Co-Chair Meeting 4/30 Page 1. FAAST Board of Directors/Florida Assistive Technology Advisory Council Committee Meeting Minutes

Transcription

1 Committee Meeting Minutes Committee: Co-Chair Meeting Date and Time: January 8, 2018 Committee Members: Member Present Absent Excused Dr. JR Harding, Chairperson Karla Morris Staff Members: Member Present Absent Excused Michael Daniels Public: N/A Co-Chair Meeting 4/30 Page 1 State Time: 4:05 PM Agenda Items Notes Motions Action Items Welcome and Call Meeting to Order Dr. JR Harding called the meeting to order. Roll Call and Establishment of Quorum (2 Members) Verbal Authorization to Begin Recording Recognition of Conflict of Interest Additions/Adjustments to the Agenda Approval of the Agenda Reading and approval of the minutes Staff Liaison Report on Action Items Both Co-Chairs were present along with the FAAST Executive Director. No member indicated an issue with recording the meeting. No member identified a conflict of interest. The agenda was approved by consent of both Co- Chairs. The minutes was approved by consent of both Co-Chairs. Mr. Michael Daniels reviewed the Action Item Report.

2 Co-Chair Meeting 4/30 Page 2 Page 3 Committee Meeting Minutes Agenda Items Notes Motions Action Items Review of the Second Mr. Daniels led a Dr. Harding recommended the Draft of the Board discussion on agenda for motions for major discussion Advisory Council Meeting the January 29, 2918 points be added to the agenda Agenda Board/Advisory Council for members to review in Dr. Harding and Mr. Daniels will begin working with third-party insurances to ensure assistive technology is a covered benefit. Closing Public Comment Adjourn meeting. Dr. Harding informed the meeting this meeting is set for January 30, The purpose of the meeting is to understand how assistive technology is covered by a third-party insurance policy. There was no public comment. The meeting was adjourned by consent of the Co- Chairs. advance. End Time: 5:01 PM Minutes Prepared by: Date Michael Daniels 04/15/2018 Minutes Approved Yes No Date

3 Committee Meeting Minutes Committee: Co-Chair Meeting Date and Time: April 16, 2018 Committee Members: Member Present Absent Excused Dr. JR Harding, Chairperson Karla Morris Staff Members: Member Present Absent Excused Michael Daniels Eric Reed Megan Germain Public: N/A Co-Chair Meeting 4/30 Page 3 State Time: 3:07 PM Agenda Items Notes Motions Action Items Welcome and Call Meeting to Order Ms. Karla Morris called the meeting to order. Roll Call and Establishment of Quorum (2 Members) Verbal Authorization to Begin Recording Recognition of Conflict of Interest Additions/Adjustments to the Agenda Approval of the Agenda Reading and approval of the minutes Staff Liaison Report on Action Items A quorum was established at 3:13. No member indicated an issue with recording the meeting. No member identified a conflict of interest. The agenda was approved by consent of both Co- Chairs. The minutes were not approved and will be carried over to the Mr. Michael Daniels reviewed the Action Item Report. next Co-Chairs meeting.

4 Page 3 Co-Chair Meeting 4/30 Page 4 Committee Meeting Minutes Agenda Items Notes Motions Action Items Review of the May 16 Board of Directors Meeting Agenda Mr. Daniels led a discussion on the upcoming board meeting Conduct a post-meeting survey to ascertain members thoughts and concerns Bylaws Change Proposal Updated FAAST ED Contract Introduction of FAAST ED Performance Evaluation Tool Introduction of FAAST Fundraising Plan Closing Public Comment Adjourn agenda. Mr. Eric Reed led a discussion on the changes to the Bylaws to support the recent realignment of the Committees. He also detailed technical changes that need to be made. Mr. Daniels presented the edits to the ED contract. Mr. Daniels presented the Co-Chairs with four annual performance measures. This agenda item was briefly mentioned. There was no public comment. The Co- Chairs were in agreement to send the proposal to the Board for a vote. The meeting was adjourned by the consent of the Co- Chairs. Minor changes need to be implemented to correct dates. Mr. Daniels will make those changes and resend to the Co-Chairs by the morning of April 17, The Co-Chairs will review the performance measures. Will be carried over to future Co-Chair and Executive Committee meetings. End Time: 4:03 PM Minutes Prepared by: Date Michael Daniels 04/16/2018 Minutes Approved Yes No Date

