TODD COUNTY BOARD OF COMMISSIONERS Regular Board Meeting Agenda

Transcription

1 TODD COUNTY BOARD OF COMMISSIONERS Regular Board Meeting Agenda Date: Time: August 2, :00 AM Meeting to be held in the County Board Room, Main Street Government Center, 347 Central Avenue, Long Prairie, Minnesota. Item # Approx. Time 1 Call to Order and Roll Call 9:00 2 Pledge of Allegiance 9:01 3 Amendments to the Agenda 9:03 4 Potential Consent Items 9: Approve July 19, 2011 Minutes 4.2 Approve Commissioner Warrants 4.3 Approve Auditor Warrants 5 Todd County Public Works 9: Final Payment Authorization 2011 Striping Contract Bridge Contract 6 Todd County Soil & Water 9: Rain Garden at the Todd County Fairgrounds 7 Todd County Ad & Ditch Inspector 9: Acknowledge Receipt of HHA Petition - Larry Brynjulfson 7.2 Acknowledge Receipt of HHA Petition - Wally Miller 7.3 Acknowledge Receipt of HHA Petition - Cory Larson 8 Todd County Administrator 9: Resign passports 8.2 Data Practices 8.3 Rainbow Rider 2012 Contract 8.4 Historic Courthouse Change Order 8.5 County Clean-up Resolution Standing Reports Administrator's Report Commissioners' Report Adjourn The County Board Meeting will begin promptly at the prescribed time. The County Board reserves the right to alter the order of the agenda items and the amount of time allowed for an item based on business needs. 1 of 40

2 Todd County, MN Board Action Form Action Requested Action/Motion Discussion Information Item Report Resolution Other Copy Requested: BA Form Resolution Signed Attachments Board Action Tracking Number (Admin use): Title (for publication with the Agenda): Approve July 19, 2011 Minutes Date of Meeting: August 2, 2011 Total time requested:1 Min Department Requesting Action: Administration Presenting Board Action/Discussion at Meeting: County Administrator Background Supporting Documentation enclosed Minutes Options Supporting Documentation enclosed Recommendation The Todd County Board of Commissioners approves the following by Motion: Approval of the July 19, 2011 Minutes without changes. Financial Implications: $ Comments Funding Source: Budgeted: Yes No Action Voting in Favor Voting Against Motion: Blessing Blessing Second: Kneisl Kneisl Passed Ruda Ruda Failed Kircher Kircher Tabled Neumann Neumann Signatures STATE OF MINNESOTA} COUNTY OF TODD} I, Nathan W. Burkett, County Administrator, Todd County, Minnesota hereby certify that I have compared the foregoing copy of the proceedings of the County Board of said County with the original record thereof on file in the Administration Office of Todd County in Long Prairie, Minnesota as stated in the minutes of the proceedings of said board and that the same is a true and correct copy of said original record and of the whole thereof, and that said motion was duly passed by said board at said meeting. Witness my hand and seal: Seal Revised 06/10 2 of 40

3 TODD COUNTY BOARD OF COMMISSIONERS Minutes of the Meeting of the Todd County Board of Commissioners held on July 19, 2011 Call to Order The Todd County Board of Commissioners met in the Commissioner s Board Room in the City of Long Prairie, MN on the 19 th day of July, 2011 at 9:00 A.M. The meeting was called to order by Commissioner Ruda with Chairman Blessing absent. The meeting was opened with the Pledge of Allegiance. Approval of Agenda On motion by Kneisl and second by Kircher, the following motion was introduced and adopted by unanimous vote to approve the agenda as amended with the following changes: Added to the agenda: 1. Progress report given by Earl Feuchtmann from Contegrity Group regarding the history courthouse project. 2. Resolution for County Ditch Special Assessments & Interest. Routine Business On motion by Neumann and seconded by Kneisl, the following motion was introduced and adopted by unanimous vote: To approve the July 5, 2011 minutes as read. On motion by Kircher and seconded by Neumann, the following motion was introduced and adopted by unanimous vote: To approve the Commissioner Warrants # #28592 in the amount of $92, On motion by Neumann and seconded by Kircher, the following resolution was introduced and adopted by unanimous vote: RESOLUTION FOR GAMBLING PERMIT FOR THE BIG LAKE SPORTSMAN S CLUB WHEREAS, the Todd County Board of Commissioners are in agreement to approve a Gambling Permit for the Main Street Ducks Unlimited. NOW, THEREFORE BE IT RESOLVED, to approve a one day Gambling Permit for the Main Street Ducks Unlimited to hold a raffle at the Diamond Point Supper Club located at Bayview Dr., Sauk Centre, MN on September 27, On motion by Kircher and seconded by Kneisl, the following resolution was introduced and adopted by unanimous vote: TRANSFER OF FUNDS FROM COUNTY DITCH FUND TO GENERAL FUND WHEREAS, in 2000 $102,000 was borrowed from the General Fund to help pay for expenses incurred during the cleaning of County Ditch 19, and; WHEREAS, County Ditch 19, now has funds available in it to pay back the General Fund half of the amount. NOW, THEREFORE BE IT RESOLVED, that the Todd County Board of Commissioners approve the transfer of $51,000, from the County Ditch Fund to the General Fund. Page 1 of 4 3 of 40

