES, INC. FOR THE MINIATURE GOLF COURSE CONSTRUCTION AT EAGLE LAKE REGIONAL PARK WITH FINANCING FROM THE PREVIOUSLY ESTABLISHED PROJECT BUDGET AS FUNDED BY THE PARK DISTRICT S 2006 AND 2008 GENERAL OBLIGATION BOND FUNDS. The following information was prepared by Stephen Shurson, Landscape Architect. Background: At its regular meeting on July 16, 2009, the Board awarded the contract for construction of the miniature golf course construction at Eagle Lake Regional Park to Veit & Companies, Inc. in the total contract amount of $319, and established a project budget in the amount of $462,000 with financing from the 2006 and 2008 Three Rivers Park District General Obligation Bond Funds. There was one contract change order for this project in the amount of $6, resulting in a 1.9 percent increase to the original contract sum. The change order for this project included additional fieldstone boulders for the dry stream bed and retaining walls, additional draintile pipe, and additional work to improved accessibility. The final estimated project cost, including all construction costs, consulting, permit fees, and miscellaneous project expenses is $450,000, which is within the previously approved $462,000 project budget. Remaining project expenditures, outside of this contract, include additional sidewalks, landscaping and signage, which will be completed in spring 2010 at an estimated cost of $35,000. Approximately $12,000 of project balance will be available for re-allocation. All work by Veit & Companies, Inc. and their subcontractors is now complete. The Superintendent recommends the Board approve final payment to Veit & Companies, Inc. in the amount of $28, with financing from the previously established project budget as funded by the 2006 and 2008 Three Rivers Park District General Obligation Bond Funds.

34 REQUEST FOR BOARD ACTION Meeting Date: 03/18/10 Business Item: Old Item Number: 6B Division: Recreation and Education Originating Source: Tom McDowell, Associate Supt. Agenda Item: Eastman Nature Center Project Update Superintendent s Recommendation: NO ACTION REQUIRED; THIS ITEM IS FOR INFORMATION AND DISCUSSION. Background: The 10/22/09 Board meeting was held at Eastman Nature Center in order to provide Commissioners an opportunity to view firsthand some of the key issues that have resulted in the facility being recommended for a substantial renovation or rebuild in recent Capital Improvement Programs (CIP). Earlier in 2009 a team was assembled to develop a project recommendation addressing the space, structural and code deficiencies at the nature center. The project team reviewed pre-planning work from 2005 and developed a program statement. At the October meeting, project team leader Bob Gibson presented a summary of the team s work concluding with the recommendation that Commissioners consider either a full renovation/expansion of the nature center as described in the 2005 preplanning report with an estimated cost of $5.1 million, or a complete re-build with a preliminary estimated cost of $7.5 million. After hearing the presentation, Commissioners directed staff to proceed with planning efforts for a re-build project not to exceed $8 million. The Park District identified the Eastman Nature Center renovation/expansion project as a recipient project for Legacy Amendment funding. Funding will be provided in both years of the biennium: $665,000 for design, which must be expended by June 30, 2011; and $2.1 million for construction, which must be expended by June 30, Staff is proposing to develop a timeline identifying key benchmarks to ensure that the planning and construction portions of the project remain in concert with funding. In addition to establishing a timeline for this project relative to Legacy Amendment funding, there is a need to determine the scope of the renovation/expansion. Recent concern related to the Park District s ability to fund large capital projects over the next five years has resulted in consideration of a more conservative expansion project. Staff believes the previously mentioned $5.1 million renovation/expansion will address all of the primary shortcomings of the existing structure but probably require yet another building addition to accommodate future growth anticipated in the park master plan. If this renovation/expansion option is pursued, it will be essential that the building be designed to accommodate flexibility for future interior space modifications and potential expansion in the future. Park District staff will continue to finalize the schematic design phase to develop floor plans and graphic images to articulate this renovation/expansion project. This information will be presented to the Board as it is developed.

35 REQUEST FOR BOARD ACTION Meeting Date: 03/18/10 Business Item: Old Item Number: 6C Division: Superintendent's Office Originating Source: Cris Gears, Superintendent Agenda Item: Vision Plan Consideration of Sixth Goal Superintendent s Recommendation: NO ACTION REQUIRED; THIS ITEM IS FOR INFORMATION AND DISCUSSION. The following information was prepared by Cris Gears, Superintendent, and Jonathan Vlaming, Chief of Planning. Background: The draft Vision Plan contains five overarching goals designed to meet the draft vision for the Park District. There has been some Board discussion indicating a desire to consider the addition of a sixth goal focusing on fiscal sustainability or stewardship. Reference 6C-1 provides sixth goal options for Board discussion and consideration. In addition, there has been some discussion about tightening up the vision statement itself, making it more direct and succinct. Reference 6C-2 provides the original vision statement and some alternatives are listed for Board discussion and consideration. No formal action is needed at this time. However, staff is looking for Board direction on the sixth goal concept and the possible revision of the vision statement, as changes would potentially affect the selection of actions developed to meet the goals and vision. A Board work session to review and select actions is proposed to be scheduled for Wednesday April 28 th from 9 to 11 AM. After the public review sessions in late May, the Board will be asked to consider approval of the Vision Plan.

