CHARLES H. PERKINS ELEMENTARY SCHOOL PARENT-TEACHER ASSOCIATION MINUTES OF THE BOARD THURSDAY, SEPTEMBER 17, 2015

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1 Perkins School PTA held its first monthly meeting of the association for the school year on Thursday, September 17, The meeting was hosted at the Charles H. Perkins Elementary School at 439 West Maple Avenue, Newark, NY The meeting was purposely scheduled to facilitate orientation with new parents/students to the school, as well as, outline the work planned by the Perkins School PTA going forward. Executive Board Member(s) present: Julia Anello, President; Barbara Nelson, Secretary; Michele DeYulio, Treasurer; Johnathan Celso, Membership Chair; Katie Coons, PARP Chair; and Kelly Witter, Reflections Chair Executive Board Member(s) absent: None. Members in Attendance: 7 CALL TO ORDER President Julia Anello called the meeting to order at 7:10pm. ADOPTION OF THE AGENDA President Julia Anello s submitted her Agenda for the meeting to the board for their approval on September 16, President Anello stated there were no changes to the agenda so a vote to accept did not need to be brought to the floor. APPROVAL OF MEETING MINUTES There was no reading of the previous year s minutes due to the creation of new Bylaws and recent election of an interim Secretary by the Executive Board on August 10, No motion was brought to floor seeking the previous approval. TREASURER S REPORT Treasurer s Report was read by Treasurer Michele DeYulio. Motion to accept the Treasurer s Report was made by Johnathan Celso, seconded by Matthew Clark. Motion carried unanimously. The report of the Treasurer can be found in the Appendix, Annex A. Page 1 of 12

2 PRINCIPAL S REPORT Principal Sue Achilles was not present. COMMITTEE REPORTS Budget Chairman Michele DeYulio gave the Budget Report which showed the unit s financial plan for the school year. The unit has a fundraising goal of $ to meet our Budget this year. Matthew Clark motioned to approve the Budget, seconded by Rodger Buffet. Motion carried unanimously. The Budget report can be found in the Appendix, Annex B. Johnathan Celso gave the Bylaws Committee report which included the announcement that the approved work of the committee to compose a final draft of Bylaws for the unit by the September Member s Meeting. The final draft had a 30 day review period and all changes were discussed by the membership. Matthew Clark made a motion to adopt the proposed Bylaws for the unit. Rodger Buffet seconded and the motion carried unanimously. The Bylaws Committee memorandum to the Executive Board can be found in the Appendix, Annex C. Ways and Means Committee Chairman Michele DeYulio gave the Ways and Means report which included our planned fundraising efforts, a 40% profit margin this year, and a new pick-a-prize program for any student who raises $250 or more, as well as, a gift card to the top fundraising teacher. Our unit also has Newark Reds flags that we are selling. They are $10 for a small one and $20 for the larger one. They cost the unit nothing and will yield a 100% profit for fundraising. The Ways and Means report can be found in the Appendix, Annex D. Membership Committee Chairman Johnathan Celso gave the Membership report which included new memberships gained, number of renewals, and progress made towards the work delegated to them by the Executive Board. The Membership report can be found in the Appendix, Annex E. PARP Committee Chairman Katie Coons gave the Pick a Reading Partner report which included an outline of goals achieved to promote improved literacy in Perkins School. The PARP report can be found in the Appendix, Annex F. Reflections Committee Chairman Kelly Witter gave the Reflections report which included recent developments in Arts participation and education by the students at Perkins School. The Reflections report can be found in the Appendix, Annex G. Page 2 of 12

3 UNFINISHED BUSINESS President Anello read Unfinished Business of the Perkins School PTA which included: (1) Secretary Position needing to be filled; (2) Newly elected Secretary should be added as a third signer at the bank; and (3) Providing the teachers with a Back-to-School Appreciation Event. A motion was made by Johnathan Celso to close out all three paragraphs from Unfinished Business. Michele DeYulio seconded that motion. Motion carried unanimously. NEW BUSINESS President Anello then read New Business of the Perkins School PTA which included: (1) A cash box will be placed in the main office to collect all unit monies. The Treasurer and Membership Chair will have keys to the cash box; (2) The Perkins School PTA would like to provide flexibility in their meeting times and is distributing a survey to see what days and times work best for the membership; (3) An events calendar will be created for members to plan for attendance and to minimize conflicts with the school s activities and meetings; and (4) Lincoln and Perkins Schools will be teaming up again to put on this year s Halloween Party. It will be hosted at the Perkins School and feature a costume contest. Volunteers are needed. A motion was made by Johnathan Celso to add the following items to New Business: (1) The newly adopted Bylaws must be submitted to the Region s Bylaws Chair for their review and State PTA approval. Rodger Buffet seconded that motion. Motion carried unanimously. PRESENTATION(S) JOHNATHAN CELSO, MEMBERSHIP CHAIR, PERKINS SCHOOL PTA: Chairman Celso gave a ten minute presentation on who the PTA is and what they do. The presentation included history of why the PTA exists, as well as, why they are needed. It also outlined the make-up and responsibilities of the unit s Executive Board, as well as, barriers associated with membership recruitment, specifically that of low male participation. MEMBER COMMENT(S) Cora Benne questioned the total amount of money budgeted for the Teacher Appreciation Event. Treasurer Michele DeYulio explained that even though $200 was allocated, only $69.26 was actually spent and the remainder will go back into funds. Page 3 of 12

4 Matthew Clark asked about the Board s contact information and where it could be found. President Julia Anello explained that the Board members can all be reached at the unit s address (which will then be distributed to the individuals responsible) or through the unit s Facebook page. APPOINTMENTS/RESOLUTIONS There were no appointments or resolutions made at this meeting. ELECTIONS There were no elections made at this meeting. ADJOURNMENT Moved by Matthew Clark, seconded by Katie Coons, to adjourn the meeting until October 19, 2015; 7:00pm at the Charles H. Perkins Elementary School, 439 West Maple Avenue, Newark, NY Motion carried unanimously. President Anello adjourned the meeting at 8:00pm. I, Barbara Nelson, hereby certify as an officer of the Perkins School PTA that the above statements are true and accurate to my own knowledge. September 18, 2015 Page 4 of 12

5 APPENDIX ANNEX A Page 5 of 12

6 Page 6 of 12

7 ANNEX B Page 7 of 12

8 ANNEX C Page 8 of 12

9 ANNEX D Page 9 of 12

10 ANNEX E Page 10 of 12

11 ANNEX F Page 11 of 12

12 ANNEX G Page 12 of 12