4 TODD COUNTY BOARD OF COMMISSIONERS On motion by Kneisl and seconded by Neumann, the following resolution was introduced and adopted by unanimous vote: TRANSFER OF FUNDS FROM COUNTY DITCH FUND TO GENERAL FUND WHEREAS, The County Ditch Board has approved to have the hours worked by the County Ditch Inspector charged back to that ditch, and; WHEREAS, the calculations have been made for the County Ditch Inspector s time per attached copy. NOW, THEREFORE BE IT RESOLVED, that the Todd County Board of Commissioners approve the transfer of $12,026.35, from the County Ditch Fund to the General Fund per attached list. (List available in the Todd County Administrator s Office). On motion by Kneisl and seconded by Kircher, the following motion was introduced and adopted by unanimous vote: To approve payment to the Central MN Regional Radio Board in the amount of $2, On motion by Kneisl and seconded by Kircher, the following motion was introduced and adopted by unanimous vote: To approve alternate distribution of County Program Aid funds. On motion by Kneisl and seconded by Kircher, the following motion was introduced and adopted by majority vote with Neumann voting against: Approval of budget amendment This board action is approval of the administrative action to budget for said grants and required match. Initiative Foundation - 7,500, Minneapolis Foundation - 5,000, State Chamber of Commerce -10,000, Blandin Foundation - 40,000, ACS/Arvig - 20,000. On motion by Kneisl and seconded by Neumann, the following motion was introduced and adopted by unanimous vote: To approve the resolution for interest and years of Co. Ditch special assessments put on the tax rolls for payable Todd County Planning & Zoning On motion by Kircher and seconded by Kneisl, the following CUP was introduced and adopted by unanimous vote: Scott & Jennifer Gove- Developers, Mark & Peggy Berg Owners, Site address- Larry Back Lot, Mound Lake, Block One, Lots 1 and 2, Section 2, Twp 127, Range 32W, Grey Eagle Township, Todd County Conditional Use Permit for the residential subdivision known as Larry Back Lot Subdivision consisting of approximately 3.42 acres to be divided into two lots. Use Permit is required for all subdivisions located in lakeshore zoned property. On motion by Kircher and seconded by Neumann, the following CUP was introduced and adopted by unanimous vote: Mike & Judith Brick. Brick Addition, Lady Lake, Block One, Lot 1, Section 31, Twp 128N, Range 32W, Burnhamville Township, Todd County. Conditional Use Permit for the residential subdivision known as Brick Addition Subdivision consisting of one 3.36 acre lot. Use Permit is required for all subdivisions located in lakeshore zoned property. Property is being divided off of a acre parcel. Page 2 of 4 4 of 40