36 Reference 6C-1 Sixth Goal Considerations Current wording: Achieving the Vision: Three Rivers embraces a Framework of Sustainability recognizing that Ecology, Society and Economics are regionally interdependent. From this framework arises Three Rivers commitment to five actionable goals: 1. Protect the region s water and natural areas 2. Inspire people to recreate 3. Connect people to nature 4. Create vibrant places 5. Promote sustainability across boundaries Option 1: Add a sixth Goal: 6 A. Ensure responsible financial stewardship. or 6 B. Maintain fiscal sustainability of the parks system. or 6 C. Sustain success through prudent fiscal stewardship. Option 2: Fold financial stewardship into the goals preamble: Achieving the Vision: Three Rivers embraces a Framework of Sustainability recognizing that Ecology, Society and Economics are regionally interdependent. From this framework arises Three Rivers commitment to apply prudent financial stewardship across five actionable goals: 1. Protect the region s water and natural areas 2. Inspire people to recreate 3. Connect people to nature 4. Create vibrant places 5. Promote sustainability across boundaries

37 Reference 6C-2 Vision Statement Considerations: The current draft Vision Through leadership, advocacy, innovation and action, Three Rivers Park District is recognized as a national model of a sustainable regional system of parks and trails that meets the needs of the present without compromising the ability of future generations to meet their own needs. Or Revised version 1 Through leadership, advocacy, innovation and action, Three Rivers is nationally recognized as a sustainable regional system of parks and trails that meets the needs of the present while preparing for the future. Or Revised version 2 Three Rivers is nationally recognized as a sustainable regional system of parks and trails that meets the needs of the present while preparing for the future. Or revised version 3 Three Rivers is a model of a sustainable regional system of parks and trails that meets the needs of the present while preparing for the future. Or revised version 4 Three Rivers is a model sustainable regional parks and trails system.

38 REQUEST FOR BOARD ACTION Meeting Date: 03/18/10 Business Item: New Item Number: 7A Division: Parks & Natural Resources Originating Source: Margie Walz, Associate Supt. Agenda Item: Temporary Encroachment Permit to the City of Maple Grove Superintendent s Recommendation: MOTION TO ISSUE A TEMPORARY ENCROACHMENT PERMIT TO THE CITY OF MAPLE GROVE TO CONDUCT MAINTENANCE OF A STORM SEWER LINE IN EAGLE LAKE REGIONAL PARK AND TO WAIVE THE PERMIT FEE. The following information was prepared by John Barten, Director of Natural Resources. Background The Park District s Policy Statement establishes the Board s responsibility to review requests for Temporary Encroachment Permits. Staff investigates such requests and prepares recommendations for Board consideration. When such requests pose significant concerns, the staff recommendation is presented to the Parks and Natural Resources Committee for consideration. This current permit request is routine and administrative in nature, thus staff is submitting directly to the Board in consideration of efficiency. The City of Maple Grove has an existing storm sewer line along 63 rd Avenue in Eagle Lake Regional Park that discharges south toward Pike Lake. Over the past decade, a sediment delta has formed at the outlet end of the pipe, blocking water flow. The city is requesting a temporary encroachment permit (Reference 7A-1) to excavate the delta and restore the flow capacity of the pipe. All excavated material will be removed from the park and properly disposed of off site. The Board of Commissioners Policy Statement allows encroachments only when the following conditions are satisfied: o The project results in a long term benefit to the Park District; o All possible alternatives for the use of Park District land have been demonstrably exhausted; o The impact on the Park District is minimal and temporary; o Restoration of Park District Property is guaranteed; o Satisfaction of all the conditions of the Park District standard encroachment permit as well as any other conditions. Because the storm sewer pipe extends into park property from 63 rd Ave, Maple Grove is unable to access the line without encroaching into Eagle Lake Regional Park. Failure to complete the maintenance work could result in flooding of adjacent residential and park property, and potentially cause significant erosion of park property from the overflow water. Because of these factors, staff believes the Encroachment Policy Conditions have been satisfied.

39 The proposed work area depicted on the attached map was covered with excavated fill from a wetland mitigation project approximately fifteen years ago. Thus, no significant vegetation loss is anticipated. In view of the numerous cooperative projects between the Park District and City of Maple Grove, and because the Park District will benefit from maintenance of the storm sewer, staff is recommending waiver of the permit fee.

40 Reference 7A-1

41

42