5 Co-Chair Meeting 4/30 Page 5 Committee Meeting Action Items Committee: Co-Chairs/Executive Committee Date and Time: 04/16/2018 January 2018 Board of Directors Meeting 1. Schedule a discussion of the separation of the Central Florida Region al ReUse Center. 2. Schedule a discussion for 2019 Strategic Plan review. 3. Salary information added to Executive Director contract. a. Completed 4. A thank you letter sent to UCF VP of Research, in particular, mention the notable activities of the ARDC a. Draft of letter sent to Dr. Kent-Walsh 5. Thank you to Rep. Kathy Castor for sponsoring ADA Protection bill. Carryover Items 1. Add NHLP to Google Business. a. In process. 2. Request Interagency Committee begin the process of outreach to other state agencies to discuss collaboration and possible development of letters of agreement. a. On next Public Policy and Interagency Committee Agenda. 3. Dr. Harding made a recommendation to combine the two emergency policies and to add the following items: a. Will be completed after the State HQ office relocation. 4. Contact Cissy Proctor to add the Abilities Works program to the DEO website a. In Process 5. Develop an elevator speech focusing on the key reasons why donors should assist our organization. a. In process.

6 Co-Chair Meeting 4/30 Page 6 Items from Last Executive Committee Meeting 1. Add a discussion of the Executive Director Evaluation to the next meeting. a. On the agenda for the 04/16/2018 Co-Chairs meeting. 2. Schedule an interview with Kimberly Taylor. a. In process. Carryover Items 1. Review data on device loan to begin preparation of the demographic report. a. Referred to Interagency Committee.

7 Co-Chair Meeting 4/30 Page 7 Committee Meeting Agenda FAAST Board of Directors Meeting Date and Time: Monday, May 16, :00 AM to 12:00 PM The telephone number to call is: Meeting ID: Please Note: If you must leave the teleconference temporarily, please do not place the call on hold. Please put the call on mute instead. Thank you. Registration link for Zoom Webinar: Our Mission is to improve the quality of life for all Floridians with disabilities through advocacy and awareness activities that increase access to and acquisition of assistive services and technology. Purpose Statement for the Board of Directors: Board members are the fiduciaries who steer the organization towards a sustainable future by adopting sound, ethical, and legal governance, and financial management policies, as well as making sure the nonprofit has adequate resources to advance its mission. Agenda Item Person Presenting Time Allotment Welcome and Call Meeting to Karla Morris Order Roll Call and Establishment of Karla Morris Quorum (X Members) Verbal Authorization to Begin Karla Morris Recording Recognition of Conflict of Karla Morris Interest Additions/Adjustments to the Karla Morris Agenda Approval of the Agenda Karla Morris Reading and approval of the Karla Morris minutes Staff Liaison Report on Action Michael Daniels Items Executive Committee Report Dr. JR Harding To be completed by 10:30 AM 1. Bylaws Update 2. New AFP Grant Information 3. Office Move 4. Executive Director Report Finance Committee Report 1. Profit and Loss Statement 2. Balance Sheet 3. Return on Investment Christinne Rudd To be completed by 11:00 AM

8 Co-Chair Meeting 4/30 Page 8 Committee Meeting Agenda Page 2 Agenda Item Person Presenting Time Allotment Public Policy Report Lucy Mohs To be completed by 11:30 AM 1. Recap of 2018 State Legislative Priorities 2. Proposed 2019 State Legislative Priorities 3. Update on National Legislative Priorities Fundraising Report Karla Morris To be completed by 11:50 AM 1. Presentation on Fundraising Plan Closing Public Comment Adjourn Dr. JR Harding