5 TODD COUNTY BOARD OF COMMISSIONERS On motion by Kircher and seconded by Kneisl, the following CUP was introduced and adopted by unanimous vote: James & Marie Noska - Site address Co 14. Parcel # Conditional Use Permit to increase this existing feedlot from 188 animal units to 240 animal units for dairy cattle. Modifications of the feedlot to be a 60 x120 x 6 foot stacking slab, an open lot to be filtered open lot to be turned to pasture and add a 60 x 213 foot vegetated filter strip to control feedlot runoff. Use Permit is required to expand numbers on a feedlot located in shoreland zoned property. On motion by Kneisl and seconded by Neumann, the following CUP was introduced and adopted by unanimous vote: Daniel & Sarah Hershberger Site address Co 11. Parcel # After the Fact Conditional Use Permit for a sawmill doing custom work. Operation uses approximately two acres. The sawmill is located in an existing building and there are areas designated for logs, slabs and lumber. Use Permit is required for Sawmills located in Ag/Forestry zoned land. On motion by Kneisl and seconded by Kircher, the following CUP was introduced and adopted by unanimous vote: Stella Christensen & Todd Smith Site address Co 21. Parcel # After the Fact Conditional Use Permit to operate a welding & fabrication, equipment repair, small engine repair and blacksmith business from the home site. Use Permit is required for a Home Based Commercial business. Todd County Extension Service Appointment of Mark Buntjer to fill the remaining term of Jeff Rohde. Appointment of Tim Twardowski to fill the remaining term of Russ Keller. Both positions are county at-large positions and both terms end December Invitations to the 2011 Breakfast on the Farm were given to the Todd County Commissioners by Randy Pepin, Todd County Extension Educator. The 2011 Breakfast on the Farm will be held at the Jeff and Korinna Rohde Dairy August 6, Discussion was held on the progress of Broadband. State Audit Report The state audit report for the year 2010 was given by Doug Host of Larson Allen CPA Consultants. Todd County Administrator Earl Feuchtmann from Contegrity Group, Inc. reported on the progress of the historic courthouse project. Administrator s Report The Administrator reported that the planned timeline for the 2012 budget has been altered somewhat by the state shutdown, but that planning has continued. The Board has been sent the draft Administrator s proposed budget, and it is anticipated there will be discussion at the next work session. The administrator is meeting with departments this week that may potentially move in to the vacated buildings upon completion of the historic courthouse project. Plans for the NJPA building are moving forward but the timeline is likely moving toward the end of September or early October for the County offices to move in. Page 3 of 4 5 of 40

6 TODD COUNTY BOARD OF COMMISSIONERS Nothing at this time. Commissioners Report Adjourn On a motion by Neumann and second by Kneisl, the meeting was adjourned at 10:47 until August 2, COMMISSIONER WARANTS VENDOR NAME AMOUNT BIG BROWERVILLE TRUCKWASH 6, CONTECH CONSTRUCTION PRODUCTS 17, PHIL HOLBROOK 4, LONG PRAIRIE OIL COMPANY 4, MINN COUNTIES COMPUTER COOP 4, MORRIS ELECTRONICS 3, MORRISON CO PUBLIC HEALTH SERV 3, NORTHERN BUSINESS PRODUCTS 2, SHIRLEY'S GAS & GROCERIES 4, STAPLES WORLD 2, WIDSETH SMITH NOLTING INC 5, PAYMENTS LESS THAN $ , FINAL TOTAL... $92, Page 4 of 4 6 of 40

7 Todd County, MN Board Action Form Action Requested Action/Motion Discussion Information Item Report Resolution Other Copy Requested: BA Form Resolution Signed Attachments Board Action Tracking Number (Admin use): Title (for publication with the Agenda):Approve Commissioner Warrants Date of Meeting: August 2, 2011 Total time requested:1 min Department Requesting Action: Auditor- Treasurer Presenting Board Action/Discussion at Meeting: Nate Background Supporting Documentation enclosed Audit List sent out to Board members Options Supporting Documentation enclosed Recommendation The Todd County Board of Commissioners approves the following by Motion: To approve the Commissioner warrant No thru in the amount of $53, Financial Implications: $ Comments Funding Source: Budgeted: Yes No Action Voting in Favor Voting Against Motion: Blessing Blessing Second: Kneisl Kneisl Passed Ruda Ruda Failed Kircher Kircher Tabled Neumann Neumann Signatures STATE OF MINNESOTA} COUNTY OF TODD} I, Nathan W. Burkett, County Administrator, Todd County, Minnesota hereby certify that I have compared the foregoing copy of the proceedings of the County Board of said County with the original record thereof on file in the Administration Office of Todd County in Long Prairie, Minnesota as stated in the minutes of the proceedings of said board and that the same is a true and correct copy of said original record and of the whole thereof, and that said motion was duly passed by said board at said meeting. Witness my hand and seal: Seal Revised 06/10 7 of 40

8 VENDOR NAME AMOUNT CONTECH CONSTRUCTION PRODUCTS 13, REGENTS OF THE UNIV OF MN 10, ZIEGLER INC 4, PAYMENTS LESS THAN $ , FINAL TOTAL... $53,137.31

