Phoenix Association of the Deaf, Inc Board of Directors Meeting January 27, 2019 Phoenix Deaf Community Center 1545 W. Osborn Rd, Phoenix, AZ

Transcription

1 Phoenix Association of the Deaf, Inc Board of Directors Meeting January 27, 2019 Phoenix Deaf Community Center 1545 W. Osborn Rd, Phoenix, AZ President Deb Stone called the meeting to order at 11:41AM. I. Roll Call: President Deb Stone, Vice President John Huey, Treasurer Patsy Orlando, Vice Chair Ruthy Valdez, and Board of Director Maria Elias Absent: Board of Director James Allen, unexcused absent 15 members and guests were presented. II. Board of Directors Minutes December 10, 2018 Minutes was accepted as corrected. III. Appoint Board of Directors to fill vacancy President Stone appointed Mark King as Board of Director Chair. Unanimous consent President Stone appointed Tim Lewis as 3 rd Board of Director. Unanimous consent Mark King and Tim Lewis took an oath by President Stone. IV. Schedule upcoming meetings Board of Directors Meeting will be scheduled on February 23, 2019 at 11AM and March 17, 2019 at 11AM. February 24 at 11AM will be an alternative meeting date when there is a social event held on Saturday, February 23. The General Meeting will be scheduled on March 30, 2019 from 10AM to 5PM with one hour lunch and lunch will be on sale.

2 V. Board of Director Chair Report Chair King will have few reports at board meeting every month rather than a whole bunch of reports. Asked the board whether the board should review the last year or two to correct issues. The board agreed unanimously to review the last year including two ongoing issues. Noticed that the Board of Directors Minutes was not updated on Phoenix Association of the Deaf (PAD) website. Spoke to Judy Mohan and had been updated. Chair King will see if King has any minutes for 2015 and 2016 and will send them to Tom Buell to place on PAD website Will host Thanksgiving Social for the next two years: one for members/guests and one for needy patrons and will like to work with GPDSC. More details in the near future. VI. Board of Director Vice Chair Report Vice Chair Valdez was delight to learn and work with the Board and members. VII. Officers Reports Judie Cronlund, Vice President of Greater Phoenix Deaf Senior Citizen, Liaison President Russ Bye could not make it. Welcome new PAD Board of Directors and looking forward to work with them. Greater Phoenix Deaf Senior Citizen (GPDSC) meets every Thursday and offers different social cards events: 1 st Thursday, King in the Corner ; 2 nd Thursday, Push Poker ; 3 rd Thursday, Texas Hold em; 4 th Thursday, General meeting and 31 Cards, 5 th Thursday, Texas Hold em; January schedule was different this time. There was one dilemma that GPDSC works on right now regarding AZ resident vs. Snowbirds or seasonal membership per Bylaw Membership age is 50 Plus; spouse/partner/coda of member who is 50 or older can join member The motion was passed in October General Meeting that GPDSC pays half of utilities and liability; however, the motion in January 24 general meeting was rescind and pay $3,000 per 9- months to work with. In additional, GPDSC request to meet with PAD.

3 Mark King, Chair called to a break at 1:03pm and resumed at 1:16pm. President Stone s Report See attachment 3 VP numbers in the office: President and Vice President ; Secretary and Treasurer- ; and Board of Directors-. Committee Chairperson Ballot vote o Majority vote on approval: Building Committee-Jeff Stone, Bylaws Committee-Tom Buell (Serena Stone, Chris Blatto, and Judy Mohan), Membership Director-Ruth Hayworth, Social Cards-Kris Gray and Ruth Hayworth, News Letter Editor-TrudyMcNece, Canteen-Cheryl Crump and Sheri Acero, and Event Committee- Casey McPeek. o President Stone received the board s approval to have Committee Chairperson meeting on Friday, February 8 at 7pm. Letters (attachments) o From GPDSC: Treasurer Orlando will itemize all bills within three weeks o From Charles Eastwood of 1/15/2018 regarding House of Floyd DVD no closed captioning. Sending him a letter that PAD is a social organization o From Phoenix Deaf Women Organization. Asked that one night during DWU conference, PAD wants to host a social event for them to visit o Previous Board of Director recommended that two officers/board of directors opened letters and initialized them. Let s think about this until next board of directors meeting PAD Agent o Arizona Corporation Commission Agent remained the same (Tom Buell). o PAD Agent motion will go to Bylaw Committee Baseball Volunteer will renew contract on Saturday, February 2 and remained the same choice of 5 days a week. Unanimous consent. Need a coordinator to schedule volunteers United States Postal Service registration to receive notice of mail via . Unanimous consent.

