Minnesota PRIMA Board of Directors Meeting Minutes August 10, 2017

Transcription

1 Present: Joe Austin (via phone) Mark Lenz Chris White Jenny Groskopf Tom Suppes Marlys Williamson Amy Larson (via phone) Tyler Treichel Absent: Nicole Jolicoeur Call to order: The meeting was called to order at 10:36 a.m. at LMC. I. Minutes from July 13, 2017 Meeting Tyler Treichel moved and Amy Larson seconded a motion to approve the minutes from July 13, II. Treasurer s Report a. LMCIT Financial Reports June 30, 2017 Chris White made the following comments pertaining to these reports: June 2017 Revenue ($175.00) Affiliate Dues (175.00) o $ New Member: Tristar $175 each) June 2017 Expenditures ($2,405) Website ($600.00) $ Annual Website Hosting Payment: Avenet Printing ($1.00) $1.00 Printing MN PRIMA documents Insurance ($428.00) $ Annual premium for Municipal Liability policy: Bearence Scholarships Government Members ($1,375.56) $1, National PRIMA Conference: Tom Suppes, MN PRIMA President Current Balance As of June 30, 2017, the balance is $9,577.

2 Page 2 of 6 b. Other Chris White will request a correcting entry that will move $1, from the Travel & Meals Member Meetings account into the Scholarship account for Tom Suppes attendance at the 2017 National PRIMA Conference. III. Membership Report a. New Member Nathan Brue, LMCIT Internal Underwriter. Vanessa Peterson, St. Louis County Loss Control Manager. (Joe Austin asked that member #34 be changed to Vanessa Peterson.) b. Membership Promotion The board reviewed the listing of entities that are National PRIMA members. Jenny Groskopf will draft an invite for National PRIMA members who are not currently MN PRIMA members, inviting them to join MN PRIMA for the upcoming September and November meetings at no cost. Board members will send Jenny s invite to the following cities and counties, as well as the State s Self-Insured Risk Retention Group: Joe Austin Elk River. Jenny Groskopf Eagan, Goodhue Co., and Red Wing. Amy Larson Apple Valley, Burnsville, Lakeville, Richfield, Roseville, and Shakopee. Amy will also contact State s Self-Insured Risk Retention Group. Tom Suppes Maple Grove. Tyler Treichel Benton Co., Chisago Co., Elk River, Isanti Co., Sherburne Co., and St. Cloud. Chris White Blaine, Brooklyn Park, Coon Rapids, Cottage Grove, Inver Grove Heights, Mankato, and Woodbury. Marlys Williamson Maplewood and St. Louis Park. IV. Meeting Topics and Planning a. Meetings 1. September 14, 2017 Legislative Update MP: Nicole Jolicoeur MPIT: Chris White Flyer: Chris will send a reminder two weeks prior and a last call on the Monday before the meeting Location: MCIT (Room ) Time: 11:30 a.m. 1:30 p.m. Presentation begins at noon, following lunch *Speakers: AMC (unable to present), LMC, MAT (unable to present), MICA (to be determined), and MSBA Speaker Contact: Chris White

3 Page 3 of 6 Sponsor Contact: Chris White Sponsor: BRAC Lunch: Little Oven (pizza and salad); Beverages and Supplies: Tom Suppes; Sam s Club Cookies: Chris White. Lunch will be set up in back of the room. Speaker Gifts: Gift card. Marlys Williamson will pick up gift card(s), after hearing from Chris White regarding the number needed. The board agreed on $20.00 gift card(s). *Chris White will check with Ann Flynn (LMC) to see whether she would like to invite an associate to present with her. *Joe Austin agreed to see if MCIT would like to present. Since AMC has a conflict with meeting on the second Thursday of the month, the Legislative Update in future years will be held on the third Thursday in the month of September. 2. November 9, 2017 Annual Meeting Is It Me Or Is It You? (Topic pertains to civility) MP: Chris White MPIT: Amy Larson Location: City of Bloomington (Council Chambers) Speaker: PRIMA Speakers Bureau (Michael Fann) Speaker Contact: Amy Larson Sponsor: MN PRIMA 3. January 11, 2018 Supporting Your Aging Workforce and Mitigating Claim related Risk MP: Tom Suppes MPIT: Marlys Williamson Location: MCIT Speaker: Kim Burmeister (Associated Bank) Speaker Contact: Nicole Jolicoeur Sponsor: Nicole will ask speaker if Associated Bank is willing to sponsor. Subsequent to the board meeting, Associated Bank agreed to sponsor. Sponsor Contact: Nicole Jolicoeur The board was asked to think about the top four things they would want the presenter to address (e.g., Workers Compensation claim mitigation, succession planning, etc.). Tom Suppes compiled the board s suggestions and forwarded them to Nicole Jolicoeur: How to prevent and minimize work-comp claims with an aging workforce Personal health and degenerative health issues and work related tasks Injury recovery, medical management, and return to work to contain costs Involving the supervisor and company contact with the injured worker Wellness and injury prevention