9 Todd County, MN Board Action Form Action Requested Action/Motion Discussion Information Item Report Resolution Other Copy Requested: BA Form Resolution Signed Attachments Board Action Tracking Number (Admin use): Title (for publication with the Agenda):Approve Auditor Warrants Date of Meeting: August 2, 2011 Total time requested:1 min Department Requesting Action: Auditor- Treasurer Presenting Board Action/Discussion at Meeting: Nate Background Supporting Documentation enclosed Audit List sent out to Board members Options Supporting Documentation enclosed Recommendation The Todd County Board of Commissioners approves the following by Motion: To approve the Warrant No thru in the amount of $3, Financial Implications: $ Comments Funding Source: Budgeted: Yes No Action Voting in Favor Voting Against Motion: Blessing Blessing Second: Kneisl Kneisl Passed Ruda Ruda Failed Kircher Kircher Tabled Neumann Neumann Signatures STATE OF MINNESOTA} COUNTY OF TODD} I, Nathan W. Burkett, County Administrator, Todd County, Minnesota hereby certify that I have compared the foregoing copy of the proceedings of the County Board of said County with the original record thereof on file in the Administration Office of Todd County in Long Prairie, Minnesota as stated in the minutes of the proceedings of said board and that the same is a true and correct copy of said original record and of the whole thereof, and that said motion was duly passed by said board at said meeting. Witness my hand and seal: Seal Revised 06/10 9 of 40

10 VENDOR NAME AMOUNT CENTRAL SPECIALTIES INC 1,593, COLLABORATIVE DESIGN GROUP INC 18, COMPUTER PROFESSIONALS 3, DORSEY & WHITNEY LLP 9, TIMOTHY HEGGE 12, KEN'S COLLISION AND GLASS 17, LONG PRAIRIE COMMUNITY GROUP 2, RESOURCE TRAINING AND SOLUTION 163, STOECKEL JAHNER INC 2, PAYMENTS LESS THAN $ , AMERICAN HERITAGE BANK 3, BROWN AND KRUEGER 25, FLEET SERVICES 4, GENE-O'S FAMILY RESTAURANT 2, LONG PRAIRIE SANITARY SERVICE 2, MINNESOTA POWER 32, MN DEPT OF FINANCE 7, MORRISON COUNTY 36, NORTHERN STAR COOP 3, PERHAM RESOURCE RECOVERY FACIL 29, JAMES SOULE 3, TODD COUNTY DAC 5, WSB AND ASSOCIATES 54, BROWN AND KRUEGER 12, DEPT OF EMPLOYMENT ECO DEV 4, MINNESOTA POWER 10, PEMBERTON SORLIE RUFER & KER 2, RAINBOW RIDER 4, US BANK 46, ZAYO ENTERPRISE NETWORKS 3, ALEXANDRIA ELECTRIC 9, CENTRAL SPECIALTIES INC 877, COMMISSIONER OF FINANCE 2, CONTEGRITY GROUP INC 31, CORBIN PICKAR EXC INC 11, DOUG'S EXCAVATING INC 29, DUNCAN CONCRETE INC 5, JEROME GETZ CONST LLC 8, LONG PRAIRIE OIL COMPANY 5, PETERS & CHURCHWELL 2, PUBLIC FINANCIAL MANAGEMENT 22, RESOURCE TRAINING AND SOLUTION 170, BROWN AND KRUEGER 25, KEN'S COLLISION AND GLASS 10, FINAL TOTAL... $3,387, of 40

11 Todd County, MN Board Action Form Action Requested Action/Motion Discussion Information Item Report Resolution Other Copy Requested: BA Form Resolution Signed Attachments Board Action Tracking Number (Admin use): Title (for publication with the Agenda):Final Payment Authorization Pavement Striping Contract Date of Meeting: August 2nd, 2011 Total time requested: 15 Minutes Department Requesting Action: Public Works Presenting Board Action/Discussion at Meeting: Loren Fellbaum, Todd County Engineer Background Supporting Documentation enclosed Approval for final payment authorization to Traffic Marking Services, Inc. for the 2011 Pavement Striping Contract. Options Supporting Documentation enclosed #1 Approve attached resoultion #2 Do not approve attached resolution Recommendation The Todd County Board of Commissioners approves the following by Motion: Approve attached resolution Financial Implications: $3, Comments Funding Source: Road Bridge - Local Levy Budgeted: Yes No Action Voting in Favor Voting Against Motion: Blessing Blessing Second: Kneisl Kneisl Passed Ruda Ruda Failed Kircher Kircher Tabled Neumann Neumann Signatures STATE OF MINNESOTA} COUNTY OF TODD} I, Nathan W. Burkett, County Administrator, Todd County, Minnesota hereby certify that I have compared the foregoing copy of the proceedings of the County Board of said County with the original record thereof on file in the Administration Office of Todd County in Long Prairie, Minnesota as stated in the minutes of the proceedings of said board and that the same is a true and correct copy of said original record and of the whole thereof, and that said motion was duly passed by said board at said meeting. Witness my hand and seal: Seal Revised 06/10 11 of 40

