OPERATIONAL ENHANCEMENT GRANT PROGRAM Otter Tail County Resolution No

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1 MINUTES OF THE OTTER TAIL COUNTY BOARD OF COMMISSIONERS Government Services Center, Commissioners Room 515 W. Fir Avenue, Fergus Falls, MN 8:30 a.m. Call to Order The Otter Tail County Board of Commissioners convened at 8:30 a.m. on Tuesday,, at the Government Services Center in Fergus Falls, MN, with Chairman John Lindquist, Vice-Chair Lee Rogness, and Commissioners Doug Huebsch, Wayne Johnson and Roger Froemming present. Approval of Agenda Chairman Lindquist called for approval of the agenda. Motion by Rogness, second by Froemming, and unanimously carried to approve the Board of Commissioners agenda of with the following addition: 11:00 a.m. - Request for Approval of Two Final Plats Consent Agenda Motion by Johnson, second by Froemming, and unanimously carried to approve Consent Agenda items as follows: 1. August 11, 2015 Board of Commissioners Meeting Minutes 2. Warrants/Bills for (Exhibit A), with the removal of the bills for MAAP Memberships submitted by the Assessor s Office 3. Ducks Unlimited Fergus Falls Area Chapter 6-LG220 Application for Exempt Permit for an Event on 9/16/ County Officials Signature Authorizing Approval of Audit Engagement Letter OPERATIONAL ENHANCEMENT GRANT PROGRAM Otter Tail County Resolution No BE IT RESOLVED, by Otter Tail County that the County enter into the attached Grant Contract with the Minnesota Department of Veterans Affairs (MDVA) to conduct the following Program: County Veterans Service Office Operational Enhancement Grant Program. The grant must be used to provide outreach to the county's veterans; to assist in the reintegration of combat veterans into society; to collaborate with other social service agencies, educational institutions, and other community organizations for the purposes of enhancing services offered to veterans; to reduce homelessness among veterans; and to enhance the operations of the county veterans service office, as specified in Minnesota Laws 2013 Chapter 142 Article 4. This Grant should not be used to supplant or replace other funding. BE IT FURTHER RESOLVED by the County of Otter Tail that Charles Kampa, the County Veterans Service Officer, be authorized to execute the applicable Grant Contract for the above-mentioned Program on behalf of the County. WHEREUPON a motion was offered by Commissioner Froemming, seconded by Commissioner Huebsch, and unanimously carried to adopt the above resolution at a regular meeting of the Otter Tail County Board of Commissioners this eighteenth day of August, Dated: Attest: Larry Krohn, Clerk OTTER TAIL COUNTY BOARD OF COMMISSIONERS By: John Lindquist, Chair

2 Page 2 Veterans Administration Expenditures Veterans Service Officer, Charles Kampa briefed the Board regarding the Veterans population, estimated federal funds being paid to Otter Tail County veterans, and various VA Programs. County Policies Human Resource Director, Nicole Hansen reviewed the Vacation Donation Program, Voluntary Furlough Plan, and the Harassment Policy. She indicated that the Division Directors have reviewed the policies. There are no changes to the Vacation Donation and Furlough Plans; however, the Harassment Policy requires revision. After discussion of the requested changes, a motion was offered by Rogness, second by Johnson, and unanimously carried to adopt the Otter Tail County Harassment Policy as amended with revision date of August Closed to the Public At 9:02 a.m., Commissioner Huebsch offered a motion, seconded by Commissioner Johnson, and unanimously carried to declare the Board of Commissioners meeting closed to the public for purposes of discussing labor negotiation strategies regarding the Teamsters Human Services and Facilities Operations unions (Social Workers, Support Specialist, Nurses & Facilities). Present were Attorney Mike Rengel, HR Director Nicole Hansen, HR Specialist Stephanie Retzlaff, Assistant County Attorney Jeff Pabarcus, all five seated Commissioners, County Administrator, and Board Secretary. At 9:51 a.m., upon conclusion of the closed session, Chairman Lindquist declared the meeting recessed for a short break. County Ditch #48 At 9:55 a.m., Chairman Lindquist declared the meeting open to the public. Ditch Inspector Kevin Fellbaum briefed the Board regarding a clean out in County Ditch #48 completed by Richard Grefe on his son-inlaws property. The work completed was acceptable but was performed without a permit and a complaint had been received. Lengthy discussion took place regarding the situation. Motion by Huebsch, second by Froemming, and unanimously carried to issue an after-the-fact approval for the work completed in County Ditch #48 by Richard Grefe. Motion by Johnson, second by Rogness, and unanimously carried to assess an Administrative Penalty equal to the additional cost of the Ditch Inspector s time due to Mr. Grefe not having an appropriate permit for the work completed. Motion by Huebsch, second by Rogness, and unanimously carried to request the Public Works Committee and County Attorney to develop a policy that addresses appropriate penalties for working (e.g. clean out) in County Ditches without approval. County Ditches County Ditch #18/37: Auditor-Treasurer Wayne Stein presented the Findings and Order Redetermining Benefits for County Ditches No. 18 and 37. At the time of the hearing for County Ditches No.18 and 37, total benefits of the ditches were reported as $1,782, The County Ditch Viewers reviewed several properties. Several changes were made which reduced the total benefits of the system to $1,427, Motion by Huebsch, second by Johnson, and unanimously carried to approve the Findings and Order Redetermining Benefits in the Matter of County Ditches No. 18 and 37 as drafted by the County Attorney. County Ditch #23: Mr. Stein presented the Findings and Order Redetermining Benefits for County Ditch No. 23. At the time of the hearing for County Ditch 23, total benefits of the ditch system were reported as $13,264, After further review, changes were needed which reduced the total benefits to $12,983, Motion by Johnson, second by Rogness, and unanimously carried to approve the Findings and Order Redetermining Benefits in the Matter of County Ditch No. 23 as drafted by the County Attorney.

