Douglas Youth Baseball Softball

Transcription

1 Douglas Youth Baseball Softball Meeting date time 1/7/2015 7:15 PM Meeting location Municipal Center-Resource Room Meeting called by Brandon Auger, President Attendees Type of meeting Committee Meeting Brandon Auger Les Stevens Note taker Jennifer M. Gosselin David Trychon Chris Gray Justin Lapham Ryan Hogan Matthew Loehr Jay Mcdermott Jennifer Gosselin Matt Sargent Michael Sherry John Furno Anthony Giunta AGENDA TOPICS Agenda topic Elections for BOD Positions Presenter Brandon Auger & Brandon Auger resigned from President on 01/07/2015. Thank you for your time and effort. Mike Houle resigned as a member of the board on 01/07/2015. Thank you for your time and effort. Elections for positions President position, was nominated by Ryan Hogan 2 nd by Jennifer Gosselin, All in favor, no objections Vice President position, Chris Gray was nominated by Ryan Hogan 2 nd by, All in favor, no objections Secretary position, Michael Sherry was nominated by 2 nd by Chris Gray, All in favor, no objections Treasurer position, was nominated by Ryan Hogan 2 nd by Chris Gray, All in favor, no objections Concession Manager, Tony Giunta nominated by Chris Gray 2 nd by Ryan Hogan, All in favor, no objections Equipment Manager, Mike Fresh nominated by 2 nd by Ryan Hogan, All in favor, no objections League Scheduler Website Coordinator, Ryan Hogan nominated by Brandon Auger 2 nd by, All in favor, no objections Director Player/Coach Development, Brandon Auger nominated by Ryan Hogan 2 nd by, All in favor, no objections Division Coordinator: T Ball, Jay Mcdermott nominated by Les Stevens, 2 nd by Chris Gray, All in favor, no objections AA, position unfilled CR60, Les Stevens nominated by, 2 nd by David Trychon, All in favor, no objections CR70, nominated by Ryan Hogan, 2 nd by Chris Gray, All in favor, no objections 13 16, position unfilled

2 Softball, John Furno nominated by Jennifer Gosselin, 2 nd by Ryan Hogan, All in favor, no objections Field Maintenance Manager, Peter Rinaldi nominated by Chris Gray, 2 nd by Ryan Hogan, All in favor, no objections Fundraiser Coordinator, Jennifer Gosselin nominated by Chris Gray, 2 nd by Ryan Hogan, All in favor, no objections Financial Update and 501 C3 non Profit Status Update Balance of checking account is approx. $ We are down by $ from previous years and lost approx $1500 during fiscal year Tom stressed the importance of getting support from committee, coaches, players and parents for fundraising. Board talked about approved adding $15.00 per family for a Field & Maintenance fee this year. Motion was made by Chris Gray 2 nd by Peter Rinaldi. Approved by a vote of 16 1 (Hogan opposed). Brandon & Ryan are going to adjust this on the website. Tom also brought up the fact that the fundraising money has been paying for the phone, dumpster and repairs that had to be done to the irrigation system. He expressed the need for more fundraising support. Soldier s Field Update/ Replacing Matt Loehr Peter Rinaldi was nominated by Chris Gray, 2 nd by Ryan Hogan to replace Matt Loehr as Field Coordinator & Matt Loehr Transition to Little League Discussion requested to have a subcommittee regarding the idea of having a Little League Division. This committee will meet at a later date and time., Tim, Chris Gray & Brandon Auger all wanted to be on this subcommittee. & BrandonAuger Potential Split of Baseball and Softball Topic postponed Page 2

3 Equipment Return Update & Scheduling of Inventory We need to talk to Mike Fresh who was not at the meeting. Will discuss at next meeting. Regular Season Evaluations Scheduled for CR60/CR70 Ryan Hogan brought up only evaluating the new kids. Chris Gray & Brandon Auger thinks we need to keep it the way it is and add more sessions to review the kids. made a motion to keep the same evaluation and add a session, Chris Gray 2 nd, all in favor. This will take place in mid march. Ryan Hogan All Star Selection/ Scheduling of All Star Tryouts. 11 year old All Star Discussion. Umpire Discussion, Umpire Fees, Umpire Clinic Vote on hosting a District Tournament Review of Capital Improvements/Requirements for 2015 Matt provided an update on the shed still needs new shingles. said he will get that done. Shed needs bigger doors and ramp for mower. Field Day Scheduled, Matt Loehr Page 3

4 Registration Update Website is currently opened but not yet advertised. Brandon will add the $15.00 fee to the website. Tim asked to be added as an administrator to the online system. Flyers need to be updated with a phone number of person to contact before giving to the school. Advertise on Fire Dept sign. Close registration 1 week before evaluations. Walk in Registration Scheduled Topic not touched upon RBI s Request for F3 Field Usage Wooden Bat Collegiate league would like to use F3 field. We need to know their schedule and make sure our league does not need this field 1 st. Tim will RBI to follow up. John Furno stated that they must have insurance according to the Recreation Committee requirements. Fee for this use not set at this point. Concession Stand Discussion Tony Giunta volunteered to run our concession stand this year. He said that last year parents were interested in volunteering to have this open. Tony explained how someone needs to be serve safe certified. Board talked about just having simple things during week games. Tony to work with board on ideas. Vote on Picture Studio for pictures for upcoming season nominated staying with Morin Studios, 2 nd by Chris Gray, all were in favor. Page 4

5 Sponsorship and Fundraising, Jennifer Gosselin Tom & Jenn will be working on getting the team sponsorships out as soon as possible. Fundraising ideas were given about scratch ticket raffle or calendar raffle. Les Stevens suggested a movie night on the field for the older kids. Tom and Jenn to meet in the future to get ideas going. Update of Bylaws and Constitution Topic postponed Meeting adjourned at 8:50pm Page 5