12 TODD COUNTY BOARD OF COMMISSIONERS Final Payment Authorization Pavement Striping Contract CP WHEREAS, the contract with Traffic Marking Services, Inc. for the 2011 Pavement Striping Contract known as CP located along various Todd County Highways, has in all things been completed, and; WHEREAS, construction work on this contract was scheduled and completed in 2011 with the value of the total work certified being $74,710.00, and; WHEREAS, partial payments amounting to $70, have been previously been made to the contractor as work progressed, and; WHEREAS, it has been determined that $3, still remains to be paid to Traffic Marking Services, Inc. NOW, THEREFORE BE IT RESOLVED, that the Board of Commissioners does here accept said completed project for and in behalf of the County of Todd and authorize final payment as specified. Page 1 of 1 Board Action Tracking Number: of 40

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14 Todd County, MN Board Action Form Action Requested Action/Motion Discussion Information Item Report Resolution Other Copy Requested: BA Form Resolution Signed Attachments Board Action Tracking Number (Admin use): Title (for publication with the Agenda): Award of Construction Contract: 2011 Bridge Contract Date of Meeting: August 2nd, 2011 Total time requested: 15 Minutes Department Requesting Action: Public Works Presenting Board Action/Discussion at Meeting: Loren Fellbaum, Todd County Engineer Background Supporting Documentation enclosed Award of contract for bridge replacement projects at various locations in Todd County. Options Supporting Documentation enclosed #1 Approve attached resoultion #2 Do not approve attached resolution Recommendation The Todd County Board of Commissioners approves the following by Motion: Approve attached resolution Financial Implications: $418, Comments Funding Source:State Aid Construction, State Bridge Bonding, Townbridge Budgeted: Yes No Action Voting in Favor Voting Against Motion: Blessing Blessing Second: Kneisl Kneisl Passed Ruda Ruda Failed Kircher Kircher Tabled Neumann Neumann Signatures STATE OF MINNESOTA} COUNTY OF TODD} I, Nathan W. Burkett, County Administrator, Todd County, Minnesota hereby certify that I have compared the foregoing copy of the proceedings of the County Board of said County with the original record thereof on file in the Administration Office of Todd County in Long Prairie, Minnesota as stated in the minutes of the proceedings of said board and that the same is a true and correct copy of said original record and of the whole thereof, and that said motion was duly passed by said board at said meeting. Witness my hand and seal: Seal Revised 06/10 14 of 40

15 SAP , SAP & SAP STATE OF MINNESOTA COUNTY OF TODD CONTRACT HIGHWAY CONSTRUCTION This Agreement made this 2nd Day of August, 2011 between the County of Todd, in the State of Minnesota, party of the first part, hereinafter called the County, and Landwehr Construction, Inc. of Saint Cloud, Minnesota party of the second part, hereinafter called the Contractor. Witnesseth, that the Contractor, for and in consideration of the payment or payments herein specified and by the County to be made, hereby covenants and agrees to furnish all materials (except such as are specified to be furnished by the County), all necessary tools, equipment and to do and perform all the work and labor in the construction of SAP , SAP & SAP , located on the approved plans, for the price and compensation set forth and specified in the proposal signed by the Contractor, said work to be done and performed in accordance with the Plans, Specifications, and Special Provisions therefore on file in the Office of the County Auditor of said Todd County, which Plans, Specifications, and Special Provisions are hereby made a part of this Agreement. The Contractor further covenants and agrees that he will complete all work between August 29th, 2011 and October 7 th, 2011 and will have same completed in every respect to the satisfaction and approval of Todd County. IN WITNESS WHEREOF, The said County of Todd has caused these presents to be executed and the Contractor has hereunto subscribed his/their name(s). Dated at this Day of, County of Todd By: County Board Chairman By: County Administrator Contractor By: 15 of 40

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19 Todd County, MN Board Action Form Action Requested Action/Motion Discussion Information Item Report Resolution Other Copy Requested: BA Form Resolution Signed Attachments Board Action Tracking Number (Admin use): Title (for publication with the Agenda):Rain Garden at Fairgrounds Date of Meeting:August 2, 2011 Total time requested:5 min Department Requesting Action: SWCD Presenting Board Action/Discussion at Meeting: SWCD Background Supporting Documentation enclosed See attached, funding to come from external sources, non county funding Options Supporting Documentation enclosed 1. approve 2. do not approve 3. table Recommendation The Todd County Board of Commissioners approves the following by Motion: Approval for SWCD to construct a rain garden at the Todd County fairgrounds, directly to the northwest of the Expo building, allowing space for vehicle access to the west side of the Expo building Financial Implications: $<15000 Comments Funding Source:cost share, in kind Budgeted: Yes No Action Voting in Favor Voting Against Motion: Blessing Blessing Second: Kneisl Kneisl Passed Ruda Ruda Failed Kircher Kircher Tabled Neumann Neumann Signatures STATE OF MINNESOTA} COUNTY OF TODD} I, Nathan W. Burkett, County Administrator, Todd County, Minnesota hereby certify that I have compared the foregoing copy of the proceedings of the County Board of said County with the original record thereof on file in the Administration Office of Todd County in Long Prairie, Minnesota as stated in the minutes of the proceedings of said board and that the same is a true and correct copy of said original record and of the whole thereof, and that said motion was duly passed by said board at said meeting. Witness my hand and seal: Seal Revised 06/10 19 of 40