9 Co-Chair Meeting 4/30 Page 9 Committee Meeting Agenda FAAST Board of Directors Meeting Date and Time: Wednesday June 13, :00 PM to 4:30 PM The telephone number to call is: Meeting ID: Please Note: If you must leave the teleconference temporarily, please do not place the call on hold. Please put the call on mute instead. Thank you. Registration link for Zoom Webinar: Our Mission is to improve the quality of life for all Floridians with disabilities through advocacy and awareness activities that increase access to and acquisition of assistive services and technology. Purpose Statement for the Board of Directors: Board members are the fiduciaries who steer the organization towards a sustainable future by adopting sound, ethical, and legal governance, and financial management policies, as well as making sure the nonprofit has adequate resources to advance its mission. Agenda Item Person Presenting Time Allotment Welcome and Call Meeting to Karla Morris Order Roll Call and Establishment of Karla Morris Quorum (X Members) Verbal Authorization to Begin Karla Morris Recording Recognition of Conflict of Karla Morris Interest Additions/Adjustments to the Karla Morris Agenda Approval of the Agenda Karla Morris Reading and approval of the Karla Morris minutes Review of Assistive Technology Michael Daniels Act of 2004 Review of FS Michael Daniels FAAST Bylaws Eric Reed FAAST Board Policies Michael Daniels Florida Sunshine Law and How Michael Daniels it Relates to our Organization Your Fiduciary Responsibility Mark Payne Your Role as a Board Member Guest Speaker Fundraising: A Board Member s Guest Speaker Responsibility Closing Public Comment Adjourn Karla Morris

10 Co-Chair Meeting 4/30 Page 10 Committee Meeting Agenda FAAST Board of Directors Meeting Date and Time: Thursday June 14, :00 AM to 3:30 PM The telephone number to call is: Meeting ID: Please Note: If you must leave the teleconference temporarily, please do not place the call on hold. Please put the call on mute instead. Thank you. Registration link for Zoom Webinar: Our Mission is to improve the quality of life for all Floridians with disabilities through advocacy and awareness activities that increase access to and acquisition of assistive services and technology. Purpose Statement for the Board of Directors: Board members are the fiduciaries who steer the organization towards a sustainable future by adopting sound, ethical, and legal governance, and financial management policies, as well as making sure the nonprofit has adequate resources to advance its mission. Agenda Item Person Presenting Time Allotment Welcome and Call Meeting to Karla Morris Order Roll Call and Establishment of Karla Morris Quorum (X Members) Verbal Authorization to Begin Karla Morris Recording Recognition of Conflict of Karla Morris Interest Additions/Adjustments to the Karla Morris Agenda First Meeting of the Advisory Karla Morris Council No Minutes No Minutes Needing Approval Karla Morris Review of Assistive Technology Michael Daniels Act of 2004 and the Assistive Technology Advisory Council Your Role as a Assistive Guest Speaker Technology Member Discussion on a set of Bylaws Guest Speaker for the Florida Assistive Technology Advisory Council Lead Agency and Implementing Agency Representative from DVR and Michael Daniels State Plan and Annual Report Representative from AT3 and Michael Daniels Lunch Break

11 Co-Chair Meeting 4/30 Page 11 Committee Meeting Agenda Page 2 Reconvene at 1:00 PM Agenda Item Person Presenting Time Allotment Welcome and Call Meeting to Karla Morris Order Roll Call and Establishment of Karla Morris Quorum (X Members) Verbal Authorization to Begin Karla Morris Recording Recognition of Conflict of Karla Morris Interest Additions/Adjustments to the Karla Morris Agenda State Level Activities Michael Daniels Introduction Device Loans and Kelli Fontaine Demonstration State Financing Eric Reed ReUse Guest Speaker State Leadership Activities Michael Daniels Introduction Trainings Kelli Fontaine Informational and Assistance Tim McCann Public Awareness Matt Holloway Technical Assistance Michael Daniels Time for Agenda Adjustments Karla Morris and Additions Closing Public Comment Adjourn Karla Morris