4 Page 4 of 6 Related Topics Succession Planning and the aging workforce Bridging generations and maximizing inter-generational working relationships 4. March 8, 2018 Fleet Safety MP: Marlys Williamson MPIT: Jenny Groskopf Location: MCIT Speaker: Oscar Goedecke (Travelers) Speaker Contact: Amy Larson Sponsor: Travelers Sponsor Contact: Amy Larson 5. May 10 or 17, 2018 Topic: Before Work Regiments (panel discussion to address evidencebased workers compensation data focusing on what works and what does not) MP: To be determined MPIT: To be determined Location: To be determined Speaker: TRISTAR Speaker Contact: To be determined Sponsor: TRISTAR Sponsor Contact: To be determined 6. July 12, 2018 Bloodborne Pathogens or Super Bowl Lessons Learned (tentative) 7. September 20, 2018 Legislative Update b. Future Topics The Body Cam panel discussion at the July Chapter Meeting was such a success that the board recommended a yearly Chapter Meeting featuring a panel. c. Webinars ( August, 16, 2017, September 13, 2017, and October 18, 2017) The August 16, 2017 webinar (Current Trends in Law Enforcement Liability Claims) was cancelled due to a lack of registrants. The September 13, 2017 webinar (The Nuts and Bolts of Contract Risk) will not be hosted either. The decision whether to host the October 18, 2017 webinar (Cyber Risks) has not yet been made. V. Other Business a. National PRIMA Magazine Article Jenny Groskopf will send an to the Editor of the National PRIMA magazine regarding access to the President s article in the May/June 2017 edition.

5 Page 5 of 6 b. Resignation of Director Tim Dahl Tim Dahl, Wright County, resigned from the board mid-term. The following occurred subsequent to the board meeting it is being included in the minutes due to its significance: Amy Larson emphasized that representation from a MN city is highly desirable. To this end, Tom Suppes will contact Matt Ziebol (City of Eden Prairie) and Sean Curran (City of Minneapolis) regarding their interest in becoming a board member. Other suggested candidates Nance Lee Mosquera, City of St. Paul and Cassi McMayer, City of Edina will subsequently be contacted if Matt or Sean are not interested. Once a candidate expresses interest in becoming a board member, Tom Suppes will the board for approval. c. Bylaws ( Votes and Correspondence, Open Meeting Law, Blind Copy on Membership List) Discussion was tabled until the next board meeting. In the meantime, Amy Larson will research what information can be sent electronically and what information should be reserved for meetings only. If bylaws are changed, the membership is to be given 30 days advance notice. d. Board Correspondence Chris White will ask Laura Honeck the cost to scan board correspondence. e. Speaker Gifts/Member Gifts At the July 2017 board meeting, Jenny Groskopf moved and Amy Larson seconded a motion for Chris White to order an additional 100 pens (50 black pens and 50 blue or gray pens), per the quote she received from the seller. The pens have arrived. f. Compliance Non-Profit Status i. 501(c)(3) Renewal Due 5/15 IRS 990 e-postcard The Federal 501(c)(3) tax filing was completed via an online postcard and confirmed on April 28, prior to the annual due date of May 15 th. ii. State Renewal Due 12/31 The State of Minnesota s Annual Business Renewal, consisting of three questions, is to be completed via a link to the state s website. The Annual Business Renewal is due by December 31 st. Both federal and state filings reflect the proper name Public Risk Management Association MN Chapter, Inc. g. Website i. Membership Listing (Chris White) Discussion tabled until the next board meeting. ii. Board Only Section on Website 1. New Board Member Orientation/Board Duties update (working topic)

6 Page 6 of 6 2. Annual/Chapter Meeting Checklists (working topic) The checklists can be found under the Board Only section on the MN PRIMA website. VI. VII. Next Meeting The next board meeting will be held on September 14, 2017 at MCIT after the presentation. Adjournment The meeting was adjourned at 11:58 a.m.