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21 Todd County, MN Board Action Form Action Requested Action/Motion Discussion Information Item Report Resolution Other Copy Requested: BA Form Resolution Signed Attachments Board Action Tracking Number (Admin use): Title (for publication with the Agenda):Acknowledge Receipt of HHA Petition - County Ditch 9 Date of Meeting:August 2, 2011 Total time requested:5 min Department Requesting Action: Ditch & Ag Inspector Presenting Board Action/Discussion at Meeting: Nancy Uhlenkamp Background Supporting Documentation enclosed Attachment 1 - Board Action Form Attachment 2 - Hold Harmless Petition Attachment 3 - Map Options Supporting Documentation enclosed Acknowledge Receipt Do Not Acknowledge Receipt Recommendation The Todd County Board of Commissioners approves the following by Motion: Acknowledge Receipt of HHA petition from Larry Brynjulfson to maintain approximately 1,900 feet of County Ditch 9. Located in Gordon Township section 26. Financial Implications: $ Comments Funding Source: Budgeted: Yes No Action Voting in Favor Voting Against Motion: Blessing Blessing Second: Kneisl Kneisl Passed Ruda Ruda Failed Kircher Kircher Tabled Neumann Neumann Signatures STATE OF MINNESOTA} COUNTY OF TODD} I, Nathan W. Burkett, County Administrator, Todd County, Minnesota hereby certify that I have compared the foregoing copy of the proceedings of the County Board of said County with the original record thereof on file in the Administration Office of Todd County in Long Prairie, Minnesota as stated in the minutes of the proceedings of said board and that the same is a true and correct copy of said original record and of the whole thereof, and that said motion was duly passed by said board at said meeting. Witness my hand and seal: Seal Revised 06/10 22 of 40

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23 Todd County, MN Board Action Form Action Requested Action/Motion Discussion Information Item Report Resolution Other Copy Requested: BA Form Resolution Signed Attachments Board Action Tracking Number (Admin use): Title (for publication with the Agenda):Acknowledge Receipt of HHA Petition - County Ditch 33 & 2 Date of Meeting:August 2, 2011 Total time requested:5 min Department Requesting Action: Ditch & Ag Inspector Presenting Board Action/Discussion at Meeting: Nancy Uhlenkamp Background Supporting Documentation enclosed Attachment 1 - Board Action Form Attachment 2 - Hold Harmless Petition Attachment 3 - Map Options Supporting Documentation enclosed Acknowledge Receipt Do Not Acknowledge Receipt Recommendation The Todd County Board of Commissioners approves the following by Motion: Acknowledge Receipt of HHA petition from Wally Miller to replace a private crossing on County Ditches 33 & 2 located in Reynolds Township section 29. Financial Implications: $ Comments Funding Source: Budgeted: Yes No Action Voting in Favor Voting Against Motion: Blessing Blessing Second: Kneisl Kneisl Passed Ruda Ruda Failed Kircher Kircher Tabled Neumann Neumann Signatures STATE OF MINNESOTA} COUNTY OF TODD} I, Nathan W. Burkett, County Administrator, Todd County, Minnesota hereby certify that I have compared the foregoing copy of the proceedings of the County Board of said County with the original record thereof on file in the Administration Office of Todd County in Long Prairie, Minnesota as stated in the minutes of the proceedings of said board and that the same is a true and correct copy of said original record and of the whole thereof, and that said motion was duly passed by said board at said meeting. Witness my hand and seal: Seal Revised 06/10 25 of 40