3 Page 3 County Ditch #44 Motion by Huebsch, second by Froemming, and unanimously carried to schedule a Public Hearing for the Redetermination of Benefits for County Ditch #44 at 7:00 p.m. on October 15, 2015 at the Law Enforcement Operations Center in Ottertail City. LMKP/DLD OUTLET PROJECT COUNTY COST PARTICIPATION Otter Tail County Resolution No WHEREAS: Long term high water conditions continue to affect residents and public infrastructure on Little McDonald, Kerbs, Paul, Devils and Little Devils Lakes, AND WHEREAS: The 2015 MN Legislature has appropriated $10,000,000 to alleviate this situation, AND WHEREAS: The preliminary cost estimates for this project total $11,393,305 and the MN Management and Budget requires a commitment from Otter Tail County that funding in excess of $10,000,000 has been provided for and is available for this project, AND WHEREAS: The LMKP/DLD Lake Improvement Districts are fiscally responsible for dollars expended for this project over $10,000,000. NOW THEREFORE BE IT RESOLVED THAT: Otter Tail County by this resolution has approved and will front up to $2,000,000 to be designated to this project from the General Revenue Fund of Otter Tail County to cover project costs in excess of the grant amount. The motion for the adoption of the foregoing resolution was introduced by Commissioner Wayne Johnson, duly seconded by Commissioner Doug Huebsch and, after discussion thereof and upon vote being taken thereon, the following voted in favor: Commissioners Huebsch, Froemming, Johnson, Rogness and Lindquist and the following voted against the same: None Adopted at Fergus Falls, Minnesota, this 18 th day of August 2015 Dated: Attest: Larry Krohn, Clerk OTTER TAIL COUNTY BOARD OF COMMISSIONERS By: John Lindquist, Chair County Wide Fee Policy and Fee Schedules Motion by Rogness, second by Johnson, and unanimously carried to approve the County Wide Fee Policy as presented. The Auditor-Treasurer indicated that the overall Fee Schedule(s) will be incorporated into the budget process and approved as part of the CY2016 County Budget. After-The-Fact Permit Fee Contractor Ricky Leitch spoke with the Board regarding an After-The-Fact Permit fee for a project he was completing North of Fergus Falls. He indicated that due to the timing of other parts of the project, he had to dig in a holding tank prior to obtaining a permit. His intent was to get the permit. The tank was open and not hooked up when Inspectors from the County came for a tank inspection. Discussion followed. Because the intent was to obtain a permit, a motion was offered by Huebsch, seconded by Rogness, and carried with Johnson abstaining, to waive the After-The-Fact permit fee. The project is located in Part of Gov t Lot 6, Sec. 14 Twp. 136 Rge.43, Elizabeth Township.

4 Page 4 Planning Commission Recommendations Preliminary Plat Herron Heights: Motion by Johnson, second by Huebsch, and unanimously carried to approve the revised plan for the Preliminary Plat titled Herron Heights consisting of 3 single family residential lots and 2 non-residential lots as recommended by the Planning Commission. This project is located in Pt of GL 2, Tracts D & E, Section 1 of Star Lake Township, Star Lake (56-385), GD. Preliminary Plat & Conditional Use Permit Sunset Bay View/ Marv Hexum: Motion by Huebsch, second by Johnson, and unanimously carried to approve the revised plan dated July 22, 2015 for the Preliminary Plat titled Sunset Bay View consisting of 5 single family residential lake lots and approve a Conditional Use Permit to construct a road to service the lots. The proposal is located in Pt of GL 2, Section 6 of Dead Lake Township; Star Lake (56-385), GD. Environmental Review Process Prosperity Hills/ Red River Valley Campfire & David Ebersviller: Land & Resource Director, Bill Kalar reported that the State of Minnesota Environmental Quality Board (EQB) has received a citizen petition requesting that an Environmental Review process take place for this project. Motion by Johnson, second by Rogness, and unanimously carried to order an EAW for the proposed plat titled Prosperity Hills due to sensitive areas in the proposed plat including wetlands, bluffs, and steep slopes. Motion by Johnson, second by Rogness, and unanimously carried that the proposer is responsible for the completion of an EAW. Final Plats Heisler s 2 nd Addition: Motion by Froemming, second by Huebsch, and unanimously carried to approve the Final Plat of Donald J. Heisler titled Heisler s 2 nd Addition, located in GL 9 and that part of the N½ of SW¼, Section 4, Township 134, Range 39, Otter Tail Lake (56-242). Stolls 2 nd Addition: Motion by Huebsch, second by Johnson, and unanimously carried to approve the Final Plat of Philip J. and Joan M. Stoll titled Stolls 2 nd Addition located in GL 2 and 3, Section 13 of Star Lake Township, Star Lake (56-385). Central Minnesota Emergency Services Board Appointment Motion by Johnson, second by Froemming, and unanimously carried to authorize the Chairman s signature to approve the following appointments to the Next Generation 911 Committee/Board representing OtterTail County: Representative, Judy Siggerud, 911 Dispatch Supervisor Alternate, Matthew Jensen, E-911 Dispatcher Adjournment At 11:28 a.m., Chairman Lindquist declared the meeting of the Otter Tail County Board of Commissioners adjourned until the next County Board meeting at 8:30 a.m. on Tuesday, August 25, 2015 in New York Mills, MN. Dated: Attest: Larry Krohn, Clerk OTTER TAIL COUNTY BOARD OF COMMISSIONERS By: John Lindquist, Chair CB/kd

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