4 Social Media: Post events on AzAD; PAD has Instagram account already The board agreed unanimously that only 4 officers and Board of Director Chair had keys to PDCC until PAD replaces with new Key Code Punch The Board agreed unanimously that President Stone called for Committee Chairperson meeting on Friday night, February 8 at 7 pm. Encouraged Board of Directors to hand hard copy report and to secretary President Stone and Vice President Huey are the authorized persons to talk to our liability insurance broker, Gary Meyer. Cash App and PayPal: President Stone referred to Treasurer Orlando Vice-President John Huey s Report Vice-President Huey would like to provide Stop/Prevent Bully workshop for Youth and members. PAD Super Bowl Event received a check of $500 sponsorship. Encouraged the Board of Directors not to post any message on other Social Media. Keep refer to PAD Social Media Vice-President Huey will create and post Vlog about Super Bowl Secretary: Vacancy Treasurer Patsy Orlando s Report Bank Balance: Checking $5,183.58; Savings $329 Reserve Balance: $3,704 Landscape: Estimate $1000 for cleaning up and spray Plumbing: Estimate $400 without seeing the problems; the first two hours of labor will be at no cost. The company will do a tax write off. After two hours of labor, it will be add to cost of parts Will meet Ray Kithau, previous treasurer to go over bills. Will pay bills by January 31, 2019 Treasurer Orlando mentioned that PAD could not run as a Club but as a business due to current trend. PAD needs to be in Public Eye; have sponsorships; and rent hall to public. Treasurer Orlando shared his idea of selling PDCC and find new place with two floors-first floor rental offices and PAD will use the second floor. Let s think about that down the road. Set up Ad-Hoc Committee to look into the value of PDCC and finding information on relocation.

5 David Rubin, Certified Public Accountant (CPA) used to work with PAD. Now, PAD had him back to work with. Rubin will be more than happy to help with Grant. Rubin s fee for short grant would be $300 and large grant including 13 or more pages for $800. Rubin billed PAD $80 for the property waive, which was very reasonable fee. o Treasurer Orlando recommended setting a meeting with Rubin. President Stone suggested setting a meeting via VRS. Unanimous consent. PAD should have Vlog on social media to attract more members Annual IRS 990-N form: Treasurer Orlando will work with Tom Buell Treasurer Orlando mentioned that PAD should start Appreciation Awards at PAD General Meeting. VIII. Board of Directors Reports Board of Director Maria Elias s Report BOD Elias was on the board in the past and was glad to be on the board again. Elias will have more to learn and looking forward to work with PAD Elias was the founder of Deaf NFL Gathering on Sundays at various restaurants. Elias will try to get Fundraiser program with various restaurants and monies go to PAD. Board of Director Tim Lewis' Report City of Phoenix is still in processing to replace the light pole in front of PDCC. It won t fall and the wire will hold the pole. More than happy to train new officers how to use fob key and security/alarm system What should PAD do with the recycle trash can? City of Phoenix Trash service does not take separate container. The board agreed to discontinue using the recycle trash can. Janitorial Service: PAD needs the service. Vice-Chair Valdez will ask someone if this person is interesting to do the work. In additional, PAD needs to get estimates Lewis asked for donation for his birthday on Facebook and the monies goes to PAD. It was total of $61. Did PAD receive a check?

6 Lewis would like to coordinate a fundraising event at water park this coming summer For your information, Jeff Stone is the chairperson for PAD s 75 th Anniversary in two years Lewis recommended to create a checklist for members to complete tasks before closing PDCC because members sometimes forgot to do one or two things such as check doors at the hall or water dripping in sink or toilet Chair King called for a break at 3:30pm and resumed at 3:36pm. IX. Unfinished Business See attachment The board approved the estimate of $145 for poker table repair. After receiving an invoice, the repair man will be paid. Weed Killing Estimates: one company did not show up on January 24, 2019; other companies will come on January 28, At the next board meeting, Tim Lewis will present an estimate of cost for key code punch system. Concrete parking barrier, Replaced wooden center posts in cabinets: referred to building committee Guideline for creating flyer: referred to Event Committee Memorandum of Understanding: The board agreed to include alarm system/service, landscape, and upkeep with buildings. PAD Agent: referred to By-Law Committee Membership Director and committee will send the By-Laws and PPM link to PAD Website to members via . X. New Business M1: Patsy Orlando moved to support the motion of November 10, 2018 that the rental hall fee split with PAD and GPDSC. Seconded. Deb Stone moved to insert and rental fee goes to reserve fund for up keeping with the hall. Seconded. Passed.

7 Main motion: Patsy Orlando moved to support the motion of November 10, 2018 that the rental hall fee split with PAD and GPDSC and rental fee goes to reserve fund for up keeping with facilities. Passed. M2: Deb Stone moved to start Appreciation Awards for PAD members with gift cards. Seconded. Passed. XI. Announcement John Huey, Super Bowl Event Chair: February 3, events 9 am to 3 pm Social Cards Event, fresh fruit will be provided. 50/50 Raffles 3 pm to closing Super Bowl Event, meal combo for $10, 50/50 Raffles, Door prizes, Sorenson booth (Sponsor), BYOB Admission $5 for members and $7 for non-members all day Tim Lewis shared that his wallet was stolen from his car. Some guy walked by and tested open vehicles with remote and his car was unlocked. Security camera caught it and shared with the police. Please make sure that everyone s vehicles be secured and not left any important stuff in vehicles. Albert Couthen questioned if PAD has sent the formal letter to two accused persons regarding members motion being passed. The board will follow up on that. XII. Adjournment Chair Mark King adjourned the meeting at 4:33pm. Recorded the meeting by Deb Stone