THREE RIVERS PARK DISTRICT

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1 1. CALL TO ORDER 2. APPROVAL OF AGENDA THREE RIVERS PARK DISTRICT PARK AND TRAIL OPERATIONS COMMITTEE MEETING Administrative Center - Board Room 3000 Xenium Lane North, Plymouth, MN Thursday, December 1, 2016 Estimated Time: 10:45 11:00 a.m. Committee Chair: Gene Kay AGENDA Board members who wish to delete or add any item(s) to the agenda shall do so at this time. Superintendent s Recommendation: MOTION TO APPROVE THE AGENDA OF THE DECEMBER 1, 2016, PARK AND TRAIL OPERATIONS COMMITTEE MEETING. 3. APPROVAL OF COMMITTEE REPORT OF OCTOBER 6, 2016 Superintendent s Recommendation: MOTION TO APPROVE THE REPORT OF THE OCTOBER 6, 2016, PARK AND TRAIL OPERATIONS COMMITTEE MEETING. 4. BUSINESS ITEM(S) A. Resolution in Support of a Hennepin Youth Sports Grant Application for the Hyland Ski Jump Superintendent s Recommendation: MOTION TO RECOMMEND THAT THE BOARD APPROVE A RESOLUTION IN SUPPORT OF A HENNEPIN YOUTH SPORTS GRANT APPLICATION FOR THE HYLAND SKI JUMP. B. Dakota Rail Regional Trail: MECS Access Permit Request Superintendent s Recommendation: MOTION TO RECOMMEND THAT THE BOARD AUTHORIZE THE SUPERINTENDENT TO GRANT A TEMPORARY ACCESS PERMIT TO THE METROPOLITAN COUNCIL ENVIRONMENTAL SERVICES DIVISION FOR USE OF DAKOTA RAIL REGIONAL TRAIL CORRIDOR. 5. ADJOURNMENT MOTION TO ADJOURN.

2 PARK AND TRAIL OPERATIONS COMMITTEE REQUEST FOR ACTION Meeting Date: 12/01/16 Business Item: Report Item Number: 3 Department: Superintendent s Office Originating Source: Boe Carlson, Superintendent Agenda Item: October 6, 2016, Park and Trail Operations Committee Report Superintendent s Recommendation: MOTION TO APPROVE THE REPORT OF THE OCTOBER 6, 2016, PARK AND TRAIL OPERATIONS COMMITTEE MEETING. Background: Report attached.

3 THREE RIVERS PARK DISTRICT PARK AND TRAIL OPERATIONS COMMITTEE MEETING October 6, 2016 Commissioners Present: Gene Kay, Chair; Steven E. Antolak, Jennifer DeJournett, Daniel Freeman, John Gibbs, John Gunyou and Penny Steele Staff Present: Boe Carlson, Superintendent; D. Berens, E. Braaten, K. Grissman, K. Huemiller, H. Koolick, J. May, J. McDowell, T. McDowell, J. McGrew-King, E. Quiring, A. Smith, J. Vlaming and L. Ziegler Others Present: Brian Simmons, Bolton & Menk, Inc., Project Consultant for the City of Brooklyn Center (Agenda Item 4B.) 1. CALL TO ORDER The Park and Trail Operations Committee meeting was called to order by Chair Gene Kay at the Administrative Center, Board Room, 3000 Xenium Lane North, Plymouth, MN at 9:02 a.m. 2. APPROVAL OF AGENDA MOTION by Freeman, seconded by DeJournett, TO APPROVE THE AGENDA OF THE OCTOBER 6, 2016, PARK AND TRAIL OPERATIONS COMMITTEE MEETING. 3. APPROVAL OF COMMITTEE REPORT OF APRIL 7, 2016 MOTION CARRIED MOTION by Freeman, seconded by Antolak, TO APPROVE THE REPORT OF THE APRIL 7, 2016, PARK AND TRAIL OPERATIONS COMMITTEE MEETING. 4. BUSINESS ITEM(S) A. Superintendent s Update MOTION CARRIED Superintendent Boe Carlson updated Committee Members on the following items: Shared the Minnesota Land Trust Partner of the Year Award with Committee Members which the Park District received on Sunday, October 2 nd at Gale Woods Farm. Three Rivers Park District to be one of the first charter recipients of the Tree Trust s 2016 Partner Award. This award will be presented on Thursday, November 3 rd from 6:00-8:00 p.m. at the Mill City Museum. Lake Minnetonka Conservation District (LMCD) to have a Meet and Greet Gathering for their new Executive Director Vicki Schleuning on October 13 th at 3:30 p.m. at the City of Mound Council Chambers in the Centennial Building.