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13 Co-Chair Meeting 4/30 Page 13 FAAST Fundraising Proposal 1. All Board members will participate in fundraising efforts. 2. Before fundraising activities are implemented, a FAAST Fundraising Plan MUST be completed. 3. Board members will be equally divided into three subcommittees. 4. The subcommittees are: a. Major Gifts Subcommittee b. Regional-based Fundraiser Subcommittee c. Statewide Fundraiser Subcommittee 5. In addition, each Board member will provide a list of five potential donors to approach. 6. Major Gifts Subcommittee a. Work on establishing a protocol for FAAST Board members to cultivate donor relationships. i. The protocol will be very similar to the methods FAAST uses to advocate legislative priorities. 1. Focus on relationship building. 2. Perfecting the reason why it is important to support FAAST (aka The Ask ). 3. Make The Ask personal. 4. Follow-up ii. Like legislative priorities, donor relationships are like a snowball. Board members need to remain active with potential donors, iii. communicating FAAST accomplishments and initiatives. The final step is getting the potential donor to a Regional Demonstration Center to show how important the services FAAST provides to Floridians with disabilities. b. Sponsorship Packet/Marketing materials i. Need to develop 30 second elevator speech so that Board members, FAAST staff and RDC s are communicating the same message. 1. For example: FAAST provides adapted devices and resources needed to improve independent functioning at home, school, work, and the community. FAAST has six Regional Demonstration Centers and five ReUse Centers located throughout the state where people can receive information and assistance, device demonstrations, device loans, and training. Financial loans are also available to help people get the devices they need. ii. Create marketing card that has 30 sec. elevator speech and pictures/examples of AT that help people understand how we help. 1. For example: A picture of senior using devices to read prescription bottle, a picture of person with limited mobility

14 Co-Chair Meeting 4/30 Page 14 using a one handed cutting board to prepare a meal, a video of a person who is blind or vision impaired using a screen reader at work..) iii. Individualize the sponsorship packet/marketing materials to support the Regional-based Fundraiser and Statewide Fundraiser Subcommittees. iv. Develop an action plan for one direct mail campaign per fiscal year. v. Develop an action plan for #GivingTuesday. 7. Regional-based Fundraiser Subcommittee a. Will utilize the FAAST Fundraising Plan Packet to determine the following: i. What funding area to focus fundraising efforts; ii. Fundraising Event; iii. Fundraising strategies; iv. Steps to be taken to begin planning; v. Budget; and vi. Return on Investment (ROI). b. Once the FAAST Fundraising Plan Packet has been completed the subcommittee will meet to answer the following questions: i. Will the fundraiser make money in accordance with a desired ROI? ii. Is the fundraising focused on a funding area that relates to FAAST Core Services and budget needs? iii. Is the fundraiser doable without a majority of effort from FAAST staff members? 1. Any No answers require the subcommittee to examine the plan. c. Once the fundraiser is completed, the subcommittee will evaluate the activity to answer the following questions: i. Did the fundraiser lose money? 1. If yes, the fundraiser will be abandoned. ii. How well was the action plan written? iii. Did the event have enough volunteers? iv. What steps worked well? v. What steps need to be improved? vi. Should FAAST undertake this fundraiser again? 8. Statewide Fundraiser Subcommittee a. Will utilize the FAAST Fundraising Plan Packet to determine the following: i. What funding area to focus fundraising efforts; ii. Fundraising Event; iii. Fundraising strategies; iv. Steps to be taken to begin planning; v. Budget; and vi. Return on Investment (ROI).

15 Co-Chair Meeting 4/30 Page 15 b. Once the FAAST Fundraising Plan Packet has been completed the subcommittee will meet to answer the following questions: i. Will the fundraiser make money in accordance with a desired ROI? ii. Is the fundraising focused on a funding area that relates to FAAST Core Services and budget needs? iii. Is the fundraiser doable without a majority of effort from FAAST staff members? 1. Any No answers require the subcommittee to examine the plan. c. Once the fundraiser is completed, the subcommittee will evaluate the activity to answer the following questions: i. Did the fundraiser lose money? 1. If yes, the fundraiser will be abandoned. ii. How well was the action plan written? iii. Did the event have enough volunteers? iv. What steps worked well? v. What steps need to be improved? vi. Should FAAST undertake this fundraiser again?