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25 Todd County, MN Board Action Form Action Requested Action/Motion Discussion Information Item Report Resolution Other Copy Requested: BA Form Resolution Signed Attachments Board Action Tracking Number (Admin use): Title (for publication with the Agenda):Acknowledge Receipt of HHA Petition - County Ditch 33 & 2 Date of Meeting:August 2, 2011 Total time requested:5 min Department Requesting Action: Ditch & Ag Inspector Presenting Board Action/Discussion at Meeting: Nancy Uhlenkamp Background Supporting Documentation enclosed Attachment 1 - Board Action Form Attachment 2 - Hold Harmless Petition Attachment 3 - Map Options Supporting Documentation enclosed Acknowledge Receipt Do Not Acknowledge Receipt Recommendation The Todd County Board of Commissioners approves the following by Motion: Acknowledge Receipt of HHA petition from Cory Larson to maintain approximately 3,100 feet of County Ditches 33 & 2 and install a private crossing. Located in Reynolds Township section 29. Financial Implications: $ Comments Funding Source: Budgeted: Yes No Action Voting in Favor Voting Against Motion: Blessing Blessing Second: Kneisl Kneisl Passed Ruda Ruda Failed Kircher Kircher Tabled Neumann Neumann Signatures STATE OF MINNESOTA} COUNTY OF TODD} I, Nathan W. Burkett, County Administrator, Todd County, Minnesota hereby certify that I have compared the foregoing copy of the proceedings of the County Board of said County with the original record thereof on file in the Administration Office of Todd County in Long Prairie, Minnesota as stated in the minutes of the proceedings of said board and that the same is a true and correct copy of said original record and of the whole thereof, and that said motion was duly passed by said board at said meeting. Witness my hand and seal: Seal Revised 06/10 28 of 40

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28 Todd County, MN Board Action Form Action Requested Action/Motion Discussion Information Item Report Resolution Other Copy Requested: BA Form Resolution Signed Attachments Board Action Tracking Number (Admin use): Title (for publication with the Agenda):Resigning Passports Date of Meeting:August 2, 2011 Total time requested:5 min Department Requesting Action: Administration Presenting Board Action/Discussion at Meeting: Administration Background Supporting Documentation enclosed The Coutny Board discussed whether or not the County could resign as a passport agent, and directed that Administration seek an alternate agency in Long Prairie to serve as the passport agent. The City of Long Prairie appears to be in agreement to take over as passport agent. Options Supporting Documentation enclosed 1. approve 2. do not approve 3. table Recommendation The Todd County Board of Commissioners approves the following by Motion: Approve for the County Auditor-Treasurer to resign as passport agent provided the City of Long Prairie accepts the responsibility, effective as soon as is practical, and that public notice shall be made to this effect. Financial Implications: $10,000 Comments Funding Source:na Budgeted: Yes No Action Voting in Favor Voting Against Motion: Blessing Blessing Second: Kneisl Kneisl Passed Ruda Ruda Failed Kircher Kircher Tabled Neumann Neumann Signatures STATE OF MINNESOTA} COUNTY OF TODD} I, Nathan W. Burkett, County Administrator, Todd County, Minnesota hereby certify that I have compared the foregoing copy of the proceedings of the County Board of said County with the original record thereof on file in the Administration Office of Todd County in Long Prairie, Minnesota as stated in the minutes of the proceedings of said board and that the same is a true and correct copy of said original record and of the whole thereof, and that said motion was duly passed by said board at said meeting. Witness my hand and seal: Seal Revised 06/10 32 of 40

29 Todd County, MN Board Action Form Action Requested Action/Motion Discussion Information Item Report Resolution Other Copy Requested: BA Form Resolution Signed Attachments Board Action Tracking Number (Admin use): Title (for publication with the Agenda):Data Practices policy Date of Meeting:August 2, 2011 Total time requested:5 min Department Requesting Action: Administration Presenting Board Action/Discussion at Meeting: Administration Background Supporting Documentation enclosed The County Board was presented with a data practices policy in July. The Administrator has reviewed and finds it to be appropriate, the County Attorney has provided the policy. Options Supporting Documentation enclosed 1. approve 2. do not approve 3. table Recommendation The Todd County Board of Commissioners approves the following by Motion: see resolution Financial Implications: $0 Comments Funding Source:na Budgeted: Yes No Action Voting in Favor Voting Against Motion: Blessing Blessing Second: Kneisl Kneisl Passed Ruda Ruda Failed Kircher Kircher Tabled Neumann Neumann Signatures STATE OF MINNESOTA} COUNTY OF TODD} I, Nathan W. Burkett, County Administrator, Todd County, Minnesota hereby certify that I have compared the foregoing copy of the proceedings of the County Board of said County with the original record thereof on file in the Administration Office of Todd County in Long Prairie, Minnesota as stated in the minutes of the proceedings of said board and that the same is a true and correct copy of said original record and of the whole thereof, and that said motion was duly passed by said board at said meeting. Witness my hand and seal: Seal Revised 06/10 33 of 40