4 10/06/16 Park and Trail Operations Committee Page 2 Commissioners are invited to the Park District s Annual All Employee Meeting to be held on Wednesday, November 2 nd starting at 8:00 a.m. at the Medina Entertainment Center. B. Temporary Access Permit to the City of Brooklyn Center MOTION by Freeman, seconded by Gunyou, TO RECOMMEND THAT THE BOARD AUTHORIZE THE SUPERINTENDENT TO GRANT A TEMPORARY ACCESS PERMIT TO THE CITY OF BROOKLYN CENTER FOR REPAIR OF THE CITY S SANITARY SEWER LINE IN NORTH MISSISSIPPI REGIONAL PARK. MOTION CARRIED C. City of Greenfield Memorandum of Understanding - Lake Sarah Outlet MOTION by DeJournett, seconded by Freeman, TO RECOMMEND THAT THE BOARD ENTER INTO A MEMORANDUM OF UNDERSTANDING WITH THE CITY OF GREENFIELD FOR THE MAINTENANCE OF THE LAKE SARAH OUTLET STRUCTURE. 5. ADJOURNMENT MOTION CARRIED MOTION by Freeman, seconded by Antolak, TO ADJOURN THE OCTOBER 6, 2016, MEETING OF THE PARK AND TRAIL OPERATIONS COMMITTEE. MOTION CARRIED The meeting was adjourned at 9:16 a.m.

5 PARK AND TRAIL OPERATIONS COMMITTEE REQUEST FOR ACTION Meeting Date: 12/01/16 Business Item: Item Number: 4A Division: Planning, Design & Technology Originating Source: Jonathan Vlaming, Assoc. Supt. Agenda Item: Resolution in Support of a Hennepin Youth Sports Grant Application for the Hyland Ski Jump Superintendent s Recommendation: MOTION TO RECOMMEND THAT THE BOARD APPROVE A RESOLUTION IN SUPPORT OF A HENNEPIN YOUTH SPORTS GRANT APPLICATION FOR THE HYLAND SKI JUMP. Background: In 2014, Three Rivers partnered with the Minneapolis Ski Club (MSC) to apply for, and receive, a Hennepin Youth Sports Grant (HYSG) of $325,000 for improvements to the three small jumps at the Hyland Ski Jump site. Project components included reconstruction of the three jumps, additional lighting, summer surfacing for year-round use, construction of infiltration ponds, and development of a paved parking lot for the facility. Three Rivers was responsible for the parking lot and infiltration ponds. All other improvements were the responsibility of the Ski Club. During construction, a series of 2+-inch rains resulted in destabilization and slope failure on the top and west side of small ski jump hill. This slope failure created a significant public safety emergency and Three Rivers took immediate corrective action to rebuild and permanently stabilize the failed slope. Without this work, the three smaller jumps would have been lost permanently. They are now stable and safe. Unfortunately, this resulted in project cost overruns, and some components of the original grant were no longer feasible for MSC due to redirected funding. Staff has submitted a second HYSG grant to partially reimburse Three Rivers for the slope failure corrections, as well as to provide additional access enhancements and beautification of the site so that it meets Three Rivers aesthetic standards. The grant request is for $296,173. MSC would provide an in-kind match of $74,300, and Three Rivers would provide a match of $38,454 in funds and another $20,000 of in-kind services. If the grant application is successful, and the Board accepts the grant, Three Rivers funding share would come from savings on other projects. As part of the grant application, a resolution of support is required to be approved by the Board of the submitting Agency (Reference 4A-1). This resolution does not bind the Board to accept the grant.