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34 Todd County, MN Board Action Form Action Requested Action/Motion Discussion Information Item Report Resolution Other Copy Requested: BA Form Resolution Signed Attachments Board Action Tracking Number (Admin use): Title (for publication with the Agenda):Tentative - Historic Courthouse Change order Date of Meeting:August 2, 2011 Total time requested:5 min Department Requesting Action: Administration Presenting Board Action/Discussion at Meeting: Administration Background Supporting Documentation enclosed Contegrity will be present to discuss a potential change order for the historic courthouse Options Supporting Documentation enclosed 1. approve 2. do not approve 3. table Recommendation The Todd County Board of Commissioners approves the following by Motion: Approval of change order # in the amount of with Doug's Excavating of Long Prairie, MN and Duncan Concrete of Browerville, MN. Financial Implications: $ Comments Funding Source:bonds Budgeted: Yes No Action Voting in Favor Voting Against Motion: Blessing Blessing Second: Kneisl Kneisl Passed Ruda Ruda Failed Kircher Kircher Tabled Neumann Neumann Signatures STATE OF MINNESOTA} COUNTY OF TODD} I, Nathan W. Burkett, County Administrator, Todd County, Minnesota hereby certify that I have compared the foregoing copy of the proceedings of the County Board of said County with the original record thereof on file in the Administration Office of Todd County in Long Prairie, Minnesota as stated in the minutes of the proceedings of said board and that the same is a true and correct copy of said original record and of the whole thereof, and that said motion was duly passed by said board at said meeting. Witness my hand and seal: Seal Revised 06/10 38 of 40

35 Todd County, MN Board Action Form Action Requested Action/Motion Discussion Information Item Report Resolution Other Copy Requested: BA Form Resolution Signed Attachments Board Action Tracking Number (Admin use): Title (for publication with the Agenda): Resolution Directing Preparations For a County Clean-up Week Date of Meeting:August 2, 2011 Total time requested:5 min Department Requesting Action: Administration Presenting Board Action/Discussion at Meeting: Administration Background Supporting Documentation enclosed Approve resolution directing preparations for a county wide clean-up week. Options Supporting Documentation enclosed 1. approve 2. do not approve Recommendation The Todd County Board of Commissioners approves the following by Motion: To approve resolution. Financial Implications: $-0- Comments Funding Source: Budgeted: Yes No Action Voting in Favor Voting Against Motion: Blessing Blessing Second: Kneisl Kneisl Passed Ruda Ruda Failed Kircher Kircher Tabled Neumann Neumann Signatures STATE OF MINNESOTA} COUNTY OF TODD} I, Nathan W. Burkett, County Administrator, Todd County, Minnesota hereby certify that I have compared the foregoing copy of the proceedings of the County Board of said County with the original record thereof on file in the Administration Office of Todd County in Long Prairie, Minnesota as stated in the minutes of the proceedings of said board and that the same is a true and correct copy of said original record and of the whole thereof, and that said motion was duly passed by said board at said meeting. Witness my hand and seal: Seal Revised 06/10 39 of 40

36 TODD COUNTY BOARD OF COMMISSIONERS A RESOLUTION DIRECTING PREPARATIONS FOR A COUNTY WIDE CLEAN-UP WEEK WHEREAS, the Todd County Board of Commissioners has identified the following values through a strategic planning process: 1. People come to Todd County and live in Todd County in part because of the diversity, beauty and availability of our resources, and; 2. Todd County values community involvement, we promote collaboration and cooperative partnerships among individuals, communities, organizations and businesses within the County, and; 3. Community safety takes individual responsibility, education and enforcement. We will encourage and educate the County Community to be pro-active in providing a safe environment, and; 4. Individual responsibility is critical to success, we support strong family and community structure to provide stability, motivation and opportunities to live longer better, and; WHEREAS, the County Board has identified that there are many properties in Todd County with excess trash, white goods or hazardous materials on their property, which pose a potential threat to community safety, personal well being, natural resources and future community growth, and; WHEREAS, the County Board has the authority and capability to provide for free or reduced cost disposal of said materials as the owner of the Todd County Transfer Station. NOW, THEREFORE BE IT RESOLVED, that the Todd County Administrator is directed to assemble a committee, and charge that committee to bring forth a recommendation for a period of time which Todd County property owners can bring materials to the Todd County transfer station and dispose of them at a reduced cost, to be presented no later than September 20, Page 1 of 1 Board Action Tracking Number: of 40