6 Reference 4A-1 THREE RIVERS PARK DISTRICT RESOLUTION NO A RESOLUTION IN SUPPORT OF A HENNEPIN YOUTH SPORTS GRANT APPLICATION FOR THE HYLAND SKI JUMP WHEREAS, the Hennepin County Board of Commissioners, via the Hennepin Youth Sports Program, provides for capital funds to assist local government units of Hennepin County for the development of sports or recreational facilities, and WHEREAS, Three Rivers Park District (local government unit, hereinafter LGU) desires to further improve the Hyland Ski Jump through a Hennepin Youth Sports Grant for Access Improvements and Beautification at the Hyland Ski Jump (name of project, hereinafter PROJECT). NOW, THEREFORE BE IT RESOLVED BY THE THREE RIVERS PARK DISTRICT BOARD OF COMMISSIONERS: I. The estimate of the total cost of developing PROJECT shall be $428,927. The LGU is requesting $296,173 from the Hennepin Youth Sports Program and will assume responsibility for providing matching funds of $38,454. II. LGU is the owner of the property where the PROJECT is located. LGU will own the property where PROJECT is located for at least the functional life of the facility, which is estimated to be 20 years. The PROJECT may not be converted to a non-public or non-recreational use within this time period without the approval of Hennepin County. III. LGU agrees to assume one hundred (100) percent of operational and maintenance costs for PROJECT. LGU may, at its sole discretion, work with partner(s) to operate the facility. IV. LGU agrees to enter into necessary and required agreements with Hennepin County for the specific purpose of developing PROJECT. V. That the Three Rivers Park District Board of Commissioners supports the application for the Hennepin Youth Sports Program grant for the PROJECT. Adopted by the Three Rivers Park District In formal meeting assembled on this day of, STATE OF MINNESOTA COUNTY OF HENNEPIN I hereby certify that the foregoing Resolution is a true and correct copy of the Resolution presented and adopted by the Three Rivers Park District at a duly authorized meeting thereof held on the day of, 2016, as shown by the minutes of said meeting in my possession. Linda C. Ziegler, Executive Assistant and Notary Public My Commission expires (SEAL)

7 PARK AND TRAIL OPERATIONS COMMITTEE REQUEST FOR ACTION Meeting Date: 12/01/16 Business Item New Item Number: 4B Division: Planning, Design & Technology Originating Source: Jonathan Vlaming, Assoc. Supt. Agenda Item: Dakota Rail Regional Trail: MECS Access Permit Request Superintendent s Recommendation: MOTION TO RECOMMEND THAT THE BOARD AUTHORIZE THE SUPERINTENDENT TO GRANT A TEMPORARY ACCESS PERMIT TO THE METROPOLITAN COUNCIL ENVIRONMENTAL SERVICES DIVISION FOR USE OF DAKOTA RAIL REGIONAL TRAIL CORRIDOR. The following information was prepared by Danny McCullough, Regional Trail System Manager. Background: The Metropolitan Council Environmental Services Division (MCES) is requesting a temporary access permit for Dakota Rail Regional Trail between Commerce Boulevard and Westedge Boulevard in the City of Mound. The requested access permit will allow MCES to close the trail from January 1, 2017 through October 31, 2018 to allow for new sanitary sewer pipe installation along the north side of Langdon Lake through the Hennepin County Regional Railroad Authority (HCRRA) corridor. The Park District has been aware of this pending project since the initial construction of Dakota Rail. In fact, MCES suggested we not pave this section of trail until the project is complete. MCES has now secured funding to complete the project. Typically access permits are handled administratively; however, due to the anticipated closure duration it is recommended that the Board have an opportunity to review the project and its impact on the regional trail corridor and, if supported by the Board, authorize the Superintendent to approve the permit request (Reference 4B-1). Staff worked with MCES to ensure the following requirements are included within the MCES project. - Provide a detour route during construction. The route must be designated with signage, maps, safety improvements, and other way finding elements. - Reconstruct Dakota Rail Regional Trail between Commerce Boulevard and Westedge Boulevard at MCES cost. - Correct any damages that might occur to the surrounding HCCRA corridor including replacing removed trees and other vegetation. - Notify the public about the project and trail closure impact.

8 The affected corridor is owned by HCRRA and with a16 wide corridor centered on the regional trail operated by the Park District via a permit from HCRRA. HCRRA is supportive of this project. In addition, MCES and the City of Mound have agreed on a signed detour route during the closure period. The 1.5-mile detour route will utilize existing local sidewalks and road shoulders (Reference 4B-2). Park District staff will continue to work with representatives of MCES, the City of Mound, and Hennepin County to ensure the planned detour meets regional trail user needs. Relationship to the Vision Plan The Request for Action supports the following element(s) of the Vision Plan: Collaborate across boundaries Relationship to the Policy Statement The Request for Action supports the following element(s) of the Policy Statement: Policy III Role in Intergovernmental Affairs C. Intergovernmental Relations

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13 MCES shall reconstruct the impacted section of trail solely at MCES costs MCES shall provide a safe detour route for Dakota Rail Regional Trail. The detour route shall be designated with way finding signage. A map of the detour route shall be posted on each end of the detour. MCES shall provide information about the project and its impact to the area at any public open houses and on the Metropolitan Council s website MCES shall replace vegetation along the Dakota Rail Regional Trail. November 8, 2016 Danny McCullough

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